EXHIBITOR PROSPECTUS The International Bottled Water Association (IBWA) and the National Automatic Merchandising Association (NAMA) will again conduct two of their conferences over the same dates and at the same location. The 2014 IBWA Annual Business Conference and Trade Show will be held on November 10-14 and the 2014 NAMA CoffeeTea & Water Show will be held November 12-14. Both conferences will be held at the Hyatt Regency, Dallas, Texas. The two organizations met together in 2012 and 2013. Feedback from conference attendees indicated that the co-locations were successful. In 2013 joint attendance reached 1000 registrants, an increase over 2012. Attendees were able to experience a new level of networking and education through access to 142 exhibiting companies during the trade show and by participating in the 33 educational sessions that were offered. IBWA and NAMA plan to continue to build on this success for their 2014 conferences in Dallas. PLAN TO EXHIBIT Many bottled water companies, particularly those in the home and office delivery (HOD) business, also offer coffee and tea to their customers. Co-locating the IBWA and NAMA conferences will enable attendees and exhibitors to achieve a greater return on their investment by providing expanded educational programming, exposure to a broader range of products and services, and increased networking opportunities. Joe Doss, IBWA President and CEO The IBWA Annual Business Conference is the only national bottled water-centric event held in the United States. According to the Beverage Marketing Corporation, bottled water sales increased by 4.0% in 2013, now totaling $12.3 billion. With sales on the increase again, and new regulations under the Food Safety Modernization Act (FSMA) being rolled out by the US Food and Drug Administration (FDA), attendance at the IBWA conference will provide the networking and educational opportunities companies and individuals need to continue to grow. Plan to exhibit at the 2014 IBWA Trade Show. IBWA and NAMA educational seminars, business sessions, and networking events will be held throughout the meeting dates, and the combined IBWA and NAMA trade show will be held on Wednesday, November 12, 2014. IBWA registration fees are again discounted for 2014 and they include access to all NAMA events. This will create an added incentive for bottlers to attend the 2014 IBWA Annual Business Conference. Contact for Conference and Trade Show Information: Michele Campbell, Director of Conventions, Trade Shows, and Meetings at 703-647-4606 or via email conventioninfo@bottledwater.org. Contact for Membership Information: Dennis Carpenter, Manager of Member Services at 703-647-4615 or via email dcarpenter@bottledwater.org. 2014 IBWA Annual Business Conference and Trade Show 8/13/14 Page 1
TRADE SHOW INFORMATION IBWA/NAMA Show Hours Wednesday, November 12, 2014 7:00 am 5:00 pm Conference Registration 7:00 am 9:00 am Exhibit Installation (and Tuesday, November 11, 11:00 am 1:00 pm) 12:00 pm 6:30 pm Trade Show, Luncheon, and Reception 6:30 pm 8:00 pm Exhibit Dismantling (and Thursday, November 13, 8:00 am Noon) IBWA/NAMA Exhibits - IBWA exhibit space is available to companies who provide products and services to the bottled water industry. The exhibit fee includes: 5.5 hours of exhibit time with no competing conference events, followed by a one hour reception One complimentary badge for booth personnel; $289 for each additional badge Listing in the 2014 Conference and Trade Show Program Guide Post-conference attendee contact list Tabletop Exhibit Space 10 W x 8 D with 8ft. skirted table, 1 chair, carpet o $1,500 Member (Includes Speed Meeting Event) o $2,000 Non-member (Speed Meeting Event is not open to non-member suppliers) Deadlines: o Wednesday, September 24 Last date to submit application for inclusion in first round of the lottery drawing for booth assignments. o Thursday, September 25 Booth selection will be done via a lottery with IBWA members who have submitted completed Exhibitor Applications