GUIDE CED-IADR/NOF Oral Health Research Congress www.ced-iadr2019.com An International multi-disciplinary research meeting hosted by the CED-IADR and NOF divisions of the International Association for Dental Research. Two-and-half day program of Oral Presentations, Posters and Symposia lectures. PROMOTING HIGH-QUALITY ORAL HEALTH RESEARCH IN EUROPE
WELCOME CED-IADR together with the NOF of IADR division continue a long-lasting fruitful tradition of organizing a two-and-half day program of Oral Presentations, Posters and Symposia lectures. The major meeting facts and highlights are summarized in brief: Largest multi-disciplinary scientific meeting in Europe organized by the CED-IAD and Scandinavian (NOF) division of IADR (over 1.500 members). 2.5-day parallel-session program with oral presentations, posters, keynote and symposium lectures. Modern and excellent meeting venue in Meliá Castilla Hotel & Convention Center. Platform for clinical case posters to enable clinicians to present their latest clinical cases, while networking with researchers. The last CED-IADR/NOF Oral Health Research in Vienna, Austria, was attended by 831 delegates, among which 226 students, from 50 countries. 609 Abstracts were presented, from which 170 were oral presentations, 48 symposia presentations and 327 poster presentations. Companies were represented in 19 exhibition booths. Well attended networking events were organised with more than 450 participants at the opening ceremony in the Vienna city hall on Thursday evening and more than 300 participants at Congress Get-together on Friday evening. An attractive scientific program of the highest quality level will also await you in Madrid 2019. IMPORTANT DATES Opening abstract submission on website : Abstract submission deadline : Abstract notifications emailed to presenters : Early registration & accommodation deadline : Meeting date : Jan 14, 2019 April 23, 2019 June 15, 2019 July 15, 2019 Sept 19-21, 2019
CONGRESS ORGANIZING COMMITTEE: Congress & CED-IADR President : David Herrera (CED-IADR) Congress Committee Members : Imad About (CED-IADR) Ilze Akota (NOF) Ulvi Gursoy (NOF) Reinhard Hickel (CED-IADR) Bart Van Meerbeek (CED-IADR) Andreas Schedle (CED-IADR) Gottfried Schmalz (CED-IADR) CED-IADR Board: Imad About Ivan Alajberg Sema Belli Lorenzo Breschi David Herrera Reinhard Hickel Adrian Lussi William Papaioannou Andreas Schedle Gottfried Schmalz Bart Van Meerbeek Egija Zaurav NOF Board: Ilze Akota Ulvi Gursoy Peter Holbrook Eija Könönen Peter Lingström Anne Marie Lynge Pedersen Vytautè Pèciuliené Mare Saag Gunhild Strand
CONFERENCE TIMETABLE
, MELIA CASTILLA HOTEL & CONVENTION CENTER Calle del Poeta Joan Maragall, 43 Madrid - Next to Paseo de la Castellana, the Real Madrid football stadium and financial and commercial district of Madrid. - With excellent connections to the airport, train stations, exhibition centres, museums and tourist attractions. - Exclusive The Level service - 3 restaurants, including L Albufera, the best specialist rice restaurant in Madrid - Services for families: family rooms, Mini Check-in, supervised Mini Club service (consult opening hours with hotel), Kids & Co. programme, etc. - Outdoor pool (for opening and closing dates, please check with the hotel), modern 24 hour gym and Caroli Health Club Boutique - Large capacity car park in the building - Convention Centre with magnificent and innovative facilities - More than 7,000 m2 of meeting space, complemented by 915 rooms to accommodate up to 1,830 guests, makes the Meliá Castilla one of the largest hotels in Europe. - The excellent location, a few minutes from Paseo de la Castellana, 15 minutes from Barajas airport, near Chamartín train station and the Real Madrid Santiago Bernabéu football stadium, makes the Meliá Castilla the perfect choice for your visit to Madrid. Doblon Meeting Room 140 pax Comendador Escudo Meeting Room Meeting 75 pax Room 50 pax Hall Patio Poster Area Patio 1-2-3 Exhibition and F&B Area Tapices Hall 3-200 pax El Prado Hall 4-200 pax Toledo Meeting Room 20 pax Auditorium Plenary Room 500 pax Castilla Hall 1 200 pax Segovia Meeting Room 20 pax Hidalgo Hall 2 200 pax
SHIP LEVELS Please find below some package offers for the different sponsor levels. You are of course free to put together your individual sponsoring package by choosing the items that are most appropriate to your company policy. Should the amount of your support reach the below mentioned levels, your company will then automatically qualify for the appropriate sponsor title. The sponsorship levels below are not exclusive titles (unless specifically stated). If more than one company requests a unique sponsorship opportunity the priority will be given to the company providing the highest level of support to the congress. In the further event of an equal level of sponsorship occurs, the company which signed up first will be chosen to host the sponsorship item.
