Voyageurs Area Council 1
Pack Coordinator s Instructions This is your guidebook to prepare your Cub Scouts and parents for an exciting experience at this summer s Smooth Sailing into Scouting Adventures Cub Scout Day Camp. Fun is the name of the game at Cub Scout Day Camp and taking care of the paperwork ahead of time will clear the way for the greatest Day Camp adventure ever! Follow the steps below to complete all registration and preparation for this summer s camp. If you have any questions, please contact Donna Hickok or at (800) 939-5811 or Donna.Hickok@scouting.org or district s day camp director or camp promotion chair. We thank you in advance for your time and effort in helping your Cub Scouts get to this year s Cub Scout Day Camp. 1. Determine which camp your pack will attend. The camp dates and locations are on page 3. Horace Johnson camps are limited to a total of 100 Cub Scouts. 2. Each Cub Scout and adult attending must fill out the Day Camp Registration Form and parts A and B of the Annual Health and Medical record. (www.vac-bsa.org/resources/forms/medicalforms) These forms have the permission form for BB guns and archery. You will want to reproduce copies of the following forms to distribute at your pack meeting. Cub Scout Day Camp Registration form - required for all Cub Scouts and adults Early Checkout/Absence from Camp - complete if needed Forms can be found at www.vac-bsa.org/camping/daycamp 3. Your pack must have two (2) adult walkers attend camp for the first ten (10) Scouts attending. For each additional five (5) Scouts, your pack will need to add one (1) additional adult walker. These adults do not have to be registered leaders but must complete the registration form. 4. Collect the completed forms and registration fees at your pack meeting. 5. When you have collected completed forms and fees, do the following: A. Transfer the information from the Cub Scout Day Camp Registration form to the Pack Registration form. If adults (leader and staff) want a day camp t-shirt, the shirts must be ordered and paid for when you register your pack for camp. The shirts are $8 each for adult. B. Compile all fees and write one (1) check from your pack payable to: Voyageurs Area Council. C. Deliver the Pack Registration form, the Cub Scout Registration forms and Adult/Staff Registration forms and your Pack s check by April 13 to: Voyageurs Area Council 3877 Stebner Road Hermantown, MN 55811-1733 2
2012 Cub Scout Day Camp Schedule Cub Scout Day Camps will be held at various sites within the Voyageurs Area Council this year. The idea is to bring the program close to home so it is convenient for your Scouts to attend. Dates Location City Early Bird Regular June 8-9 Camp Chicagami Eveleth, MN $35 $50 June 12-13 Carlton Co. Fairgrounds Barnum, MN $35 $50 June 22-23 Smokey Bear Park International Fall, MN $35 $50 June 23-24 Camp Horace Johnson Duluth, MN $35 $50 June23-24 Camp Barksdale Ashland, WI $35 $50 June 25-26 Farm by the Lake Bagley, MN $35 $50 June 30-July 1 Camp Newman Superior, WI $35 $50 July 9-10 St. Andrew s Church Grand Rapids, MN $35 $50 July 14-15 Camp Horace Johnson Duluth, MN $35 $50 Indicate your choice on the Pack Registration form in this guide. The fees above reflect a special early bird fee when your pack registers by April 13. If your pack registers after April 13, please include the fee of $50 per Scout Participants must be currently registered in Cub Scouting and be in first, second, third, forth or fifth grade during the 2011-2012 school year. Remember that this includes your Tiger Cubs. Tiger Cubs participating must participate with an adult partner. Parents should make their checks payable to your pack. Your pack should then write one check to pay for all the registration fees at one time. Please note that the registration fees are transferable, but not refundable. If you have questions or need more information, please contact Donna Hickok at the Council Service Center - 218.740.4527 or donna.hickok@scouting.org. 3
PROGRAM REGISTRATION INFO Cub Scout Day Camp is designed to teach skills and develop attitudes that help to make every Cub Scout more self-reliant and more at home in the out-ofdoors. He will have FUN with a purpose. The purpose is character development, citizenship training and personal fitness. Camp will provide a memorable experience in the life of a boy. The great thing about camp is that the activities will complete many requirements for achievements, electives and Webelos activity badges that the Scout needs to advance a rank this year. Look for these activities in most camps: Archery, BB guns, crafts, games, nature, songs and cheers, skits and jokes, etc. When Cub Scouts are filling out their Day Camp registration form, please make sure that they are filling in the school grade that the Cub Scout will be in during the 2012-2013 school year (next year). This helps when directors are organizing the dens for camp. Forms can be found at www.vac-bsa.org/ Camping/DayCamp If parents request that certain Scouts be put together in dens, please make sure to indicate this on the registration forms. This also pertains to any Scouts that you feel should be separated. This will make for smoother registration at