Minutes of Glasgow City Council

Minutes of Glasgow City Council 2011/2012 Print 6

CONTENTS (1) Minutes of the Council of 8th December 2011, pages 453 to 456, (2) Appointment of Senior Officers Committee of 2nd December 2011, page 457, (3) Strathclyde Pension Fund Committee of 7th December 2011, pages 458 to 461, (4) Scrutiny Committees (a) Finance and Audit of 14th December 2011 and 11th January 2012, pages 462 to 466, (b) Operational Delivery of 12th January 2012, pages 467 to 469, and (c) External Governance of 17th January 2012, pages 470 to 472, (5) Planning Applications Committee of 29th November and 6th December 2011 and 10th and 24th January 2012, pages 473 to 480, (6) Personnel Appeals Committee of 25th November and 2nd, 8th, 9th, 13th, 15th and 20th December 2011 and 18th and 20th, 25th and 31st January 2012, pages 481 to 485, (7) Planning Local Review Committee 7th December 2011 and 17th and 31st January 2012, pages 486 to 487, (8) Licensing and Regulatory Committee of 1st and 9th December 2011 and 11th, 12th, 18th, 25th and 26th January and 1st February 2012, pages 488 to 515 (9) Policy Development Committees:- (a) Health and Social Care of 18th January 2012, pages 516 to 517, (b) Regeneration and the Economy of 24th January 2012, page 518, (c) Sustainability and the Environment of 1st February 2012, pages 519 to 520; and (d) Children and Families of 2nd February 2012, pages 521 to 523; and (10) Executive Committee of 8th December 2011 and 19th January and 2nd February 2012, pages 524 to 552. This print contains minutes of meetings of the Council and its committees. Minutes are a record of the decisions taken by a committee. The Council has given committees a wide range of powers to make decisions but sometimes a committee does not have the authority to decide on a matter and must pass it to the Council to decide. If this is necessary, the paragraph will have a C after its number in the minutes and will be submitted to the next Council meeting on 16th February 2012 for approval. When a decision is taken after a division and the vote is taken electronically, a copy of the record of how each member voted is available on request from Committee Services. If you require any further information about this print, please contact Committee Services on 0141 287 4503 for general information. Enquiries about particular committee minutes should be directed to the appropriate Committee Officer. A list of Committee Officers is shown overleaf. Corporate Services Glasgow City Council City Chambers Glasgow G2 1DU. E-mail: committee.services@ced.glasgow.gov.uk

COMMITTEE OFFICERS Committee Officer Telephone Appointment of Senior Officers Committee Norrie Lyttle 0141 287 3926 Council Norrie Lyttle 0141 287 3926 Education Endowments Committee Cathy Birrell 0141 287 7872 Emergency Committee Norrie Lyttle 0141 287 3926 Executive Committee Norrie Lyttle 0141 287 3926 Licensing and Regulatory Committee Gary McDermid 0141 287 4540 Planning Applications Committee Lee Sclater 0141 287 3511 Policy Development Committees:- Children and Families Anne Marie Carr 0141 287 4737 Health and Social Care Madeleine Campbell-Jewett 0141 287 0176 Regeneration and the Economy Carol Jack 0141 287 3534 Sustainability and the Environment Cathy Birrell 0141 287 7872 Public Processions Committee Anne Marie Carr 0141 287 4737 Scrutiny Committees External Governance Tony O Neill 0141 287 7857 Finance and Audit Carol McPherson 0141 287 4179 Operational Delivery Anna Castelvecchi/ Maureen Hughes 0141 287 4377 Strathclyde Pension Fund Committee Avril Wyber 0141 287 4266

2011-2012 COUNCIL 6 8th DECEMBER 2011 453 MINUTES OF GLASGOW CITY COUNCIL Glasgow, 8th December 2011. Glasgow City Council. Present: The Lord Provost, Robert Winter (Chair). DANNY ALDERSLOWE PATRICIA GIBSON JAMES McNALLY KEN ANDREW ALEX GLASS HANZALA MALIK DR NINA BAKER ARCHIE GRAHAM KHALIL MALIK RUTH BLACK PHIL GREENE DR CHRISTOPHER MASON PHILIP BRAAT JAHANGIR HANIF GORDON MATHESON SHAUKAT BUTT GRAEME HENDRY DAVID MEIKLE ELIZABETH CAMERON CHRIS HUGHES ANNE MARIE MILLAR JAMES COLEMAN ALLISON HUNTER TOMMY MORRISON PAUL COLESHILL ELLEN HURCOMBE MOHAMMED RAZAQ STEPHEN CURRAN MATTHEW KERR GEORGE REDMOND GILBERT DAVIDSON GERALD LEONARD PAUL ROONEY COLIN DEANS BILLY McALLISTER GEORGE RYAN ALEX DINGWALL DAVID McDONALD JAMES SCANLON FRANK DOCHERTY ELAINE McDOUGALL RUTH SIMPSON SADIE DOCHERTY JEAN McFADDEN ALISON THEWLISS STEPHEN DORNAN CRAIG MACKAY GRANT THOMS JENNIFER DUNN JIM MACKECHNIE DAVID TURNER KENNETH ELDER JOHN McLAUGHLIN MARTHA WARDROP JONATHAN FINDLAY KENNY McLEAN ALISTAIR WATSON JOHN FLANAGAN EUAN McLEOD KIERAN WILD IRIS GIBSON CATHERINE McMASTER DEACON CONVENER THE LORD DEAN OF GUILD Apologies: Attending: Patricia Chalmers, John McKenzie, Tom McKeown, Mary Paris, David Ritchie and Allan Stewart. C Forrest, Assistant Director of Corporate Services; G Black, Chief Executive; and L Brown, Executive Director of Financial Services.

