KLONDIKE DERBY RACE January 27-29, 2017

Old Colony District Garden State Council Boy Scouts of America KLONDIKE DERBY RACE January 27-29, 2017 To be run on the frozen waste lands (or mud) at Roosevelt Scout Res. Webelos may attend Sat. Jan. 28 th and must register with the Troop.. SUMMARY Program for Saturday will be the Klondike-Derby. 3 Bonus Points will be given if their troop registers and pays before; Jan. 13 th Fri.. 11:59 PM Midnight. Hot Cocoa and Charcoal has been added to the Equipment list. Standard Derby Sled Run Scouts in 6 th -8 th grade may compete in the standard Derby Sled Run OR choose to compete in the Snow Shoe Trek. WARNING: The Snow Shoe Trek will be difficult for inexperienced scouts. Lunch: All Scouts competing in the Sled Run (including Webelos) MUST provision their own lunch in an aluminum foil packet. A cooking fire will be provided. Wheels: Sleds may have wheels if you wish. There will be two categories at the race; with and without wheels. Snow Shoe Trek: There will be a special SnowShoe Trek for Scouts in 9 th -12 th grade. These Scouts are known as the Trekkers. See details inside. No Dutch Oven: Scouts competing in the Snow Shoe Trek do not need a Dutch Oven. They will require a Gourmet Aluminum- Foil-Meal in a special cooking area. (See Snow Shoe Program.) New option for SnowShoe Trekkers: A homemade pack frame can be substituted for the Snow Shoes. Webelos: Second year Webelos are invited again this year to compete in a special Webelos classification on Saturday, January 28, 2017. FEES: Scouts Pre-Registration will be $8.00. After 1/13/2017 $11.00. Webelos, Pre- Registration will be $5.00. After 1/13/2017 $8.00. TROOP Pre-registration: No cost for Troop. Campsite assignment based on date of troop registration. QUESTIONS?: Contact: Thom Shoop (H) 856-467-3741, (C) 856-506- 9320, or thomshoop@gmail.com Detailed copies of this complete document are available, see calendar at http://www.gardenstatescouting.org/ 2017 Rev.1 Page 1 of 11

Contents SUMMARY... 1 KLONDIKE DERBY - TROOP INFORMATION:... 3 WHERE AND WHEN:... 3 CHECK IN:... 3 SATURDAY CHECK IN:... 3 CAMPSITE ASSIGNMENTS:... 3 REGISTRATION:... 4 RECOGNITION:... 4 WEATHER:... 4 LUNCH:... 4 CLOTHING:... 4 CLASSES OF PARTICIPANTS:... 4 SLED SPECIFICATIONS:... 5 SLED EQUIPMENT and PROVISIONS:... 6 SNOW SHOE TREK:... 7 THE SNOW SHOE TREK CHALLENGE:... 7 SNOW SHOE TREK EQUIPMENT:... 8 MINIMUM TEAM EQUIPMENT FOR COOKING EVENT... 8 SNOW SHOE OR PACK FRAME JUDGING... 8 FLAG CONTEST - 2015 RACE **for Sleds only**... 9 SEQUENCE OF EVENTS - KLONDIKE DERBY:... 10 SCHEDULE:... 10 2017 Rev.1 Page 2 of 11

