NORTH HILLS HIGH SCHOOL CHOIR 2016 SPRING TRIP WILLIAMSBURG, VA Tour Itinerary As of September 18, 2015 Departing, Thursday, April 28, 2016 Returning, Sunday, May 1, 2016 Travel Arrangements By: CLASSIC TRAVEL AND TOURS LLC ARTISTIC AMBASSADORS 795 Pine Valley Drive Suite 16 Pittsburgh, PA 15239 Phone: (724) 733-8747 Fax: (724) 327-8329 info@tripsandcruises.com info@artisticambassadors.com
TOUR ITINERARY The tour itinerary will be structured around your confirmed performances in Williamsburg. Artistic Ambassadors will work with your group to coordinate logistics and work in plenty of time to set up, warm up, and rehearse. DATES DATES: Thursday, April 28, 2016 to Sunday, May 1, 2016 LAND ARRANGEMENTS: ARRANGEMENTS Transportation provided by: Two (2) private air-conditioned 55 passenger deluxe motorcoaches with VCR/DVD as per itinerary, including all transfers and excursions. Rooms for drivers and gratuities included. BUS COMPANY: Lenzner If the group has any additional baggage, (i.e. instruments, programs), Artistic Ambassadors will be able to transport the extra equipment at no charge, as long as it fits in the bus(es). [A specific list of extra baggage will be requested at a later date to make sure it fits. If an additional vehicle is required to transport extra baggage, you will be advised at that time of the extra cost.] Accommodation: Provided for exact number of nights at hotel: Three (3) nights at: Embassy Suites Williamsburg 3006 Mooretown Road Williamsburg, VA 23185 Phone: 757-229-6800
Meals: Three (3) Provided Breakfasts at hotel o 29Apr: One (1) Breakfast buffet at hotel o 30Apr: One (1) Breakfast buffet at hotel o 1May: One (1) Breakfast buffet at hotel Three (3) Provided Lunches via cash allocations o 29Apr: One (1) Lunch on own/cash allocation: USD 10.00 per person o 30Apr: One (1) Lunch on own/ cash allocation: USD 15.00 per person o 1May: One (1) Lunch on own/ cash allocation: USD 10.00 per person Four (4) Provided Dinners via cash allocations and group dinner o 28Apr: One (1) Dinner on own/ cash allocation: USD 10.00 per person o 29Apr: One(1) Group dinner at Kings Arms Tavern o 30Apr: One (1) Dinner on own/ cash allocation: USD 15.00 per person o 1May: One (1) Dinner on own/ cash allocation: USD 10.00 per person Attractions: Admission to Busch Gardens Admission to Colonial Williamsburg Ghost Tour Miscellaneous: Overnight dedicated security guards at hotel o Two (2) guards per night Taxes, one tour escort to travel with group with all clearances and liability insurance, and all service charges included. CONCERT ARRANGEMENTS: Choir performance (three groups) in conjunction with Music in the Parks Williamsburg, VA
TOUR PRICES: Arrangements, based on QUAD occupancy for students Arrangements, based on DOUBLE occupancy for chaperones Ground Transportation, Hotel, Meals, and Tours Based on 76 paying passengers: USD$ 621.61 per person Based on 74 paying passengers: USD$ 627.75 per person Based on 72 paying passengers: USD$ 634.27 per person Based on 70 paying passengers: USD$ 641.21 per person Based on 68 paying passengers: USD$ 648.57 per person Based on 66 paying passengers: USD$ 656.36 per person **NOTE: Paying Passengers include both the students and paying adult chaperones** This proposal includes: Two (2) free spaces based on single occupancy (one person per room) TRIPLE occupancy surcharge per STUDENT: USD$ 36.29 DOUBLE occupancy surcharge per STUDENT: USD$ 108.90 SINGLE occupancy surcharge per ADULT: USD$ 217.79 Please note that the above price(s) can decrease/increase if a change of dates