DIAMOND Sponsor DIAMOND DIAMOND 25.000 EURO As the premier sponsor of the congress, only one company will receive the optimum sponsor package: 120 minutes company-sponsored symposium Pre-conference mailing one month prior to the congress with the opportunity to attach a 2-page PDF to advertise your symposium Free exhibition unit (16 sqm including basic booth with table, 2 chairs, 2 spot lights, company name sign) and first priority selection of exhibition site Up to 6 'exhibitor only' registration badges, including free access to social meeting programs. Special recognition at the congress opening Recognition as Diamond Sponsor in the program book, meeting website and all meeting communication 2 full-colour cover-page advertisement (inside front & inside back page) in the program book Company logo rotating on screen during breaks and in between lectures (if applicable) 3 inserts in the congress bag (document and/or small sample)
gold Sponsor GOLD GOLD 15.000 EURO 120 minutes company-sponsored symposium or lunch & learning event (catering not included) Major presence on the congress website with a direct link to the sponsor s website. Pre-conference mailing one month prior to the congress with the opportunity to attach a 2-page PDF to advertise your symposium Free exhibition unit (12 sqm including basic booth with table, 2 chairs, 2 spot lights, company name sign) and second priority selection of exhibition site Up to 4 Exhibitor only registration badges (ticketed events excluded) Special recognition at the congress opening Recognition as Gold Sponsor in the program book, meeting website and all meeting communication 2 full-colour inside-page advertisements in the program book Company logo rotating on screen during breaks and in between lectures (if applicable) 2 inserts in the congress bag (document only)
SILVER sponsor SILVER SILVER 10.000 EURO 1 keynote lecture of 30 min Major presence on the congress website with a direct link to the sponsor s website. Pre-conference mailing one month prior to the congress with the opportunity to attach a 1-page PDF to advertise your keynote lecture. Free exhibition unit (6 sqm including basic booth with table, 2 chairs, 2 spot lights, company name sign) and third priority selection of exhibition site 2 Exhibitor only registration badges (ticketed events excluded) Special recognition at the congress opening Recognition as Silver Sponsor in the program book, meeting website and all meeting communication 1 full-colourinside-page advertisement in the program book Company logo rotating on screen during breaks and in between lectures (if applicable) 1 insert in the congress bag (document only)
BASIC Sponsor BASIC BASIC 5.000 EURO Presence on congress website with a direct link to the sponsor s website. Free exhibition unit (6 sqm including basic booth with table, 2 chairs, 2 spot lights, company name sign) 1 Exhibitor only registration badge (ticketed events excluded) Recognition as Sponsor in the program book 1/2 inside page advertisement in the program book 1 insert in the congress bag (document only) Company logo rotating on screen during breaks and in between lectures (if applicable)
ADDITIONAL SHIP OPPORTUNTIES COMPANY EXHIBITION SPACE 2.500 EURO Minimum requirement is 1 booth (6 sqm) Acknowledgement on the official congress website and in the congress program book. Booth with 1 table, 2 chairs, 2 spot lamps, electricity supply and company name sign. Possibility of registering 1 company delegate for a discounted rate for exhibitors (normal non-iadr student registration rate). An exhibitor company may install an individually designed booth as well. INSERTS IN CONGRESS BAGS 2.000 EURO Why sponsor the Inserts in Congress Bags? A promotional flyer, paper or small sample about your company and your products will be inserted in each of