Thursday 26 April 2018 10.00am Council Chamber Taumarunui
TAUMARUNUI/OHURA WARD COMMITTEE NOTICE OF MEETING A MEETING OF TAUMARUNUI/OHURA WARD COMMITTEE WILL BE HELD IN THE TAUMARUNUI ROOM (COUNCIL CHAMBER), HUIA STREET, TAUMARUNUI ON THURSDAY 26 APRIL 2018 AT 10.00AM Members Chairperson: Karen Ngatai Deputy Chairperson: Kim Wheeler Councillors: Graeme Cosford Taumarunui Ward Adie Doyle Taumarunui Ward Marion Gillard Ohura Ward Jacques Windell Taumarunui Ward Mayor: Don Cameron Clive Manley CHIEF EXECUTIVE
Roles and Powers of Taumarunui/Ohura Ward Committee Membership Taumarunui (5) and Ohura (1) Ward Councillors and the Mayor. Purpose To be the prime interface between the ratepayers and public of the Ward. Operating Principles Operate meetings according to Council s Standing Orders. Use informal workshops for in-depth consideration of key projects. Authorise the Chairperson to make statements to the media accurately and reporting decisions of the Committee. Areas of Responsibility Represent and act as an advocate for the interests of the community. Consider and report on all matters referred to it by the territorial authority, or any other matter of interest or concern to the Ward Committee. Maintain an overview of services provided by the territorial authority within the community. Prepare an annual submission to the territorial authority for expenditure within the community. Communicate with community organisations and special interest groups within the community. Undertake any other responsibilities that are delegated to it by Council. Delegated Authority The co-ordination of rural reserves and hall committees. To allocate the approved budget for the following activities in the area: Footpaths programme; Parks and Reserves discretionary spend; Public information signage. To approve: Temporary road closures for events (subject to administrative imperatives; Street names; Parades, collections and special uses of the roads; Changes to speed restrictions on local roads (subject to NZTA rules); Road closures. Meeting Frequency Monthly (as required) last Thursday.
TAUMARUNUI/OHURA WARD COMMITTEE ORDER PAPER A MEETING OF TAUMARUNUI/OHURA WARD COMMITTEE WILL BE HELD IN THE TAUMARUNUI ROOM (COUNCIL CHAMBER), HUIA STREET, TAUMARUNUI ON THURSDAY 26 APRIL 2018 AT 10.00AM PUBLIC BUSINESS 1 Apologies Page No 2 Declarations of Interest: Notification from Elected Members of: 2.1 Any interests that may create a conflict with their role as an elected member relating to the items of business for this meeting; and 2.2 Any interests in items in which they have a direct or indirect pecuniary interest as provided for in the Local Authorities (Members Interests) Act 1968 3 Public Forum: Temporary Suspension and Reinstatement of Standing Orders File A05-0014 File A05-0014 Doc 684242 5 4 Confirmation of Minutes: 22 February 2018 File M80-0003 6-15 5 Cricket on Taumarunui Domain File P15-0003 Doc 683669 6 Town Revitalisation Verbal Update File P84-0062 Doc 685708 7 Capital Works and Other Items of Interest File R40-0020 Doc 684254 16-19 20 21-27 PUBLIC-EXCLUDED BUSINESS 8 Resolution to Exclude the Public for Consideration of Committee Business File A05-0014 Doc 684250 28-29 Please Note: The Reports attached to this Order Paper set out suggested resolutions only. These suggested resolutions do not represent policy until such time as they might be adopted by resolution. This Order Paper may be subject to amendment either by addition or withdrawal of items contained therein. Taumarunui/Ohura Ward Committee Public Business 26 April 2018 Page 4
5 Report to: Taumarunui/Ohura Ward Committee Meeting Date: 26 April 2018 Subject: Public Forum: Temporary Suspension and Reinstatement of Standing Orders Document No: 684242 File: A05-0014 Purpose of Report 1.1 The purpose of this report is to enable the Committee to temporarily suspend Standing Orders in their entirety to allow Members and the public to address the Committee. Significance and Engagement 2.1 This Report does not trigger the Significance and Engagement Policy. Public Forum Guidelines 3.1 Council has adopted the following Public Forum Guidelines: (a) Five minutes speaking time will apply to each speaker or group. (b) Members of the public wishing to speak must advise Council of the reasons and subject he/she wishes to address the Committee a minimum of two clear working days prior to the meeting. (c) The Chairperson may refuse applications which are repetitious or offensive and may terminate a speaker in progress where the subject matter is disrespectful or offensive. (d) There are not to be criticisms of individual Council members or individual staff members. (e) The Public Forums are designed for people to speak about matters of interest to them to the Committee. It is not intended that people should be questioning Committee members on these occasions. However, Committee members may ask questions of speakers to clarify their statements. Suggested Resolutions 1 That the report on Public Forum: Temporary Suspension and Reinstatement of Standing Orders be received. 2 That, pursuant to Section 27(4) Schedule 7 of the Local Government Act 2002, the Taumarunui/Ohura Ward Committee temporarily suspends Standing Orders in their entirety to allow Members and the public to address the committee. The Committee received addresses as follows: RESOLVED That, pursuant to Section 27(4) Schedule 7 of the Local Government Act 2002, the Committee reinstates Standing Orders in their entirety for consideration of the agenda. Sarah Doyle EXECUTIVE ASSISTANT Email address for point of contact: sarah.doyle@ruapehudc.govt.nz 27 March 2018
