TUESDAY, SEPT. 19, 2017 7:30 am Registration Opens 8:00 am noon Class 1 8:00 am noon Class 2 8:00 am noon Class 3 8:00 am noon Class 4 Golf Tournament: Noon 1:00 pm Lunch 1:00 pm 5:00 pm Shotgun Start EVENT SCHEDULE:* THURSDAY, SEPT. 21, 2017 7:00 am Registration Opens BREAKFAST Speaker 8:00 am 1:00 pm Exhibit Hall is Open 9:15 am 11:30 am Panel Discussion: 10:30 am 11:30 am Class 7: 10:30 am 11:30 am Class 8 9:15 am 11:30 am Vendor Demonstrations LUNCH 12:00 pm 2:00 pm Awards & Prizes WEDNESDAY, SEPT. 20, 2017 7:00 am Registration Opens BREAKFAST 7:30 am 8:45 am Conference Opens with Breakfast and Remarks 9:00 am 5:30 pm Exhibit Hall is Open 9:00 am 10:00 am Class 1: 10:15 am 11:15 am Class 2: 9:00 am 11:00 am Class 3: LUNCH KEYNOTE SPEAKER: 11:45 am 1:00 pm 1:00 pm 2:00 pm Class 4: 2:15 pm 3:15 pm Class 5 1:00 pm 3:00 pm Class 6 1:00 pm 3:00 pm Vendor Demonstrations 3:30 pm 5:30 pm Reception in Exhibit Hall For more information visit www.nmrcga.org 505.254.7315
REGISTRATION PILLAR SPONSORS 2017 TENTATIVE FLOORPLAN * *Subject to change as booth requests come in. NOT TO SCALE SEMINAR ROOM Vendor Demonstration Area TO EXCAVATION DEMONSTRATION AREA OUTDOOR EXHIBITS Large equipment on display outside. STAGE BREAKFAST/LUNCHEON AREA 415 413 411 409 407 405 403 401 414 412 410 408 406 404 402 SOLD 315 313 311 309 307 305 303 314 312 310 308 306 304 302 215 213 211 209 207 205 203 214 212 210 208 206 204 202 115 113 111 109 107 105 103 SPO NSO RS O F F AME RIO GRANDE MANZANO LEGEND 114 112 110 108 106 104 102 100 PLATINUM GOLD NMRCGA BOOTH BUY YOUR RAFFLE TICKETS HERE!!! SILVER FLOOR2015-041015-A ENTRANCE BRONZE
Company Information Company Name: Name to be listed in program and in booth Shipping Addr. (no PO Boxes): City, State ZIP: Contact: Telephone: Email: Mailing Address: City, State ZIP: Title: Fax: Website Link: List products/services that will be represented in your display area: SPONSORSHIP QTY AMOUNT AMOUNT DUE Platinum (20 x20 booth, 8 Badges, 4 Golf, 1/2 pg. ad, 1 available) $ 10,000 Pillar (6 Badges, 2 Golf, 1/3 pg. ad, no booth) $ 5,000 SOLD Make Checks Payable To: NMRCGA 1021 Eubank Blvd. NE Albuquerque, NM 87112 Gold (10 x20 booth, 4 Badges, 2 Golf, 1/3 pg. ad) $ 5,000 Silver (10 x20 booth, 3 Badges, 2 Golf) $ 3,000 Bronze (10 x10 booth, 2 Badges, 1 Golf) $ 1,500 50-50 Raffle Sponsor (10 x10 booth, 2 badges) $ 2,500 Registration Desk Sponsor (1 Golf, 1 available) $ 1,500 Buckaroo Auction Prize Sponsor (12 available) $ 250 Golf Tournament Hole Sponsor $ 100 Sit-down Meal Sponsor (2 available) Wed. Breakfast Thurs. Lunch $ 1,000 Additional name badges (Please fill out page 2 for exhibitor badges) $ 100 Additional Golf Tournament Players (Please fill out page 2) $ 95 Conference Program Ads (ads included above are in the NM811 magazine) Full-page Inside Front Cover $ 375 Full-page Inside Back Cover $ 325 Full-page $ 150 Quarter Page $ 90 Business Card Size $ 50 Total Due (100% non-refundable deposit due w/submission of contract) Balance Due SOLD Balance is due on or before August 20, 2017. Exhibiting Sponsors are required to carry their own insurance (see page 5). Full payment is due no later than August 20, 2017. Cancellation of all, or part, of the exhibit space must be in writing to NMRCGA. Sponsors must cancel before August 20, 2017. If the sponsor does not make full payment when due under the terms of this contract, NMRCGA reserves the Right to terminate this contract and the sponsor shall be responsible for full payment to NMRCGA of all amounts which would have been due NMRCGA, under the terms of this contract. Preferred Booth(s) 1st choice 2nd choice 3rd choice Payment Information: Charge credit card below Send me an invoice VISA MasterCard Discover American Express Card # Name on Card Card s Billing Address Exp. Date CID# Signature Amount Charged Signature Date
