Board Members Present: Robert Spivey John Barber Jr Ronald Stutes James Wynne III Joshua Ebright Board Members Absent: Lindsey Birdsong Kelly Walker Others Attending: Davis Dickson, Airport Manager, COT Annette Smith, Administrative Assistant, COT Drew Danielson, Operations Supervisor, COT Joe Jones, Chamber Aviation Committee Airport Advisory Board Meeting Minutes June 26, 2017 Karen Krailo, Projects Coordinator, COT Faith Harper, Tyler Morning Telegraph Lou Thomas, HAMM R. Stutes called the meeting to order at 12:01 p.m., a quorum was established with two board members absent. A. Consider approval of Minutes of meeting held on March 20, 2017: R. Stutes asked if there are any questions or changes. Corrections were suggested regarding names. Upon motion by R. Spivey and second by J. Wynne minutes were approved as corrected. B. Introduction of New Airport Project Coordinator: D. Dickson introduces Karen Krailo to the board and allows Karen to give a brief background of her family and work history. Karen was welcomed by all the board members. C. AABC 06-17-01: R. Stutes read the Communication as follows: Request that the Airport Advisory Board consider recommending that the City Council authorize the City Manager to approve an Amendment to the Land Lease between Marla Barron, and the City of Tyler, to reflect the current owner, Marla Boone, as Lessor and amending the amount of the lease payment to $150 per annum in 2018 and 2019, and to $200 per annum beginning in 2020 and thereafter until Lease is expired or amended. D Dickson explains the history of the lease with the Barron family and the request of a routine clean-up of the lease to keep the airports records correct. The holder now of the property is Marla Boone (Barron). The annual lease rate for the past 25 years has been $100.00, Mrs. Boone made a request to increase the payment, which seems reasonable to the airport. [General discussion board members, and D. Dickson.] Upon motion to approve by J. Ebright and second by J. Barber, motion was unanimously approved. D. Airport Manager s Report: a. Status and details about the Instrument landing system study. D. Dickson presents a Power Point presentation with the phases of the runway construction to the board. Slide one shows a reflection back to the history of phase one, orange area on the diagram and phase two, blue area on the diagram. The airport is now into phase three, purple area on the diagram. On this phase the airport did the study on the Instrument Landing System (ILS) where it was proposed that the glideslope be located on the northwestern side of the runway. During the work the FAA began looking
at placing the glideslope on the southeastern side of the runway which would have been more expense and meant different land acquisitions. The Thales report has been submitted and reviewed by the FAA, and the glideslope will be on the northwestern side of the taxiway of Foxtrot. This is good news for the airport. With that in mind drawings are moving forward for getting the ILS done and the airport has been released now to go out for bid on phase four, yellow area on the diagram. That section will probably bid out as one phase. On the ILS portion, depending on the bids coming in and the grants applied for, it could be bid out as another project this year. The FAA seems to be very supportive of the airport doing that. It just cuts down on the airport being without the ILS on Runway 4/22 and shortens up that time. With the ILS equipment purchase, the FAA has gone back to the idea of rather than buy all new equipment, some will be new and some will be removed from 13/31 to be reused. The biggest cost savings is locating the glideslope antenna on the northwestern side of the runway. The green line on slide two represents the ILS critical area where the glideslope will be. b. Construction progress of Runway 4/22 Rehabilitation phases 2 and 3. D. Dickson explains phase one is closed out. The one piece left which a power line coming through the ILS critical area and runway protection area was completed about two weeks ago. Suddenlink had to take down the fiber optic cable. Phase two, blue area on the diagram, is all paved and the electrical work, runway lighting and signage is complete. Now the top soil and sod will be done within the next week or two. Phase two will be coming to an end when the barbed wire fencing is done on the recently cleared area south of the runway 4 threshold. Once done the land will be ready for a possible agriculture lease. It is under budget for completion. Phase