Unconfirmed 6 Unconfirmed TAUMARUNUI/OHURA WARD COMMITTEE MINUTES MEETING HELD IN THE TAUMARUNUI ROOM (COUNCIL CHAMBER), HUIA STREET, TAUMARUNUI ON THURSDAY 22 FEBRUARY 2018 AT 10.00AM Present PUBLIC BUSINESS Chairperson: Karen Ngatai Taumarunui Ward Councillors: Graeme Cosford Taumarunui Ward Adie Doyle Taumarunui Ward Marion Gillard Ohura Ward Kim Wheeler Taumarunui Ward Jacques Windell Taumarunui Ward Staff: Margaret Hawthorne Group Manager Community Services Pauline Welch Group Manager Customer Services Sarah Doyle Executive Assistant Rebecca Van Orden Team Leader Community Property Anne-Marie Westcott Environmental Manager (item 9 only) In Attendance: Frances Fergusson Ruapehu Press Mark Ebrey Taumarunui Bulletin 1 Apologies File A05-0014 RESOLVED Moved: Doyle Seconded: Windell That the apology from Mayor Cameron be received and leave of absence granted. 2 Declarations of Interest File A05-0014 No conflicts of interest were declared. 3 Public Forum: Temporary Suspension and Reinstatement of Standing Orders File A05-0014 Doc 679289 The Committee temporarily suspended Standing Orders in their entirety to allow Members and the public to address the Committee. RESOLVED Moved: Gillard Seconded: Wheeler 1 That the report on Public Forum: Temporary Suspension and Reinstatement of Standing Orders be received.
Unconfirmed 7 Unconfirmed 2 That, pursuant to Section 27(4) Schedule 7 of the Local Government Act 2002, the Board temporarily suspends Standing Orders in their entirety to allow Members and the public to address the Committee. The Committee received addresses as follows: Councillor Ngatai read a tabled document (attachment A, document 681575) from the Taumarunui Lions Club who advise that they will support any decision that Council makes regarding the train in the Taumarunui Domain playground. The Club are also seeking a seat on the Playground Sub-committee. RESOLVED Moved: Gillard Seconded: Wheeler That, pursuant to Section 27(4) Schedule 7 of the Local Government Act 2002, the Committee reinstates Standing Orders in their entirety. 4 Confirmation of Minutes: 14 December 2017 File M80-0003 RESOLVED Moved: Doyle Seconded: Cosford That the Public Business Minutes of the Taumarunui/Ohura Ward Committee meeting held on 14 December 2017 are confirmed as a true and correct record. 5 Deputation: Myra Lowe, Ruapehu Art Centre File 06024 277 00 Doc 678576 Members received a deputation from Celia Martin, Judith Mayer and Myra Lowe from the Ruapehu Art Centre who sought approval for the installation of an art garden in the public space in front of the Ruapehu Art Centre building in Manson s Gardens, Hakiaha Street, Taumarunui. A written proposal was tabled (attachment B, document 681667). RESOLVED Moved: Doyle Seconded: Wheeler 1 That the report on Deputation: Myra Lowe, Ruapehu Art Centre be received. 2 That the Taumarunui/Ohura Ward Committee approves the installation of an art garden in the public space in front of the Ruapehu Art Centre building in Manson s Gardens, Hakiaha Street, Taumarunui. 6 Taumarunui Domain Playground Train File P15-0003 Doc 681001
Unconfirmed 8 Unconfirmed Members considered a report providing an opportunity to revisit a previous decision to remove the train structure from the Taumarunui Domain playground. Council s Team Leader Community Property spoke to the report and answered Members questions. RESOLVED Moved: Doyle Seconded: Windell 1 That the report on Taumarunui Domain Playground Train be received. 2 Pursuant to Standing Order 23.6, the following resolution of the Taumarunui/Ohura Ward Committee not be revoked: 27 June 2017 Item 5 659089 Proposal for Improvements to Taumarunui Domain Playground, Resolution Number 4 That the Taumarunui/Ohura Ward Committee approves the removal of the Train from the Taumarunui Domain Playground as part of the upgrade. Moved: Doyle Seconded: Cosford 3 That a member of the Taumarunui Lions Club be invited to join the Playground Subcommittee. 7 Town Revitalisation Ohura Progress Report on Key Projects File P84-0066 Doc 678995 Members considered a report outlining progress to date with the Ohura town revitalisation project and seeking a recommendation to Council for expenditure of part of the $500,000 allocated in the 2017/18 year for town revitalisation. Council s Group Manager Community Services spoke to the report and answered Members questions. The Committee agreed that the project would be a good use of the ECNZ Stratford to Huntly Amenity Fund. RESOLVED Moved: Gillard Seconded: Cosford 1 That the Report on Town Revitalisation Ohura - Progress Report on Key Projects be received. 2 The Taumarunui/Ohura Ward Committee recommend to Council that the balance of the ECNZ Stratford Huntly Amenity Fund be allocated to the following town revitalisation projects for Ohura: PROJECT Machine cost allocation for clearing and developing park green space on two vacant sections in central area of Ngarimu Street Upgrade toilets within community hall COST $15,000 including grass seeding and picnic tables and seats $ 6,200 Resco $11,000 Taumarunui Plumbing $ 4,000 New vinyl $ 3,000 painting