and provided payment. Five to eight companies will be notified each day and given 24 hours to respond with a selection. The floor plan will be updated and sent to the next group of exhibitors. Non-members will be notified shortly thereafter. o Wednesday, October 8 Last date to make corrections to listings for IBWA Onsite Program Guide; last date to order services from GES at discounted rates Badges: Each exhibiting company will receive 1 complimentary badge for booth staff. Each additional badge is $289. A registration form is attached that can be completed for badges. Badges cannot be swapped between employees or given to customers. Violations will result in confiscation. Furniture: One 8 long x 30 wide x 30 high draped table in a 10 ft. wide x 8 ft. deep space; one chair Display Rules: Materials must be displayed on the draped table. Displays/pop-ups can be used as long as they fit on the table and are stabilized to avoid falling. Coolers can be on the floor. One retractable banner stand is allowed within the booth space. No floor pop-up booths can be used. Staffing: Exhibit Kit: Each display must be staffed from during open exhibit hours. Exhibit kits will be mailed mid-august to each paid-in-full exhibitor by GES, the selected decorator. It will include information about shipping; audio-visual equipment rental; electric, Internet and lead retrieval services. The exhibit hall will be carpeted so there is no expense to exhibitors for carpeting. Exhibitor List: A description of the company and the products and services it provides will be listed on the IBWA conference web site and in the Onsite Program Guide that each registrant will pick up at the registration desk. It will also list the sales contact information the company provides. Attendee List: After the conference the exhibitors will be provided with a list of everyone who attended the 2014 IBWA Annual Business Conference. 2014 IBWA Annual Business Conference and Trade Show 8/13/14 Page 2
Sample List of Product Categories for Onsite Conference and Trade Show Program Guide: Audits Labels Blow Molding Custom Laboratory Supplies and Services Bottle Washers Leak Detection Equipment Bottled Water Accessories Ozonation Equipment Bottles Biodegradeable Packaging Services and Equipment Bottles BPA Free Pallets - Plastic Bottles Inspection POU Technology Bottles Plastic Pumps Bottles Preforms Quality Assurance Specialists Bottling Equipment Racks Buying Cooperative Racks Display Capping Equipment Racks Transportation Caps/Closures Recycling Resins Cases/Crates/Corrugated Boxes Regulatory Assistance Certification Reverse Osmosis Cleaners Coolers Robotic Applications Coffee Service - Office/Related Sanitation Products/Equipment Supplies and Equipment Stackers Conveyor Equipment Testing Coolers - Bottled Water Trucking Division Coolers - Point-of-Use Type Ultraviolet Equipment Coolers - Replacement Parts/Repairs Water Analysis Cups/Dispensers Water Purification Equipment Filling Equipment Water Testing Equipment Filtration Equipment and Supplies Water Treatment Equipment/Products Handles BOTTLERS AND IBWA SUPPLIERS NETWORKING EVENT Event Date: Tuesday, November 11, 2014 Schedule: 4:00 pm 5:15 pm Description: This networking event will provide conference attendees with an opportunity to make new contacts and strengthen previous ones via 5-8 minute meetings. This roundtable event will have each participating IBWA Supplier member rotate throughout the room to meet with tables of bottlers. This will create a learning environment for suppliers and bottlers to discuss the latest products and services and how to apply them to current operations. Bottlers will be given a game sheet to complete with a buzz word that each Supplier will provide. When the event draws to a close, the game sheets will be collected for a prize drawing. Fee: Included in the trade show fee (suppliers must reserve an exhibit space to participate in this networking event and must be an IBWA Supplier member) Room Set: Tables and chairs; spaced throughout the room. Due to limited space, product displays will not be permitted. The trade show will provide ample time and space for actual product displays and discussions. Laptops and IPads may be used but electric cords will not be permitted. 2014 IBWA Annual Business Conference and Trade Show 8/13/14 Page 3
