Hyatt Regency Jacksonville Riverfront Proposal Prepared for: Thomas Powell With Laura Cagan Senior Sales Manager, CMP 225 East Coastline Drive Jacksonville, FL 32202 904-360-8674 laura.cagan@hyatt.com
Dear Mr. Powell, Greeting from Hyatt Regency Jacksonville Riverfront! Thank you for your considering Hyatt and Jacksonville as a possible location for the Reciprocal Meat Conference. What an honor it would be to host this event! Your entire program s meetings can be provided within the Hyatt over the dates I have listed below along with our proposal for your review. Please let me know if there are additional details I have not addressed, and I will be happy to provide answers to you. AVAILABLE RATES & DATES The following dates and rooms are available at this time. Friday, June 13 th, 2014 - Thursday, June 19 th, 2014 Friday, June 20 th, 2014 Thursday, June 26 th, 2014 (2 nd option ) Friday, June 19 th 2015 Thursday, June 25 th, 2015 $149.00 Single / Double Occupancy $159.00 Triple Occupancy $169.00 Quad Occupancy Day FRI SAT SUN MON TUES WED THUR Rooms 80 135 230 245 220 35 C/O (Room rate quoted above is subject to 7% sales tax, and 6% occupancy tax, and a 1% surcharge, which is taxable-total charges are 14.13%, 10% commissionable) SPECIAL CONSIDERATIONS We are happy to offer the following Concessions Package based on 80% Room Block Pick-up: One (1) complimentary Presidential Suite One (1) complimentary room per 50 paid rooms Complimentary meeting space and kitchen with a minimum of $50,000 Food and Beverage and using Terrace Building
MEETING SPACE City Terrace Rooms 4-12 Reciprocation/Breakout Sessions River Terrace 1 Poster Display Conference Center A & B Student Breakfast, Luncheons, Awards Reception Kitchen River Terrace 1 and 2 Reciprocation/Breakout Sessions River Terrace 1 General Sessions/ Concurrent Sessions Registration Office Registration
CAPACITY CHART
MEETING SPACE Grand Ballroom Grand Ballroom Preconvene
The St. Johns River as the Backdrop for your Receptions and Meals Hyatt Regency Jacksonville Riverfront, Beautiful inside and out
GUEST ROOMS INFORMATION 966 GUEST ROOMS (230 Kings, 709 Queens) 52% OF ROOMS ARE WATERVIEW (501) 98% OF ROOMS ARE NON-SMOKING (955) ADA Certified 4% OF GUEST ROOMS ARE ACCESSIBLE (41) 28 with roll-in shower and 13 for hearing impaired
BANQUET PRICES Hyatt Regency Jacksonville-Riverfront average prices are: Breakfast (Plated/Buffet) $20.00/$24.00 Breaks $10.00 Lunch (Plated/Buffet) $26.00/$36.00 All Day Beverages $17.00 Dinner (Plated/Buffet) $50.00/$65.00 Reception $35.00 Sales tax is 7% and service charge is 21%. Customized menus are also available to meet your budget. If you d like to see our menus, please visit the following: http://regencyjacksonville.hyattemenus.com Guest Room Lobby Meeting Floors INTERNET ACCESS High speed Internet - wired High speed Internet - wireless T3/ DSL/ ISDN with applicable charges Front Desk Lobby Outdoor Rooftop Pool Fitness Center & Sauna
RESTRAURANTS AND LOUNGES Enjoy cocktails, appetizers and desserts each evening in a relaxing environment Three-meal restaurant, order from the buffet or enjoy any of the casual menu items. Enjoy a casual atmosphere perfect for the family, business lunch or romantic dinner The Einstein Bros. Best known for their Bagel and Schmear combination, Einstein s offers two freshly made soups daily, bagel sandwiches, smoothies, coffee drinks and salads. Open seven days a week, from 6:00 a.m. to 3:00 p.m. Watch your favorite sports on the big screen. Enjoy a variety of appetizers, sandwiches and refreshments
THE JACKSONVILLE LANDING Adjacent to Hyatt Regency Jacksonville Riverfront An entertainment complex that features 10 trendy restaurants, over 20 specialty shops, and a riverfront amphitheater within 2 minutes walking distance of Hyatt Regency Jacksonville Riverfront. Water taxis are available to take across the St. Johns River to a variety of other restaurants, nightclubs and museums on the South Bank River walk. Please visit www.jacksonvillelanding.com
