1 P age INSTITUTE OF HOTEL MANAGEMENT DEHRADUN:: 248003 PH : 0135-2550272, 2550339, 09410394200 * * * * * * * Hometel a home away from home S.NO. APPLICATION FORM FOR BOYS & GIRLS HOSTEL ACCOMMODATION 1. Name of the Student (IN BLOCK LETTERS) : 2. Father s Name : 3. Date of Birth : Passport size photograph 4. Course Admitted : B.Sc. H & HA / Diploma 5. Year in which studying : 6. Address of PARENT (in block letters) : who will be responsible for remitting your Hostel fees and Address to which communication are to be sent with pincode (must)
2 P age Phone with STD Code / Mobile No & E mail ID of Parent : Hosteller : 7. Name of the Local Guardian : Address : Phone / Mobile No of L.G. :
3 P age DECLARATION BY THE STUDENT We agree to pay the hostel mess advance charges which is to be adjusted for future mess bills on receipt from the contractor and also the rentals and establishment charges etc. shall be paid at the time of admission to the hostel. We have gone through all the provisions contained in the rules and regulations thoroughly and will abide these rules and regulations. I certify that the informations given above are true and correct. If my conduct, during my stay is found unsatisfactory, due to my negligence, misbehavior & indiscipline, I agree that I will abide by your decision. I will immediately vacate the hostel if ordered to do so. Date: (SIGNATURE OF THE STUDENT) Place: (SIGNATURE OF THE PARENT)
4 P age -2- DECLARATION BY THE PARENT I have permitted my son / ward to join the hostel of the institute and I shall be responsible for his conduct and discipline as laid down in the Hostel rules and regulations and any change made from time to time, I also state that the details given by him in this application are correct. I will be personally responsible for the payment of all the hostel fees etc. payable by him on the due date and will make such payments on demand, to the IHM DEHRADUN, directly. Date: Place: (SIGNATURE OF THE PARENT) * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** * * * * * ** * * * * * * * * * * * * * * * * * * * * FOR OFFICE USE Local Guardian met : Hostel Admission Granted / Not Granted : Deputy Warden H.O.D ADMN. OFFICER ********************************************************************************************************************************************* 1) Hostel Fees paid vide Rt.No.:, date for Rs.. Fees UDC / Cash Room No. Allotted : Date of occupation: Deputy Warden PRINCIPAL & WARDEN
5 P age HOSTEL RULES AND REGULATIONS 2013-14 01 About IHM Dehradun Hostel....2 02 Hostel Management....2 03 Eligibility for Admission to the Hostel....2 04 Documents to be submitted..2-3 06 Code of Conduct..3-5 07 Upkeep of the Hostel..5-6 08 Visitors/Guests....6-7 09 Use of Appliances....7 10 Collective Responsibilities....7-8 11 Hostel Fees....8 12 Mess Rules..8-9 13 Security and Safety...10 14 Emergency...10 15 Rights of Hostel Management...11
6 P age 1. ABOUT IHM-DEHRADUN HOSTEL The Hostel facility has been established to provide a clean, safe and healthy environment for all residents. The conduct of all residents will be monitored closely to ensure the highest possible standards and the authority of the supervisory staff is final on all issues. 2. HOSTEL MANAGEMENT 2.1 The following officers constitute the Hostel Management: a. Principal/HOD b. Resident Manager (Boys and Girls) 2.2 Each residential facility is managed by the Principal in collaboration with the Resident Manager who are resident in the Campus. 2.3 The students should approach any of the above officers for help, guidance and grievance redress. Representations to higher officers/officials must be forwarded through proper channel. 3. ELIGIBILITY FOR ADMISSION IN THE HOSTEL The applicant: 3.1 Should be a bonafide student of the Institution. 3.2 Must be willing to obey all the Rules and Regulations of the hostel as prescribed from time to time. 3.3 If parents are not residing in Dehradun or close to Dehradun, a local guardian should be nominated for emergency contact. 4. DOCUMENTS TO BE SUBMITTED (At the time of Hostel Admission) 4.1 Completed Application Form 4.2 Passport size photos of the student s parents/local guardian and visitors (if any).
