CRPA-ACRP: QUÉBEC 2018 Human factor and safety culture April 30 - May 3, 2018 Location and Layout Who, where, when, why? Room floor for at least 25 vendors, all in the same room. Pages 2-3 Exhibitor Schedule and Rates What we have in store for you, the plan, hotel rates, etc. Pages 4-5-6 Sponsorship Opportunities Sponsorship levels and additionnal event support opportunities Pages 8-9-10 CRPA-Exhibitor and Sponsorship Package We value your presence as exhibitors and sponsors for this scientific meeting that will bring together in the same city, both CRPA and ICRP in 2018. We welcome you in beautiful Quebec City in May 2018. This old and respectable Lady will celebrate its 410 years and we want you to enjoy what this great city has to offer. On behalf of the local organizing committee, we would like to extend an invitation for you to join us for the 40 th Canadian Radiation Protection Association Annual Conference. The Conference will include invited guest presentations on both ionizing and non-ionizing radiation, contributed papers spanning the full range of health physics and radiation protection, professional development courses and exhibitors displays. In 2018, the international professionals will be represented. We will be counting on the presence of delegates from the ICRP. And as we speak, we are trying to bring also ICNIRP. We are delighted to be able to offer commercial opportunities to companies with business links in the radiation protection industry and we hope that you will be able to select a package to suit your business needs. Understanding humans will lead to a strong safety culture. We believe that a strong understanding of humans and what we refer as the human factor will lead to a strong safety culture in radiation protection. For vendors and consultants, a strong safety culture is the key to prosper business, as tools and knowledge becomes an important aspect of the success of a radiation protection. 1
The conference will be conducted at the Hilton Québec, a major convention centre located a 5 minute-walk from the world renowned Historical Old Town. Come and taste, with your eyes or with your mouth, a small sample of Europe in North America. WHO WILL ATTEND? Radiation safety professionals representing universities, hospitals, uranium mining and nuclear power plants, radiation safety consulting, and government agencies (federal, provincial and territorial). CRPA members are the expert voice of Canadian radiation safety professionals both nationally and internationally covering both ionizing (e.g. X-rays, radioactivity) and non-ionizing radiation (e.g. lasers, microwaves). WHO SHOULD EXHIBIT? Organizations that have business links in the radiation protection industry are encouraged to exhibit and attend. As an exhibitor or sponsor you would have great exposure and recognition as a supporter of the radiation protection community, the educational objectives and activities of our profession and the mission and vision of the CRPA. CONFERENCE LOCATION HILTON QUÉBEC, 1100 René-Lévesque Blvd East, Quebec City, Quebec, G1R 4P3 The Hilton Québec, located on Parliament Hill, overlooks North America s oldest city. Enjoy easy access to the area s top attractions. This hotel is the perfect base for exploring the heritage and charm of a fantastic city. It is a few blocks from Historical Old Town, Battlefields Park and the best location to host a banquet on the 23 rd floor and enjoy breathtaking views of the city. Of course the whole family can relax by the pool or you can try one of the renowned on-site restaurants to enjoy all that Quebec City has to offer. 2
EXHIBITOR LOCATION We plan a comfortable 8 x 10 booth in a very convenient set-up in Kent and St-Louis rooms. Drinks and food for breaks will be provided for delegates by the Allegro restaurant. Small and fresh items will be at your fingertips and available all day long. We will take our breaks and breakfast with you. All vendors are in the same room. The plenary sessions will be conducted in the Palais room, right beside the vendor s exhibit area. Hilton Québec is waiting for CRPA exhibitors! 571 rooms with a view! Heated outside swimming pool 24 h training centre World-class convention centre 2 renowned on-site restaurants Top location a few steps away from Historical Old Town 3
STORAGE All accommodation, storage overnight, security and set-up will be provided for you. BOOTHS Draped booth packages and associated services will be provided by Tessier, Exhibit and Show Services. Draped Booth Package will include: High Draped Background High Draped side rails Skirted Table Chairs Electric Service (optional) BOOTH SCHEDULE Description Tessier moves in Exhibitors move in Exhibit Hours Exhibitors move out Tessier moves out and clear Dates and Time Sunday, April 29, 2018, 8:00 am to noon (TBC) Sunday, April 29, 2018, noon to 5:00 pm (TBC) Monday, April 30, 2018, 8:00 am to 5:00 pm Tuesday, May 1, 2018, 8:00 am to 5:00 pm Tuesday, May 1, 2018, 5:00 pm onwards Wednesday, May 2, 2018, 5:00 pm to 11:59 pm The exhibitor reception is scheduled for April 30, 2018, from 6:00 to 7:30 pm in the Kent and St-Louis rooms. Thank you Reception The local organizing committee (LOC) is also planning a thank you reception exclusively for the exhibitors. The Quebec City 2018 LOC will be present as well as representatives from the 2019 LOC. It is our way to thank you for your support of CRPA and give you a chance to meet the local organizing committee and provide input for those planning the 2019 conference. Our preferred hotel is the same as the conference location, the Hilton Québec located in the downtown core. 4