HOTEL INFORMATION The Hyatt Regency Dallas will serve as the headquarters location for all meetings and events related to the 2014 IBWA Annual Business Conference and the NAMA CoffeeTea & Water Show. Room Rates: $199 traditional single or double + 15% taxes ($228.85 total per night) The conference rate is being offered on a space available basis 3 days prior to and post the meeting dates. To make early arrival/extended departure reservations you will need to contact the reservation line directly (888-421-1442). The reservation cut-off date is Wednesday, October 15, 2014. Available rooms at the group rate are limited, and may sell out prior to the cut-off date, so make your reservations today! If you make reservations and then decide not to use them, please release them immediately to make them available for other attendees. The room block and rates are intended for conference registrants only. Registration lists and hotel reservation lists will be monitored carefully. Individuals who have made hotel reservations but are not registered will be notified and given a grace period to register. After that they risk having their hotel reservation moved to the public rates or having the reservation cancelled. HOTEL RESERVATIONS To make reservations at the Hyatt Regency Dallas and receive the IBWA Conference group rate: Do not make reservations on the Hyatt.com web site. Do reserve online by pasting this address into your web browser: https://resweb.passkey.com/go/ibwassn Do call the Passkey reservation line (contracted by Hyatt to handle conference reservations) at 888-421- 1442 and indicate you want to make a reservation at the Hyatt Regency Dallas within the International Bottled Water Association room block. Thank you for booking your reservation within the IBWA group room block as it enables the Association to receive the benefit of complimentary meeting space and helps prevent IBWA from being assessed penalties for not meeting our room block guarantee. HOTEL SERVICES AND AMENITIES Location: Hyatt Regency Dallas 300 Reunion Boulevard, Dallas, TX 75207 Arrival Policy: Check in: 3:00 pm, Check out: 12:00 pm Internet: Complimentary Health/Spa/Fitness: 24-hour Hyatt Stay Fit fitness center offering a variety of exercise equipment including free weights, treadmills, exercise cycles, stair climbers and strength training equipment. Shallow pool and outdoor whirlpool on the 3 rd floor sundeck. Parking: $19 per day self-park or $26 per day valet parking Light Rail: Dallas Area Rapid Transit (DART) light rail system provides fast, convenient service to shopping and entertainment destinations in downtown Dallas, as well as the North Central Expressway corridor, and Oak Cliff west and south. Hours - 5:00 am to midnight; peak hours frequency - every 10 minutes; Fares - $2.50 one way downtown. For more information: call (214-979-1111) or go online (www.dart.org ). 2014 IBWA Annual Business Conference and Trade Show 8/13/14 Page 4
TRAVEL INFORMATION AIR TRAVEL/GROUND TRANSPORATION Dallas is serviced by two airports with easy access to the Hyatt Regency DFW International (20 miles/30 minutes) and Dallas Love Field (8 miles/10 minutes). Taxi service to the Hyatt Regency will be $45 from DFW International and $20 from Love Field. Another transportation option is Super Shuttle which provides daily service beginning at 5:20 am. The price from each airport is $17 one-way. Reservations are required for Love Field, but not for DFW. For additional information, and to make reservations, go to www.supershuttle.com. WEATHER Temperatures in November in Dallas are quite pleasant with an average high of 59 degrees Fahrenheit and a low of 38. Average rainfall for November is 3.5 