Attachment 5 P-29-14 Foodservice Operations for the Peterborough Airport, Air Terminal Mandatory Site Meeting December 8, 2014 12/16/2014 1 Peterborough Airport
The Objective The City is seeking to establish a long term contract with a Foodservice Provider for the Airport Restaurant, vending machines and optional kiosk. The Airport has seen major growth over the past 5 years with the objective to continue the growth into the future. We are looking for a qualified vendor to meet the foodservice requirements as the demands change. 12/16/2014 2 Peterborough Airport
Airport Orientation 12/16/2014 3 Peterborough Airport
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Airport Operations Staffed Hours of Operation 7:00 a.m. 6:00 p.m. (Oct-Mar) 7:00 a.m. 8:00 p.m. (Apr Sep) Airport is Operational 24/7 Aircraft Movements estimated to be 65,000 this year 12/16/2014 5 Peterborough Airport
Types of Flights Flight Training Corporate Jets Military Medevac Helicopters Private Pilots Charter Flights 12/16/2014 6 Peterborough Airport
Types of Flights Charter Flights Carlson Wagonlit Stewart Tours 2014 2 Flights 2015 5 Flights 130 Passengers 12/16/2014 7 Peterborough Airport
Administrative Structure Chief Administrative Officer for the City Accountable Executive Director of Planning and Development Airport Administrator Airport Manager Contracted Management and Operations 12/16/2014 8 Peterborough Airport
Airport History 12/16/2014 9 Peterborough Airport
1967 Action at CYPQ 12/16/2014 10 Peterborough Airport
Peterborough Airport 1994 Taken by Frank Montgomery 12/16/2014 11 Peterborough Airport
The Airport s Future A Local Amenity or a Regional Economic Driver? Flying Club or Aerospace Centre of Excellence? 12/16/2014 12 Peterborough Airport
Council Approved the Removal of the Air Terminal 12/16/2014 13 Peterborough Airport
A World Class MRO 12/16/2014 14 Peterborough Airport
$7.6 Million Airport Development Program 2008-2013 12/16/2014 15 Peterborough Airport
Planning Business Case Study Master Plan 12/16/2014 16 Peterborough Airport
The LPS Findings - 2008 The Airport directly offered 250 full-time employment positions and generated over $26.0 M yearly in Gross Domestic Product The direct, indirect and induced benefits include over 420 FTE s and $41.0 M in GDP 12/16/2014 17 Peterborough Airport
$7.0 Million ISF Federal $7.0 Million ISF Prov. $7.0 Million ISF City + $7.6 Million City $28.6 Million Investment 12/16/2014 18 Peterborough Airport
AEROSPACE GENERAL AVIATION TERMINAL AND OPERATIONS 12/16/2014 19 Peterborough Airport
12/16/2014 20 Peterborough Airport
Peterborough Airport Grand Reopening October 14, 2011 12/16/2014 21 Peterborough Airport
2013 Expansion $6.0 Million Infrastructure Improvements Paved Crosswind Runway Supporting Taxiways Extended Bravo Taxiway Seneca Building Construction, Apron and Groundside Parking Lots 12/16/2014 22 Peterborough Airport
Seneca College School of Aviation Commenced operation in January 2014 Over 200 Students Approx. 50 Faculty Program runs year round 12/16/2014 23 Peterborough Airport
High Skills Major Aviation and Aerospace Program Holly Cross Catholic Secondary School established program at the Airport Fall 2013 20 Students Co-op with Airport Businesses 12/16/2014 24 Peterborough Airport
Over 300 Employed at Airport Businesses 12/16/2014 25 Peterborough Airport
Businesses Located at Airport Aerotrike Aviation Airtech Canada Aviation Services Amer & Associates Angels of Flight Canada Dr. Cameron Boyd Complete Aviation Services Ltd. Flying Colours Corp. International Aircraft Support JCM Aerodesign Kadex Aero Supply 12/16/2014 26 Peterborough Airport
Businesses Located at Airport The Landing 27 Bistro The Loomex Group Holy Cross CSS Aviation Centre President Air Charter Seneca School of Aviation Toronto Avionics Vector Air W.M. Aero 12/16/2014 27 Peterborough Airport
Regional Economic Growth - Today Over 320 employed and over 200 students With the addition of Seneca College and expanded businesses the GDP is now more than the projected $37.6 M in direct GDP The direct, indirect and induced benefits boost the regional GDP to more than $50.0 M per year 12/16/2014 28 Peterborough Airport
October 2011 12/16/2014 29 Peterborough Airport
September 2014 Turning Points to position the Airport for growth... 12/16/2014 30 Peterborough Airport
October 2011 12/16/2014 31 Peterborough Airport
September 2014 12/16/2014 32 Peterborough Airport
Food Services 12/16/2014 33 Peterborough Airport
Peterborough Air Terminal 12/16/2014 34 Peterborough Airport
Facilities Restaurant Seating for 50 Vending Machines Kiosk in Lobby Optional Catering and Special Events Restaurant is Licensed Successful Proponent will assume all risks associated with serving alcohol Family environment 12/16/2014 35 Peterborough Airport
Equipment List of Equipment (page 33) Successful Proponent responsible to provide any equipment required to provide food services Successful Proponent will implement a preventative maintenance program and maintain meet all regulated inspection requirements. 12/16/2014 36 Peterborough Airport
Equipment The City will repair City owned equipment unless caused by neglect or misuse 12/16/2014 37 Peterborough Airport
Restaurant Hours of Operation Same as Staffed Hours for Airport Operations 7:00 a.m. 6:00 p.m. (Oct-Mar) 7:00 a.m. 8:00 p.m. (Apr Sep) At a minimum To be reviewed with the successful proponent at completion of Year 1 12/16/2014 38 Peterborough Airport
Request for Proposals P-29-14 12/16/2014 39 Peterborough Airport
Caution to All Pursuant to the City s Purchasing By-law you can only deal with the contacts in the RFP (see Page 9) You can not discuss any aspect of this RFP with members of City Council or other staff UNTIL the award report has been prepared and submitted 12/16/2014 40 Peterborough Airport
Insurance Insurance requirements Must be valid on Airport premises 12/16/2014 41 Peterborough Airport
Term of the Agreement An initial five year term Commencing April 1, 2015 with an option for an additional five year term subject to satisfactory performance and appropriate approval process. Airport Administrator is the prime contact for the Contract 12/16/2014 42 Peterborough Airport
Proposal Content 12/16/2014 43 Peterborough Airport
Proposal Content Section 5.10 is what your submission will be evaluated on. If you don t say it, we cannot assume it. If we know you, assume we don t. The bids will not be evaluated on your reputations but on what you tell us. This is the only transparent and accountable way a public agency can proceed. 12/16/2014 44 Peterborough Airport
Proposal Evlauation 12/16/2014 45 Peterborough Airport
Evaluation Criteria Component Compliance With Submission Requirements Experience 30 Financial Proposal 20 Menus and Price Lists 15 Management Plan 35 Maximum Score Pass/Fail 12/16/2014 46 Peterborough Airport
RFP Schedule Description Dates Mandatory Site meeting December 8, 2014 Last Date for Questions January 2, 2015 before 10:00 a.m. Closing Date January 8, 2015 before 3:00:00 p.m. RFP Evaluation January 16, 2015 Potential Interviews January 21, 2015 RFP Award January 29, 2015 Agreement Feb 2015 (Within 10 days of award) Contract Commencement April 1, 2015 12/16/2014 47 Peterborough Airport
Facility Tour 12/16/2014 48 Peterborough Airport
Questions? 12/16/2014 49 Peterborough Airport