CONFERENCE BADGES: $100 each for people in addition to those included with a sponsorship (use additional sheets if necessary). GOLF TOURNT PLAYERS: $95 each for players in addition to those included with a sponsorship (use additional sheets if necessary). Player 1 Player 2 Player 3 Player 5 Player 6 Player 7 Player 4 Player 8
SEPTEMBER 21 SEPTEMBER 20 SPONSORSHIP CONTRACT EXHIBITOR DEMOS: A limited number of time slots are available for exhibitors to put on special demonstrations or presentations. The indoor space will have a screen, projector, laptop and internet available. The outside area is approximately 10 x 20. Demonstrations/presentations are limited to 20 minutes one indoor, or one outdoor per exhibitor on a first come, first served basis. If slots are still available on the day of the desired presentation/demonstration, exhibitors may request extra time or additional slots, again, on a first come, first served basis. Please select your first, second and third choices by placing a number from 1 to 3 in the appropriate boxes: TIME INDOOR OUTDOOR Wed. 1:00 pm Wed. 1:30 pm Wed. 2:00 pm Wed. 2:30 pm Thurs. 9:00 am Thurs. 9:30 am Thurs. 10:00 am Thurs. 10:30 am Thurs. 11:00 am Thurs. 11:30 am Demonstrations/presentation Title Description for signage (250 characters max) 3 SPO2015-061615-C
Exhibit Booth Rental included with Platinum, Gold, Silver, Bronze, and 50-50 Raffle Sponsors Exhibit rental will include the following: Display area (20 x20 Platinum, 10 x20 Gold, 10 x20 Silver, 10 x10 Bronze) with back and side drape. 6 table (3 Platinum, 2 Gold, Silver & 50-50, 1 with Bronze) with skirt and chairs (6 Platinum, 4 Gold, 3 Silver, 2 50-50 & Bronze). Exhibitor ID sign and Banner (6 x12 Platinum, 4 x10 Gold, Silver, 50-50) in the exhibit hall. Sponsorship recognition on marketing materials, web site, and conference program. Sponsor ribbon for display in booth, and slide in revolving presentation at meal sessions. Listing in the conference program and a copy of the final registration list upon request. Complimentary exhibitor name badges (5 Platinum, 4 Gold, 3 Silver, 2 50-50 & Bronze) 1000 Buckaroos (2000 for Platinum) for distribution to booth visitors. Off-hour security will be provided by an independent security firm for both indoor and outdoor exhibits. Free Wi-Fi wireless. Space will only be held upon receipt of a 100% non-refundable deposit and completed Sponsor Contract, due by August 15, 2017. After August 15, 2017 limited space may be available and will be offered on a first come first served option. Booth Assignment NMRCGA will attempt to make booth assignments in keeping with Exhibitor s request. However, NMRCGA reserves the right to make the final determination of all space assignments. NMRCGA shall have no liability for its failure or inability to comply with exhibitor s requests, and exhibitor shall have no right to cancel this contract because of NMRCGA s failure, or inability to comply with exhibitor s requests. Regulations Demonstrations must be confined to designated demonstration areas only. Demonstrations must be approved by NMRCGA prior to the event. Reserved space is for exclusive use of client. No brokering or subletting of space permitted. Exhibitor s booth will be open and fully staffed during all official exposition hours. Display will not be dismantled prior to the official show close (12 PM Thursday September 21, 2017). Exhibitor shall not erect any exhibit or other structure that exceeds the Exhibitor s booth dimensions or 8 ft tall. All over-the-counter sales or sales of any kind that involve the exchange of currency for goods received during the exhibition are prohibited. Exhibit Hall The Exhibit Hall will be available for setup beginning at 7 AM on Tuesday, September 19, 2017. Setup must be complete by 12 PM on Tuesday, September 19, 2017. The Exhibit Hall opens at 1 PM on Tuesday, September 19 and all