camp. Once a Scout has been assigned to a Day Camp Den, he can be switched only by the Day Camp Director. T-SHIRTS & PATCHES All registered, participating Cub Scouts will receive a Day Camp Patch and T- shirt. T-shirt sizes will be youth medium, adult small, adult medium, adult large, adult XL, adult XXL, adult 3XL and adult 4XL. Adults may purchase Day Camp T-shirts for $8 each. Your pack may want to purchase them as a thank you for the volunteers. Leader t-shirts must be ordered and paid for by 4/13/12. No leader shirts will be available for purchase at camp. HEALTH & SAFETY All Cub Scouts, adults and Boy Scout helpers must complete parts A and B of the Annual Medical and Health Record. (www.vac-bsa.org/resources/forms/ MedicalForms) These MUST be on file the first day of camp. Should an emergency arise, a trained first-aid person and first aid station will be on site at each camp. Also, a local hospital will be available and notified of the Day Camp date(s) and site location(s). No medication (even aspirin) may be given at Day Camp without written authorization and instructions from the parent or guardian. If a Scout from your pack will require medication during camp hours, make sure the medication information is completed on the health form. Bring the completed form and medicines on the first day of camp and turn it in to the day camp director. Every precaution is taken for the safety of all participants. Standards for Cub Scout Day Camp are applied to all day camp operations. 4
CAMPER INSURANCE REQUIRED ADULTS STAFF NEEDED All Cub Scouts, registered leaders and registered staff members are covered by camper insurance. A First Aid log is maintained while at camp. The camper insurance coverage is secondary to any family insurance. Two-deep leadership is a policy of the Boy Scouts of America to ensure the safety of all youth registered in the program. In accordance with this policy, we require two adult walkers to attend camp for the first 10 Scouts. For each additional five Scouts, your pack will need asn additional adult walker. Your Cub Scout Day Camp needs the help of volunteers to staff some of the activities at camp. If anyone from your pack would like to help with these activities, reproduce a copy of the registration form and have them complete it and return it to the Council Service Center. Youth staff is also needed to help at day camp. Your pack s den chiefs can help at Day Camp with some of the stations or walking with his den. Youth Staff must complete a registration form. Boy Scouts should contact the day camp director to volunteer at camp. Camp Directors Camp Horace Johnson, Duluth Sue Trettel 218-213-1922 kandjzmom9602@gmail.com Camp Newman, Superior Ellen Chicka 715-398-6168 ellenc@centurytel.net Carlton Co Fairgrounds, Barnum Barney Hollis 218-485-4645 Bar_J_Enterprises@msn.com Camp Barksdale, Ashland Nettie Titel 715-685-0655 n.titel@yahoo.com Smokey Bear Park, International Falls Lois Averill 218-240-6149 Lois_Averill@hotmail.com St. Andrew s Church, Grand Rapids Connie Timm 218-326-0512 ctimm@paulbunyan.net Farm by the Lake, Bagley Angie Nistler 218-586-2602 Anistler@paulbunyan.net Camp Chicagami, Eveleth Heather Tomczak 218-744-4227 hltomczak@msn.com CAMPERSHIPS Camperships are available for Cub Scouts who need financial assistance to attend Day Camp. Campership applications can be obtained from the Council Service Center or at www.vac-bsa.org/resources/forms/ CampingForms. Camperships are generally approved for up to 33% of the 5
total fee ($50). Early Bird discounts do not apply for those receiving camperships. Camperships should be submitted at least four weeks before camp. This gives time to process and inform the pack before camp begins. It is hoped that the Scout, his family, and/or the pack contribute a portion of the fee. NO SCOUT SHOULD BE DENIED THE FUN AND ADVENTURE OF DAY CAMP BECAUSE OF FINANCIAL NEED! Working together, let s get him to camp! CLOTHES & GEAR LUNCH PLAN & SNACKS Dress for the day will be in accordance with the predicted weather. The Day Camp T-shirt, pants or shorts, socks, shoes (no sandals), light jacket, rain gear, and a small backpack or fanny pack should be on the gear list for Day Camp. Scout uniform is always appropriate. Cub Scout Day Camp is obviously not a place to advertise questionable products to youth. Therefore, we prohibit everyone from wearing clothing that displays tobacco, alcohol, or other questionable products. Every item of apparel and gear should have the Scouts name and pack number on it. Cub Scouts and adults attending camp each day should bring a box lunch or sack lunch. Some form of identification should appear on every lunch sack or container. Make sure your pack brings enough coolers to refrigerate these lunches. Upon recommendation of the day camp committee, and understanding the appetite of boys, we ll have a snack period each day. The Scouts, in addition to their lunch, should bring a snack from home. Suggested items are fruit, granola bars, etc. TRADING POST POCKET KNIVES A Trading Post will have official Cub Scout and Webelos equipment, craft items and souvenirs. It will be open each day during camp either as one of the activity stations or after camp. We