should occur along with any changes to the sightseeing program along with any meal changes. The above prices and included features have been calculated based on specific 2016 contracts with enclosed suppliers. We reserve the right to adjust the tour price(s) based on the contract rates for 2016 and/or if the tour is revised by the group or if the number of tour participants change. This proposal is subject to our enclosed Terms and Conditions. PAYMENT SCHEDULE Deposit November 13, 2015: USD200.00 per passenger 2 nd Installment January 8, 2016: USD200.00 per passenger Rooming List January 15, 2016 Final Payment March 18, 2016: ***Final per person due will be based on final total number of passengers travelling***
TOUR ESCORT: CLASSIC TRAVEL AND TOURS LLC ARTISTIC AMBASSADORS 795 Pine Valley Drive; Suite 16 Pittsburgh, PA 15239 Phone: 724-733-8747 Toll Free: 800-411-8747 info@artisticambassadors.com www.artisticambassadors.com EMERGENCY CONTACT CELL NUMBER: AS OF: 18Sep2015 NORTH HILLS HIGH SCHOOL WORKING TOUR ITINERARY WILLIAMSBURG 2016 Day 1 Thursday, April 28, 2016 2:30pm Buses arrive at: North Hills High School 53 Rochester Road Pittsburgh, PA 15229 3:00pm Bus Transfer: NHHS to Williamsburg, VA (6 hours/20min) 6:00pm 7:00pm Provided Dinner with cash allotment enroute (USD 10.00 per person??) 10:30pm Arrive at: Embassy Suites Williamsburg 3006 Mooretown Road Williamsburg, VA 23185 Phone: 757-229-6800 Check into hotel Lights Out Overnight in Williamsburg, VA Day 2 Friday, April 29, 2016 6:30am 8:00am Provided Breakfast at Hotel eat at your leisure 8:30am Bus Transfer: Hotel to Virginia Beach (approx. 1 hour drive) Provided Lunch at beach with cash allotment (USD 10.00 per person?) 1:00pm Bus Transfer: Virginia Beach to hotel 2:00pm 3:15pm Prepare for performances at hotel 3:30pm Bus Transfer: Hotel to performance site (either in Williamsburg or Newport News) MUSIC IN THE PARKS FESTIVAL SCHEDULE **Times are pending confirmation from Music in the Parks** Chorus Schedule: Location: 4:00pm 4:20pm Warm-up: Women s Choir 4:20pm 4:40pm PERFORMANCE: Women s Choir 4:40pm 5:00pm Warm-up: Symphonic Choir 5:00pm 5:20pm PERFORMANCE: Symphonic Choir 5:20pm 5:40pm Warm-up: North Hills Singers 5:40pm 6:00pm PERFORMANCE: North Hills Singers
6:30pm Bus Transfer: Performance Site to Kings Arms Tavern in Williamsburg 7:15pm 8:30pm Provided Dinner at Kings Arms Tavern in Colonial Williamsburg 8:30pm Possible Ghost Tour Meet Guides at Tavern 10:00pm Bus Transfer: Colonial Williamsburg to Hotel 11:00pm Lights Out Overnight in Williamsburg, VA Day 3 Saturday, April 30, 2016 7:00am 9:30am Provided Breakfast at hotel eat at your leisure 9:45am Bus Transfer: Hotel to Busch Gardens (tentative Park hours are 10:00am to 10:00pm) Provided Lunch in park with cash allotment (USD 15.00 per person?) Provided Dinner in park with cash allotment (USD 15.00 per person?) Awards Ceremony in Park: Royal Palace Theater 9:15pm Meet at Front Gate (inside park) 9:45pm Bus Transfer: Busch Gardens to Hotel 11:00pm Lights Out Overnight in Williamsburg, VA Day 4 Sunday, May 1, 2016 7:00am 8:00am Provided Breakfast at hotel eat at your leisure 8:00am 8:15am Check out of hotel and load buses 8:30am Bus Transfer: Hotel to Colonial Williamsburg 9:00am 12:00N Tour: Colonial Williamsburg 12:30pm 1:30pm Provided Lunch in Merchant s Square with cash allotment (USD 10.00 per person?) 2:00pm Bus Transfer: Merchant Square to NHHS (6 hours/20min) Provided Dinner with cash allotment enroute (USD 10.00 per person?) 9:30pm Arrive at North Hills High School WELCOME HOME!!