inches so you may want to pack an umbrella just in case. ATTIRE Be comfortable in business casual attire, and good walking shoes. The air conditioning is running year-round and may at times be cool in public areas of the hotel and in the meeting rooms. We suggest you bring a sweater, jacket, or wrap as a just in case for the times you find yourself in those locations. IBWA SCHEDULE-AT-A-GLANCE (Current as of 8/12/14. Updates posted at www.bottledwater.org/convention. **Locations subject to change) Monday, November 10, 2014 Location** 12:00 pm 5:30 pm Registration Trinity Foyer 1:00 pm 2:30 pm IBWA Education Committee* Gaston AB 2:45 pm 3:45 pm IBWA Packaging Joint Subcommittee* Moreno 2:45 pm 3:45 pm IBWA State Affairs Task Force* Gaston AB 3:45 pm 4:45 pm IBWA State and Regional Associations Committee* Gaston AB 4:00 pm 5:00 pm IBWA Virus/Microbial Subcommittee* Moreno 5:00 pm 6:00 pm IBWA Political Action Committee Board Meeting* Gaston AB Tuesday, November 11, 2014 7:00 am 5:00 pm Registration Trinity Foyer 7:30 am 12:45 pm HACCP Workshop and Lunch (4 CEUs) (Ticketed Event) Cotton Bowl 9:30 am 11:00 am IBWA Supplier and Convention Committee* Bryan-Beeman 11:30 am 1:00 pm IBWA Committee Chairs Lunch (closed) Bryan-Beeman 1:00 pm 2:15 pm The IBWA Audit Program (1.25 CEUs) Cotton Bowl 1:30 pm 3:30 pm IBWA Government Relations Committee* Bryan-Beeman 2:00 pm 3:30 pm IBWA Membership Committee* Gaston AB 2:30 pm 3:45 pm Government Knocks on Your Door Roundtable Cotton Bowl (1.25 CEUs) 4:00 pm 5:15 pm Bottlers and IBWA Suppliers Networking Event Moreno 5:30 pm 7:00 pm IBWA/NAMA Welcome Reception Union Station 7:30 pm 10:00 pm DWRF Casino Night Fundraiser at Gilley s Dallas Off-Site (Ticketed Event) 2014 IBWA Annual Business Conference and Trade Show 8/13/14 Page 5
Wednesday, November 12, 2014 7:00 am 5:00 pm Registration Trinity Foyer 7:15 am 9:00 am Continental Breakfast Trinity Foyer 7:00 am 9:00 am IBWA Executive Committee (closed) Pryor-Crockett 8:00 am 9:00 am The Political Landscape in 2015 and Beyond Moreno 8:00 am 9:15 am Plant Operations Technology (1.25 CEUs) Cotton Bowl 8:15 am 10:45 am IBWA Technical Committee* Bryan-Beeman 9:30 am 10:45 am Learn How to Hydrate Your Life (1.25 CEUs) Cotton Bowl 9:30 am 10:45 am Interactive Social Media Clinic Moreno 11:00 am 12:15 pm Water s Important Role in the Body (1.25 CEUs) Cotton Bowl 12:00 pm 5:30 pm IBWA/NAMA Trade Show/Lunch Marsalis Hall 1:15 pm 2:30 pm DWRF Trustees Meeting Bryan-Beeman 5:30 pm 6:30 pm IBWA/NAMA Reception Marsalis Foyer Thursday, November 13, 2014 7:00 am 5:00 pm Registration Trinity Foyer 8:30 am 10:45 am IBWA General Session and Annual Business Meeting Reunion E-H 1:00 pm 2:30 pm IBWA Environmental Sustainability Committee* Bryan-Beeman 1:00 pm 2:15 pm BPA: Toxic Coverage or Toxic Chemical? Moreno 1:00 pm 2:15 pm What About FSMA? (1.25 CEUs) Cotton Bowl 2:30 pm 3:45 pm Bottled Water Marketing: Front Line Approach Moreno 2:30 pm 3:45 pm Product Labeling: Not Just Artwork (1.25 CEUs) Cotton Bowl 2:30 pm 3:45 pm Bottled Water Quality Information Act Gaston AB 2:45 pm 4:00 pm IBWA Communications Committee* Bryan-Beeman 4:00 pm 5:15 pm Bottled Water Sales Trends Moreno 4:00 pm - 5:15 pm IBWA Water and Energy Use Ratio Benchmarking Study Gaston AB (1.25 CEUs) 4:00 pm 5:15 pm CPO Study Session (1.25 CEUs) Cotton Bowl Friday, November 14, 2014 7:00 am 10:00 am Registration Trinity Foyer 8:00 am 11:00 am IBWA Board of Directors Meeting* Bryan-Beeman 8:00 am 11:00 am IBWA CPO Exam (Ticketed Event) Gaston AB *IBWA membership required for attendance at these meetings. SPECIAL EVENTS IBWA/NAMA Welcome Reception Tuesday, November 11, 2014 5:30 pm 7:00 pm IBWA and NAMA registrants will come together for a welcome reception to kick off the week and this collaborative co-location. The reception will be held in the Grand Hall of Union Station, which adjoins the Hyatt. This one-of-a-kind setting, completed in 1916, has been completely restored to its former glory. Wolfgang Puck Catering, the exclusive caterer for Union Station, will create a relaxing event so attendees can network with peers, catch up with old friends, and enjoy an evening of hors d oeuvres and an open cash bar. 2014 IBWA Annual Business Conference and Trade Show 8/13/14 Page 6
