World Library and Information Congress: 77 th IFLA General Conference and Assembly San Juan, Puerto Rico 13-18 August 2011 IFLA Section on Genealogy and Local History IN COLLABORATION WITH THE St. Thomas-St. John Library Association Satellite Meeting Windward Passage Hotel St. Thomas, U.S. Virgin Islands 10-12 August 2011 The Information Diaspora: Innovating research and records custodianship for family history users 15% DISCOUNT IF YOU REGISTER BY JUNE 30, 2011! ONLY US$195.00 AFTER JUNE 30, 2011, FEE WILL BE US$230.00 AND SUBJECT TO SPACE AVAILABILITY COMPLETE FORM ON P. 2 AND FAX OR EMAIL IT TODAY!
FOR EACH PERSON ATTENDING: PLEASE COMPLETE THE FORM BELOW INDICATING YOUR SELECTIONS. RETURN THIS PAGE VIA EMAIL TO SUSAN LUGO AT SUSANLAURALUGO@GMAIL.COM OR VIA FAX TO 340-774-0180. YOU WILL RECEIVE A CONFIRMATION EMAIL WITH A FEE INVOICE AND INSTRUCTIONS FOR REMITTANCE. Please register me for the 2011 IFLA-GENLOC Satellite Meeting to be held in St. Thomas, U.S. Virgin Islands on 10-12 August 2011. Name: Title: Institution: Preferred Mailing Address: Telephone: Fax: Email: Cellular: Satellite Meeting Registration (3 days) per person (check one) On or before June 30, 2011 After June 30, 2011 Includes 15% discount! Full price (subject to space availability) US$195.00 US $230.00 Please invoice me my institution other (provide details on separate page) Additional Fees for Optional Excursions Excursion A (St. John) US $45.00 Excursion B (St. Croix) Excursion C (Caribbean Genealogy Library) US$160.00 + other fees Send me more information! US$25.00 TOTAL FEES I AGREE TO PAY AND BE RESPONSIBLE FOR: US$ Complete all that apply: 2 P a g e I plan to arrive in St. Thomas on August 2011. I plan to depart St. Thomas on August 2011. NOTE: CURRENCY FOR PAYMENT MUST BE IN U.S. DOLLARS (US$) AND MAY ONLY BE REMITTED IN CASH OR BY CHECK. WE REGRET WE ARE UNABLE TO ACCEPT PAYMENTS BY WIRE OR CREDIT CARD.
SATELLITE MEETING LOCATIONS Day 1: Wednesday, 10 August 2011 Day 2: Thursday, 11 August 2011 Windward Passage Hotel Veterans Drive St Thomas, VI The Windward Passage Hotel is located on the St. Thomas waterfront on the western end of downtown Charlotte Amalie. Distance from hotel to town: 1 block. Distance from hotel to Cyril E. King Airport (STT): 2 miles (3 kms). Distance from hotel to inter-island seaplanes and ferries (British Virgin Islands): walking distance (across the street). Overlooking the picturesque harbor of Charlotte Amalie, the Windward Passage Hotel is centrally located in the downtown historical district of St. Thomas. Within walking distance to world class duty free shops, both casual and gourmet restaurants, Government House, the Virgin Islands Legislature, churches, synagogue, banks (Banco Popular de Puerto Rico, First Bank Virgin Islands, Bank of Nova Scotia) inter-island ferries and a sea plane terminal across the street. Light continental breakfast and lunch provided for Registrants and Speakers. Day 3: 12 August 2011 University of the Virgin Islands Administration and Conference Center St. Thomas, VI The administrative offices of the University of the Virgin Islands on the St. Thomas campus have been consolidated recently in one location at the newly remodeled Administration and Conference Center (ACC), the former Harvey Center location. The ACC overlooks picturesque Brewer's Bay to the West and the St. Thomas Airport to the East. Conference rooms are well-appointed, air conditioned venues with digital projection audiovisual equipment and sound systems. A generous parking area is also available. Transportation to and from the Windward Passage Hotel to the Satellite Meeting venue at the UVI ACC will be provided to Registrants. Light continental breakfast and lunch provided for Registrants and Panelists. 3 P a g e
HOTEL ACCOMMODATIONS Windward Passage Hotel Veteran s Drive St. Thomas, VI Toll-free (in the U.S.): 1-800-524-7389 Phone: 340-774-5200 URL: http://www.windwardpassage.com/ 2011 IFLA-GENLOC SATELLITE MEETING Call the hotel s reservation desk or go online to make your hotel reservations directly! Location Map: http://www.windwardpassage.com/map/locations.map.php Satellite Meeting Registrants and Speakers/Panelists are invited to make hotel reservations directly with the Windward Passage Hotel at the special rate of US$129.00 + 18% hotel/room tax for a standard (double) room or US$199.00 +18% hotel/room tax for an ocean view (double) room. A block of these rooms has been reserved for IFLA-GENLOC Registrants but reservations must be confirmed no later than July 15, 2011 to take advantage of these special rates. Thereafter, room rates will be subject to increase at the hotel s discretion. Hotel accommodations are not included in your registration fee. When making your reservation by phone, fax, email or online, be sure