Unconfirmed 9 Unconfirmed New floor covering main foyer of hall $ 5,000 New suspended ceiling supper room and $ 4,200 kitchen Painting supper room and kitchen $ 5,000 New hot water dispenser $ 1,500 New hall chairs $ 7,800 (150 chairs) Shower facility $15,000 8 Town Revitalisation Taumarunui Progress Report on Public Toilet Options File P84-0062 Doc 678990 Members considered a report providing further information to guide a decision on the preferred option for the development of public toilets in the central business district of Taumarunui which will then go forward for public consultation. Council s Group Manager Community Services spoke to the report and answered Members questions. The Committee agreed that no preferred option be decided prior to public consultation. RESOLVED Moved: Windell Seconded: Cosford That the Report on Town Revitalisation Taumarunui - Progress Report on Public Toilet Options be received. 9 Taumarunui Water Supply Taste/Quality Monitoring File W30-0003 Doc 676351 Members considered a report providing an update on taste and quality issues associated with the Taumarunui Water Supply. Council s Environmental Manager spoke to the report and answered Members questions. RESOLVED Moved: Wheeler Seconded: Cosford That the report on Taumarunui Water Supply Taste/Quality Monitoring be received. 10 Capital Works and Other Items of Interest File R40-0020 Doc 679165 Members considered a report providing an update on planned capital works and other items of interest in the Taumarunui/Ohura Ward Committee area in 2017/18. Council staff answered Members questions. RESOLVED Moved: Windell Seconded: Cosford That the report on Capital Works and Other Items of Interest be received.
Unconfirmed 10 Unconfirmed 11 Resolution to Exclude the Public for Consideration of Committee Business File A05-0014 Doc 679588 Section 48 of the Local Government Official Information and Meetings Act 1987 gives the Committee the right by resolution to exclude the public from the whole or any part of the proceedings of any meeting only on one or more of the grounds contained within that Section. RESOLVED Moved: Ngatai Seconded: Gillard 1 That the report on Resolution to Exclude the Public for Consideration of Committee Business is received. 2 That the public is excluded from the following part of the proceedings of the meeting. 3 That the general subject of each matter to be discussed while the public is excluded, the reason for passing the resolution in relation to each matter and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: General Subject of each matter to be considered C1: 679589 Confidential Briefing Reason for passing this resolution in relation to each matter Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). To maintain the effective conduct of public affairs through the free and frank expressions of opinions by, or between, or to members of or officers of employees of any local authority, or any persons to whom Section 2(5) of the Local Government Official Information and Meetings Act 1987 applies, in the course of their duty. To protect the privacy of natural persons. Ground(s) under S48(1) for passing this resolution 48(1)(a) This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act or Section 6 or Section 7 or Section 9 of the Official Information Act 1982 as the case may require are listed above. There being no further business the meeting closed at 11.30am. Dated at Taumarunui this 26 th day of April 2018 Karen Ngatai CHAIRPERSON
Unconfirmed Attachment A, Document 681575 11 Unconfirmed
Unconfirmed Attachment B, Document 681667 12 Unconfirmed
Unconfirmed 13 Unconfirmed
Unconfirmed 14 Unconfirmed
Unconfirmed 15 Unconfirmed