COUNCIL 2011-2012 454 8th DECEMBER 2011 6 Adverse weather conditions. 1 Having heard the Lord Provost and in view of the adverse weather conditions, the House agreed to deal only with items 1 to 7 on the agenda and, in view of the urgency, the motion by Councillor Wardrop in relation to the BBC Introducing in Scotland Radio Show. Death of former Councillor John Young. 2 The Lord Provost referred to the recent death of former Councillor John Young and extended the Houses condolences to his family. The House stood in silence as a mark of respect. Minutes of previous meeting approved. 3 The minutes of the Council meeting of 27th October 2011 (Print 5, pages 361 to 366) were submitted and approved, subject to the inclusion of Bailies James McNally, Hanzala Malik and Allan Stewart and Councillors Shaukat Butt, Patricia Gibson, Elaine McDougall, Tom McKeown, Dr Christopher Mason and David Ritchie in the list of apologies. Minutes of committees submitted and approved. 4 The minutes of the undernoted committees were submitted and approved: (1) Strathclyde Pension Fund Committee of 31st October 2011 (Print 5, page 367); (2) Appointment of Senior Officers Committee of 15th November 2011 (Print 5, page 368); (3) Planning Applications Committee of 11th October and 1st and 15th November 2011 (Print 5, pages 369 to 374); (4) Scrutiny Committees: (a) Operational Delivery of 3rd November 2011 (Print 5, pages 375 to 377); (b) External Governance of 25th October and 15th November 2011 (Print 5, pages 378 to 381); and (c) Finance and Audit of 26th October and 16th November 2011 (Print 5, pages 382 to 386); and (5) Personnel Appeals Committee of 25th, 26th and 28th October and 4th, 8th, 11th and 18th November 2011 (Print 5, pages 387 to 389); (6) Planning Local Review Committee of 12th and 25th October and 9th and 23rd November 2011 (Print 5, pages 390 to 392); (7) Licensing and Regulatory Committee of 12th and 13th October and 2nd, 3rd, 9th, 16th, 17th and 23rd November 2011 (Print 5, pages 393 to 426); (8) Policy Development Committees: (a) Health and Social Care of 9th November 2011 (Print 5, pages 427 to 429); (b) Regeneration and the Economy of 15th November 2011 (Print 5, pages 430 to 431); (c) Sustainability and the Environment of 23rd November 2011 (Print 5, pages 432 to 434); and (d) Children and Families of 24th November 2011 (Print 5, pages 435 to 437); and (9) Executive Committee of 27th October and 10th and 24th November 2011 (Print 5, pages 438 to 451). Minutes of Planning Applications Committee approved. 5 The minutes of the Planning Applications Committee of 29th November 2011 were submitted and approved.

2011-2012 COUNCIL 6 8th DECEMBER 2011 455 Local Government By-Election Election of Councillor for Ward 11 (Hillhead) Result noted. 6 There was submitted and noted a report by the Returning Officer advising that the result of the Local Government By-Election for Electoral Ward 11 (Hillhead), which had been held on 17th November 2011, was as undernoted and that accordingly Ken Andrew had been elected as a Councillor for this ward. Candidate Party Elected No of First Elected Preferences at stage no Ken Andrew Scottish National Party Yes 1,026 7 Charles Baillie Britannica 11 Neil Craig UKIP Scotland 36 Maya Forrest Scottish Conservative 372 and Unionist Ewan Hoyle Scottish Liberal Democrats 307 Stuart Leckie Scottish Green Party 435 Martin McElroy Scottish Labour Party 945 Election Statistics Total Electorate 23,243 Percentage Poll 13.65% Breakdown of Rejected Papers Want of Official Mark 0 Voting for More Than One Candidate 33 Writing or Mark by which Voter could be Identified 1 Unmarked or Void for Uncertainty 6 At this point the Lord Provost welcomed Councillor Andrew to the Council. Changes to committees etc. 7 The Council approved the following changes to committees etc: Committee etc Appointment Licensing Board Personnel Appeals Committee Remove Margot Clark and appoint Alex Dingwall Appoint Alex Glass Representation on outside bodies approved. 8 The Council approved the following appointments etc to outside bodies: Organisation Appointment Baillieston, Shettleston and Greater Easterhouse Local Community Planning Partnership Board Cordia LLP Glasgow Housing Association North Area Committee Nuclear Free Local Authorities (NFLA) Scotland Remove John McLaughlin and appoint David McDonald Remove David McDonald and appoint Ken Andrew Remove Jim Mackechnie Appoint Jim Mackechnie

COUNCIL 2011-2012 456 8th DECEMBER 2011 6 Organisation NFLA National Steering Group Strathclyde Partnership for Transport Appointment Appoint Jim Mackechnie Appoint John McLaughlin Introducing in Scotland radio show Motion approved. 9 Councillor Wardrop, seconded by Bailie Cameron, moved that Council notes that as part of its operational restructuring plans titled Delivering Quality First the BBC has proposed the scrapping of the Introducing in Scotland radio show which has been the only outlet provided by Radio 1 to showcase up-and-coming bands and solo artists from Scotland to a Scottish audience. Council agrees to submit a response to the consultation by 21st December 2011 to demand that the BBC reverse its plans to scrap the Introducing in Scotland show and, to instead, protect and promote this unique programme. The Council approved unanimously.

