BICSI Sponsorship Application and Terms 2010 Winter Conference & Exhibition, January 17-21, Rosen Shingle Creek Resort, Orlando, Florida 2010 Canadian Conference & Exhibition, May 2-5, Hilton Montreal Bonaventure, Montreal, Quebec, Canada 2010 Fall Conference & Exhibition, September 12-16, MGM Grand Hotel & Convention Center, Las Vegas, Nevada Conference Sponsorship Levels Choose from the following sponsorship levels and check the appropriate box(es). EXCLUSIVE! Diamond Level Winter Only r Winter: $20,000 Canada: N/A Fall: N/A Official sponsor of either opening or closing keynote speaker Company listed as sponsor of either opening or closing keynote speaker Company representative may introduce the speaker Company brochures may be displayed on a table inside the meeting room Company logo shown as keynote speaker sponsor prior to speaker s entrance Official sponsor of Pre-Awards Banquet Reception Sponsorship signs placed in the reception area Company logo imprinted on cocktail napkins Official sponsor of the BICSI Conference & Exhibition CD-ROM Dedicated signage as Diamond Sponsor featuring company logo in the hotel and conference center Two full-page advertisements in the BICSI Full-page ad included on the BICSI Conference & Exhibition CD-ROM Platinum Level r Winter: $15,000 Canada: N/A r Fall: $15,000 Official sponsor(s) of the reusable sports water bottle Official sponsor(s) of the BICSI Conference & Exhibition CD-ROM (Fall only) Official sponsor(s) of the Guest Hospitality Lounge Dedicated signage as Platinum Sponsor featuring company logo in the hotel and conference center Full-page advertisement in the BICSI Gold Level r Winter: $10,000 r Canada: $7,000 r Fall: $10,000 Official sponsor(s) of the attendee coffee breaks, including signage in break area recognizing your sponsorship Official sponsor(s) of the conference lanyards (Canada and Fall only) Official sponsor(s) of the continental breakfast in the Exhibit Hall with signage at food and beverage station Dedicated signage as Gold Sponsor featuring company logo in the conference center Half-page advertisement in the BICSI 1
Silver Level r Winter: $7,500 r Canada: $6,000 r Fall: $7,500 Official sponsor(s) of BICSI attendee breakfast (Winter and Fall only) Official sponsor(s) of the BICSI Conference & Exhibition CD-ROM (Canada only) Dedicated signage as Silver Sponsor featuring company logo in the conference center Bronze Level r Winter: $5,000 r Canada: $3,000 r Fall: $5,000 Official sponsor(s) of the lunch in the Exhibit Hall Dedicated signage as Bronze Sponsor featuring company logo in the conference center All Sponsorship Levels Receive: Prestigious recognition throughout all event communications Attendee mailing labels for one-time use, not including e-mail addresses (mailing is subject to advance review) Corporate name and logo listed on conference sponsor page in the BICSI Sponsor ribbons for all company representatives Corporate logo on all appropriate pre- and post-conference promotional materials Corporate Web site linked from the 2010 conference Web sites Acknowledgment during session breaks and by the BICSI President at opening and closing general sessions Conference-Exclusive Opportunities Separate applications are required. Exclusive to BICSI Winter Conference & Exhibition Third Annual BICSI Cabling Skills Challenge: Sponsor or donate to this exciting tradition and show your company s support of information transport systems (ITS) excellence. The contestants will use company-donated products during the competition. Mega Sponsor (EXCLUSIVE): $15,000 Major Sponsors: $3,000 Associate Sponsors: $1,000 Donating Sponsors: Donation of materials Visit www.bicsi.org/skillschallenge for details and to download a sponsorship form. Exclusive to BICSI Fall Conference & Exhibition What s New? What s it Do?: Reserve your spot to present at What s New? What s it Do? located inside the Exhibit Hall on the show floor. Here, attendees sit, listen and learn about ITS solutions from exhibiting companies. These interactive sessions are your opportunity to show attendees what your company and products are all about. Investment: $250 E-mail exhibitions@bicsi.org for details or to reserve your spot. 2
Additional Sponsorship Options Choose from the following sponsorship options and check the appropriate box(es). Wi-Fi Zone: Display your access points and controllers 24/7 while providing a valuable resource to fellow industry professionals. r Winter: $10,000 r Canada: $5,000 r Fall: $10,000 Attendee Bags: Show your support and help attendees stay organized. r Winter: $8,000 SOLD r Canada: $5,000 SOLD r Fall: $8,000 SOLD r Co-sponsorship: $4,000 r Co-sponsorship: $2,500 r Co-sponsorship: $4,000 Notepads and Pens: Display your company logo, phone and URL on notepads and pens distributed to all attendees. r Winter: $7,000 r Canada: $5,000 r Fall: $7,000 ExpoCard and Room Key: Display your company s logo, artwork and contact information on the ExpoCard and the hotel room key cards, distributed to all attendees and hotel guests. r Winter: $5,000 SOLD r Canada: $5,000 r Fall: $5,000 SOLD (ExpoCard and Room Key) (ExpoCard only) (ExpoCard only) Official Conference Journal/Program: All attendees will receive the BICSI, with your logo and URL visible on every page of the notes section (Winter and Fall only), and your logo printed in the front of the book. r Winter: $5,000 SOLD r Canada: $5,000 r Fall: $5,000 SOLD Cups in the Exhibit Hall: Your logo will appear on the cups used in the Exhibit Hall during the receptions. r Winter: $3,500 SOLD r Canada: $3,500 r Fall: $3,500 SOLD plus the cost of cups plus the cost of cups plus the cost of cups Sponsorship Options on This Page Receive: Corporate logo displayed on signage for conference sponsors Corporate logo in on-site BICSI as the sponsor of the item you ve chosen Corporate logo will be in rotation during General Session breaks Sponsor ribbons for all company representatives Acknowledgment by BICSI President at opening and closing general sessions and during breaks 3