KLONDIKE DERBY - TROOP INFORMATION: Each year men and women compete in a dog sled race of over 1000 miles across the bitter frozen mountains and valleys of Alaska. That race is called, the Iditarod Race. Our Klondike Derby race will be similar to those races. Sleds resembling those dog sleds are to be built by the troops, with boys pulling the sled instead of dogs. On the sled will be the equipment for a team of boys who will travel the imaginary Klondike Derby trail. Details to build the sled can be found in (Fig. 1, page 5). The Klondike Derby Trail will start at the town of Anchorage, (General Headquarter) and each team will visit various northern towns of the Yukon Territory and Alaska. All sleds will be inspected before heading out on the trail to assure the team is prepared for the tough race ahead. There will b a competitive sled race at one stations along the trail, two sleds per heat. At each town, along the Klondike Derby trail, the Scouts will be given a practical problem involving basic scouting skills. The team will be awarded a number of gold points, depending on how well the team works together on the challenges at that town. After traveling to all nine towns and crossing the finish line at the end of the trail, the sled equipment will again be inspected for lost items and points earned will be totaled up. Time is important, but scouting skills are more important. A sled team's score at each town depends on their proficiency of the challenge at that town. The best time on the trail will be used in the event of two sleds earning the same number of points. WHERE AND WHEN: The Old Colony District Campout / Klondike Derby Race will be held: Camp Roosevelt Friday Night thru Sunday Noon January 27-28, 2017 (See Garden State Council web site for map to camp - http://www.gardenstatescouting.org ) CHECK IN: Best check-in time is Friday evening. Units will be notified of their campsite assignments via email one or two days before the event. Units may drive vehicles to their campsite, UNLOAD, AND IMMEDIATELY PARK IN THE PARKING LOT. Each unit will check in at the Shobe cabin as they enter camp. SATURDAY CHECK IN: Webelos, checking in on Saturday, must park in the parking lot and come to the Anchorage headquarters near the First Aid Lodge with their sleds fully loaded ready to go. Webelos will follow the same agenda as Scouts. CAMPSITE ASSIGNMENTS: Campsite assignments will be based on the number of Scouts attending and the date that the unit registered. No troops are guaranteed that all registered will get a bunks in a lean-to. There is no additional fee for Campsite. There is just one fee; the per person reservation fee. Because this is a Winter Campout, no cabins will be made available to troops, only lean-tos. 2017 Rev.1 Page 3 of 11

REGISTRATION: IF A UNIT REGISTERS and pays BEFORE MIDNIGHT, January 13 th THEIR TEAMS WILL RECEIVE 3 EXTRA POINTS. All teams must be registered online at www.gardenstatescouting.org/ Registration, after January 13th, will be at a fee of $11.00 per person, Scouts and $8.00 for Webelos. On-line registration will remain open online until January 23 rd 2017. Entry fees are used to defray cost of race awards, campsite fees, and expenses. Each unit must have two adults present at all time, and they must be register for this event. Only Scouts, Webelos, & Scouters registered for this event will receive the 2017 patch. Teams not appearing for check-in at Anchorage on the day of the Race will forfeit their registration fee, however they will receive one patch for each paid Scout, Webelos or Scouter. RECOGNITION: Klondike Derby Race patch will be awarded to each registered and paid Scout, Webelos and Scouter attending. Special awards will be presented to the top three teams in each class, Scouts, Webelos and Trekkers. There is also a Special sled flag contest with awards given to the top three sled flags. Again this year each sled that completes the race will receive a medallion to be attached to the sled. WEATHER: The Klondike Derby Race may be postponed in the event of severe rain or blizzard conditions. Postponement will be declared Friday of the event. Therefore pre-registration is important in the event of a postponement. If you are registered you can be contacted. LUNCH: Saturday Lunch is a competitive event. Each team will be given a designated time to go to lunch. See the Mayor before entering the lunch town. Each Scout must bring an aluminum foil lunch. CLOTHING: All Scouts should be properly clothed; waterproof footgear, heavy socks, jackets, gloves, etc. Inadequate clothing will disqualify a scout. Each participant will be checked for adequate cold weather clothing and footgear by the Inspection Team. Any team member not complying with team specifications will be disqualified. Unit leaders will be responsible for their teams. CLASSES OF PARTICIPANTS: There are three classes of participants: CLASS A. Scout Team: Four - Eight Scouts 6 th to 8 th graders CLASS B Senior Trekkers: Two or Three Scouts 9 th grade or older. CLASS C Webelos Scouts: 6-8 Webelos will make a team. (Boy Scouts may not be part of a Webelos Sled) (If on the day of the race your team does not match any of the classes above, check with: Thom Shoop (H)856-467-3741, (C) 856-506-9320, or thomshoop@gmail.com for approved exceptions.) It is permissible to have less than 8 Scouts. However, it is an advantage to the team to have a full complement of eight members as most events are designed for 8 boys. 2017 Rev.1 Page 4 of 11