16 Report to: Taumarunui/Ohura Ward Committee Meeting Date: 26 April 2018 Subject: Cricket on Taumarunui Domain Document No: 683669 File: P15-0003 Purpose of Report 1.1 The purpose of this report is to seek approval to establish a cricket pitch on the Taumarunui Domain. Significance and Engagement, Social Impact 2.1 This report does not trigger the Significance and Engagement Policy. 2.2 Social Impact This report triggers the Social Policy. Having a wide range of sporting activities available to our local children and community benefits the community by offering opportunities to engage in exercise and have new experiences while encouraging social interaction. Background 3.1 Taumarunui Youth and Community Trust (TYCT) currently facilitates athletics on the Taumarunui Domain and offers boxing at the Taumarunui ex Fire Station. 3.2 TYCT would like to expand on the activities currently offered and propose that a cricket pitch is established on the Taumarunui Domain. 3.3 Although there is an existing cricket pitch at the Taumarunui High School sports field the Taumarunui Silverback Cricket Team, over the last few seasons, has struggled to get supporters along to the games. 3.4 TYCT saw a significant increase in support following the centralisation of athletics to the Taumarunui Domain and the community has continued to really get behind the sport. 3.5 TYCT, and cricket players currently involved, feel that centralising cricket to the Taumarunui Domain will have a similar effect to that had with athletics, with more players and supporters attracted to the game. Discussion 4.1 The cricket pitch at the Taumarunui Domain is proposed to be situated outside of the Athletic Club Room Building as shown in Figure 1. The turf is shown in blue and the field area shown in green.
17 Figure 1: Proposed Location for Cricket Pitch on Taumarunui Domain 4.2 In proposing the location of the cricket pitch TYCT have consulted with Rebecca Van Orden (Team Leader Community Property) and Bruce Broderson who has had previous involvement and experience in cricket. From where the cricket pitch is proposed to be situated there would be minimal impact on the rugby fields with only Field Number Four, which has not been used for many years, being affected. The game will be played around the existing rugby goal posts until such a time that the posts require renewing, when installing removable goal posts will be investigated (Council did not install the rugby posts originally). 4.3 The proposed cricket pitch will be used by the Taumarunui Cricket Club, which has been running for many years now. Over the last two years the Club has been supported by TYCT who have assisted them in the purchase of uniforms, training, and playing gear. TYCT also hope to set up workshops and Interschool Cricket Tournaments and see potential to establish a Junior Cricket Programme. 4.4 Requirements for a cricket pitch include synthetic turf to be installed, and the grass specifications to be increased at the Domain from October through to March to lower the grass length to a maximum of 40mm for the area of the cricket field, which is approximately two hectares (150m x 137m). The cricket field would also require to be catcher mowed, or to be mowed more regularly, to reduce the number of clippings on the field. 4.5 The current specification for the Domain is for a maximum grass length of 200mm, with no catcher used. Increasing the specification to maintain a lower maximum grass length of 40mm for the six months from October to March would most likely require two catcher mows per month. Using the mower required for the increase in specification would take twice as long as under the existing specifications and, as the disposal of clippings is time consuming, the estimated time required to complete one mow is six hours. Downer have quoted $1,200 per month to maintain a cricket field area of two hectares at the required specification. Document No 683669 2
18 Over six months this would be a cost of $7,200 per season to Council to maintain specifications suitable for a cricket field. The area of Taumarunui Domain mown under the current Parks and Reserves Contract is approximately six hectares. If two hectares were to be mown under a new specification at the cost quoted, some savings could be expected through a reduction in the monthly contract cost (currently $942 per month) for the remaining four hectares, although the exact savings are uncertain until such a time as a trial mow, using the new specifications and the catcher mower, was undertaken. Downer have provided that they have allowed for the maximum time that they would expect mowing the cricket pitch to take, so the actual cost may be lower than that quoted. An alternative quote has been sought from a local mowing contractor who has provided a cost of $350 per mow using a mulcher mower. This would require more frequent mows to keep the clippings at a level suitable for a cricket pitch and overall would most likely result in a similar monthly and seasonal cost as that already provided by Downer. Also to be considered, depending on the final location chosen to situate the turf, is that the entire Domain may need to be mown to the cricket field specification to provide a standard grass length across Rugby Fields One and Two which are frequently used during the summer for Touch and from October to March for Athletics. This would further increase the cost of mowing at the Domain. 4.6 TYCT Athletics Club have also approached Council with regards to having specifications for the grass length at the Domain to be lowered. TYCT would consider looking at a way to work with Council to employ a groundsman for the Domain in the future should this be an option. 