7 P age 4.3 Correspondence address of parents, local guardians and two contacts telephone numbers. 4.4 Photocopy of the Hostel Admission Fees receipt. 4.5 Hostel Undertaking Form duly signed by student and parents. The student shall be allotted a hostel seat (as per availability) by the appropriate authority and the student shall become a boarder from the date he/she occupies the seat. 5. CODE of CONDUCT 5.1 Notices shall not be pasted on walls and walls shall not be scribbled on. 5.2 All residents are expected to be in the hostel before 08.00 p.m. If any student wishes to be away from the hostel during the weekend, holidays or any other time, he/she must take prior permission from the Resident Manager. Number of weekends/night out will be decided by Principal/Resident Manager in a month. 5.3 Students should co-operate in carrying out maintenance work and vacate their rooms completely when the Hostel Management requires the rooms for this purpose. 5.4 The students should not screen movies on their computers on in common rooms. Any violation will be dealt with severely. 5.5 Hostel administration will prepare an inventory for each room. All the residents should sign the completed inventory form in the presence of Hostel Administration. The student is required to physically check the inventory list before occupying. 5.6 In case of damage or loss of hostel property the cost will be recovered from the students responsible if identified, or from all the students of the hostel, as decided by the Hostel Management. 5.7 The Residents shall not move any furniture/fittings from its proper allotted place. The Resident Manager is fully authorized to deal with the non-compliance of the above.
8 P age 5.8 The Residents are required to sign a Hostel Upkeep Undertaking form. 5.9 Fine of Rs.200/- for poor upkeep on a daily basis. 5.10 Residents are instructed not to allow newspaper delivery persons or laundry persons into their rooms. No outsiders allowed in the room without prior permission from authorities. 5.11 No gambling of any type will be permitted. This may result in immediate expulsion from the hostel. 5.12 Any mental or physical torture to any student by any other students in any form or in the name of ragging will result not only in police/legal action, but also removal/rustication of the student from IHM-Dehradun Institution within 72 hours of the incident. Orders issues through judgments of the High Court and Hon ble Supreme Court is very clear on the issue of RAGGING. Students must sign an undertaking regarding compliance with all IHM-Dehradun rules and understand that there will be NO leniency on acts of ragging. 5.13 Smoking, use of tobacco, gutka, pan masala, alcohol, drugs etc will not be permitted in the entire campus. Any student violating these norms will be removed from the Hostel immediately. Students who do not wish to comply with the norms need not join. Parents/wards of the students are requested to kindly note that no explanation, excuse, influence will be accepted in case any student is found violating these norms and rules noted here. Use of alcohol will lead to expulsion from the hostel immediately. 5.14 Activities of any nature like playing loud music which may cause disturbance to the roommates or neighbours should not be carried out in the hostel rooms. Resident Manager will effectively deal with the above situation. 5.15 All students are expected to be properly dressed before moving out from the hostel premises. Decent and dignified dressing will reflect your personality and is a mark of respect to this august place of learning. Any violation will be considered as an act of indiscipline. Dress code will be notified by the Resident Manager. 5.16 Male residents are not allowed in the Ladies Hostel and vice versa.
9 P age 5.17 To ensure the security of students, close circuit camera TVs are installed in the hostel complex for common rooms and public areas including one in the entrance lobby, waiting hall etc. These cameras will not disturb individual privacy. Any student found/proved damaging the CCTV cameras will be fined Rs.10,000/- each. 5.18 Residents are advised in their own interest not to keep money or other valuables in their rooms. They may deposit all such money etc., which is not immediately required by them in the local branch of any bank or lockers. ATM facility of ICICI bank is available adjacent to main entrance of the Institute. The hostel authorities do not hold themselves responsible for any loss of private property belonging to residents. 5.19 Use of abusive language will not be tolerated. Resident Manager has the authority of imposing fine. Repeated offenders will be expelled from the hostel by the Management. 5.20 First Aid Box will be available with the Resident Manager. 5.21 Residents to avail the Yoga Classes or perform group activities as specified by the Management. 6. UPKEEP OF THE HOSTEL 6.1 Rooms are allotted to each student on his/her personal responsibility. Residents should maintain the upkeep of the allotted room, hostel and its environment. Students should not throw, litter indiscriminately and should not use nonbiodegradable items, such as plastic/polythene carry bags. A fine of Rs.200/- will be imposed for non compliance each time. 6.2 All air-conditioners, fans, lights and electrical appliances must be switched off when the resident is not in the room/respective area. A penalty will be imposed for failure to comply by the Resident Manager. 6.3 Cooking is strictly banned inside the Hostel rooms. Severe penalty will be imposed on residents found cooking inside the room as decided by the Resident Manager.
