7920 Georgetown Road, Suite 700 Indianapolis, Indiana 46268 www.music-travel.com Phone: 317.637.0837 Fax: 317.692.0934 Customized Travel Proposal For Round Rock HS Dragon B of Round Rock, Texas Mr. David Mobley, Director of Bs LOS ANGELES, CA Including: 2015 Tournament of Roses Parade Disneyl SoCal Sights & Sounds December 27, 2014 - January 2, 2015 Presented by Christopher Forsythe chris.forsythe@music-travel.com
Round Rock HS Dragon B of Round Rock, TX LOS ANGELES, CA 2015 Tournament of Roses Parade Disneyl SoCal Sights & Sounds December 27, 2014 through January 2, 2015 Saturday, December 27 LOAD THE COACHES Load your equipment, motor coaches. Monday, December 29 luggage instruments DEPART THE SCHOOL Board the motor coaches for attendance Rock High School for Southern California! onto depart the Round DINNER EN ROUTE Meal money will be provided for a dinner stop along the way. Sunday, December 28 BREAKFAST ALONG THE WAY Sit down for a hot, breakfast California. buffet en route to Southern WELCOME TO SOUTHERN CALIFORNIA Drenched by warm sunshine edged by the blue Pacific to the west the San Gabriel Santa Ana mountains to the east, the "City of Angeles" looms as large glamorous in person as it does in literature film. As the most important metropolitan area on the west coast, it is home to industry, shipping, entertainment, education more. Sprawling over hills, valleys deserts, it is a place an experience to be enjoyed savored! SANTA MONICA PIER People from all over the world flock to this ocean resort to enjoy the spectacular coastline views. Its nine-acre pier dates back nearly 100 years! As if restaurants an amusement park aren t enough, Santa Monica Place offers three levels of shopping is adjacent to the world-famous Third Street Promenade a pedestrian-only, open-air entertainment plaza. LUNCH AT YOUR LEISURE Meal money will be provided for lunch at your leisure while at Santa Monica Pier. HOTEL CHECK-IN Once you arrive at your hotel, unload the luggage from underneath your charter coach. One person from each room may get the keys for your room from your Tour Director. After you have given your roommates their room keys, you may proceed to your room. Be sure to take your luggage all of your personal items off the coach. DINNER AT THE HOTEL Dinner tonight will be provided at the hotel. Music Travel Consultants BREAKFAST AT THE HOTEL Breakfast this morning will be provided at the hotel. BAND DIRECTOR'S MEETING This morning, the directors drum majors will attend the Tournament of Roses breakfast welcome ceremony. The lead motor coach driver will also attend go through the route to scope out bus parking drop-off locations for parade morning. HOLLYWOOD TOUR Visit Olvera Street, the Mexican marketplace located in one of the oldest streets in Los Angeles. Drive through the posh Beverly Hills Bel-Air Estates areas to get a glimpse of the homes of some of Hollywood s stars. Continue along famous Rodeo Drive where beautiful mansions exclusive shops showcase the lifestyles of the rich famous. See Mann s Chinese Theater where stars hs or footprints have been immortalized. Some have imprinted their trademarks (John Wayne s fist Jimmy Durante s nose) while others have left personal messages. The Hollywood Bowl Sunset Strip are featured as well. LUNCH AT HARD ROCK CAFE Since its 1971 opening in London, Hard Rock Cafe has become a global phenomenon. With 100 restaurants all over the planet, this popular eatery features great rock memorabilia, music food in a high-energy setting. REHEARSAL (TBD) This afternoon's rehearsal ahead of your upcoming performances. will take place at a local facility Bfest Tournament of Roses MEDIEVAL TIMES Enjoy the splendor of the Middle ages inside an 11th-century European Castle. As guests of royalty, lords ladies of the court sit down to a medieval-style feast served by costumed wenches while knights on horses are challenged to jousting matches sword fights. An exciting evening, to say the least! Tuesday, December 30 BREAKFAST AT THE HOTEL Breakfast this morning will be provided at the hotel. Trip Number: 1412-3-71 2/11/2014