2011-2012 APPOINTMENT OF SENIOR OFFICERS 6 2nd DECEMBER 2011 457 APPOINTMENT OF SENIOR OFFICERS COMMITTEE S MINUTES. Glasgow, 2nd December 2011. Appointment of Senior Officers Committee. Present: Apology: Attending: Gordon Matheson (Chair), Elizabeth Cameron, Alex Glass, Archie Graham, Allison Hunter and Paul Rooney. George Ryan. N Lyttle (Clerk); and G Black, Chief Executive. Exclusion of public. 1 The committee resolved, in terms of Section 50A (4) of the Local Government (Scotland) Act 1973, to exclude the public from the meeting as exempt information, as defined in paragraph 1 of Part 1 of schedule 7A, was likely to be disclosed. Post of Assistant Director of Development and Regeneration Services Appointment agreed. 2 The committee, having interviewed 6 candidates for the post of Assistant Director of Development and Regeneration Services, agreed to appoint Mr Tom Turley, currently Head of Planning Services, City Property (Glasgow) LLP, to the post.

STRATHCLYDE PENSION FUND 2011-2012 458 7th DECEMBER 2011 6 STRATHCLYDE PENSION FUND COMMITTEE S MINUTES. Glasgow, 7th December 2011. Strathclyde Pension Fund Committee. Present: Apologies: Attending: Paul Rooney (Chair), Philip Braat, Paul Coleshill, Stephen Curran, Khalil Malik and Ruth Simpson. John McKenzie and Tom McKeown. A Wyber (Clerk); R McIndoe, Head of Strathclyde Pension Fund; E Lambert and G Wood Investment Advisory Panel; L Selman, Hymans Robertson; and S O Hagan, Audit Scotland. Presentation noted. 1 The committee noted a presentation by Messrs Carlyle, Du Manoir and Gosztony of Capital International on investment in the energy sector. Variation in order of business. 2 In terms of Standing Order No 6, the committee agreed to vary the order of business as hereinafter minuted. Annual report on 2010/11 Audit and action plan approved. 3 There was submitted a report by the Executive Director of Financial Services regarding Audit Scotland s report on their 2010/11 audit of Strathclyde Pension Fund (1) summarising the findings of the audit; and (2) detailing the planned actions proposed to eliminate or minimise the risks identified in the Auditor s action plan as detailed in an appendix to the report. After consideration and having heard Mr O Hagan, Audit Scotland, the committee approved Audit Scotland s report and action plan. Minutes of Strathclyde Pension Fund Representative Forum noted. 4 There was submitted and noted the minutes of Strathclyde Pension Fund Representative Forum of 29th November 2011. Strathclyde Pension Fund Administration performance Position noted. 5 There was submitted and noted a report by the Executive Director of Financial Services advising of performance and current issues within the benefits administration area of Strathclyde Pension Fund Office as at 30th September 2011. Developments affecting Local Government Pension Scheme Position noted. 6 There was submitted and noted a report by the Executive Director of Financial Services regarding various reviews and initiatives which in time would impact on the Local Government Pension Scheme (LGPS), advising (1) that during October 2010, the Government had summarised its proposals for scheme design in a Reference Scheme which the Treasury had used as the basis for setting a cost cap incorporating the 3.2% employee contribution rate increase for each of the public sector schemes however, in November 2011 the Treasury improved the terms of the Reference Scheme with a new accrual rate of 1/60th, an increase of 8% on the previously proposed 1/65th, and transitional protections for those currently within 10 years of retirement;

2011-2012 STRATHCLYDE PENSION FUND 6 7th DECEMBER 2011 459 (2) of the developments in relation to the Local Government Pension Scheme in England and Wales; and (3) that on 21st September 2011, the Scottish Government had published the Scottish Spending Review 2011 and the draft budget for 2012/13 and the budget statement had included provision for increase in employee contributions to pension schemes funded by the Scottish Government budget. Strathclyde Pension Fund Investment performance noted. 7 There was submitted and noted a report by the Executive Director of Financial Services advising of the investment performance of Strathclyde Pension Fund as at 30th September 2011. Strathclyde Pension Fund Portfolio summary noted. 8 There was submitted and noted a report by the Executive Director of Financial Services detailing the portfolio summary of Strathclyde Pension Fund as at 31st October 2011 and advising that the asset value for the main fund had increased from 10,234m at the end of September 2011 to 10,695m. Investment Advisory Panel Outcome of meetings noted. 9 There was submitted and noted a report by the Executive Director of Financial Services regarding the outcomes of the Investment Advisory Panel meetings held on 10th and 11th November 2011. Responsible investment Position noted. 10 There was submitted and noted a report by the Executive Director of Financial Services regarding the responsible investment policies of Strathclyde Pension Fund (the Fund), advising (1) of the activity for the period to 30th September 2011; and (2) of the compliance of investment managers in implementing the Fund s policies. Framework agreement for unconstrained global equity investment manager(s) Appointments approved. 11 There was submitted a report by the Executive Director of Financial Services regarding the progress of a tendering exercise for an unconstrained global equity investment manager(s), advising that (1) 96 pre-qualifying questionnaires had been received and the 16 top scoring candidates had been asked to complete a Request for Proposal (RfP) of which 10 had met the minimum threshold score of 70% for the RfP submission and were interviewed by the Fund s Investment Advisory Panel, officers and investment consultants; and (2) it was proposed that Lazard, Walter Scott (BNY Mellon), Veritas, Oldfield, M&G and Edinburgh Partners be appointed to a framework agreement for an unconstrained global equity investment manager(s). After consideration, the committee approved the appointment of Lazard, Walter Scott (BNY Mellon), Veritas, Oldfield, M&G and Edinburgh Partners to a framework agreement for an unconstrained global equity investment manager(s). Contract for responsible investment engagement overlay service Appointment approved. 12 There was submitted a report by the Executive Director of Financial Services regarding the progress of a tendering exercise for a responsible investment engagement overlay service provider, advising that (1) 8 pre-qualifying questionnaires had been received and the top 5 scoring candidates were invited to tender and following assessment, the top 3 scoring candidates were interviewed by the Fund s Investment Advisory Panel, with the scores being weighted on a 70/30 basis; and