SLED SPECIFICATIONS: 1. Sleds must look like the standard Klondike Sledge (specifications on figure 1, Page 5). 2. Unloaded sleds should weight approximately 30 lbs; loaded sleds about 50 lbs. 3. Sleds must be at least six feet long. 4. Height of hand rail; minimum 39 inches; maximum 45 inches. 5. WHEELS are not mandatory and will be allowed on the sleds. During the actual speed race, however sleds will be put into heats with and without wheels to be competitive. FIGURE 1 2017 Rev.1 Page 5 of 11

SLED EQUIPMENT and PROVISIONS: For Scout class and Webelos class sleds. (See page 8 for Snow Shoe Trek Equipment List.) Each team will carry the following equipment on their team sled: Points will be deducted from the total score for each item missing. The number of Scouts out, must equal the number returning. Unusual circumstances must be reported to the Klondike Governor, Thom Shoop. THE FOLLOWING ARE REQUIRED FOR EACH TEAM MEMBER; ( ) 1 pair Gloves (each participant) ( ) 1 Neckerchief (each participant) ( ) 1 pair water-proof boots (each participant) ( ) 1 Canteen or soda bottle filled with water (each participant) ( ) 1 ready for the fire, aluminum foil lunch (each participant) ( ) 1 Utensil Kit (knife, fork and spoon) (each participant) ( ) 1 or 2 packages of hot chocolate (each participant) *new THE FOLLOWING IS ALSO REQUIRED FOR EACH SLED. ( ) 1 Flint & Steel (or HOT SPARK) ( ) 100 feet of light twine ( ) 1 Scout Handbook ( ) 1-10'X10' tarp or heavy plastic ( ) 1 pot, (about 4 quarts) ( ) 1 Blanket ( ) 1 cover to fit pot above ( ) 8-12'x1/4" lengths of rope ( ) 2 compasses ( ) 1 Notebook and pencil ( ) 1 watch. ( ) 3 homemade "fire starters" ( ) 2 Scout Knives ( ) Original Patrol Flag on 6' pole ( ) 1 First Aid Kit, (homemade OK) ( ) 3 additional poles 6-8 feet long ( ) 1 Sleeping bag ( ) 20 Charcoal Briquettes *new ( ) 1 Tent, (two man tent or larger) ( ) 2 Scout hatchets with sheaths (or 1 saw, 1 hatchet) 2017 Rev.1 Page 6 of 11

SNOW SHOE TREK: The Snow Shoe Trek is designed to challenge experienced Scouts who are in grades 9-12. As this may be a new concept to some, we ask that leaders read these noted thoroughly with your Trekker teams. If you have questions, feel free to contact Thom Shoop thomshoop@gmail.com or you may call him at 856-506-9320. Each team must carefully plan to carry all of the equipment the team considers necessary to survive a three daytwo night trek across frozen wilderness. Each team must prepare a typed list of all the equipment they are carrying. This list will first serve as a checklist for the team and then as a checklist for the judges. The judges will evaluate the team on how well they have prepared for the trek AND how well they have packed their equipment. Note: The team is not required to have with them survival food for three days rations. Each team will compete in all eight town events designed especially for the Snow Shoe Trekkers. The cookingevent, should take no more than 90 minutes. The Cooking Event will have a special area ready with hot coals to start them off. The team of two or three must create a culinary delight. It is not intended to be a survival meal. Burnt or tasteless food will LOSE POINTS! A Heat-n-Serve meal will get NO POINTS! The team should plan to create a well-balanced meal suitable for winter camping. Judging will be based upon planning, preparation, execution and TASTE!!!!! Plan enough food for the team member s lunch and enough for the one judge. Scoring will be subjective, but fair. For reference, watch a few episodes of The Iron Chef! Aluminum Foil Cooking is recommended, but it is not required that it be in one Aluminum Pouch. THE SNOW SHOE TREK CHALLENGE: Each team will operate under the BUDDY SYSTEM and can be made up of 2 or 3 Scouts, no more. If you have more scouts, create more teams. This is a test of individual skill and knowledge as well as planning and teamwork within the buddy system. Each team will face the following scenario: They are on a geology expedition in the Arctic that has run into trouble. Their vehicles have fallen through ice into a shallow crevice and cannot be dislodged. Due to damage, they have lost radio contact with their base camp that is about 40 miles away. Some members of the party have been injured and need medical attention, but cannot travel. Your team has been chosen to make the trek back to the base camp and get help. You must equip yourselves with all of the essentials for surviving a three- day / two-night trek across the frozen wilderness, much of that across deep snow. Each team has an option: Make homemade snow shoes or make a homemade pack frame. Either the snow shoes must be worn while trekking between all events or The pack frame must be worn while traveling all events. The show shoes or pack frame must be removed at the cooking event or any event where safety is a concern. The snow shoes or pack frame should be sturdy enough to last the whole trek as your life would depend upon them in the frozen wilderness. The purpose of this event is to test each team s knowledge and skill in outdoor winter survival. Therefore, we will NOT provide a specific equipment list beyond the few items necessary for the events. By now the older scouts should know what is essential and what is not. They can check the Scout Handbook as well as many books in the public library for information. 2017 Rev.1 Page 7 of 11