BANDFEST (TBD) The excitement begins at the Pasadena City College Stadium as six specially-invited bs from around the nation perform for boosters fans in this thrilling field show exhibition sponsored by the Rose Bowl Music Committee. IN & OUT BURGER (PERFORMERS) *Provided for performers staff* At In-N-Out Burger, quality is everything. That s why in a world where food is often over-processed, prepackaged frozen, In-N-Out makes everything the old fashioned way. Of course, what's a great burger without great fries? At In-N-Out, we know a french fry is only as good as the potato it comes from. That s why we use the highest grade potatoes ship them fresh from the farm. Then we cut them right in the store, one potato at a time. And cook them in 100% pure, cholesterol-free vegetable oil. We wouldn t do it any other way. Because when it comes to burgers, fries shakes, getting fresh is a good thing. BOXED LUNCH (ADULTS) A boxed lunch will be provided for chaperones, truck drivers bus drivers while at Pasadena City College ROSE BOWL PHOTO Following your performance at Bfest, transfer to the Rose Bowl for your group photo in front of the iconic stadium. FLOAT VIEWING Here's a chance to see the floats up close get a better idea of the type of detail workmanship that makes them so spectacular. UNIVERSAL CITYWALK At the entrance to Universal Studios is Universal CityWalk, featuring street performers, unique restaurants, state-of-the-art cinemas incredible shops that offer everything from surfboards to fine jewelry gifts. No matter what your mood, CityWalk has it all! HOUSE OF BLUES HOLLYWOOD House of Blues Los Angeles opened in 1994 is located in the heart of West Hollywood. This location is home to unique pieces of art architecture, such as work by Alan Sainte James Boudrot. In keeping with tradition, the House of Blues Los Angeles displays the "Crazy Quilt" keeps a metal box of mud from the Delta Mississippi underneath its stage. Wednesday, December 31 BREAKFAST AT THE HOTEL Breakfast this morning will be provided at the hotel. BAND DIRECTOR'S BRUNCH There is a matory director's brunch meeting today with participating directors their spouses, along with drum majors. DISNEYLAND Discover Walt Disney s original theme park Where the Magic Began! Millions of people from every corner of the world have discovered the magic of Disneyl Park, the Happiest Place On Earth! There are more than 60 attractions adventures in eight themed ls many you won t find anywhere else. Disneyl is the original kingdom of magic fantasy. LUNCH IN THE PARK A Disneyl Meal Voucher will be provided for lunch in the park. CALIFORNIA ADVENTURE California is a place where fun adventure are a way of life, the same is true of Disney s new California Adventure(SM) theme park. From the moment you enter, you ll be immersed in one exciting experience after another as you discover the splendor of the l, the cultural richness of the people, the free-spirited nature of the California lifestyle. Divided into three ls, Disney s California Adventure(SM) park takes you on a journey that spans not only distance but time, guiding you in out of unforgettable locales eras from the state s colorful past vibrant present. No matter where you choose to start your California adventure, you re guaranteed to end up in a positively Golden State of Mind. DISNEYLAND PERFORMANCE March through the streets of Disneyl this afternoon for the thouss of fans in the park for today's New Years Eve celebration! DINNER AT THE HOTEL A New Year's Eve dinner tonight will be provided at the hotel. Thursday, January 01 BOXED BREAKFAST A boxed breakfast will be provided this morning for your early morning, pre-parade meal. DEPART THE HOTEL Board your local motorcoaches for attendance depart the hotel for Pasadena! TOURNAMENT OF ROSES PARADE The Round Rock HS Dragon B will represent RRISD this morning in the 2015 Tournament of Roses Parade! This world-famous 5.5-mile parade of beauty takes place along Pasadena's Colorado Boulevard. The parade features bs from throughout the country some of the most spectacular floats imaginable! This is a favorite for millions who set time aside every year to view this nationally televised event. *PARADE TICKET PROVIDED FOR 30 CHAPERONES/TRUCK DRIVERS* DELI LUNCH A deli-style lunch will be provided upon your arrival back at the hotel after a fantastic performance in the 126th Tournament of Roses Parade! DEPART FOR HOME After dinner, board the motor coaches for attendance depart Anaheim for Texas! DINNER EN ROUTE Meal money will be provided for dinner along the way. Friday, January 02 BREAKFAST EN ROUTE Meal money will be provided for breakfast along the way. LUNCH AT HOMETOWN BUFFET Sit down for a hot lunch buffet en route home to Round Rock. ARRIVE AT SCHOOL Arrive home at Round Rock High School after a great trip to Southern California some amazing performances! Congratulations on representing your school community in the 2015 Tournment of Roses festivities! Music Travel Consultants Trip Number: 1412-3-71 2/11/2014