STRATHCLYDE PENSION FUND 2011-2012 460 7th DECEMBER 2011 6 (2) it was proposed that the contract be awarded to GES Investment Services as the provider for a responsible investment engagement overlay service. After consideration, the committee approved the appointment of GES Investment Services as the provider for the contract for a responsible investment engagement overlay Class actions and securities litigation Developments noted Delegated authority to Executive Director of Financial Services approved. 13 There was submitted a report by the Executive Director of Financial Services regarding recent C developments in relation to class actions and securities litigation, advising that (1) in relation to US class actions, over $37bn had been made available to investors across the world from US shareholder actions in the last 5 years, with Northern Trust continuing to ensure that the Fund received its share of the proceeds of successful class actions or other shareholder settlements; (2) a recent judgement in the US courts regarding a class action against the National Australia Bank (NAB) had created a precedent which raised questions as to whether foreign investors could continue to be included in US class actions and the judgement effectively excluded non US resident investors from pursuing claims against non US domiciled corporations; (3) the class action culture for securities litigation was well established in the US and it was usually possible for investors to take a relatively passive roll and still collect the proceeds of any settlement without having been a named or active party to the litigation, however this was not the case in other jurisdictions where the culture was much less developed; (4) there were some inherent risks in either participating or not participating in a particular action and there were a number of means by which the cost of participation in a case could be mitigated or negated; (5) as a consequence of the NAB ruling, US class actions specialists were known to be considering litigation in European courts on behalf of European investors who might have sustained losses; (6) if securities litigation in the UK and European courts did become more commonplace, decisions regarding Strathclyde Pension Fund s participation might need to be taken on a case-by-case basis and which, due to time constraints and the need for some confidentiality, meant that decisions by this committee on individual cases would not be practical or appropriate; and (7) it was proposed that the Executive Director of Financial Services be granted delegated authority to agree participation by the Fund in securities litigation. After consideration, the committee (a) noted the report; and (b) approved delegated authority to the Executive Director of Financial Services to agree participation by Strathclyde Pension Fund in securities litigation. Financial statements Current position noted Bad debt provision approved. 14 There was submitted a report by the Executive Director of Financial Services regarding financial statements for the administration of Strathclyde Pension Fund, advising (1) of the monitoring and cash flow statements for period 8 from 1st April to 28th October 2011; (2) of the progress of the 2010/11 Audit; and (3) that there was bad debt provision of 1,383,842 within the current quarter. After consideration, the committee (a) noted the report; and (b) approved the bad debt provision of 1,383,842.

2011-2012 STRATHCLYDE PENSION FUND 6 7th DECEMBER 2011 461 Risk register Position noted. 15 There was submitted and noted a report by the Executive Director of Financial Services regarding the risk register (1) detailing the top 4 risks in terms of their residual ranking; and (2) advising that there had been no substantive change during this quarter. Preliminary actuarial valuation results noted Proposal to consult on draft funding strategy statement approved Instruction to Executive Director of Financial Services. 16 There was submitted a report by the Executive Director of Financial Services regarding the preliminary results of the actuarial valuation as at 31st March 2011 and the draft funding strategy statement of Strathclyde Pension Fund (SPF) (1) advising that Regulation 31 of the Local Government Pension Scheme (Administration) (Scotland) Regulations 2008 required each administering authority, after consultation with such persons as they considered appropriate, to prepare, maintain and publish a written statement setting out their funding strategy and Regulation 32 required that in completing the triennial actuarial valuation of the Fund, the actuary must have regard to the administering authority s funding strategy statement; (2) outlining the preliminary results of the valuation on the basis of the funding strategy and of the common employer contribution rate certified in the 2008 valuation which had given indicative rates of 20.5%, 21.6% and 22.8% for the years beginning 1st April 2012, 2013 and 2014 but SPF had sought to introduce a formal stabilising mechanism at the 2011 valuation so that employer contributions would not vary by more than a pre-agreed percentage in any future year; (3) detailing the proposed funding strategy statement; and (4) intimating that it was proposed that the funding strategy statement would be circulated to appropriate interested parties who would also be consulted on the statement. After consideration, the committee (a) noted the preliminary actuarial results as at 31st March 2011; (b) approved the draft funding strategy statement for circulation to and consultation with appropriate interested parties; and (c) instructed the Executive Director of Financial Services to report back on what representation could be made to the appropriate accounting body in relation to actuarial valuations. Internal Audit Data security noted. 17 There was submitted and noted a report by the Executive Director of Financial Services regarding the recommendations of an internal audit review of the data security arrangements in place within Strathclyde Pension Fund (1) advising that as part of the 2011/12 audit plan, Internal Audit had carried out a review of the procedures and controls in place for the Data Security of Strathclyde Pension Fund Office (SPFO) records to provide assurance that the level of control over the Financial Services SPFO records was adequate; (2) detailing the scope of the audit; and (3) intimating that 5 further opportunities for improvement had been identified and these issues were being addressed.