GETTING HERE Located just minutes from downtown, Jacksonville International Airport (JAX) provides non-stop flights to major U.S. cities, including those that serve as international gateways. More than a dozen major airlines and a network of regional carriers provide some 200 daily arrivals and departures at JAX. We hope you enjoy our full-service terminal building, outstanding ground transportation options and dedication to security and customer service Jacksonville's passenger air service market has grown dramatically throughout the past decade. In 2007, the number of passengers using Jacksonville International Airport (JAX) reached an airport record of 5,946,188 passengers, surpassing the 2000 record of 5,287,244 passengers. Over five million passengers enjoy traveling through Jacksonville International Airport each year. Check out the options in the menu below to see why. 28 cities with non-stop service from JAX Cities Atlanta Austin Baltimore Birmingham Boston Charlotte Chicago Cincinnati Cleveland Dallas/Fort Worth Detroit Ft. Lauderdale Houston (Hobby and Intercontinental) Indianapolis Kansas City Memphis Miami Minneapolis Nashville New Orleans Airlines Delta and AirTran ExpressJet Southwest Southwest Comair US Airways United Express Comair Continental Express American Airlines Northwest Southwest Southwest, Continental and Continental Express Southwest ExpressJet Northwest Airlink - Pinnacle American Airlines Northwest Southwest ExpressJet New York (JFK, LaGuardia and Newark) JetBlue, American Airlines, Continental, Continental Express and Comair Norfolk Philadelphia Raleigh-Durham St Louis Tampa Washington DC (Dulles and National) Southwest US Airways and Southwest American Airlines and ExpressJet American Airlines Southwest and Gulfstream United Express and US Airways
OFF PROPERTY ACTIVITIES North Florida s most popular attractions are all within a short drive from the hotel: Over 70 of the Most Prestigious Golf Courses & World Class Beaches! Jacksonville is the headquarters for the ATP and PGA Tours We are surrounded by some of the finest golf courses in the world!!! When visiting Jacksonville you can also. - Explore miles of pristine beaches from Amelia Island to Palm Coast; we have the best coastal options on the Eastern Seaboard! - Golf some of the greatest golf courses; there are over 70 to choose from. - Take an offshore fishing excursion. Jacksonville offers many different boating and sailing excursions as well - Explore the heart of Jacksonville s Downtown Entertainment District we are surrounded by Theaters, Concert Halls, Nightclubs, Fantastic Restaurants, Shopping, Museums, Parks and Athletic Facilities! - Take a day trip to historic St. Augustine to visit the Nation s oldest city, or stroll across the beautiful St. John s river to historic San Marco where you ll find quaint riverfront streets, lined with boutiques, Bed & Breakfasts and sidewalk cafes. Transportation Options: - Express Shuttle provides complimentary shuttle service Monday thru Friday from 7AM- 10AM, and 5PM-8PM within a 5-mile radius of the hotel. - Express Shuttle also provides a shuttle from the airport to the hotel at charge of $32.50 for 1 3 people; each additional person is $10.00. - Hyatt Regency Jacksonville also partners with Destination Planning to provide a shuttle to and from the airport for $32. - Shuttle vans, mini buses, and motor coaches are also available for transportation around the Jacksonville area. The Jacksonville Transportation Authority provides a local bus service around the Jacksonville area seven days a week. Downtown is served by The Trolley, a complimentary system that stops near performing arts facilities and other locations on both the north and south banks of the river downtown. Water taxi service is also available to cross the St. Johns River. There Jacksonville Transportation Authority also operates the Automated Skyway Express, a monorail system serving the downtown area.