4.7 Ongoing turf maintenance is minimal once installed. The lifespan of the turf can be prolonged through a light maintenance programme which involves grooming the artificial grass, spraying the grass surface to prevent moss and other fungal growth and checking seams. This would easily be carried out by TYCT, or by Council, at little cost. 4.8 A quote of $10,505 excluding GST has been provided by Tiger Turf for the installation of a synthetic turf cricket pitch. Funding of $2,000 has already been secured by TYCT toward the installation of a cricket pitch, leaving a shortfall of $8,505 excluding GST. 4.9 TYCT and the Taumarunui Cricket Club are seeking consideration by Council as to whether they would provide seed funding toward the installation cost of a cricket pitch. Any remaining shortfall would be sought through seeking further sponsorship. 4.10 There are no funds currently budgeted by Council to put toward the installation of a cricket pitch or to increase the specifications for mowing of the Taumarunui Domain. Funds for the installation of a cricket pitch and increased specifications would become part of the Long Term Plan and TYCT and the Taumarunui Cricket Club would be required to make a submission in support of their proposal to the Long Term Plan (LTP). Suggested Resolutions 1 That the Report on Cricket on Taumarunui Domain be received. 2 That the Taumarunui Ohura Ward Committee do / do not recommend to Council that a cricket pitch be installed on the Taumarunui Domain. Document No 683669 3
19 3 That the Taumarunui Ohura Ward Committee do /do not recommend to Council that allocation for seed funding toward the installation of a cricket pitch and an increase in specification for the Taumarunui Domain be considered in the LTP and that TYCT and the Taumarunui Cricket Club make a submission in support of their proposal to the LTP. Julia Fincham COMMUNITY PROPERTY ASSETS OFFICER 4 April 2018 Document No 683669 4
20 Report to: Taumarunui/Ohura Ward Committiee Meeting Date: 26 April 2018 Subject: Township Revitalisation - Verbal Update Document No: 685708 File: P84-0062 Purpose of Report 1.1 The purpose of this report is to provide an update on township revitalisation. Significance and Engagement, Social Impact 2.1 This report does not trigger the Significance and Engagement Policy. Background 3.1 Township revitalisation has proved to be a very significant and complicated undertaking, with various threads currently happening. 3.2 The Long Term Plan consultation is nearing completion, which will help inform Council of public opinion about the ten year budget. 3.3 Further meetings with Taumarunui have been held over the consultation period. Discussion 4.1 Council s Group Manager - Community Services will provide a verbal update on current progress and process going forward. Suggested Resolution That the report on Township Revitalisation - Verbal Update be received. Pauline Welch GROUP MANAGER CUSTOMER SERVICES Email address for point of contact: pauline.welch@ruapehudc.govt.nz 17 April 2018
21 Report to: Taumarunui/Ohura Ward Committee Meeting Date: 26 April 2018 Subject: Capital Works and Other Items of Interest Document No: 684254 File: R40-0020 Purpose of Report 1.1 The purpose of this Report is to provide an update on the planned capital works and other items of interest in the Taumarunui/Ohura Ward Committee area in 2017/18. Significance and Engagement 2.1 This Report does not trigger the Significance and Engagement Policy. Background 3.1 The list is a combination of contracted items and other items that Members have displayed an interest. Other items can be added to the list on request. Updates since last report are highlighted. 4.1 WORKS 4.1.1 Roading R1 Subject Action Taken Completion Pavement rehabilitation R2 Waitewhena Rail Over bridge renewal R3 Hospital Hill subsidence SH 43 Ongarue Waimiha site rehab now under reconstruction. Iwi on site to supervise wahi tapu sites, school water supply line removed and reinstated to avoid damage during earthwork. Sealing completed. Downer have completed earthworks for the Ohura Road sites (two) earthworks underway with pavement reconstruction soon to start, Telecom installed new pole, final bridge approach works programmed. NZTA continue to complete geotechnical investigation. No date on remedial works has been announced. Multiple sites due for remedial works this summer, one site now established. Update from NZTA pending. R4 Forgotten World Highway flood damage works R7 Footpath renewal Program now well underway with renewal and maintenance being progressed. Taitua street works underway with Matiere work begun with culvert renewal then footpath from Cemetery road to the Hall. June 2018 Completed Unknown Ongoing June 2018 R8 Reseals All reseal have been completed in the Ward. Complete R9 Waimiha Level Crossing Kiwi Rail intend to upgrade the Lx at Waimiha, Unconfirmed.