to mention IFLA- GENLOC. Description: Beautifully appointed with 146 rooms and junior suites, all accommodations feature full modern amenities. This hotel also offers the Windward Restaurant, Courtyard Lounge, outdoor freshwater pool, wi-fi access, fitness room, mini spa, massage parlor, beauty parlor, car rental, business center, dive shop for all watersports (with a free introductory dive lesson), Caribbean specialty and gift shop, same day dry cleaning service, guest laundry, meeting facilities for up to 350 people, complimentary beach shuttle to Magen's Bay (one of the top ten most beautiful beaches in the world) and a manager's welcome party. The Windward Passage Hotel is the perfect location for business and pleasure travelers alike. STUDY TOURS/RECEPTIONS [Costs included in registration fee] Welcome Reception Tuesday, 09 August 2011 IFLA-GENLOC Satellite Meeting Registrants are invited to gather at the Windward Passage Hotel for an early evening Welcome Reception hosted by the St. Thomas-St. John Library Association and other Satellite Meeting Sponsors. Enjoy the hospitality of your island co-hosts and come meet other members of our library, archives and cultural heritage communities. You are our most welcome guests and we are so happy to have you here! (All Registrants, Speakers and Panelists) 4 P a g e
Study Tour - Ralph M. Paiewonsky Library, University of the Virgin Islands Wednesday, 10 August 2011 The Information and Technology Services (ITS) Department of the University of the Virgin Islands, St. Thomas Campus, will host a tour of its newly upgraded and reorganized Ralph M. Paiewonsky Library facility. The tour will be followed by a brief presentation and panel discussion on the Institute for Museum and Library Services (IMLS) funded collaborative funeral booklets digitization project between UVI and the Government of the Virgin Islands Division of Libraries, Archives and Museums (DLAM) of the Department of Planning and Natural Resources. Roundtrip transportation will be provided from and to Windward Passage Hotel and the Ralph M. Paiewonsky Library. (All Registrants, Speakers and Panelists) Cultural Heritage Reception Wednesday, 10 August 2011 Myron D. Jackson, Executive Director of the Virgin Islands Cultural Heritage Institute, and his staff cordially invite you for an evening of traditional Virgin Islands music, dance, art, shared history and local food specialties at the Virgin Islands Cultural Heritage Institute. VICHI will provide a feast for your eyes, ears and appetites to welcome you to the Virgin Islands with true West Indian hospitality. Roundtrip transportation from the Windward Passage Hotel to VICHI will be provided. (All Registrants, Speakers and Panelists) Study Tour The Historic Homes of Blackbeard s Hill and the 99 Steps Thursday, 11 August 2011 The Historic Homes of Blackbeard s Hill study tour will feature expansive views of Charlotte Amalie, its harbor and Hassel Island, and the lovely restored buildings will provide historical context to some of the early settlers and residents of the island. The 90-minute walking tour begins at the top of Blackbeard s Hill on the site of Blackbeard s Castle Guest House, and the National Historic Landmark Skytsborg Tower (built 1679). The walk includes many stairs and some uneven surfaces so be sure to wear comfortable clothing and shoes! The study tour will include guided visits through four historical homes each unique in structure and history: Villa Notman, Britannia House, Haagensen House and at the bottom of the famous 99 Steps Hotel 1829. Transportation will be provided from Windward Passage to Blackbeard s Hill at the start of your tour. At the end of your tour you are free to make your way back to your hotel on your own (an easy10-minute walk) or take some time to explore downtown Charlotte Amalie shops and the waterfront along the way. (All Registrants, Speakers and Panelists) 5 P a g e
MEETING SCHEDULE Tuesday, August 9, 2011 (Windward Passage Hotel Courtyard) 6:00 PM 8:00 PM Welcome Reception for Satellite Meeting Registrants, Speakers and Panelists hosted by the St. Thomas-St. John Library Association (STSJLA) and other Satellite Meeting Sponsors Wednesday, August 10, 2011 (Windward Passage Hotel) 8:00 AM 8:30 AM Registration 8:30 AM 9:00 AM Welcoming Remarks Ruth Hedegaard, Chair, IFLA-GENLOC Merle Vanterpool, President, STSJLA 9:00 AM - 12:30 PM Presentations by Speakers Topic: Who are the Information Custodians in the Diaspora? Will we be able to recognize them? Drs. Nolda Römer-Kenepa National Archivist, Curaçao (formerly, National Archivist, Netherlands Antilles) [Provisional title] From Netherlands Antilles to Nationhood: The Changing Custodianship Role of the Curaçao National Archives Melanie Clifton-Harvey International Project Archivist [Provisional title] Politics and Other Environmental Hazards: The British Library Endangered Archives Project in Turks and Caicos Poul Olsen Historian and Archival Consultant Rigsarkivet (Danish National Archives) [Provisional title] Repatriating Greenland s Colonial Records: Is Ownership Custodianship? 6 P a g e