DESTINATION JACKSONVILLE, FLORIDA As one of Florida s best-kept secrets, Jacksonville offers ocean, beaches, nightlife, shopping and, of course, plenty of sunshine! Centrally located only fourteen miles from the Jacksonville International Airport, (JAX) Jacksonville provides easy access for your attendees. Jacksonville offers outdoor activities for everyone and boasts the most exciting cultural events in Northeast Florida. Following are just some of the more popular Jacksonville attractions enjoyed by thousands of visitors each year: The Main Street Bridge and Acosta Bridge located on each side of Hyatt, provides a spectacular walking or running path. Both are illuminated every night. Times-Union Center The Performing Arts Center is comprised of 3 separate theatres, home to the Jacksonville Symphony Orchestra. (5 minutes walking distance) Metropolitan Park Is the home of the Jacksonville Jazz Festival and features Starry Nights concerts and special events throughout the year. (2 minute River Taxi ride) Jags Stadium Home of the Jacksonville Jaguars. The roar of the Sunday crowd is within an earshot. Host to the 2005 NFL Superbowl (10 minutes walking distance) M.O.S.H. Museum of Science & History, a permanent exhibit on marine mammals, Florida history and a planetarium. (2 minute River Taxi ride) Florida Theatre - This architectural treasure has been fully restored to its 1920s movie palace grandeur and entered into the National Register of Historic Places. (1 block from hotel) Carnival Cruises Leaving Jacksonville for 3-6 day cruises to the Bahamas, Key West, & the Caribbean! LOCATION, LOCATION, LOCATION! Just 14 miles south of the Jacksonville International Airport, 30 minutes North of St. Augustine, 18 miles west of the beaches, and less than 1 mile off of interstate 95
Hyatt Regency Jacksonville Riverfront has gone Green Florida s Largest Hotel with Green Lodging Designation! GLOBAL HYATT CORPORATION S COMMITMENT TO THE ENVIRONMENT Global Hyatt hotels are dedicated to integrating innovative technologies and astute asset management to provide safe and comfortable accommodations and workspaces for our guests and employees, while committing to a path of sustainability to provide for currents needs while taking into account future generations needs. What this means to you: The Hyatt takes the state of our planet seriously. Each of us individually and this hotel corporately can make a difference by RECYCLING, REDUCING AND REUSING. ITEMS THAT WE RECYCLE IN EACH CATEGORY: Newspapers, Magazines, Manilla Folders, Brown Envelopes Color or White Copier Paper, Plain or Window Envelopes Aluminum Cans -Tops of the can we will donate to Make A Wish Foundation Plastic Bottles Glass Bottles Cardboard Toner Cartridges WHAT WE ARE ALREADY DOING: We have energy efficient light bulbs throughout the hotel We have low flow showerheads and low flow toilets that are water efficient Guest have a choice to CONSERVE by hanging up their towels or putting them in the basket and changing their sheets as necessary or daily. We are already actively recycling toner cartridges, glass, plastic, tin, newspaper, office paper, magazines, cardboard and aluminum cans.
WEATHER Unlike other areas in Florida, you will find that Northeast Florida is the ideal temperature year round. With an average temperature in June of 80 degrees, your attendees will find that Jacksonville provides the perfect weather for any outdoor event, as well as that Tropical feel that you may desire. Again, Mr. Powell, thank you for allowing Hyatt Regency Jacksonville Riverfront to present a proposal for the Reciprocal Meat Conference. If you have any questions, please do not hesitate to contact me directly at 904-360-8674 or at laura.cagan@hyatt.com We sincerely look forward to the opportunity of making this event the best yet! Warm and Sunny Regards from Jacksonville Where Florida Begins! Laura Cagan Senior Sales Manager, CMP 225 East Coastline Drive Jacksonville, FL 32202 Hyatt Regency Jacksonville Riverfront
www.jacksonville.hyatt.com