In Attendance Olive O Sullivan, Acting Town Clerk & Natalia Gorman, Administrative Assistant.

Chairman Cllr David Allan Acting Town Clerk Olive O Sullivan Minutes of the meeting of Planning and Highways Committee Tuesday 22nd November 2016 Sutton Coldfield Town Hall 7pm Present Cllrs D Allan (chairman), Horrocks, L Allen, Perks, Mackey, Long & Puri. In Attendance Olive O Sullivan, Acting Town Clerk & Natalia Gorman, Administrative Assistant. There was one member of the public and no press present. The Chairman welcomed those present and invited questions from the public. Guy Roberts, Chair of Walmley Residents Association spoke with reference to the Taylor- Wimpey and YMCA development in Signal Hayes Road. Mr Roberts asked how the Town Council could help residents of Walmley get Taylor- Wimpey to abide by the planning conditions set by Birmingham City Council Planning Department and to meet their section 106 commitments. Mr Roberts also requested clarification from the YMCA as to their intentions for the Signal Hayes site. 24 Apologies for Absence The Town Clerk received apologies from Cllr Christopher Ives. Resolved to accept the apologies received. 25 Declarations of Interest Cllrs Long & Puri declared a non-pecuniary interest in item 29 Notice of Motion. 26 Minutes of the Last Meeting Resolved that the minutes of the meeting of Planning & Highways Committee Meeting held on Tuesday 25 th October 2016 (previously circulated) be signed as a true record of the meeting with one amendment, item 22(i) Four Oaks number 5 (11-15 Sherifoot Lane) changed from No Objection to Deferred. Planning and Highways Committee Minutes Tues 22 nd November 2016 Page 1 of 10

27 Matters Arising None to report. 28 Budget Proposals The Town Clerk advised Committee that F&GP Committee had considered the budget requirements put forward by Planning and Highways and that no amendments were made. 29 Notice of Motion Submitted by Cllr Clare Horrocks on 21 October 2016 Following the decision made at the September planning committee meeting and upon completion of the training programme with Birmingham City Council (BCC) this Committee will set up a small working party to further investigate Neighbourhood Planning. The working party will establish the financial viability of Neighbourhood Planning, identify any non-financial advantages of having a Neighbourhood Plan and identify the costs and resources needed to produce such a plan. The working party will report initially to the Planning and Highways Committee who will make recommendations to Full Council. The working party to consist of members of this committee with BCC Councillors and appropriate Royal Sutton Coldfield Town Council and BCC Officers. Cllr Horrocks presented her motion and requested that the Committee agreed to set up a small working party to further investigate Neighbourhood Planning. Cllr Long expressed his support of this and suggested an amendment to the motion that the working party should consist of Royal Sutton Coldfield Town Council, Birmingham City Council Officers and local experts of the community. Cllr Mackey suggested that the use of local experts should come with time and to begin with we should focus on training. Resolved that a working group be established to include Cllrs Allan, Horrocks, Ives, Long & Perks, together with officers of the Town Council and Birmingham City Council to further investigate the financial viability of Neighbourhood Planning. 30 Notice of Motion Submitted by Cllr Christopher Ives on 11 November 2016 Following the question from the public gallery at the full Council meeting of 08 November regarding car parking, this committee will investigate the car parking charging strategy within Birmingham to establish whether or not Sutton is being discriminated against as was alleged by the questioner. Planning and Highways Committee Minutes Tues 22 nd November 2016 Page 2 of 10

To this end the Town Clerk will liaise with appropriate BCC Officers to allow further discussion at this Committee. This Committee will, if necessary, identify an alternative car parking charging strategy to operate in the best interests of Royal Sutton Coldfield residents and businesses and make recommendations to full Council. Cllr Perks presented the motion on behalf of Cllr Ives. Cllr Long suggested that the Town Council should look at a bigger strategy of parking in general. Cllr Mackey clarified that two of the most used private car parks in Sutton Coldfield do offer an element of free parking. Resolved that the Town Clerk is requested to liaise with Birmingham City Council on the carparking strategy for BCC owned carparks in Royal Sutton Coldfield. 31 Planning Applications (i) Schedules of Planning Applications for Sutton Coldfield Town Council Area Before discussing the applications Cllr Allan advised Committee that they are Statutory Consultees who can make observation only and that BCC makes the decisions on applications. Sutton Four Oaks Applications 19 th October 16 th November Application Number Site Address Development Description SCTC Resolution 2016/08108/PA Land adjacent Ladywood Court 38 Hartopp Road Four Oaks Sutton Coldfield Birmingham B74 2QR Erection of dwellinghouse and garage 2016/07718/PA 5 Parkfields Sutton Coldfield West Midlands B74 4NU Erection of single storey rear 2016/08747/PA 120 Grange Lane Four Oaks B75 5LL Erection of single storey side and rear annex and single storey detached garage to rear Planning and Highways Committee Minutes Tues 22 nd November 2016 Page 3 of 10

