CRISIS AIREP Guidance Crisis AIREP Guidance Page 1
Content for the Guidance Release : [Release] Project : Project System : Software Category : Final Version : 1 Author : Dragica Stankovic Document Identification Full Title: Crisis AIREP Guidance Template: Total Number of Pages: 16 Part History Version Part Author Reason for Change Release 1 D.Stankovic Application release 11 Oct 2015 2 D.Stankovic Update of the application 06 Sep 2017 Crisis AIREP Guidance Page 2
Table of Contents CRISIS AIREP 4 Opening of the Crisis AIREP 5 EVITA Crisis List 5 Crisis AIREP list 6 Crisis AIREP Form 7 Crisis (Special) AIREP Electronic Form - Explanation of each field 8 Section 1 - Flight Data Entry 8 Call Sign 8 Aircraft Type 9 Aerodrome of Departure 9 Aerodrome of Destination 9 Altitude 9 Air Temperature (C ) 9 Coordinates (Position report) 10 Section 2 - Crisis AIREP - Encounter observation 10 Date and UTC Times 10 Type of encounter observed 10 Altitude of the encounter observed 11 Encounter observed at - Coordinates 11 Encounter observed - Bearing from the point 11 Spot wind at the moment of encounter observation 12 Section 3 - Additional Information 12 Additional information free text 12 Additional information falling menu 12 Save/Publish/Edit/Cancel 13 Cancel AIREP 13 Save 14 Publish 14 Saved Crisis AIREP 15 Withdrawal of the uploaded Crisis AIREP 15 Editing of the published Crisis AIREP 16 Crisis AIREP Guidance Page 3
1 CRISIS AIREP Introduction This Guidance document provides the information to the users of the AIREP application how to upload and open for reading uploaded reports provided by Air Operators (AOs) and Air Navigation Service Providers (ASNPs). As proposed by our stakeholders and participants of the team who worked on the application development AIREP application was developed to be simple and user friendly. The Guidance document is intended on the first place for Air Operators and Air Navigation Service Providers experts nominated by their organizations to deal with the AIREP reports when European Aviation Crisis Coordination Cell (EACCC) announces the crisis. In addition Guidance is intended for other organizations like: EASA, ICAO, IATA etc. AIREP application is placed on the protected part of the NOP. Reporting Scheme Below Graph shows the most probable journey of the AIREP during the crisis announced by the EACCC. AFTEN Aeronautical Fixed Telecommunication Network AIREP Special Air Report AIREP Air Report AO Air Operator ATC Air Traffic Control EVITA European Crisis Visualization Interactive Tool for Air Traffic Flow and Capacity Management MWO Meteorological Watch Office NM Network Manager NOP Network Operations Portal SADIS Satellite Distribution System VAAC Volcanic Ash Advisory Centre WIFS WAFS Internet Files Service WAFS World Area Forecast System Crisis AIREP Guidance Page 4
Opening of the Crisis AIREP Crisis AIREP is placed on the NOP portal within the area of the restricted approach where is necessary to apply for the access and to have user name, password and TOKEN. After accessing the NOP portal find EVITA section on the NOP portal and press Crisis. EVITA Crisis List appears EVITA Crisis list Select the crisis and press the button AIREP to get the Crisis AIREP list. Crisis AIREP Guidance Page 5
Crisis AIREP list Press filtering arrow in case uploaded reports are not visible Remove the filter by pressing the tick sign to have the uploaded reports visible. Crisis AIREP Guidance Page 6
Press button Create AIREP to get the Crisis AIREP form and to start filling the report. For reading previous reports select the one from the list and open it by double click. Crisis AIREP Form Start filling the crisis AIREP. Crisis AIREP Guidance Page 7
CRISIS (SPECIAL) AIREP ELECTRONIC FORM EXPLANATION OF EACH FIELD Crisis AIREP form is consisted of 3 main sections: - Section 1 - Aircraft flight data; - Section 2 - Crisis AIREP encounter observation - Section 3 - Additional information Section 1 - FLIGHT DATA ENTRY Section 1 represents aircraft position at the moment of the encounter observation and is obligatory. It is consisted of: Call Sign, a/c type, departure aerodrome, destination aerodrome, altitude (Ft or FL) temperature and lat and long coordinates. Call Sign Aircraft radiotelephony call sign (aircraft identification) as prescribed in ICAO Annex 10, Volume II, Chapter 5. Crisis AIREP Guidance Page 8
Aircraft type The aircraft designator as specified in ICAO Doc 8643, Aircraft Type Designators or if no such designator has been assigned, or in case of formation flights comprising more than one type, insert ZZZZ and specify in the Section 3 field Additional information. Aerodrome of departure ICAO four-letter location indicator of the departure aerodrome as specified in Doc 7910. Aerodrome of destination ICAO four-letter location indicator of the departure aerodrome as specified in Doc 7910. Altitude Altitude is expressed in Feet (FT) and Flight Level (FL); Altitude is expressed in thousands of feet, by 4 numeric (e.g. 3500) when on QNH. Flight Level is expressed in feet by 3 numeric (e.g. 250; 320) when on standard pressure altimeter setting. Air Temperature (C ) Air temperature for the altitude at which the aircraft was at the moment of the encounter observation and is expressed in Celsius (e.g. -23; +1.). Crisis AIREP Guidance Page 9