FINANCE AND AUDIT 2011-2012 462 14th DECEMBER 2011 6 FINANCE AND AUDIT SCRUTINY COMMITTEE S MINUTES. Glasgow, 14th December 2011. Finance and Audit Scrutiny Committee. Present: Apologies: Attending: Kenneth Elder (Chair), Dr Nina Baker, Jennifer Dunn, Allison Hunter, Euan McLeod, James McNally, Khalil Malik, David Meikle, Mohammed Razaq and Grant Thoms. Philip Braat, Paul Carey and Chris Hughes. C McPherson (Clerk); M Johnston, Assistant Director of Financial Services; C Forrest, Assistant Director of Corporate Services; M Abernethy (for the Executive Director of Education Services); C Christie (for the Executive Director of Social Care Services); K Harkness (for the Executive Director of Development and Regeneration Services); and J O Hagan (for the Executive Director of Land and Environmental Services). Financial Monitoring Statements 2011/12 noted. 1 There was submitted and noted financial monitoring statements by the Executive Director of Financial Services in respect of Revenues, the General Fund, Services, Trading Operations, Service Reform, Risk, the Investment Programme and the Common Good Fund, including Civic Hospitality, for the period from 1st April to 28th October 2011. Standards Commission for Scotland Annual Report 2010/11 noted. 2 There was submitted and noted a report by the Executive Director of Corporate Services regarding the annual report of the Standards Commission for Scotland (1) advising of the contents of the annual report of the Standards Commission for Scotland and the Chief Investigating Officer for the year 2010/11; and (2) highlighting that although the number of cases investigated was the same as the previous year, there had been a slight decrease in the in the amount of cases which related to Councillors. Glasgow, 11th January 2012. Finance and Audit Scrutiny Committee. Present: Apology: Attending: Kenneth Elder (Chair), Dr Nina Baker, Philip Braat, Paul Carey, Jennifer Dunn, Allison Hunter, James McNally, Khalil Malik, David Meikle and Grant Thoms. Mohammed Razaq. C McPherson (Clerk); M Johnston, Assistant Director of Financial Services; P Marsh, Head of Audit and Inspection, D Hazle and C MacKenzie (for the Chief Executive); K Harkness and A MacDonald (for the Executive Director of Development and Regeneration Services); and J O Hagan (for the Executive Director of Land and Environmental Services). Internal audit reports noted Reference to External Governance Scrutiny Committee. 1 There was submitted a report by the Head of Audit and Inspection advising of the findings of the following audits: (1) 2014 Games Review of Corporate Governance Arrangements for the Tollcross International Swimming Centre; (2) Corporate Services Financial Accounting and Bank Reconciliation Process;

2011-2012 FINANCE AND AUDIT 6 11th JANUARY 2012 463 (3) Corporate Review Debt Management for Arms Length External Organisations; (4) Development and Regeneration Services Skills and Business Growth Programme; (5) Education Services Review of Early Years Charging and Collection; (6) Financial Services: (a) User Access Management of Document Image Processing System; and (b) Revenues and Benefits: Review of Audit Arrangements; (7) Glasgow Community and Safety Services Review of Corporate Governance; and (8) Social Work Services: (a) Governance; and (b) Review of Homelessness Charging and Bad Debt. After consideration, the committee (i) noted (A) the contents of the report; and (B) that further reports would be submitted on the progress towards achievement of the recommendations within the action plans; and (ii) referred the report referred to at paragraph (7) above to the External Governance Scrutiny Committee for consideration. Follow-up audits noted. 2 There was submitted a report by the Head of Audit and Inspection advising of the outcome of the follow-up audits listed below: (1) 2014 Games Athletes Village; (2) Education Services Review of Early Years Charging and Collection; and (3) Land and Environmental Services Scrap Metal Income Arrangements. After consideration, the committee noted (a) the contents of the report; and (b) that a further report advising of the implementation of the recommendations would be submitted in due course. National Fraud Initiative 2010/11 Outcome noted. 3 There was submitted and noted a report by the Head of Audit and Inspection regarding the outcome of the data matching exercise which had been carried out as part of the National Fraud Initiative 2010/11, advising that (1) for the first time the data from Scottish bodies had been matched with public bodies outwith Scotland; (2) high priority matches related to benefits, pensions, blue badges and residents parking, payroll data, residents in care, and insurance claims; (3) of the 460 medium priority matches, 205 were classified as recommended for investigation and to date 92 cases had been completed and a further 13 were in progress; (4) 2 cases of benefits error had been identified which resulted in benefit overpayments of 9,233 which was now being recovered in line with the Department of Works and Pensions guidelines; and (5) in line with the National Fraud Initiative timetable Council Tax data and Electoral Register data had been provided and the output from these matches was expected in due course.

FINANCE AND AUDIT 2011-2012 464 11th JANUARY 2012 6 Whistleblowing 2011/12 noted. 4 There was submitted and noted a report by the Head of Audit and Inspection regarding whistleblowing cases for the period from 1st April to 16th December 2011, advising of (1) the number and range of cases raised; (2) the subsequent enquiries which had been undertaken; and (3) the outcome of the completed enquiries to date. Common Good Fund Property Portfolio Current position noted. 5 There was submitted a report by the Executive Director of Financial Services regarding the management of the Common Good Property portfolio by City Property (Glasgow) LLP, advising that (1) the portfolio, as detailed within the report, comprised a mixture of income from leases and servitudes from commercial properties, ground leases, agricultural and residential tenancies all of which were within the Glasgow city boundary, with the exception of Humbie Farm which was located within the boundary of East Renfrewshire Council; (2) the income from rent for let premises amounted to 173,720.40 for 2010/11; (3) expenditure on Common Good properties for 2010/11 amounted to 3,785.31 which consisted mainly of repairs, maintenance and factor costs; (4) the rental income for the period from 1st April to 24th November 2011 amounted to 106,985.11 with the current portfolio income for 2011/12 being 202,560, although this had the potential to increase to 272,710 should all the vacant units be let; and (5) actual expenditure for 2011/12 as at 24th November 2011 amounted to 10,734, although it was anticipated that this figure would increase to 75,734 to include anticipated expenditure on the McLellan Galleries and the Citizens Theatre. After consideration and having heard P Barclay, City Property (Glasgow) LLP, the committee noted (a) that City Property (Glasgow) LLP would (i) instruct Ryden surveyors to conclude new lettings at Byres Road, Great Western Road and Riverford Road; (ii) conclude the marketing of the site at Woodville Street, Govan; (iii) market the sites at Nithsdale Road and London Road for development purposes; (iv) negotiate a new lease with the Citizens Theatre and, in conjunction with Development and Regeneration Services, determine the level of required repairs; (v) monitor repair and maintenance expenditure based on the proposed figure of 25,000 per annum for the next 4 years, thereafter it would be reduced to 15,000 per annum which would be used to protect the assets value and align with the spend to save policy ; (vi) maximise income through increased rental by instructing Ryden to undertake rent reviews and lease renewals where necessary; and (vii) monitor the regular inspection programme implemented by Ryden to ensure tenant compliance with leasehold obligations; and (b) that the expenditure of approximately 53,000 for the repairs required for the Citizens Theatre would be met from the 2011/12 budget. Common Good Fund Budget proposals noted Instruction to Executive Director of Financial Services. 6 There was submitted a report by the Executive Director of Financial Services regarding the use of the Common Good Fund (CGF) budget for 2012/13 (1) advising of the draft budget for 2012/13, as detailed in the appendix to the report;