22 4.1.2 Environmental E1 E2 E3 Subject Action Taken Completion Matapuna UV upgrade is due to commence in February. Ongoing Water UV completed. Treatment Work to upgrade the rising main pipework from the Ongoing Plant highlift pumps to the valves outside of the WTP that lead Upgrades up to the Matapuna reservoir is scheduled to coincide with continued construction works in 2017. Pipework with a wonky bend has had to be removed and replaced prior to works commencing. Steps installed to meet the existing stairway accessing the clarifiers stage two is underway. The new door has been completed to the Manunui Booster WPS Taumarunui Water Supply Resource Consent new stair well. This has not yet been signed off. A proposal is being developed to investigate age of current pump and need for a standby booster pump. This is still in investigation and proposal stage. The electrical pieces are being priced. Further work to investigate the supply network watermains (diameter/headloss, etc) are to be carried out. A hydraulic model is with RDC for review. This has been commented on and returned to Veolia. Veolia have since returned their feedback which is to be reviewed and a report will be prepared for Council. Hydrant testing for fire flow will be undertaken this month to provide more depth to the model and data to the sizing of the booster pump station. Contract let for pump station switch board which is being built. New components for pump station ordered. The Taumarunui Water Supply Resource Consent is due to expire 20 June 2017 and requires a consent to be lodged by 20 December 2016. Ecological sampling of the river has been carried out upstream and downstream of the Water Treatment Plant in Matapuna. Iwi consultation is underway to inform the cultural considerations for the consent renewal. A survey has been sent out to rural users of the supply to gauge stock numbers using the supply and other usage such as irrigation. The results of the survey are being collated. Water allocation, usage data and flow information to inform the consent are being put together. Seven strategic meters are to be installed within the Taumarunui water network to assist in providing water usage and leak detection information. Installation of strategic meters within the Taumarunui network has been completed and first data provided to inform the resource consent renewal. A meeting will be held on 4 November for RDC to consult with iwi on the consent renewal. Horizons have agreed to extend the due date for the lodgment of the Taumarunui water supply consent to 20 March 2017 to allow for additional water use information to be gathered and iwi consultation held. An additional bulk meter is being installed to provide further information on where water is being used within the Taumarunui supply network. A further meeting to provide monitoring data was held with iwi on 10 February. The Taumarunui water Supply resource consent renewal application was lodged with Horizons Regional Council on 20 March 2017. Consultation with iwi will continue and any changes identified can be incorporated into the application as a variation. RDC have received an s92 requesting further information to June 2018 Ongoing Document No 684254 2
23 Subject Action Taken Completion inform the consent. This will be supplied to Horizons in August 2017. Response provided to Horizons. E4 Electrical Switchboard A proposal being developed to look at cable upgrade for Sunshine Water Pumping Station. Awaiting contractor Completed Replacement details. New switchboard installation has been & Supervisory completed. Control and Data Acquisition (SCADA) installation E5 CCTV Completed. May 2017 Investigation: Taumarunui Wastewater Network E6 Leak Detection Leak detection in Ohura was undertaken on 18 May 2018 December 2017 with follow up in January. Approximately 60% were private which are being followed up with an initial visit by Veolia staff. If traction is not achieved then Council will visit, send a formal letter and then add metering to their property. Leak detection showed low number of private and public leaks. In addition council needs to run a campaign around the importance of the toby and keeping toby s clear. Not allowing plants to grow over them, hide them under rocks etc. E7 Ward Street Capital Works The water line on Ward Street has been through tenders committee in December 2017, been approved and due to commence February/March 2018. Works completed 4 April with as builts to come. June 2018 Document No 684254 3
24 4.1.3 Community Services Subject Action Taken Completion C7 Walkways Capital Budget C10 Taumarunui Public toilets C13 Matapuna Scout Den trees C15 Taumarunui Grandstand Total budget amount is $65,000. Application has been made to Tourism Medium Sized Facilities Grant (MBIE) for Whanganui River Walk/Cycle way in concrete rather than compacted aggregate, and for acceleration of the project to Victory Bridge. Decision will be made in mid-october. Application was not successful, funding appears to have been focused on public toilet facilities. Northern entrance accessible track to river ground work has been completed. Site meeting held with Jilesen, GHD, Horizons, Councillor Ngatai, and works are expected to start by middle of March. Work has begun, with Horizons mulching a 5m wide area from Cherry Grove to the Taumarunui Rugby and Sports Club building which includes the 2m wide walkway and an access strip to maintain the poplars along the Ongarue River. Excavation is now required, the timing of