12:30 PM 1:30 PM Lunch (Windward Passage Hotel) (All Registrants, Speakers and Panelists) 1:30 PM 4:00 PM Study Tour The Information and Technology Services (ITS) Department of the University of the Virgin Islands, St. Thomas Campus, will host a tour of its newly reorganized Ralph M. Paiewonsky Library facility. The brief tour will be followed by a presentation and panel discussion on the Institute for Museum and Library Services (IMLS) funded collaborative funeral booklets digitization project between UVI and the Government of the Virgin Islands Division of Libraries, Archives and Museums (DLAM) of the Department of Planning and Natural Resources. Roundtrip transportation will be provided between the Windward Passage Hotel and the Ralph M. Paiewonsky Library. (All Registrants, Speakers and Panelists) 6:00 PM 8:00 PM Cultural Reception Myron D. Jackson, Executive Director of the Virgin Islands Cultural Heritage Institute, and his staff cordially invite you for an evening of traditional Virgin Islands music, dance, art, shared history and food at the Virgin Islands Cultural Heritage Institute. VICHI will provide a feast for your eyes, ears and appetites to welcome you to the Virgin Islands with true West Indian hospitality. Roundtrip transportation from the Windward Passage Hotel to VICHI will be provided. (All Registrants, Speakers and Panelists) Thursday, August 11, 2011 8:30 AM to 12:30 PM Presentations by Speakers Topic: Information Custody and Ownership: Innovative access and research strategies George F. Tyson President, Virgin Islands Social History Associates Project Director, St. Croix African Roots Project Creating a Virtual Archive: The St. Croix African Roots Project 7 P a g e
Dominique Taffin (or CARBICA designee) Archivist, Archives Départmentales de la Martinique President, Caribbean Regional Branch of the International Council on Archives (CARBICA) CARBICA and the Memory of the Islands: Gateway to Archival Networking (MIGAN) Project Gayle Williams Latin American and Caribbean Services Librarian Co-Director, Digital Library of the Caribbean (DLOC) Florida International University, Miami, FL The Digital Library of the Caribbean: Cooperative Custodianship Ross Harvey Visiting Professor Graduate School of Library and Information Science Simmons College, Boston, MA New Custodians and New Practices: Digital Curation for Family History Materials 12:30 PM 1:30 PM Lunch (Windward Passage Hotel) (All Registrants, Speakers and Panelists) 1:30 PM 4:00 PM Study Tour The Historic Homes of Blackbeard s Hill and the 99 Steps Study Tour, facilitated by the St. Thomas Historical Trust, will provide you with an expansive view of the natural beauty of Charlotte Amalie Harbor and Hassel Island and insight into the historical context of the early settlers and residents of the island. This 90-minute walking tour begins at the top of Blackbeard s Hill on the site of Blackbeard s Castle Guest House, and the National Historic Landmark Skytsborg Tower (built 1679). The walk includes many stairs and some uneven surfaces so be sure to wear comfortable clothing and shoes! The study tour will include guideled visits through four historical homes each unique in structure and history: Villa Notman, Britannia House, Haagensen House and at the bottom of the famous 99 Steps Hotel 1829. Transportation will be provided from Windward Passage to Blackbeard s Hill at the start of your tour. At the end of your tour you are free to make your way back to your hotel on your own (10 minute walk) or take some time to explore downtown Charlotte Amalie shops and the waterfront. (All Registrants, Speakers and Panelists) 8 P a g e
Friday, August 12, 2011 [Dinner on your own] 8:30 AM to 11:30 AM Case Study Presentation: The U.S. Virgin Islands Topic: The Whole Is Greater than the Sum of Its Parts: Digitizing the Historical Records of the Danish West Indies 1672-1917 Moderator: Susan Laura Lugo, C.A. Territorial Coordinator for Archives Government of the Virgin Islands Panelists: Asbjørn Hellum, National Archivist, Rigsarkivet (Danish National Archives), Copenhagen, Denmark Jeannette A. Bastian, Ph.D., Acting Dean, Professor and Director of the Archives Program of the Graduate School of Library and Information Science, Simmons College, Boston, Massachusetts (formerly the Director of Libraries, Archives and Museums for the Government of the Virgin Islands) Vernon Paul Rood, Ph.D., Project Archivist, Archives II, National Archives and Records Administration of the United States of America, College Park, Maryland 11:30 AM to 12:00 PM Closing Remarks Ruth Hedegaard, IFLA-GENLOC Annice Canton, Programs and Services Chair, STJSLA 12:00 PM 1:30 PM Lunch (UVI ACC) (All Registrants, Speakers and Panelists) END OF SATELLITE MEETING 9 P a g e