2011-2012 FINANCE AND AUDIT 6 11th JANUARY 2012 465 (2) intimating that, based on the recent fund performance reports, the investment income budget had been reduced and that the reduction in civic hospitality related to a budget for other services; and (3) inviting elected members to recommend alternative proposals on the use of the CGF. After consideration, the committee (a) noted the proposed budget for the CGF for 2012/13 assuming there would be no change to the existing use of the CGF; and (b) instructed the Executive Director of Financial Services to submit a report to the next meeting of this committee providing further details on alternative proposals on the use of the CGF for 2012/13, which would subsequently be submitted to the Executive Committee. Land and Environmental Services Parking Income noted. 7 There was submitted and noted a report by the Executive Director of Land and Environmental Services regarding the residual income and expenditure in respect of Land and Environmental Services parking, advising (1) that City Parking (Glasgow) LLP provided an enforcement service on behalf of Land and Environmental Services (LES) for on street parking with the income streams, which included On Road Receipts for metered income and permits, Penalty Charge Notices (PCN) and Vehicle Removal Income (VRI), remaining with LES; (2) that the remaining budget within LES for 2011/12 totalled 13.1m which comprised of income of 14.9m and expenditure of 1.8m; (3) that the key areas of concern relating to parking income shortfalls were in PCN income and VRI; and (4) of the action plan, as detailed in the report, which had been drawn up to improve parking enforcement income levels and reduce risk of under recovery during the current financial year and beyond. New Best Value Improvement Plan Current position noted. 8 With reference to the minutes of 15th June 2011 (Print 3, page 203), noting the progress of the Best Value Improvement Plan (BVIP), there was submitted and noted a report by the Chief Executive, advising that (1) the BVIP had been revised to incorporate the Council s response to the Shared Risk Assessment Assurance and Improvement Plan 2011/12 from the Local Area Network led by Audit Scotland; (2) as at 30th September 2011, of the current 18 improvement actions, 10 were now complete, 7 were on schedule and 1 action had experienced some slippage against progress, all of which were detailed in the appendix to the report; (3) the BVIP was now 55% complete; and (4) further progress reports would be submitted to this committee. Trends in Planning Services income Current position noted. 9 There was submitted and noted a report by the Executive Director of Development and Regeneration Services regarding recent trends in the Planning Services sources of income, advising (1) that the main sources of income arose from development management fees, property enquiry certificates and building control warrants and these were dependent on: (a) the number of fee-earning applications submitted; (b) the types of application being submitted; and (c) the scale of fee payable per application type; (2) that the factors controlling the income were outwith the direct control of the Council and were also dependent on the national economic situation;

FINANCE AND AUDIT 2011-2012 466 11th JANUARY 2012 6 (3) of a number of indirect responses his department had made to maximise income; (4) that fee income for 2012/13 was estimated at approximately 1,235,000 which would be a reduction of approximately 6.4% from the anticipated income for 2011/12; and (5) that it was anticipated that the income projections for building control warrants and property enquiry certificates would also continue to be adversely impacted by the ongoing economic downturn and a review which was currently ongoing in respect of the Council s charging policy for property enquiry certificates might also impact adversely on that income stream.