this will be limited due to wet ground conditions. Work started on stage one (SH4 Bridge to Eels Rugby Club Rooms) on 16 October. Stage one from Eels Rugby Club Rooms and Stage two from Eels Rugby Club Rooms to Cherry Grove have been completed. Discussions are underway with Horizons Regional Council to confirm the exact route for the walkway through Cherry Grove to the beginning of the section to Victory Bridge prior to Stage three from Cherry Grove to Victory Bridge commencing. Stage three from Cherry Grove to Victory Bridge has been completed. Options are being considered for access to Morero Terrace. A ramp has been formed connecting the Walkway alongside the Whanganui River to Morero Terrace and awaits surfacing with gravel. The short section of walkway from the bollards to the beginning of the ramp remains to be formed, and the fence on Morero Terrace replaced. There will now be a competition for the exterior look of the toilet block. Plans will be developed once the exterior design has been selected. Approximately nine entries for the design of the Taumarunui toilets were received. With Kiwirail approving the lease of the Railway Building by Council, for use as a museum, the opportunity to house the public toilets within the Railway Building will now be considered. A public meeting has been held with public opinion in favour of a public toilet in the Railway building, but also retaining some facility central to the main street. Advice has been received that this will require a District Plan change to remove the stand of trees. The removal of the declining trees in the middle of the stand are to be considered as part of the Tree Programme 2017 report. The two declining trees were removed at the start of October. Seed funding of $40,000 was made available in EAP. A working group has been reformed to progress this project. Grant application was In progress 2018/19 financial year Ongoing Ongoing
25 Subject Action Taken Completion C27 Department of Conservation Signage at Cherry Grove C28 Taumarunui Saleyards C29 Hakiaha Street Decorative Lighting C36 Ohura Toilets disabled facility C37 Taumarunui Northern Entrance Stage 2 successful for $10,000 from Trust Waikato. This is being used on reglazing all of the roadside windows (most were broken) with Perspex and electrical safety upgrades. Work on the glazing was completed 18 October. A contractor has been engaged to upgrade the lighting at the Grandstand. An offer for the re-plumbing of the showers and toilets has been received in exchange for naming rights on the building. A report will go to the TOWC to seek approval. TOWC approved naming rights for KCE in exchange for funding at a meeting held 15 Dec 2017. Lighting upgrade has been completed. A working bee in late March has seen painting of the toilet and shower facilities completed. DOC planning to do in 2016/17 financial year (dependent on iwi agreement on words). (Not a Council asset.) Approach has been made from a local farmer for removal of all wood and concrete from cattle pens at no charge. We are awaiting confirmation of this proposal. Contacted farmer again, he is able to remove all of the wood but has no use for the concrete. Further thinking required on this. Tender for Licence to Occupy for Grazing closes 19 October. Two tenders were received. Council chose not to accept either of them, but instead will review the conditions of the lease to clarify expectations around the term of the lease, the rates and the fencing and re-tender. Rubbish has been removed from the Saleyard area behind Taupo Road and a letter sent to property owners alongside to ask that they report any incidence of rubbish being dumped to Council as offenders will be prosecuted. On hold as part of the Taumarunui Revitalisation project. Application has been made in Round 2 of the MBIE medium sized tourism grant fund which closed on 12 April. Grant was successful. Public meeting to be held in November to discuss process. A public meeting held at the beginning of November has confirmed the new toilets will be located at the Ohura Hall. Building permits have been applied for all 5 toilet sites across Ruapehu District. Delivery of the Ohura toilet is expected between 13 February and 22 February. A variation of the agreement with MBIE has provided an extension for the completion of the toilet upgrade to 31 March 2018. Walkway has been included in C7 above. Planting to take place in the new financial year. Retaining walls completed, planting is in progress. The paths and planting have been completed. Work is underway to install a boardwalk and landing. Installation of a boardwalk and lookout to and an upgrade of the steps to the landing has been completed. Seats have been installed at the Ongoing Ongoing On Hold Ongoing Completed Document No 684254 5