three, purple area on the diagram, is on time and under budget. The dirt work has been brought to grade, cement treatment is in progress and the asphalt base has been placed on one phase of the two phases requiring asphalt base. The remainder of cement treatment on the sub-grade should be done this month. The concrete sub-contractor has put up the batch plant again. The pavement might be done by mid to late August. c. Anticipated schedule for award of Runway 4/22 Rehabilitation project phase 4. Discuss scope of work and airport operations during construction. D. Dickson explains phase four, yellow area on the diagram, is one of the tougher phases of the whole project. D. Dickson explains how to keep traffic moving through the facility and taking down taxiways and going into intersections. The plan is to open back part of the runway with lights and GPS approach. D. Dickson demonstrates from slide five blue arrows on the diagram how to taxi aircraft from the east side to runway 4/22 or 17/35. Tenants on the airport were invited to three meetings to update them on the anticipated plans for traffic control. D. Dickson explains all the tenants on the field from different groups like the Jet Center side, were invited to come over, handouts were given before the airport published the drawings for the bid. That way they could see what the airport is proposing. Communication was good between the airport and the tenants with positive feedback. Slide seven shows the coordination effort with the Historic Aviation Memorial Museum to provide a temporary taxiway safety area in the future. The advertising for bids go out July 3rd and 10th, 2017. Phase four is anticipated to take ten to twelve months. d. Discussion of planned upcoming airport engineering selection, forming a selection committee. The airport will be required to select an engineering firm for a new general services contract for upcoming work over the next five years. There will be a selection committee
appointed this fall and the airport may ask two members of the Advisory Board to take part. e. Update on the airport parking equipment installation. D. Dickson explains the parking equipment is installed. The last piece is how the credit card information is processed through the city server. Once that item is resolved the airport will be able to open up the automated side of the equipment. Airline surveys were passed out by D. Danielson with the purpose of getting the public to voice their needs for more airline service through Tyler Pounds Regional Airport. D. Dickson stated that July 13, 2017 is Chamber Day at the airport. A. Smith reminded the board that Ron Stutes will be terming out August 31, 2017 and if someone would like to apply there are applications available. R. Stutes adjourned meeting at 1:15 p.m. Respectfully submitted, Annette Smith Administrative Assistant Attachment: Board Attendance Form
BOARD ATTENDANCE FORM ** FORM SHALL BE ADDED TO THE BOARD MINUTES ** AIRPORT ADVISORY BOARD REGULAR BOARD Monday, June 26, 2017 12:00 p.m. BOARD MEMBER Ronald Stutes **(3 rd term 8/31/2015-8/31/2017) Kelly Walker **(1 st term 8/31/2016-8/31/2018) Joshua Ebright **(2 nd term 8/31/2015-8/31/2017) Lindsey Birdsong **(2 nd term 8/31/2016-8/31/2018) Robert Spivey **(2 nd term 8/31/2016-8/31/2018) John Barber Jr **(1 st term 8/31/2015-8/31/2017) James Wynne III **(1 st term 8/31/2015-8/31/2017) Total Attended During Term ** Attendance at this meeting? Number of Attended In Last 6 months ( 4 mtgs held) Number of Absent In Last 6 months (4 mtgs held) 37 Y 2 2 5 N 2 2 25 Y 2 2 16 N 2 2 19 Y 4 0 13 Y 3 1 14 Y 4 0 ATTENDANCE REQUIREMENTS See Tyler Code Chapter 1 General Provisions; Article III. Boards; Section 1-20 General Provisions Regular Boards Required Attendance Chart Failure to attend at least two-thirds (2/3) of the meetings of the Board for which that person was appointed for any six (6) - month period during which the appointee is a member of the board will be considered a voluntary resignation as shown below: If the Board Meets: Required Attendance One (1) time within a six month period* 1* Two (2) times within a six month period 1 Three (3) times within a six month period 2 Four (4) times within a six month period 3 Five (5) times within a six month period 3 Six (6) times within a six month period 4 * However, consideration will be given for illness or extenuating circumstances. Periodic Boards Required Attendance Failure to attend two (2) meetings within any six (6) month period will be considered a voluntary resignation.