SNOW SHOE TREK EQUIPMENT: Minimum Individual Equipment: * Again this year 1 Pair Homemade Snow Shoes or a *Homemade Pack Frame.(must be homemade see suggested instructions) W. Ben Hunt and Gil Gilpatrick have both published books and diagrams Visit your library or look them up on the Internet. On the Internet you will also find various Scouting resources just Google How to make snowshoes or How to build a pack frame. 1 Backpack or Daypack to carry everything, if you make snow shoes. 1 A typed list of all equipment that the Snow Shoe Trekkers are carrying. MINIMUM TEAM EQUIPMENT FOR COOKING EVENT Food to cook for the Cooking Event. 20 Pieces of charcoal (wrap them in newspaper to keep your other equipment clean) 1 Small shovel for moving hot coals. 1 Food List for the noon meal. 1 Menu for the noon meal. Each team must carefully plan to carry all of the equipment it considers necessary to survive a three daytwo night trek across frozen wilderness and to compete in all eight station events. Each team must prepare a typed list of all the equipment they are carrying. This list will first serve as a checklist for the team and then as a checklist for the judges. The judges will evaluate the team on how well they have prepared for the trek AND how well they have packed their equipment. THE REST IS UP TO YOU!! - BY NOW, EXPERIENCED SCOUTS SHOULD BE SMART ENOUGH TO PACK THEIR OWN GEAR AND USE IT PROPERLY. SNOW SHOE OR PACK FRAME JUDGING A Trekker Team is not required to carry a flag. Instead, the Snow Shoe Team will be judged on the quality of their homemade snow shoes or pack frame. Judges will award points for design, craftsmanship, binding, finish, functionality, and durability. Durability will be judged at the end of the day. 2017 Rev.1 Page 8 of 11

FLAG CONTEST - 2015 RACE **for Sleds only** The 2015 Klondike Derby Race will include a sled flag contest which will recognize the best flag at the 2015 race. Since all teams must have a flag on their sled as part of the equipment check-in, every team will be entered into the flag contest. CONTEST THEME: "Alaska Iditarod Race" RECOGNITION: The three best flags will receive special ribbons. There will be a first, second, and third place ribbon. Nuggets/points will be awarded to every team depending on how close their flag follows the contest rules. JUDGING PROCEDURES: 1. The Sled Flag Contest Judge will be at the equipment inspection station. 2. The judge will review each flag with the judging criteria listed below. 3. Nuggets/points will be awarded by the judge at inspection. 4. The condition of the flag following the race will determine any ties. 5. Ribbons will be awarded at the Sunday awards ceremonies. JUDGING CRITERIA : Originality (30 points Total) Theme "Iditarod Race" 9 points Design 9 points Team Identification 6 points Troop Identification 6 points Originality The flag should depict the "Alaska Iditarod Race" theme in picture or words. The design should be unique. The team name must be properly identified in print, picture or design. (e.g., Husky team would have a flag with a dog design.) The unit number should appear. Workmanship Creativity Flag Construction Flagstaff design Suitability Height Size & Shape (18 points Total) 6 points 6 points 6 points (12 points Total) 6 points 6 points Workmanship The flag should demonstrate youth workmanship and initiative. It must be fully homemade. Team members should be directly involved in actual construction. The construction should be uniform. Suitability The size and shape should conform so that it is pleasing to display. It should have good mobility and fly in the wind when attached to the sled 2017 Rev.1 Page 9 of 11