26 Subject Action Taken Completion C38 Cherry Grove Development C39 Ohura Cemetery Small Water Tank C40 Matiere Cemetery Fencing C42 C43 C47 Taumarunui Domain drain realignment / boardwalk Taumarunui Stainless Rubbish bins Steel Taumarunui Playground Upgrade landing. Knee breaker fencing has been installed alongside the car park to restrict vehicular access to the grassed area. The grass has been reinstated around the boardwalk, completing the upgrade. Investigating cost and installation location to order electric BBQ. Discussions with DOC underway as to whether power could be provided to a BBQ. This has been approved late January. BBQ to be ordered and installed when arrived. Awaiting delivery of BBQ. Shelter and tank have been completed, waiting for contractor to schedule installation. The bus shelter has been reconfigured and a contractor is scheduled to carry out the installation. Bus shelter and tank have been installed, completing the upgrade. The fence at the side of the cemetery has been completed. A contractor has been scheduled to install a decorative fence at the front of the cemetery. There is $21,000 available in capital budget. This could be allocated to support the THRIVE initiatives at the Domain. A meeting is to be set with key parties to discuss the scope of the upgrade. Meeting to be held in December with stakeholders. Meeting delayed due to unavailability prior to Christmas and over summer holiday period. Meeting to be rescheduled. Meeting held 29 March with THRIVE representative and Te Awanui a Rua Charitable Trust to discuss progress and drain. Final approval is required for the planting plan which is the focus at this stage. Queried whether the funding could be passed over to an organisation and tagged for this purpose prior to the end of the financial year if a decision not made on location of boardwalk. Application will made to LoveNZ for more recycling/bin stations in November. New bins have been installed outside the Training Café, in Marae Street (between Jasmine s and Golden Kiwi) and outside the Bakehouse cafe. A second bin for Bakehouse required. A traffic incident outside of central Retravision has seen two bins destroyed. Investigations to recover costs through an insurance claim are underway. Love NZ have approved 3 new stainless steel rubbish bins in Taumarunui. Playground nets for stage one of the project are on order and expected to arrive in January 2018. The playground train is scheduled for removal. Interest to retain the train in some form has delayed removal with options being considered. The train has been demolished following a final decision by TOWC. The installation of the new climbing nets has been completed and a boxed fall area built by volunteers from the Taumarunui Fire Brigade as a fundraiser. Bark has been laid by further volunteers, completing the project. February 2018 Completed December 2017 May 2018 February 2018 April 2018 Document No 684254 6
27 Subject Action Taken Completion C48 C49 Taumarunui Walkways Signage at northern and southern entrances to Taumarunui Lions have agreed to undertake maintenance on Sunshine Track and the High School on Te Peka and Rangaroa tracks. Discussions are being had with potential groups to maintain the Manunui Reserve Walkway. Item added as requested at 14 December 2017 TOWC meeting. Awaiting quotes from two separate suppliers. ongoing 4.1.4 Other Items O1 Taumarunui Dog Exercise Area O2 Future of Taumarunui Landfill Animal Control Bylaw Review completed and adopted. Signage is being prepared for Cherry Grove. A workshop with elected members will be held in October to canvas options and obtain clear direction on whether Council should pursue landfill closure, reducing waste volume and shipping out of the District or seeking consent for a new lined landfill cell to continue to take waste for another decade. Workshop held 18 October 2017. Ongoing June 2018 Suggested Resolution That the Report on Capital Works and Other Items of Interest be received. Clive Manley CHIEF EXECUTIVE Email address for point of contact: clive.manley@ruapehudc.govt.nz 16 April 2018 Document No 684254 7
28 Report to: Taumarunui/Ohura Ward Committee Meeting Date: 26 April 2018 Subject: Resolution to Exclude the Public for Consideration of Committee Business Document No: 684250 File: A05-0014 Purpose of Report 1.1 Section 48 of the Local Government Official Information and Meetings Act 1987 gives the Committee the right by resolution to exclude the public from the whole or any part of the proceedings of any meeting only on one or more of the grounds contained within that Section. Significance and Engagement 2.1 This report does not trigger the Significance and Engagement Policy. Suggested Resolutions 1 That the Report on Resolution to Exclude the Public for Consideration of Committee Business be received. 2 That the public is excluded from the following part of the proceedings of the meeting. 3 That the general subject of each matter to be discussed while the public is excluded, the reason for passing the resolution in relation to each matter and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: General Subject of each matter to be considered C1: Confirmation of Public Excluded Minutes: 22 February 2018 C2: 684252: Confidential Briefing Reason for passing this resolution in relation to each matter The reason(s) for excluding the public is/are recorded in the Public Business Minutes of the meeting. Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). To maintain the effective conduct of public affairs through the free and frank expressions of opinions by, or between, or to members of or officers or employees of any local authority, or any persons to whom Section 2(5) of the Local Government Official Information and Meetings Act 1987 applies, in the course of their duty. To protect the privacy of natural persons. Ground(s) under S48(1) for passing this resolution S48(1)(a)
29 This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act or Section 6 or Section 7 or Section 9 of the Official Information Act 1982 as the case may require are listed above. Sarah Doyle EXECUTIVE ASSISTANT Email address for point of contact: sarah.doyle@ruapehudc.govt.nz 27 March 2018 Document No 684250 2