10 P age 6.4 The Hostel Management reserves the right to make spot checks on the hostel units and the bedrooms without prior notice to the students. 6.5 Handymen and contractors may enter rooms as and when necessary in the course of their duty under the directive of the Hostel Management. However, every effort will be made to respect the privacy and dignity of the residents. 6.6 The Hostel Management reserves the right to move residents to other hostel units if there is a necessity. 6.7 Residents staying in rooms with balcony are strictly not allowed to store/display personal belongings on the balcony. For safety reasons, residents are not allowed to play around the balcony. All items stored in the balcony will be confiscated. 6.8 Attendance will be closely monitored. Any student found absconding i.e. without information to the Resident Manager will be immediately expelled from the hostel. 7. VISITORS/GUESTS 7.1 Visitors/Guests are permitted to visit the residents but not the individual rooms during the following visiting hours: Weekdays 05.30 p.m. to 08.00 p.m., Weekends and Public Holidays 10.00 a.m. to 08.00 p.m. Parents may be granted permission from Resident Manager with prior intimation over mail/letter. Instant permissions are not allowed. During regular working days, parents are not allowed to take their wards out of the campus. Visitors/guests to visit/enter hostel only after getting approval from the Resident Manager. 7.2 All visitors to the hostel including the parents/guardians must make necessary entries in the Visitor s Book available at the hostel entrance with the security guard. (Please note: guardians should register their identity with the institutional authorities during admission with the consent of the ward s parent). 7.3 It is the duty of the resident to inform visitors of the visiting hours and to advise them to leave no later than 08.00 p.m. Residents found in the company of their visitor/s, including family members, relatives, friends and/or any non-resident in the respective hostel outside the visiting hours in any part of the hostel complex without the prior consent of the Resident Manager will be penalized.
11 P age 7.4 No visitors will be permitted to stay overnight in the hostel premises. Guest rooms are available on rent @Rs.1500/- per day with meals. Resident Manager may be contacted for reservations. 8. USE OF APPLIANCES 8.1 The use of electrical appliances such as immersion heaters, electric stoves/room heaters/electric iron are banned in any of the rooms. Such appliances, if found will be confiscated and a minimum fine of Rs.500/- will be imposed. 8.2 The uses of electronic gadgets like TV, VCR and VCD/DVD which may cause inconvenience to other occupants are not allowed. 9. COLLECTIVE RESPONSIBILITIES 9.1 Residents are duty bound to report to the Resident Manager on any unwanted incident or undesirable activity going on in the hostel. 9.2 Students residing in Hostel are not allowed to keep personal vehicles. 9.3 Students should not arrange any functions or meeting inside/outside the hostel without specific permission of the concerned authorities. 9.4 Students should not arrange for any picnic outside without specific permission of the Resident Manager. 9.5 Any case of theft should be reported promptly to the Resident Manager. 9.6 The Jurisdiction of IHM Dehradun is confined to the campus. If students create law and order problems outside the campus, IHM Dehradun is NOT answerable to the police or any other authority. Students are solely responsible for their behavior. 9.7 IHM Dehradun will do its utmost to protect students as long as they are on the right side of the law. Do not overstep your legal limits. Help us to help you. 9.8 All residents are requested to maintain high standards of hygiene as laid down by the Resident Manager. Defaulters will be fined Rs.250/- per mistake.
12 P age 9.9 Residents are required not to litter or make graphics in public areas like mess, corridors and toilets. 9.10 Students are encouraged to speak in English in the hostels as much as possible. 10. HOSTEL FEES a) Non-AC accommodation is available within the campus of IHM Dehradun. b) The cost of accommodation may vary from time to time as per the commodity rates. The hostel fee details can be obtained from the hostel administration. The fees are confined to a single person and cover the whole Semester. Hostel bill cannot be raised on a daily basis. All damage and breakages shall be at the expense of the student and separate payment will be required. Payment mode will be Demand Draft only. c) A fine of Rs.200/- per day will be levied towards late submission of Hostel Fee. d) An amount of Rs.2500/- will be charged towards Caution Money which is refundable at the time of leaving the hostel. 11. MESS RULES 11.1 Once a student joins the hostel he/she is deemed to have become a member of the mess until he/she vacates the hostel officially. 11.2 The mess provides hygienic food. Menu will be decided by the Resident Manager. All suggestions to be notified to the Resident Manager. Mess does not provide alacarte services. 11.3 Strict discipline should be maintained in the dining hall. 11.4 Menu will be displayed on the notice board. 11.5 Day scholars cannot be entertained as guest in the mess. 11.6 Residents may entertain their parents as guests on a PAYMENT BASIS with prior information to the Resident Manager.