Sutton Four Oaks Applications 19 th October 16 th November 2016/08832/PA 2016/08786/PA 2016/08004/PA 2016/08852/PA 2016/08957/PA 2016/08943/PA 2016/08963/PA 65 Trinity Road Four Oaks B75 6TG 33 Ladywood Road Land to the rear of Sutton Four Oaks B74 2QN 14 Belwell Lane Sutton Coldfield Birmingham B74 4AB 38 Harvest Fields Way Sutton Coldfield Birmingham B75 5RB 71 Park View Road Four Oaks B74 4PR Hillwood House Hillwood Road Sutton Four Oaks Sutton Coldfield B75 5QN 21 Clarry Drive Sutton Coldfield Birmingham B74 2QT Non material amendment to planning application 2016/04396/PA for alteration of roof Erection of 1 no. residential dwellinghouse and associated works Conversion of first floor into two self-contained flats (Use Class C3) and erection of part single storey and part two storey side and rear s Application for a Certificate of Lawfulness for the proposed erection of a single storey rear Erection of single storey side and rear and alterations to roof including increase in height Application for a non-material amendment to planning approval 2016/05446/PA for addition of new chimney Minor Material Amendment to Planning Permission 2015/08575/PA to create a basement for use as gymnasium/cinema, change use of garage to bedroom, removal of steps and retaining walls together with minor external alterations 2016/08940/PA 46 Streetly Lane Sutton Coldfield Birmingham B74 4TX Erection of single storey side and rear 2016/08694/PA 2016/09043/PA 6 Knowles Drive Sutton Coldfield Birmingham B74 2QW Unit 5H, Mulberry Walk Land bounded by 2-10 Mere Green Road / 296-324 Lichfield Road Mere Green Sutton Coldfield Birmingham B75 5BS Erection of first floor to existing detached garage with pitched roof abutment to main house Variation of Condition 1 attached to Planning Permission 2016/07416/PA to extend the opening hours as 0900 to 2000 hours Monday to Friday, 0900 to 1800 hours on Saturday and 1000 to 1600 hours on Sunday 2016/08950/PA 339 Clarence Road Four Oaks B74 4LU Erection of single storey forward Planning and Highways Committee Minutes Tues 22 nd November 2016 Page 4 of 10

Sutton Four Oaks Applications 19 th October 16 th November 2016/09136/PA 12 Vaughan Close Sutton Coldfield Birmingham B74 4XR Erection of two storey side and rear and single storey rear s and to porch 2016/09046/PA 2 B Luttrell Road Sutton Coldfield Birmingham B74 2SR Variation of Condition No 15 attached to Planning Approval 2015/05596/PA regarding inclusion of roof level accommodation incorporating 3 bedrooms with en-suites and associated windows/rooflights 2016/09166/PA Unit 7 Mulberry Walk Sutton Coldfield B75 5BS Display of 4 no. non illuminated fascia signs and 16 no. various internally and externally illuminated signs 2016/09258/PA 12 Harcourt Drive Sutton Coldfield Birmingham B74 4LJ Erection of two storey side 2016/09129/PA 45 Four Oaks Road Sutton Coldfield Birmingham B74 2XU Erection of single storey rear 2016/09072/PA 45 Longdon Drive Four Oaks B74 4EF Erection of two storey side and installation of juliet balcony to rear 2016/08895/PA 304 Clarence Road Sutton Four Oaks Sutton Coldfield Birmingham B74 4LT Change of use to first floor from A1 (retail) to C3 (dwelling) and single storey rear 2016/09385/PA 115 Walsall Road Sutton Four Oaks Sutton Coldfield West Midlands B74 4NP Erection of first floor rear and single storey side s 2016/08171/PA 53 Bracebridge Road Sutton Four Oaks Sutton Coldfield Birmingham B74 2SL Erection of two storey side and front and single storey rear s and installation of boundary wall and gates to front. Planning and Highways Committee Minutes Tues 22 nd November 2016 Page 5 of 10