TOUR CONDITIONS Round Rock HS Dragon B of Round Rock, Texas Los Angeles, CA 2015 Tournament of Roses Parade Disneyl SoCal Sights & Sounds December 27, 2014 - January 2, 2015 Per Person Occupancy Tour Prices Passengers 350 330 340 360 Quint $1199 $1235 $1216 $1183 Quad $1235 $1270 $1252 $1218 Triple $1294 $1330 $1311 $1277 Twin $1412 $1448 $1430 $1396 Single $1768 $1804 $1786 $1752 The above tour prices are based on the total number of travelers may vary depending on group size when prorated costs, such as motor coach, etc., are affected. Tour prices in this proposal are based on tariffs in effect as of December 4, 2013 are subject to change. IMPORTANT NOTE: These Tour Prices were developed for individuals traveling with your group, as a group, on the trip described in this proposed itinerary. In cases where individual deviations from this group trip are requested, a $25.00 per person administrative charge will be levied. Inclusions Music Travel Consultants escort throughout Roundtrip Motorcoach Transportation via chartered coaches Tolls, Taxes Daily Maintenance Fees for Driver(s) (5) nights First Class Hotel Accommodations per the itinerary (22) Meals included; they will be a variety of buffet, fast food, plated /or pre-selected menus per the itinerary. For variety convenience, money will occasionally be given in lieu of a predetermined restaurant. All Sightseeing & Special Events per the Itinerary Entrance Fees where necessary Taxes Gratuities - As required for all included features Gratuities to Driver(s) Local Guide(s) as necessary Trip Departure Briefing (if applicable) Customized Tour Itinerary & Baggage Tags All Operations & Planning Charges Exclusions Passport fees; baggage hling at airports & hotels; excess baggage charges; forwarding of baggage; items or services of a personal nature such as snacks, laundry, room service, telephone calls, pay TV, movies, cables, souvenirs or the like; gratuities to travel directors; any items or services not mentioned specifically in tour conditions. Financial Considerations Payment Amount Due Date Non-refundable deposit $75.00 March 15, 2014 April 21, 2014 May 21, 2014 June 21, 2014 July 21, 2014 August 21, 2014 September 21, 2014 October 21, 2014 Final Payment Balance November 21, 2014 Tour Planning commences upon receipt of deposit signed Letter of Intent Additional deposits may be required to secure specific events & items such as airline, cruise or rail travel, theatre/concert tickets, or to meet requirements set forth by specific hotel, restaurant, or attraction. Invoices for additional deposits will be issued 30 days following the receipt of the deposit signed letter of intent. Please Make Checks Payable To: Music Travel Consultants Cancellation Information Cancellations are considered to be any change made to the passenger list. Cancellations must be made in writing. If received 61 days or more prior to departure, monies which can be retrieved from suppliers are refundable. Cancellations received 60 days up to including day of departure are non-refundable unless a substitution is made. If this tour includes airfare, cancellations /or substitutions policies vary by airline, date of ticketing group contracts. Please contact Music Travel Consultants for additional information. Travel Cancellation Insurance is HIGHLY Recommended. Music Travel Consultants will make available to each tour participant a summary of insurance benefits coverages along with an application to purchase optional tour member travel insurance. Responsibility Music Travel Consultants, division of Star Travel Services Inc. ("Agent") acts only as Agent in providing means of transportation or other services. All tickets are issued all other services are offered or provided subject to any all terms conditions under which such means of transportation or other services are offered or provided. The issuance acceptance of such services shall be deemed to be consent to the further condition that Music Travel Consultants shall not be or become liable or responsible in any way in connection with such means of transportation or in connection with other services, or for any loss, injury or damage to or in respect of any person or property howsoever caused or arising. The airlines motor coaches ships concerned are not to be held responsible for any act, omission or event during the time