exhibitors must have their booths fully staffed. On Wednesday September 20, Vendor Reception will take place from 3 PM to 5 PM, and The Exhibit Hall will open at 8 AM and close at 5 PM. The Exhibit Hall will reopen at 8:00 AM on Thursday, September 21 and remain open until 12 PM. Exhibit tear-down is from 1 to 5 PM on Thursday, September 21. All materials must be out of the Exhibit Hall no later than 6 PM, or you will be charged an additional fee for removal. It is further agreed that actual occupation of the exhibit space by an exhibit is essential. Should the exhibiting sponsor be unable to occupy the space by 2 PM on Wednesday, September 19, 2015, then NMRCGA is authorized to occupy, or cause said space to be occupied in such a manner as it may deem in the best interest of the exhibition, without any rebate or allowance whatsoever to the exhibiting sponsor, and without in any way releasing said sponsor from any liability, or from any of its other obligations under this contract. Said sponsor expressly agrees to pay NMRCGA the full sum set forth. Nothing shall be posted on, tacked, nailed, screwed or otherwise attached to any columns, walls, floors or other parts of the exhibit hall area without written permission from NMRCGA. Packing, unpacking and assembly of exhibits shall be done only in designated areas and in conformity with directions of NMRCGA, the convention facility manager, or their assistants. Other display needs may be purchased separately from our exhibit contractor. A packet will be mailed approximately one month before the event with information regarding these extra services, such as electricity, cleaning, additional furnishings, etc.
NMRCGA will not be liable for the non-fulfillment of this contract as to the delivery of exhibit space if the non-delivery is due to any of the following causes: by reason of the facility being damaged or destroyed by fire, acts of God, public enemy, war or insurrections, strikes, the authority of the law, postponement or cancellation of the exhibition, or for any cause beyond its control. It will, however, in any of the above named reasons reimburse the exhibitor on a pro-rated basis on any amount paid, less any and all legitimate expenses incurred, such as but not limited to rent, advertising, salaries, operating costs, etc. Taxes and Licenses Exhibitor shall be responsible for obtaining any licenses, permits or approvals required under local, state or federal law applicable to their activity at the exhibition. Exhibitor shall be responsible for obtaining any tax identification numbers and paying all taxes, license fees or other charges that shall become due to any governmental authority in connection with their activities at the exhibition. Insurance An exhibitor shall carry its own insurance. NMRCGA and the exhibition facility assume no responsibility for the safety of the properties of the exhibitor, its officers, agents or employees from theft, damages by fires, accident or any other cause whatsoever, and the exhibitor expressly agrees to save and hold harmless NMRCGA, the decorator/exposition company and the exhibition facility and their respective management, agents and employees from any and all liability resulting from injuries or damage to exhibitor, its agents, employees, persons and/or properties in connection with the exhibitor s use of the exhibit space. The Exhibitor, upon signing this contract, is certifying to NMRCGA that it has liability insurance coverage currently in place that is adequate to cover exhibitor s potential liability arising from the exhibitor s participation in the event. Any damage to the premises through carelessness, or other- wise by the exhibitor, or its employees must be paid for by the exhibitor. New Mexico Regional Common Ground Alliance 1021 Eubank Blvd. NE, Albuquerque, NM 87112 Phone: 505-254-7315 Fax: 505-260-0968