Sutton New Hall Applications 19 th October 16 th November Application Number Site Address Development Description SCTC Resolution 2016/08812/PA Wiggins Hill Cottage 1 Wiggins Hill Road Sutton Coldfield Birmingham B76 9QE Erection of two storey side and single storey rear s. 2016/08584/PA 47 Kempson Avenue Sutton Coldfield B72 1HE Erection of single storey rear 2016/08823/PA 55 Hawthorn Road Sutton New Hall Sutton Coldfield B72 1ES Installation of new pitched roof to front porch/study room 2016/08902/PA 2 Holly Close Sutton Coldfield Birmingham B76 2PD Non-material amendment to planning application 2016/02205/PA for amendment to roof design and increase in depth of single storey side so flush with main rear wall of house. 2016/08748/PA Fox Inn Walmley Road Sutton New Hall Sutton Coldfield B76 1NP Display of 2 externally illuminated wall mounted signs 2016/09039/PA 34 Marfield Close Sutton Coldfield Birmingham B76 1YD Erection of two storey side and single storey rear s 2016/08984/PA 2016/09208/PA 2016/09196/PA 2016/09066/PA 2016/09451/PA 5 Farrier Close Sutton Coldfield Birmingham B76 1GW 305 Penns Lane Sutton Coldfield Birmingham B76 1NE 178 Eachelhurst Road Walmley Sutton Coldfield B78 1EW Mill House Water Orton Lane B76 9BG 135 Holifast Road Sutton Coldfield Birmingham B72 1AF Erection of two storey side/forward and single storey rear Erection of two storey side Erection of two storey and single storey side s to form granney-annex and installation of dormer to rear and new pitch roof to existing single storey rear Erection of two storey side Erection of first floor side and single storey rear Planning and Highways Committee Minutes Tues 22 nd November 2016 Page 6 of 10

Sutton Trinity Applications 19 th October 16 th November Application Number Site Address Development Description SCTC Resolution 2016/08697/PA 51 Dovebridge Close Sutton Coldfield Birmingham B76 2UH Erection of single storey rear and two storey side and rear and porch to front 2016/08347/PA Sutton Coldfield Railway Station Railway Road Sutton Coldfield Installation of cycle shelter 2016/07525/PA 2016/08939/PA 2016/09033/PA 2016/08564/PA 2 Grosvenor Close Sutton Coldfield Birmingham B75 6RS 35 Tudor Hill Sutton Coldfield Birmingham B73 6BE 43 Manor Road Sutton Trinity B73 6EE 10-12 Gracechurch Shopping Centre The Parade Sutton Coldfield B72 1PD Non-material amendment to planning approval ref:- 2016/04451/PA for a reduction in size of the single storey side. Erection of two storey forward and alterations to front dormers Alterations to roof including increase in roof pitch, roof lights to front and installation of dormer window to rear Erection of new entrance lobby. 2016/09102/PA 2016/08699/PA 8 Wheatmore Grove Sutton Coldfield Birmingham B75 6JE 8C Reddicap Trading Estate (Office situated on 2nd floor) off Coleshill Road Sutton Coldfield Birmingham B75 7BU Erection of single storey rear Change of use of office at 2nd floor to taxi operators office (Sui Generis) 2016/08855/PA 111 Upper Holland Road Sutton Coldfield Birmingham B72 1RD Erection of single storey rear 2016/08983/PA 11 Richmond Road Sutton Coldfield Birmingham B73 6BJ Erection of two storey rear 2016/09297/PA 49 Maney Hill Road Sutton Coldfield Birmingham B72 1JR Erection of single storey side and rear 2016/09296/PA 39 Holbeche Road Sutton Coldfield B75 7LL Erection of single storey front, rear and side s. Planning and Highways Committee Minutes Tues 22 nd November 2016 Page 7 of 10