offer crafts, science kits and many Scout items for sale. Typically a Scout would spend no more than $20 at the camp trading post. The B.S.A. does allow Cub Scouts to carry and use a knife at some Scout functions; however, Day Camp is not one of them. As it is part of some Scout activities, some of the day camps may be selling pocket knives at their Trading Posts. The sales will only be made to an adult with a promise not to give the knife to the Scout until he has left camp and with a commitment to assist the Scout in knife safety training. For Cub Scouts, training and use of a pocketknife should always be under adult supervision and before any Scout is allowed to carry and use a pocketknife, he should earn his Whittlin Chip. Cards are available from the Council Service Center. 6
Cub Scout Day Camp Pack Registration Form Date: Pack # Pack Coordinator Email: Telephone # We will be attending Cub Scout Day Camp at On. DATE(S) LOCATION Enclosed please find: Registration fees for # Cub Scouts @ $50 = # Discounts for early payment 2 ($15 each) Walker T-shirts @ $8.00 each = TOTAL: $ ($ ) $ $ Cub Scout or Adult E-mail Grade (2012-2013) Health Form On file Y/N Shirt Size Amount Paid 1 2 3 4 5 6 7 8 7
Cub Scout or Adult Name E-mail Grade (2012-2013) Health Form On File Y/N Shirt Size Amount Paid 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 8
EARLY CHECKOUT / ABSENCE FROM CAMP If your son needs to leave camp early, or will be leaving with an adult other than the person he arrived with, or will be absent from an entire day of camp, please have him turn in this permission slip telling us when he will be leaving camp and who is allowed to pick him up. Under no circumstances will any Scout be allowed to leave camp early without this permission slip. Scout s Name Pack # Parent s Name Daytime Telephone Numbers Please check all that apply: My son will be absent from camp on the following days My son will be leaving camp on at and will not be returning. date(s) time My son will be arriving in camp late on at date(s) time I give authorization for my son to leave camp with the following people: Name Telephone # Parent Signature Date 9
2012 CUB SCOUT DAY CAMP REGISTRATION (Additional forms can be found at www.vac-bsa.org duplicate as needed) ONE APPLICATION PER PERSON PLEASE PRINT PACK # DISTRICT AGE BIRTHDATE NAME PHONE DAYTIME or CELL EMAIL ADDRESS CITY/STATE/ZIP IN CASE OF EMERGENCY: NOTIFY NOTIFY DAYTIME PHONE DAYTIME PHONE CAMP DATES AND LOCATIONS Cub Scout can attend any camp. Please check choice. June 8-9 Camp Chicagami Eveleth June 12-13 June 22-23 Carlton County Fairgrounds Barnum Smokey Bear Park International Falls June 23-24 Camp Horace Johnson Duluth (MAX 100) June 23-24 June 25-26 June 30 1 July 9-10 Please check grade as of Fall 2012. First Grade Second Grade Third Grade Fourth Grade Fifth Grade Camp Barksdale Ashland Farm by the Lake Bagley Camp Newman (20 miles south of Superior) St. Andrew s Church Grand Rapids July 14-15 Camp Horace Johnson - Duluth (MAX 100) SHIRT SIZE Youth Medium Adult Small Adult Medium Adult Large Adult X Large The registration fee is $50 per Cub Scout If Registered by April 13, 2012 receive discounted fee of $35 per Cub Scout HEALTH FORMS: Parts A & B of the Annual Medical record should be filled out and turned in with registration for all youth and adults & are required to be able to participate in camp Please turn in form to your pack s day camp coordinator as soon as possible 10
2012 CUB SCOUT DAY CAMP REGISTRATION Adult, Boy Scout Helper & Staff Form (Additional forms can be found at www.vac-bsa.org duplicate as needed) ONE APPLICATION PER PERSON PLEASE PRINT PACK/TROOP # DISTRICT AGE NAME PHONE DAYTIME or CELL EMAIL ADDRESS CITY/STATE/ZIP IN CASE OF EMERGENCY: Notify Daytime Phone Notify Daytime Phone June 8-9 June 12-13 CAMP DATES AND LOCATIONS Please check which camp you ll be assisting with. Camp Chicagami Eveleth Carlton County Fairgrounds Barnum June 23-24 Camp Horace Johnson Island Lake (MAX 100) June 23-24 June 22-23 June 25-26 June 30 1 July 9-10 Camp Barksdale Ashland Smokey Bear Park International Falls Farm by the Lake Bagley Camp Newman (20 miles south of Superior) St. Andrew s Church Grand Rapids July 14-15 Camp Horace Johnson - Island Lake (MAX 100) CAMP STAFF & LEADERS ONLY Two-deep leadership is a policy of the Boy Scouts of America to ensure the safety of all youth registered in the program. In accordance with this policy, we require two adult leaders to attend camp for the first 10 Scouts. For each additional five Scouts, your pack will need to add one additional leader. Position while at day camp: Den Leader Boy Scout Helper Camp Staff (station) Other Please mark days you will be available to help at camp Day 1 Day 2 CPR Certified: Yes No First Aid Certified: Yes No Please turn in form to your pack s day camp coordinator as soon as possible Do you want to buy a T-shirt for $8? Yes T-SHIRT SIZE Adult Small Adult Medium Adult Large Adult X Large Adult 2X Large Adult 3X Large Adult 4X Large No T-shirts are availabe by advance order only and are due by 4/13/12. HEALTH FORMS: Parts A & B of the Annual Medical record must be filled out and turned in with registration. for all youth and adults. 11