Hilton Québec Room pricing for CRPA 2018 Rooms Downtown city and parliament views Old Quebec City View Executive floors Include access to the Executive lounge, breakfast, snacks and beverages and cash bar services. Rates (CDN$) $195.00/night $209.00/night $245.00/night-Single $265.00/night-Double All rates, aside executive floors, are for single or double occupancy. All goods and services referenced in this proposal are subject to the Federal Goods and Services taxes, Provincial Tax and city tax in effect at the time of the event. The current GST is 5%, and current PST is 9.975%. The special room rate is subject to a city tax of 3% per room, per night and is subject to applicable GST and PST. RESERVATION METHODS Check-in from 3 pm and check-out before noon. Reservations can be made by telephone: 1-800-447-2411 or 418-647-6500 WEB: HiltonLink- http://group.hilton.com/2018cpra 5
Exhibition RENTAL Options Contact for sponsorship and exhibitor management The LOC is responsible for your well-being. M. Vincent Pitre is your contact for any item pertaining to the exhibition and sponsorship. A list of available sponsorship opportunities is attached to this document. As of today, most of the pricing are final, but may be subject to changes. Vincent Pitre - Radioprotection Inc. 855-649-5213 crpaquebec2018@gmail.com We take care of everything. You will enjoy the CRPA approach for exhibitor services at the Hilton Québec. Rental Option 16 x10 Booth Rental Includes: Draped Booth Draped table and 4 chairs 2 power outlet, Wi-Fi, Security Internet Four Exhibitor Badges (full conference) All Scientific Sessions Welcome and Exhibitor Reception Booth Identification Sign Recognition in Conference Program (logo and 35-words corporate profile) Link on the Conference website in the exhibitor s section 8 x10 Booth Rental Includes: Draped Booth Draped table and 2 chairs 1 power outlet, Wi-Fi, Security Internet Two Exhibitor Badges (full conference) All Scientific Sessions Welcome and Exhibitor Reception Booth Identification Sign Recognition in Conference Program (logo and 35-words corporate profile) Link on the Conference website in the Early Bird Rate Deadline: February 28, 2018 CRPA Corporate Member Non- Member Regular Rate CRPA Corporate Member Non- Member $3,200 $4,000 $3,400 $4,400 $1,600 $2,000 $1,700 $2,200 exhibitor s section Extra Booth Attendee $475 Extra Banquet Ticket $150 6
SPONSORSHIP 2018 CRPA and ICRP will be in Quebec City in 2018. You can contribute to making this event a great success. 7
The Canadian Radiation Protection Association will meet for its 40 th scientific meeting in Quebec City. Be part of this event. You can reserve a booth and you can sponsor the many events that will be presented during this conference. Please send us your selection soon. Conference Sponsorship Opportunities From: Nobelium Logo on all conference webpages Plutonium $5,000+ $2,500+ Pre-Conference Benefits Uranium $1,500+ Curie $700+ Logo on conference related material Logo on the Sponsorship page of the conference website with hyperlinks to sponsorship website During Conference Benefits Delegate Package Logo on the cover of the conference Insert of approved information items into the delegate bag Corporate profile write up in the conference 1 page 0.5 page 0.25 page Logo on the Supporters page of the conference Visibility Around the Conference Supporters recognition projected on screens at luncheons and on the conference placeholder slide Thanks from organizers during the official opening ceremony Logo printed on signage next to the registration desk Other Benefits Complementary full delegate conference 4 3 2 1 registration Complementary Exhibition Booth (subject to availability) Complimentary Passes to the pre-conference tour on Sunday, April 29, 2018 (subject to availability) 1 2 8
Should you rather want to sponsor à la carte, please consult the following proposals. Additional Event Support Opportunities Item Benefit From Logo on signage at entrance to banquet Logo on table cards and screens Official thanks from the conference $5,000 CRPA Banquet Keynote Speaker International Session (Simultaneous Translation) Welcome Reception Exhibitor Reception Luncheons Coffee Breaks (5 Available) Technical Tours or Workshops Hospitality Suite (3 Available) Scientific Session (3 Available) Official thanks from the conference before introducing the keynote speaker Official thanks from the conference before introducing the keynote speaker and launching the international session Logo recognition on event signage Logo on signage at food and beverage tables Logo recognition on event signage Logo on signage at food and beverage tables Logo on signage during all days of the conference Logo on table cards and screens at lunch Official thanks from the conference at the luncheon Logo on signage at food and beverage tables for assigned event Logo on signage for assigned tour/workshop Official thanks at start of assigned tour/workshop Logo on signage during assigned event Acknowledgment during the session $2,500 $2,500 $3,000 $3,000 $4,000 9
Additional Visibility Support Opportunities Item Benefit From Logo on the USB keys that will contain conference material USB Key $1,600 (1 Available) Delegate Bags (1 Available) Lanyards (1 Available) Delegate Bag Insert LOC Organizers and Volunteer s T-Shirts Logo on the delegate bag distributed to all delegates Logo on lanyards distributed to delegates with their name tags Insert one preapproved promotional item into the delegate bag Logo on T-shirts worn by LOC during the conference Additional Support Opportunities Anthony J. MacKay Student Competition Airfare, accommodation, full registration and CRPA per diem for the student award winner. Official thanks from the conference $3,000 $1,000 $2,500-10
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