SEQUENCE OF EVENTS - KLONDIKE DERBY: FRIDAY NIGHT 1. Check In....... FINAL UNIT REGISTRATION Upon arrival, the adult unit leader will go to Shobe Lodge for Unit Registration. a. To confirm the number of teams, sleds and trekkers. b. To confirm the members of each team and their age/grade. c. To confirm the number of adults. SATURDAY 1. STATION #A....... TEAM CHECK-IN a. Team leader and Trekkers will reports to Team Check-in at Anchorage headquarters, STATION #A. Each team must go to station #1 before inspection to receive official papers. 2. STATION # B...... INSPECTION a. Team Leader rejoin their team and proceed to the inspection area, STATION # B as directed. Here the team and sled will have a general inspection. 3. STATION # C...... FLAG CONTEST & SNOW SHOE REVIEW a. At this station the sled team s flag will be judged and the snow shoes will be checked for the Trekkers. This is the first station where points will be given. Each team will receive a dispatch sticker which will indicate where to go for the first station. BE SURE TO GO TO YOUR FIRST TOWN FIRST. All towns must be visited and the problem at each town must be solved to successfully complete the Klondike Derby Race. THE CLOCK STARTS HERE when the time is put on your assay sheet. 4. GO TO YOUR FIRST TOWN USING YOUR MAP & COMPASS. a. If you arrive at the correct first town the mayor will award your team six points. 5. THERE ARE EIGHT (9) TOWNS. Show Shoe Trekkers and Sled Teams must visit all 9 towns. a. At each town your team will be given a printed sheet stating the particular problem to be solved at that town. When the problem is completed, the Station Master will give the team leader the number of points earned, sign his assay report, and send the team on its way to the next town. All stations close at 4:00 PM 6. BACK TO STATION #B-Inspection again. THE CLOCK IS STILL TICKING. a. Return to Station #B for a final inspection. The inspection this time will be very detailed. Snow Shoe Trekkers and Sled Teams must complete this final inspection. 7. NEXT TO STATION #A HERE IS THE END OF THE RACE.THE CLOCK STOPS. a. At Station A, a end time will be written on your assay sheet. The score keepers will tally the number of points and match it to the team s assay sheet total. If there are discrepancies, the final score will be tallied after all stations are closed at 3:00PM. SCHEDULE: Old Colony District 2017 Rev.1 Page 10 of 11

Winter Campout / Klondike Derby 2017 Total Weekend Activity Schedule Time Activity FRIDAY 4:00 8:00 PM Unit check in and registration at Shobe Lodge 8:30 Cracker Barrel at Old Dining Hall (Last minute updates to Saturday Schedule) 10:00 PM Lights out (Good night!) SATURDAY 7:00 9:00 AM Wake up and eat Breakfast in Camp Site. 9:00 AM Assembly for the start of Klondike Derby 4:00 PM All Klondike Stations Close 6:30 PM Trading Post Open 7:00 PM Church Services in the old dining hall. 8:00 PM Troop Campfires in Campsites SUNDAY 7:00 9:00 AM Wake up and eat Breakfast in Camp Site. 9:00 AM Closing Assembly with announcement, Klondike Derby scores and awards. 9:30 12:00 Campsite pack-up and Campmaster Inspection of sites. (Patches will be handed out after campsite inspection) 2017 Rev.1 Page 11 of 11