thank you... for booking your special occasion with Afton Alps Events & Catering. Please find the enclosed items to help make your planning easier and more enjoyable. Please fill out the checklist and return six weeks prior to reception. We are just a phone call away to help answer any additional questions you may have: 651.436.5245 ext. 200 Scott Merkel Afton Alps Events & Catering smerkel@vailresorts.com 651.436.5245 ext. 215 651.436.5245 800.328.1328 www.aftonalps.com 6600 peller ave s hastings mn 55033
Reception Planning & Itinerary Please print information and return no later than six weeks prior to event date. Wedding Date Name of Bride Email Primary Phone Alternate Phone Name of Groom Email Primary Phone Alternate Phone persons responsible for payment (please print) Name Address City State Zip Home Phone Alternate Phone Set up & cocktail hour details Total Head Count Number of adult meals Number of children under 12 Do you want any reserved tables for family or VIP? Count Number of Tables Number of people at head table Decorating party time Do you have tents to set up? Time Florist arrival time Cake arrival/set-up time DJ or band arrival/set-up time Are you renting chairs? When will they be delivered? Date Time Are other rental items being delivered (chair covers, photo booth, ice sculpture)? Date Time Approximate time of ceremony ending Are you taking photos after the ceremony? How long? Guest arrival time Wedding party arrival time Grand entrance to coordinate with your DJ/band? Cocktail hour: Cash Hosted From to Keg selection: quantity Wine selection: quantity Are you offering your guests unlimited soda? Would you like a set price for pop?
dinner & cake details Do you have someone doing a prayer/blessing before dinner? Dinner served at Buffet Plated Appetizer served at Would you like us to cut your cake? ($100 fee applies) Would you like us to serve your cake? ($100 fee applies) Dance: starting at, ending at Do you have shuttle for your guests? Starts at Final leaves (Please note the latest time for last call cannot be past 12:30am) Would you like to pick up decorations on following Sunday or Monday? Date/time: Appetizer selections Entree selections Salad selections Starch selection Vegetable selection Special Requests:
area lodging (Please contact the individual hotel sales departments for booking rooms at a reduced wedding group rate.) Afton House Inn, Afton, MN 651.436.8883 www.aftonhouseinn.com Enjoy your in-room jacuzzi and fireplace. Many rooms with walk-out patios. Fine dining in the Wheel Room and casual dining at the CURRENT Bar & Restaurant. www.currentrestaurant.com Comfort Suites, Hudson, WI 2620 Center Drive 715.690.2500 Newest hotel in area. Free Hot Breakfast, Indoor Pool and Fitness Room. Country Inn and Suites, Cottage Grove, MN 651.768-7350 or 800.456-4000 www.countryinns.com/cottagegrovemn Indoor pool & spa. Hot complimentary breakfast. Country Inn and Suites, Woodbury, MN 651.739.7300 or 800.456.4000 www.countryinns.com/woodburymn Newly Renovated Hotel with Area s Largest Indoor Heated Pool Inquire about our group rates. Hastings Tourism Bureau Lodging Information 651.437.6775 or 888.612.6122 www.hastingsmn.org Holiday Inn Express Hotel & Suites, Woodbury, MN I-94 & Woodbury Dr. 651.702.0200 www.hiexpress.com/woodburymn Free Hot Breakfast, Pool & Whirlpool. Hudson Tourism Bureau, Hudson, WI 502 Second Street 715.386.8411 or 800.657.6775 www.hudsonwi.org Stay & Play in Hudson on the St. Croix River
Cakes additional services For your convenience, we ve listed a few local contacts for planning your special occasion. We do not endorse or accept any responsibility for their products or services. Emily s Bakery Midtown Center 651.437.3338 Hastings, MN 55033 www.emilysbakerydeli.com Karen Fritze 7475 Lamar Ave S 651.459.4460 Cottage Grove, MN 55016 www.cakestands.com Photography Afton Woods 15092 70th St S 651.998.1964 Angie Denmark Township, MN 55033 www.aftonwoods.com Dan Rother Photography 1505 Brooke Court 651.437.8828 Dan Hastings, MN 55033 www.danrother.com McGoon Studio 1100 Westview Drive 651.437.2000 Hastings, MN 55033 www.macmcgoonstudio.com music Adagio DJay Entertainment 213 4th St. E, 4th Floor 612.787.3501 Jay Kochendorfer St. Paul, MN 55101 adagiodj.com Midwest Sounds 9N Raymond Ave, Suite G70 651.644.4111 St. Paul, MN 55114 www.midwestsound.com Quality Sounds 17799 Kenwood Trail 952.461.1010 Russ & Christie Poole Lakeville, MN 55044 www.qualitysoundsdjs@cs.com Rental Companies Affordable Elegance 1806 Vermillion St 651.437-6050 Hastings, MN www.affordable-elegance-rental. com Flair Your Affair 1199 Union Ct 651.717.8912 Glenda Wytaske Hastings, MN www.flairyouraffair.com Midway Party Rental 600 Kasota Ave 800.759-RENT Minneapolis, MN www.midwaypartyrental.com