passengers are not aboard the airline or motor coach or ship. Agent reserves the right to alter the itinerary. Any extra charges arising from such change must be met by the Passenger. Agent reserves the right to cancel the tour or to remove any Passenger from the tour; its sole liability in such instance being the refund of all monies paid to it for unused services. By acceptance of tour membership, Passenger agrees to the foregoing also agrees that Agent shall not become liable or responsible for loss, damage, injury or inconvenience to Passenger to his/her possessions caused by or resulting from occurrences, negligent or otherwise, due to the malfunction or breakdown of machinery or equipment, strikes or labor disputes, acts of God, war or civil strife, acts of Governments or Civil Authorities, disease, delays, fire, theft, weather, itinerary changes or cancellation of services or default by suppliers. Music Travel Consultants 2/11/2014
7920 Georgetown Road, Suite 700 Indianapolis, Indiana 46268 Phone: 317.637.0837 Fax: 317.692.0934 www.music-travel.com Why Music Travel Consultants? References? We ve Got A Few... Founded in 1987 by music advocates, Music Travel Consultants specializes exclusively in student group travel arrangements for middle school, high school collegiate bs, choirs orchestras. Now led by award-winning music teachers, we focus on meeting the needs exceeding the expectations of students, teaching staff, parents administrators in each group we serve. High quality trips extraordinary personal service are the hallmarks upon which we ve built our reputation. Our staff takes the time to underst your needs concerns. MUSIC GROUP TRAVEL is OUR business. We know MUSIC... musicians, music educators, music directors arts advocates comprise our staff. We know GROUPS... we ve focused exclusively on group trips since Day One. And, we know TRAVEL... our staff has vast travel knowledge travel experience in every popular music group destination on the globe. Our commitment is to give your group an educational positively life-changing travel experience. Meet Our Staff... The Music Travel Consultants Staff has one-hundred-years-plus of student music group travel expertise. Jef Furr Mark Harting Rick Campbell Jeff Buchanan Mark Ferrell Chris Forsythe Michael Gray Ben Hilmer Gary Wishmeyer Cheryl Lockett Ama Burt Ryan Morris For More Information... Log onto www.music-travel.com Senior Vice President Vice President Vice President Executive Operations Coordinator Executive Operations Coordinator Executive Finance Specialist Alan C. Pope High School B - Georgia Alton High School - Illinois Avon High School B & Orchestra - Indiana Ayala High School B - California Bs of America Honor B - USA Belleville East High School B - Illinois Ben Davis High School B, Choir & Orchestra - Indiana Brecksville Broadview Heights Choir & Orchestra - Ohio Brownsburg High School B & Choir - Indiana Carmel High School B, Choirs & Orchestra - Indiana Center Grove High School B - Indiana Chattahoochee High School B - Georgia Claudia Taylor Johnson High School B - Texas Collinsville High School B - Illinois Concord High School B - Indiana Desoto Central High School B - Mississippi Fair Lawn High School B - New Jersey Greenwood High School B - Indiana Houston Middle School B - Tennessee Kennesaw Mountain High School B - Georgia Lafayette High School B - Louisiana Lafayette Jefferson High School B - Indiana Lexington Middle School Chorus - Florida Lindbergh High School Strolling Strings - Missouri Louisville Male High School B - Kentucky Mona Shores High School B & Orchestra - Michigan New Castle High School B & Choir - Indiana Oakville High School B - Missouri Penn High School B, Choir & Orchestra - Indiana Perrysburg High School B - Ohio Pike High School B & Orchestra - Indiana Plymouth-Canton High School B - Michigan Purdue University All-American Marching B - Indiana Saginaw High School B & Choir - Texas Saint James High School B - Alabama Stephen F. Austin High School B - Texas Tippecanoe High School Choir - Ohio Vebilt Catholic High School B - Louisiana Walton High School B - Georgia Wo High School B - South Carolina Westminster High School B - Maryl William Mason High School B - Ohio Music Travel Consultants 1987 ~ 2014 Celebrating 27 years of travel planning for the finest bs, choirs & orchestras in the world