Sutton Vesey Applications 19 th October 16 th November Ref Site Address Development Description SCTC Resolution 2016/08668/PA 54 Braemar Road Sutton Coldfield B73 6LS Erection of single storey side and rear s and new pitched roof to porch and garage to front. 2016/08504/PA 227 Highbridge Road Sutton Coldfield B73 5QY Erection of single storey rear 2016/07467/PA 2016/08802/PA 2016/08754/PA 2016/09000/PA 4 Goldieslie Road Sutton Coldfield Birmingham B73 5PQ 26 St Bernards Road Four Oaks Sutton Coldfield B72 1LE 37 Sunnybank Road Sutton Coldfield West Midlands B73 5RJ 92 Boldmere Road Sutton Coldfield B73 5UB Non material amendment to planning application 2015/06019/PA regarding height of two rooflights on flat roof Erection of two storey rear & single storey rear s, two storey front and dormer window to rear Erection of single storey rear Retention of internally illuminated ATM surround and fascia 2016/08981/PA 92 Boldmere Road Sutton Coldfield B73 5UB Retention of ATM with associated illuminated signage 2016/08936/PA 2016/09079/PA 2016/08989/PA 67 Bakers Lane Streetly Sutton Coldfield Birmingham B74 2AX 44 Greenway Drive Land adjacent to Sutton Coldfield Birmingham B73 6SF 18 Oakwood Road Sutton Coldfield Birmingham B73 5EG Erection of first floor side and installation of dormer windows to side and rear Application to determine the details for Conditions Nos 2 (hard surface materials), 3 (boundary treatment), 4 (landscaping), 5 (vehicular visibility splays), 6 (drainage) and 8 (completions of construction works) attached to approval 2015/02258/PA Erection of two storey side and rear and single storey rear and front and new porch 2016/08790/PA 19 Heathlands Crescent Sutton Coldfield Birmingham B73 5EP Erection of first floor rear including Juliette balcony 2016/08789/PA 11 St Bernards Road Sutton Coldfield Birmingham B72 1LE Erection of single storey side/rear 2016/09037/PA 268 Chester Road North Sutton Coldfield Birmingham B73 6RR Erection of single storey side, rear and forward including new porch Planning and Highways Committee Minutes Tues 22 nd November 2016 Page 8 of 10

2016/09217/PA 2016/09146/PA 145 Queslett Road East Sutton Vesey B74 2AL 606 Chester Road Sutton Coldfield Birmingham B73 5HJ Erection of single storey rear, dormer window to rear and replacement of flat roof with pitched roof to existing two storey side Increase in height of front boundary brick pillars and installation of infill railings and gate maximum height 1.9m 2016/09133/PA 462 Chester Road North Sutton Coldfield Birmingham B73 6RG Change of use from office (Class A2) to escape room business (Class D2) 2016/09329/PA 26 Cofield Road Sutton Coldfield Birmingham B73 5SD Erection of two storey side and porch to front 2016/09150/PA 8 Goldieslie Road Sutton Coldfield Birmingham B73 5PQ Erection of two storey side and single storey rear 2016/09380/PA 2016/09455/PA 90 Boldmere Road Sutton Coldfield B73 5UB Land adjacent to 63 Sunnybank Road B73 5RJ Application to determine the details of condition numbers 2 (CCTV scheme) and 3 (lighting scheme) attached to planning approval 2016/05180/PA Application to determine the details of condition numbers 1 (drainage scheme), 2 (level details), 3 (sample materials), 4 (dormer window/window frame details), 5 (details of obscure glazing), 6 (hard and/or soft landscape details), 7 (hard surfacing materials) and 8 (boundary treatment details) attached to planning approval 2016/03270/PA 2016/09376/PA 162 Westwood Road Sutton Coldfield West Midlands B73 6UG Erection of single storey side 2016/09124/PA 96 George Frederick Road Sutton Coldfield Birmingham B73 6TE Erection of single storey rear and side s (ii) Schedules of Planning Applications Decisions Birmingham City Council made a decision on 55 applications in line with the Town Council s comments. Five applications were refused when Sutton Coldfield Town Council had no objections, three in Vesey ward, one in Four Oaks & one in Trinity. One application in Four Oaks was withdrawn. Planning and Highways Committee Minutes Tues 22 nd November 2016 Page 9 of 10

The five rejected applications were rejected due to specific breaches of various building codes that Royal Sutton Coldfield Town Council do not have resources or the intention to verify, as such codes are checked by Birmingham City Council planners. 32 Date of Next Meeting Proposed Wednesday 11 th January 2017, 7pm, Town Hall. To be confirmed at Full Council on 13 th December. Meeting closed at 8.11pm Signed as a correct record Signed. Cllr D Allan Date Planning and Highways Committee Minutes Tues 22 nd November 2016 Page 10 of 10