13 P age 11.7 A system of self service will be followed in the mess. Proper discipline will be maintained. Queue to be formed during food service. For service of food weekly roster will be made by the Resident Manager. 11.8 Food will not be served in rooms and residents are not allowed to take food to their rooms. If a resident is ill, the Resident Manager will make suitable arrangements. 11.9 Residents should not enter the kitchen. 11.10 Students should not waste food. Waste such as this is not socially conscious behavior and is not acceptable to IHM Dehradun. 11.11 Students proceeding on medical leave from the campus should produce the Medical Certificate issued by the Doctor at the time of their leaving. 11.12 In case of sudden illness, information on leaving the mess should be made available to the Resident Manager immediately. 11.13 After eating food, diners shall leave the cup, plate, waste food etc., in the designated bins. Diners are required to wash their own cup, plates etc as part of community living. 11.14 If any diner is medically ill and requires a special diet (e.g. Oil-less food) he/she should request the Resident Manager to arrange for this well in advance. 11.15 Food will not be served during college working hours. Food will be served at the following timings:- Breakfast : 07.00 a.m. to 08.45 a.m. Lunch : 12.30 p.m. to 01.30 p.m. (during holidays/weekoffs) Tea : 05.30 p.m. to 06.30 p.m. Dinner : 07.30 p.m. to 09.00 p.m. The mess timings are subjected to change as per the season and class timings. 12. SECURITY AND SAFETY 12.1 No Car/Two Wheelers are allowed.
14 P age 12.2 Residents are solely responsible for the safety of their own valuables. All bedroom doors, wardrobes and drawers of the study table must be padlocked when the residents are not inside the room. A duplicate key for the padlock should be given to the Resident Manager. The Resident Manager reserves the right to cut the padlock without giving any prior notice to the resident concerned if no duplicate key has been lodged with them. 12.3 The Resident Manager shall not under any circumstances be responsible for any damage, loss or theft of any property, money and other items belonging to the residents and/or their visitors or any personal injuries suffered by the residents or their visitors/guests however caused. 12.4 Residents are not permitted to change rooms or sleep anywhere other than in their own bedroom without the consent of the Resident Manager. Residents found violating the rule will be evicted. 12.5 Any resident who finds his/her roommate (s) missing for more than 24 hours must report to the Resident Manager immediately. This is to enable the Resident Manager to take immediate action if any untoward incident had taken place. Your cooperation is required to ensure the safety and security of all and any unexplained absence must be reported. 12.6 Students are discouraged from using too much mobile phones in the hostel. Any student found using mobile after 11.00 p.m. will be strictly dealt with which may include confiscation of the mobile. 13. EMERGENCY In case of emergency outside office hours, please contact: (i) (ii) The Resident Manager on duty at the Warden s Hostel unit or The Security Guards at the Guard House. 14. RIGHTS OF HOSTEL MANAGEMENT
15 P age 14.1 The Hostel Management reserves the right to revise the Rules and Regulations from time to time and will keep the residents informed of any changes in the form of a memorandum and notices on the Notice Boards. 14.2 Violation of any of the above mentioned code of conduct/rule will invite an enquiry that will be conducted by the Principal/HOD/Resident Manager. If the student is found guilty, then the Hostel Administration will take disciplinary action that it deems fit. Management reserves the right to take direct disciplinary action, including immediate expulsion from the hostel. Student s Signature Resident Manager Signature HELP US TO SERVE YOU BETTER
16 P age Hostel Rules & Regulations UNDERTAKING Name Enrollment No Course/Batch Year : : : : I (Full Name), S/o Shri student of IHM-Dehradun confirms that I have read the contents of this Handbook and acknowledge that I agree to follow the Hostel Rules and Regulations laid down by the Management. I fully understand and agree that disciplinary action can be taken against me if I fail to abide by the rules and regulations both expressed and implied. Signature of the student Dated: Signature of Parent/Guardian