Coordinates (Position report) Coordinates (Position report) of the aircraft presented in terms of LATITUDE and LONGITUDE at the moment of the encounter observation. Latitude is presented in degrees as 2 numeric, minutes and seconds in 2 numeric values between 1-59 (e.g. 4620). Longitude is presented in degrees as 3 numeric, minutes and seconds in 2 numeric values between 1-59 (e.g. 07805). by defining East or West. Section 2 AIREP SPECIAL Encounter observation Section 2 represents information about the encounter observation and is obligatory. It is consisted of: date and UTC time, type of the encounter, encounter altitude and location in terms of lat and long coordinates, description of the point with the bearing and distance in NM and spot wind with the direction and speed in Kits. Date and UTC time The date is the actual date of the encounter observation and is expressed in day (two numeric), month (two numeric) and year (four numeric). UTC time is expressed in hours in two numeric and minutes in two numeric. The time reported must be the actual time of the encounter observation. Type of encounter observed Type of the encounter observation is mandatory field. From the falling menu it is necessary to choose one the offered items: Cloud, Ash, Eruption, Smell, Other or NO ENCOUNTER. Crisis AIREP Guidance Page 10
Altitude of the encounter observed Altitude is expressed in Feet (FT) and Flight Level (FL); Altitude is expressed in thousands of feet, by 4 numeric (e.g. 3500) when on QNH. Flight Level is expressed in feet by 3 numeric (e.g. 250; 320) when on standard pressure altimeter setting. Encounter observed at Coordinates Coordinates of the encounter observed are given in terms of LATITUDE and LONGITUDE at the moment of the observation. Latitude (N/S) is presented in degrees as 2 numeric and minutes as 2 numeric and seconds as two numeric values between 1-59 by defining N/S (e.g. 4620). Longitude (E/W) is presented in degrees as 3 numeric and minutes as 2 numeric values between 1-59, by defining East or West (e.g. 07805). Provision of seconds is not obligatory. Encounter observed Bearing from the point The observed encounter can be defined by the name of the closest point (2-5 numeric depending of the type of the point NDB, VOR, five letter name code); magnetic bearing (3 numeric) and distance in nautical miles from the point (e.g. DUB 180 40 NM; BENAM 150 30NM; LN 090 55NM.). Crisis AIREP Guidance Page 11
Spot wind at the moment of encounter observation Spot wind is described by the direction (degrees) and speed (knots). Direction is given in three numeric (e.g. 090) and speed is given in three numeric (e.g. 085). Section 3 ADDITIONAL INFORMATION Section 3 is the additional information about the observed encounter. It is given as free text and descriptions of the encounter as given in the falling menu. Additional information free text Free text of the observed encounter should not have more than 255 characters. It should contain the information other than given in the falling menu. Additional information falling menu For each item from the falling menu choose the description which corresponds the most to the observed encounter or Not observed if it does not correspond to the observation. Crisis AIREP Guidance Page 12
SAVE/PUBLISH/EDIT/CANCEL Filling of the Crisis AIREP is ended by one of the following functions: Save, Publish, Edit, or Cancel. Cancel AIREP If the report is in-correct cancel the Crisis AIREP before it has been locally saved or published on the NOP. Crisis AIREP Guidance Page 13
Save By pressing Save button local saving of the filled Crisis AIREP is done. The filled information still is not visible for the outside world. The report still can be changed. Publish By pressing Publish button locally saved Crisis AIREP is published on the NOP. Crisis AIREP Guidance Page 14
Saved Crisis AIREP Saved Crisis AIREP is automatically uploaded and published on the Network Manager NOP portal within the AIREPs list. Withdrawal of the uploaded Crisis AIREP Once published AIREP cannot be withdrawn. However when it is a draft and not visible for the outside world it can be deleted by pressing the cross of the selected report. Crisis AIREP Guidance Page 15
Editing of the published Crisis AIREP For editing published Crisis AIREP select the report from the AIREP list which has to be edited. After selecting the published Crisis AIREP make double click to have the full report. Make the change and press EDIT. Edited report will be shown as a new report within the list of the AIREPs. Crisis AIREP Guidance Page 16