2011-2012 OPERATIONAL DELIVERY 6 12th JANUARY 2012 467 OPERATIONAL DELIVERY SCRUTINY COMMITTEE S MINUTES. Glasgow, 12th January 2012. Operational Delivery Scrutiny Committee. Present: Also present: Apologies: Attending: Colin Deans (Chair), Jahangir Hanif, Chris Hughes, Gerald Leonard, Jim Mackechnie, Kenny McLean, James McNally, Alison Thewliss and Kieran Wild. Elizabeth Cameron, Kenneth Elder, Phil Greene, Jean McFadden, Catherine McMaster and Grant Thoms. Anne Marie Millar, Irfan Rabbani and Allan Stewart. M Hughes (Clerk); D Williams, Assistant Director of Social Care Services; A Connolly (for the Chief Executive); A O Donnell, Executive Director of Corporate Services; M McKenna, Executive Director of Education Services; L Brown, Executive Director of Financial Services; D Coyne (for the Executive Director of Development and Regeneration Services); and D McLelland (for the Executive Director of Land and Environmental Services). Called-in decision Education Estate Strategy 2009-12 Results of consultation on proposed closure of Gadburn School and provision of additional support for learning facility in Barmulloch Primary School Recommendation to Executive Committee. 1 With reference to the minutes of the Executive Committee of 8th December 2011 (page 525 hereof) approving the closure of Gadburn School by August 2013 and the transfer of the children to specialist provision in Barmulloch Primary School or a free standing additional support for learning (ASL) school in Glasgow, there was submitted (1) the relevant report by the Executive Member for Education relative to that decision; and (2) a call-in request by Councillor Thoms and 4 other members seeking an examination of alternative options to the closure of Gadburn School. During the meeting the committee heard (a) representations from Councillor Thoms and 3 other members that (i) further consideration should be given to the re-location of Gadburn School rather than its closure; and (ii) the possibility of Gadburn School and Barmulloch Primary School being co-located on the same campus, with the identity of each school being retained, should be considered; (b) the Executive Director of Education Services and Bailie McFadden in response to the points raised (i) highlighting the policy and legislative reasons for the closure of Gadburn School; (ii) advising that consideration had been given to the co-location of the 2 schools, however a small number of Gadburn parents had requested further conditions to be included in that proposal which the Council was unable to commit to; and (iii) confirming that the closure of Gadburn School had been postponed until August 2013 to allow children, staff and parents sufficient time to consider whether or not to transfer to Barmulloch Primary School or to transfer to a freestanding ASL school, 3 of which were situated in the north of the city; and (c) representations from Mrs Martin and Mrs Pavan, whose children attended Gadburn School, expressing their concerns regarding (i) transport and entrances for buses to Barmulloch Primary School; (ii) the possible isolation of children by their peers within a mainstream school; (iii) the possibility that many children currently within Gadburn would find it very difficult to transfer to another school; and (iv) the location of the nurture room within Barmulloch Primary School.

OPERATIONAL DEIVERY 2011-2012 468 12th JANUARY 2012 6 After consideration, the committee agreed to recommend to the Executive Committee that (A) discussions continue with all interested parties regarding alternatives to the closure of Gadburn School; (B) each of the children within the school be assessed on an individual basis to ascertain their most appropriate educational needs; (C) if Gadburn School was closed and the children transferred to Barmulloch Primary School that Gadburn School be retained as a separate identity within the campus; (D) drawings be provided detailing the proposed layout of Barmulloch Primary School and how the school would be split; and (E) Barmulloch Primary School parents be consulted on any proposals. Financial Services Performance noted. 2 There was submitted and noted a report by the Executive Director of Financial Services providing a bi-annual update on Financial Services performance against Council Plan and Service Plan priorites up to the end of the second quarter of 2011. Impact of Welfare Reform on the city Consideration continued. 3 With reference to the minutes of the Executive Committee of 17th March 2011 (Print 7, page 672) regarding the impact of Welfare Reforms on the city, there was submitted a report by the Executive Director of Financial Services on the matter. The commmittee continued consideration of the matter to its next meeting. Implementation of Concessionary Rental Policy Progess noted. 4 With reference to the minutes of the Executive Committee of 9th December 2010 (Print 6, page 556) approving various changes to the Council s concessionary rental policy there was submitted and noted a report by the Executive Director of Development and Regeneration Services regarding the effect of recent changes to commercial rents for third sector organisations, (1) advising that 26 leases had been affected by the revised policy in 2011, involving 22 of those tenants moving from concessionary rents to full market rents, a further 3 organisations had applied for concessionary rents via Democratic Services, with 1 tenant continuing to lease premises at 1 per annum on a temporary basis; and (2) concluding that the first year of the new policy had seen the successful resolution of the vast majority of reviews, with no instances where the tenant had vacated premises and in addition, financial relationships between tenants and other parts of the Council had necessitated further detailed discussion in a small number of cases which was likely to be a recurring event as the 4 yearly review pattern was triggered over the coming years. Integrated Grant Fund Potential equality group impacts noted. 5 There was submitted and noted a report by the Executive Director of Corporate Services regarding the equality impact process and assessment for the investment of the Council s Integrated Grant Fund for 2012/13 and proposed amendments to the process for future assessments. Glasgow Household Survey, Autumn 2011 Consideration continued. 6 There was submitted a report by the Chief Executive regarding the findings of the Glasgow Household Survey which had been carried out in Autumn 2011. The committee continued consideration of the matter to its next meeting.

2011-2012 OPERATIONAL DELIVERY 6 12th JANUARY 2012 469 Operation of assisted house garden maintenance service Outcome of pilot year noted. 7 There was submitted and noted a report by the Executive Director of Land and Environmental Services providing an update on the operation of the assisted house garden mantenance service following the transfer of the service to Glasgow s Regeneration Agency, advising that (1) as part of the Council s savings proposals for 2011/13, a new partnership model had been approved for the provision of the assisted house garden maintenance service in conjunction with the Regeneration Agency Network, a reform which was viewed as a pilot scheme in the first year with a service level agreement prepared on that basis; (2) the revised cost of the service and the consequential saving of 0.7m was set by Glasgow East Regeneration Agency based on its previous experience of work placement employment programmes and associated funding streams, coupled with its existing infrastructure and management/supervision resources, at a total cost of 1.4m compared to the existing Council cost of 2.1m; (3) a joint project team had been established to implement the reform and it remained in place to review progress and experience of Year 1 operations and assist with the establishment of a permanent operating model for the future; (4) a high level of customer complaints had been received about the service during 2011 and detailing in the report the reasons why service provision had failed to meet client expectations; and (5) a number of remedial actions had been implemented to address the difficulties which had arisen and a number of proposals had been developed to help improve future service delivery, as detailed in the report, which would be submitted to the Executive Committee for consideration in due course. Attendance Management Quarterly monitoring report Consideration continued. 8 There was submitted a quarterly absence statistics and management activity report by the Executive Director of Corporate Services for the period from 1st July to 30th September 2011. The committee continued consideration of the matter to its next meeting. Traffic Regulation Orders approved in terms of Scheme of Delegated Functions noted. 9 There was submitted and noted a report by the Executive Director of Land and Environmental Services detailing Traffic Regulation Orders approved in terms of the Scheme of Delegated Functions, during the period from November to December 2011.