the Congress bags. Also a great opportunity to invite participants to your booth. Max. dimension per copy: A4 format, 4 pages, 30 gram UNIVERSITY EXHIBITION SPACE (4 SQM) 1.500 EURO Acknowledgement on the official congress website and in the congress program book. Booth with 1 table, 2 chairs, 2 spot lamps, electricity supply and company name sign. Possibility of registering 1 company delegate for a discounted rate for exhibitors (normal non-iadr student registration rate). CONGRESS BAGS 7.500 EURO Why sponsor the 2019 Madrid meeting bags? 800-1000 bags will behanded out to all participants in the registration area. The bags contain the congress meeting CED-IADR 2019 programme and the inserts samples of the sponsors. The official event bag gives your brand maximum exposure in the exhibition hall and conference rooms and long after the event. Branding visibility includes the sponsor s logo printed on all bags (along with the CED-IADR/NOF 2019 Madrid meeting logo) One insert provided by the sponsor (max. A4, double-sided printed page)
LANYARDS 3.000 EURO ADDITIONAL SHIP OPPORTUNTIES SCIENTIFIC NETWORKING AREA 4.000 EURO Why sponsor the lanyards? All participants wear the lanyard at all times throughout the event 1000 lanyards will be distributed to all participants. Branding visibility includes the sponsor s logo printed on the lanyards (along with the CED-IADR/NOF logo) USB 4.000 EURO Sponsor of USB Flash Drive with abstracts and digital program book (in PDF). Unique sponsorship opportunity Acknowledgement on the official Congress website. Company name and logo printed on USB Flash Drive. Why sponsor the Hospitality area? You will be able to display your brand prominently in a dedicated treatment area and waiting lounge, providing attendees with a break from the hustle and bustle of the exhibition halls. Branding visibility includes your logo printed on the banner indicating the location of the relaxation area, two pop-up banners to be placed in the relaxation area (to be supplied by the sponsor). Branded sponsor s t-shirts worn by the hospitality area team (to be supplied by the sponsor). Acknowledgement on the official congress website and in the congress progam book.
ADDITIONAL SHIP OPPORTUNTIES WIFI & SPEAKER REVIEW ROOM 13.000 EURO Help all conference attendees to get connected at the conference as the Speaker Preview Room is the most requently visited area, where conference delegates upload their presentations. Unique sponsorship opportunity. Company name/logo mentioned at each Wi-Fi login. Acknowledgement on the official congress website and in the congress progam book. Company name and logo printed on the Internet poster. Company logo on each computer screen background and saver in the speaker Preview Room. Opportunity to distribute mouse pads and other internet/computer Speaker Preview Room.
Order Form SHIP ITEMS PRICE IN EURO TOTAL DIAMOND 25.000,00 GOLD 15.000,00 SILVER 10.000,00 BASIC 5.000,00 COMPANY EXHIBITION SPACE 2.500,00 UNIVERSITY EXHIBITION SPACE (4 SQM) 1.500,00 INSERT IN CONGRESS BAG 2.000,00 CONGRESS BAGS 7.500,00 LANYARDS 3.000,00 SCIENTIFIC NETWORKING AREA 4.000,00 USB 4.000,00 WIFI & SPEAKER REVIEW ROOM 13.000,00 OTHER Total ordered item(s) Please complete this form and return to ced.iadr@uzleuven.be. This form will be considered as a contract. However, sponsors will receive an order confirmation and invoice in due time. Company Contact name Adress Adress Tel E-Mail : : : : : : We accept the terms and conditions and agree to pay the total amount due NET of bank costs by April 1 st, 2019. Signature & stamp : Date :
Correspondence Secretariat Secretariat CED-IADR at KU Leuven Mrs. Rosa Ciloglu Kapucijnenvoer 7, Block A - box 7001 BE-3000 Leuven, Belgium Tel: + 32 16 33 27 43 Fax: + 32 16 33 27 52 Email: ced.iadr@uzleuven.be website: www.ced-iadr.eu