The Travel Family Memberships Appointments We are pleased to be members of the following prestigious respected travel associations in an ongoing effort to provide the absolute best student group travel service possible. Founded in 1986, Music Travel Consultants has established itself as a leader in specialized student music group tours. Each program is custom-designed to meet the group s needs,, best of all, there are no hidden costs. Three award-winning former b directors lead MTC s staff, its operations team has over 150 years of combined group travel experience to over 150 countries! MTC s sales staff consists exclusively of past present music educators, music parents music advocates, each of whom has unique insight into the needs dems of traveling student music groups. This ensures that client s wishes are heard anticipated. Each MTC tour is escorted throughout, giving each group full-time professional travel management. Should any unforeseen problems arise, an experienced Music Travel Consultants Escort is there to fix the problem immediately. www.music-travel.com Music Travel Consultants is pleased to be a Bs of America Preferred Travel Partner. Bs of America, the nation s leading presenter of music events for high school b students, champions a mission to create provide positively life-changing experiences for students, teachers, parents communities. www.bs.org Music for All is one of the largest most influential national music education organizations in support of active music-making. Music for All is unique in that it combines programming at a national level with awareness campaigns, research advocacy. www.musicforall.org Music Travel Consultants is a Charter Member of SYTA (Student & Youth Travel Association), an organization, formed in 1997, designed to protect student youth travelers less than 26 years of age. SYTA members must comply with a strict code of ethics are required to be covered for $200,000 over above the NTA Consumer Protection Plan. www.syta.com In today s world, nothing is more important than our children s education. To strengthen educational values, learning must be experienced in person. With over a century of in the classroom out in the world teaching experience, Educational Destinations is supremely equipped to connect students to the world. And your students educational process is enhanced through trips created by accomplished educators by a travel team that is at your side from the planning process to the end of the trip. ED will help you gain support approval for plans at all levels, from administrators to parents to the focus of the trip, the students. Our solutions reduce liability for both school trip organizer, our curriculum aids smooth the planning process free up your time for what is truly important: Teaching. www.educationaldestinations.com Music Travel Consultants is a proud member of the NTA (National Tour Association) an organization comprised of more than 600 professional tour companies. NTA members are required to carry at least $1 million in errors omissions/professional liability insurance to have at least two years experience in tour operations. Under the NTA Consumer Protection Plan, group tour deposits advance payments up to $250,000 per Tour Company are protected in the unlikely event of the tour operator s bankruptcy. www.ntaonline.com Music Travel Consultants is a member of the American Bus Association (ABA), the trade association of the intercity bus industry, which represents the motor coach industry s interests in Washington, D.C. It also facilitates relationships between North American motor coach tour companies all related segments of the travel supplier industries promotes travel by motor coach to consumers. www.buses.org Star Travel Services offers a comprehensive array of worldwide services for business travelers group travel. In addition, Star Travel offers specialty functions including educational group tours, corporate convention meeting trip planning. To increase efficiency, other new software modules have automated many tasks agents had to perform manually, including rebooking reservations at the lowest fares, clearing wait-listed flights, making seat assignments, conducting quality control for each traveler s records other activities. www.startravelservices.com Music Travel Consultants is proud to be a Disney Parks Recognized Youth Travel Planner for 2010-2011. The Recognized Youth Travel Planner symbol is a Mark of Excellence! It means that Music Travel Consultants is recognized by the Disney Parks was selected to be a part of the 2010 Walt Disney World Resort/Disneyl Resort Youth Travel Planner Symposium.