More Choices Separate applications are required for Conference Journal/Program Ad, Lead Retrieval, List Rental and Tradeshow Wayfinder. Aisle Banner: Lead attendees to your booth by sponsoring your aisle in the Exhibit Hall. Dimensions: 4 x8 r Winter: $2,000 r Canada: $2,000 r Fall: $2,000 Attendee Bag Insert: Maximize brand recognition by having your company s invitation, newest press release, advertisement or other flier placed in each attendee s conference bag. There is no weight or size limitation. r Winter: $2,000/per insert r Canada: $2,000/per insert r Fall: $2,000/per insert Conference Journal/Program Ad: Reinforce your Exhibit Hall presence with a four-color ad in the on-site Conference & Exhibition Journal/Program. The Journal/Program is referenced long after the event. Visit www.bicsi.org/marketing for details or to download an ad insertion order form. Lead Retrieval: BICSI conference attendees and visitors to the Exhibit Hall will have an ExpoCard encoded with their vital contact information. Simply swipe their card and capture the customized data you choose to receive. A variety of systems are available. E-mail exhibitions@bicsi.org for details and pricing. Lead Management Order Forms may be found at www.bicsi.org/marketing within 45 days of each conference. List Rental: Promote and market your products and services to BICSI conference attendees before, during and beyond conferences. Investment: $250 for Standard Exhibitors; $150 for Premiere Exhibitors Visit www.bicsi.org/marketing for details and to download a List Rental Contract. Tradeshow Wayfinder: The Tradeshow Wayfinder is an interactive system that helps attendees find their way around the BICSI Exhibit Hall and conference area. The Wayfinder system provides several additional marketing opportunities for exhibitors, including: Tradeshow Sponsor Category Sponsor Enhanced Directory Request for Information What s New? Exhibitor Video Spots Visit www.bicsi.org/marketing for details or e-mail exhibitions@bicsi.org. Please Direct Sponsorship Opportunity Questions and Application to: Account Executive Exhibits, Sponsorships & Conference Journal Ads +1 813.979.1991 or 800.242.7405 (USA and Canada toll-free) exhibitions@bicsi.org Fax: +1 813.971.4311 BICSI, 8610 Hidden River Pkwy, Tampa, FL 33637-1000 4 Copyright BICSI, June 2010. All rights reserved. BICSI is a registered trademark of BICSI, Inc.
Contacts (please type or print clearly) Date Marketing contact name Phone number E-mail Accounts payable contact name Phone number E-mail Company name Address City State/Province Zip/Postal code Country Disclaimer: The relationship between BICSI and the sponsoring organizations/corporations of an event or an event-related item do not represent exclusive agreements between BICSI and the specific organizations/corporations, nor do they suggest that BICSI endorses the programs, products, or services of the organizations/ corporations. Sponsor agrees that this sponsorship contract cannot be cancelled at any time. Important Note: Should any of the sponsorship opportunities be partially funded, the sponsoring organization/corporation will receive the benefits outlined, but with the caveat sponsored in part by name of company. Right of First Refusal: All sponsorships are offered on a first-come, first-served basis. Right to Refuse Sponsor: BICSI shall reserve the right to reject a potential sponsor on such factors as questionable business practices, those having a mission conflict with BICSI, or those who desire to assume control of an event through sponsorship. Material Production: BICSI will be responsible for the production of materials (unless otherwise specified) and will invoice the sponsoring organization/corporation directly. If the sponsoring organization/corporation is able to obtain a better product, then BICSI reserves the right to approve the product and subsequent design of the product. BICSI reserves the right to charge a sponsorship fee should the sponsoring organization/corporation decide to produce the materials. Quantities may change depending on attendance figures. Logos must be received upon confirmation of sponsorship. Please e-mail to exhibitions@bicsi.org. Logos must be provided as an EPS or JPEG. Received by: Account Executive Exhibits, Sponsorships & Conference Journal Ads I, the undersigned, as authorized agent of the above-named company, agree to adhere to the specified terms and conditions of this contract and understand I am responsible for ensuring all other company representatives do the same. I acknowledge that BICSI reserves the right to accept or reject this application. Authorized signature: Date: Payment Section Please make all checks payable to BICSI in U.S. dollars, drawn from a U.S. bank. (Call BICSI s Accounting Dept. for instructions on wiring funds.) Total to be paid Check or Money Order Enclosed $ Visa MasterCard America Express Diner s Club Discover Internal Use Only Cardholder name (as the name appears on the credit card) Cardholder signature Credit card number Expiration date Card billing zip code (required) 5