EXTERNAL GOVERNANCE 2011-2012 470 17th JANUARY 2012 6 EXTERNAL GOVERNANCE SCRUTINY COMMITTEE S MINUTES. Glasgow, 17th January 2012. External Governance Scrutiny Committee. Present: Also Present: Apologies: Attending: Dr Christopher Mason (Chair), Ken Andrew, Jonathan Findlay, Iris Gibson, Graeme Hendry, Catherine McMaster, David Meikle, Tommy Morrison, James Scanlon and David Turner. Jim Mackechnie. Dr Nina Baker, Philip Braat, John Flanagan and Jean McFadden. T O Neill (Clerk); C Forrest, Assistant Director of Corporate Services; P Marsh, Head of Audit and Inspection; C Mackenzie (for the Chief Executive); and D Melvin and A Clark, Cordia (Services) LLP. Scrutiny of arms-length companies Presentation by Cordia (Services) LLP noted Reference to Children and Families and Health and Social Care Policy Development Committees Instruction to Managing Director, Cordia (Services) LLP. 1 There was submitted a report by Mr D Melvin, Managing Director, Cordia (Services) LLP in respect of the operation of that arms-length company, advising (1) that the company had been established on 1st April 2009 and provided a wide range of facilities management and care services within local government, the public sector and private sector organisations; (2) that the principal strategic objective of the company was to provide high quality services which were considered value for money to citizens, customers and communities, and to ensure that the organisation s objectives and activities fully addressed, promoted and supported the corporate aims and objectives of Glasgow City Council; (3) of details in respect of how each of the company s service arms operated, including the services and clients which they provided for; (4) of details of the principal areas of service reform which had been identified towards efficiency savings in 2011/12; (5) of information in respect of the company s benchmarking, network arrangements and partnership working; (6) of the company s corporate governance, risk management and business continuity planning arrangements, together with details of the company s comments, compliments and complaints policy; and (7) of a number of issues and future challenges facing the company. After consideration and having heard Messrs Melvin and Clark, Cordia (Services) LLP, in response to members questions, the committee (a) noted the report and thanked Mr Melvin for his presentation; (b) referred to the (i) Children and Families Policy Development Committee for consideration, the potential for further developing and promoting the school meals service, as well as increasing the percentage uptake of school meals in both primary and secondary establishments throughout the city; and (ii) Health and Social Care Policy Development Committee for consideration, the committee s concerns regarding the high percentage of early hospital discharges by NHS Greater Glasgow and Clyde to Cordia LLP within a same day/1 day period; and (c) instructed the Managing Director to submit a report to the next meeting of this committee on the potential scope for increasing commercial catering revenue by exploring the possibility of extending opening hours of those catering venues within parks following discussions with the Council s Executive Director of Land and Environmental Services.

2011-2012 EXTERNAL GOVERNANCE 6 17th JANUARY 2012 471 Audit Scotland report Arms length external organisations: Are you getting it Right? Position noted Reference to Executive Committee. 2 With reference to the minutes of 21st June 2011 (Print 3, page 209) following consideration of an Audit Scotland report entitled Arms Length External Organisations: Are you getting it right? and instructing the Head of Audit and Inspection to report back on how this Council and its arms length external organisations (ALEOs) were performing against a self-assessment toolkit provided in the Audit Scotland report, there was submitted a report by the Head of Audit and Inspection (1) advising that Councils could utilise the toolkit to ensure that effective governance and accountability was maintained when delivering services through ALEOs, including companies and trusts; (2) detailing how well the Council managed its ALEOs using the checklist and toolkit which identified basic practice, better practice and advanced practice against 4 key areas as detailed; and (3) summarising the assessment of the Council s adherence to the governance principles contained in the toolkit. After consideration, the committee (a) noted the report and the existing governance arrangements, including the plans for further enhancing these arrangements; (b) expressed the view that the current arrangements in place regarding any potential conflicts of interest for members of this committee who sit on ALEO Boards were adequate; and (c) referred the report to the Executive Committee for consideration. Arms length external organisations Risk Register Position noted. 3 With reference to the minutes of 24th May 2011 (Print 2, page 103) instructing the Executive Director of Corporate Services to submit to this committee, every 6 months, the risk register which had been developed specifically for arms length external organisations, there was submitted a report by the Executive Director of Corporate Services providing an update on the risk register, which was attached in an appendix to the report. After consideration, the committee (1) noted the report; and (2) instructed the Executive Director of Corporate Services to submit the risk register every 6 months reporting any significant changes to risk and control actions. Review of the governance of the Council s arms length external organisations City Markets (Glasgow) LLP and City Property (Glasgow) LLP Position noted. 4 With reference to the minutes of the Executive Committee of 24th November 2011 (Print 5, page 448) agreeing a number of proposals in respect of the outcome of Part 1 of the 2011 Arms Length External Organisations (ALEOs) review, there was submitted and noted a report by the Executive Director of Corporate Services, advising (1) of the merger of the City Markets (Glasgow) LLP with the City Property structure, involving the transfer of all Markets staff and assets to City Property (Glasgow) LLP, with the direct management of the Blochairn site reverting to City Property (Investments) LLP and the subsequent winding up of City Markets (Glasgow) LLP; (2) that the merger would sustain the long term viability and growth of the market operations by making it part of a larger organisation with associated financial and technical expertise; and (3) that work was continuing to establish the most effective corporate, organisational and financial structures, whilst noting that Markets would operate as a division within City Property and current Markets staff would concentrate on the core markets business, with the property management experts within City Property dealing with property management and tenant issues.