OPTIONAL EXCURSIONS Optional Excursion A (half-day) Friday, August 12, 2011 1:00 PM to 6:00 PM Fee: US$45.00 An Historical Walking Tour of Cruz Bay Town, St. John For those who would like to see more of the U.S. Virgin Islands after the Satellite Meeting ends on Friday, you will be hosted by the St. John Historical Society for an historic walking tour of Cruz Bay, St. John. A taxi will transport you from the Windward Passage Hotel at 1:00 PM to the Red Hook Ferry Terminal on the East of St. Thomas. During the 30-minute drive to and from Red Hook, you will enjoy amazing views of the St. Thomas south-east and north-east coasts from high atop Skyline Drive. Upon arrival in Red Hook you will board the St. John passenger ferry for the 20-minute ride across the waters of Drake s Passage to lovely Cruz Bay on the island of St. John. On the way you will pass many of the cays that make up the U.S. Virgin Islands, and you will get a closer look at the ultra-blue and green waters and white sand beaches of the USVI and the British Virgin Islands nearby. In Cruz Bay, you will be greeted by your guide, noted Virgin Islands Historian and author, David W. Knight, and other members of the St. John Historical Society. Your walking tour will begin and end at the ferry dock but the rich narrative and colourful history of St. John will transport you back in time. Today, over two-thirds of St. John is protected under the National Park Service and is home to less than 5,000 residents, offering tourists some of the USVI s best restaurants and shops. At the end of your tour you will board the ferry in Cruz Bay for your return passage across the waters to Red Hook. Upon arrival in St. Thomas, an open air taxi will transport you back to the Windward Passage Hotel with stunning sunset views of Charlotte Amalie Harbor and the Caribbean. 10 P a g e
Optional Excursion B (full day) Saturday, August 13, 2011 8:00 AM to 5:30 PM Minimum of eight (8) bookings required Cost: US$160.00 airfare + fees Contact IFLA-GENLOC for more information Genealogy and Local History Resources under Seven Flags in St. Croix For those who are even more adventurous, get an early start on Saturday and take a memorable 25-minute trip on the seaplane 40 miles south to St. Croix for an all-day tour of some of that island s most famous sites and historical landmarks. The St. Croix Landmarks Society and the Virgin Islands Ancestry Discovery Group are teaming up to provide you with an excursion that will transport you from one side of the island with your seaplane landing in Christiansted Harbor, to the other side in historically quaint Frederiksted. You ll experience vistas from former sugar plantations and the damp, leafy growth of a tropical rain forest. You ll visit the Whim Plantation Museum, and its adjacent St. Croix Landmarks Society Research Library and Archives where you will get to see researchers using the St. Croix African Roots Project database. Other historical destinations may include Fort Christianvaern, Fort Frederick, the Lawaetz Museum and more. Lunch will be provided and there can even be some free time for shopping before you return to St. Thomas on the seaplane, or continue on by plane directly to San Juan, Puerto Rico to attend the IFLA World Library and Information Congress. Or, you can decide to stay the night and attend a World Music Under the Stars Concert Saturday evening hosted by the St. Croix Landmarks Society at Whim Museum. Experience Crucian warmth and friendliness first-hand! You ll want to come back again and again! Round-trip seaplane airfare on Seaborne Airlines: US$160.00 Tour/ground transportation/lunch: For additional details and fees, please contact the Satellite Meeting organizers to let them know of your interest in this optional excursion. Note: This event requires a minimum booking of eight (8) persons. 11 P a g e
Optional Excursion C (half day) Saturday, August 13, 2011 9:00 AM to 12:30 PM Fee: US$25.00 Family History Research Resources at the Caribbean Genealogy Library Hosted by the Caribbean Genealogy Library (CGL) on the island of St. Thomas. After a brief presentation and orientation by CGL scholars on Caribbean family history, tour the library and spend the morning doing your own research using local resources. Transportation provided to and from the Windward Passage Hotel. Questions? Need more information? Contact Susan Laura Lugo, Satellite Meeting Coordinator, at susanlauralugo@gmail.com or at 340-690-0531. Also available via Skype ID: dlamtca. 12 P a g e