Admittance to the Welcome Reception is included in the conference registration fee. If you would like to bring a guest to this event, you can order an additional ticket for $35. Drinking Water Research Foundation (DWRF) Casino Night Fundraiser at Gilley s Dallas Tuesday, November 11, 2014 7:30 pm 10:00 pm (transportation shuttles begin departures from the Hyatt Regency at 7:15 pm) The Drinking Water Research Foundation (DWRF) Casino Night Fundraiser will be held at Gilley s, a Dallas institution. Located just a mile from the Hyatt, Gilley s is the home of the Urban Cowboy legacy and memorabilia, namesake of Mickey Gilley, and a world-class entertainment venue. Don t miss this evening of fun, delicious food, and amazing views of downtown Dallas. Come out and show off your gambling skills and, at the end of the night, use your chips to earn raffle tickets for the chance to win great prizes. Ticket cost includes a shuttle to and from the Hyatt (roundtrip transportation shuttles begin departing at 7:15 p.m.), Texas cuisine, one drink ticket for an alcoholic or nonalcoholic beverage, and gambling chips. Tickets to this event may sell out, so register now. Ticketed event, $150 per person entry fee, $75 is tax deductible. When you attend a DWRF Casino Night, you help fund the vital research that impacts the bottled water industry now and in the future. Please mark Yes under DWRF Casino Night on the registration form to attend this event. Limited sponsorship opportunities are still available. Contact IBWA Program Coordinator Claire Crane for more information: 703-647-4612 or ccrane@bottledwater.org. Sponsorships are a great way to help support DWRF, while getting company recognition. Your companies name will be included on signage at the event, along with also receiving recognition in publications like Splash and the Bottled Water Reporter! For more information, please contact IBWA Program Coordinator of Education, Science, and Technical Relations Claire Crane (703-647-4612/ccrane@bottledwater.org) to learn about the varied levels and types of sponsorships that are available. IBWA General Session, Annual Business Meeting with Awards Ceremony Thursday, November 13, 2014 8:30 am 10:45 am The President s Report, delivered by Joe Doss, IBWA President and CEO will highlight the year s achievements, the present state of the Association, and what s in store for the future. IBWA Chairman Breck Speed, Mountain Valley Spring Company will preside over the IBWA Annual Business Meeting. IBWA members will also select new members and officers to the Board of Directors. The IBWA Awards Program will once again recognize the contributions and achievements of professionals who have shown dedication to their companies, customers, and the bottled water industry. Join us in celebrating these professionals and all they do to further the success of the bottled water industry. IBWA presents another memorable moment at the General Session with the Passing of the Gavel ceremony, which honors the leadership, time and commitment of 2014 Chairman Breck Speed, and formally introduces the incoming 2015 Chairman to the IBWA membership. 2014 IBWA Annual Business Conference and Trade Show 8/13/14 Page 7
EXHIBIT APPLICATION AND STAFF REGISTRATION FORM (pg. 1 of 2) MAIL FORM TO: IBWA Conference, 1700 Diagonal Road, Suite 650, Alexandria, VA 22314 FAX FORM TO: 703-683-4074 SCAN/EMAIL TO: mcampbell@bottledwater.org QUESTIONS? CALL: 703-683-5213 (Michele Campbell or Patrice Ward) INFORMATION AND CURRENT SCHEDULE OF EVENTS: www.bottledwater.org/convention PRE-SHOW ORGANIZER: ONSITE EXHIBIT BOOTH STAFF EMAIL 1ST TIME ATTENDEE? 1ST NAME: EM: Yes No 2ND NAME: EM: Yes No 3RD NAME: EM: Yes No COMPANY NAME: ADDRESS: EM: CITY: STATE: ZIP: PHONE: WEB: Exhibit Fees (Includes: Tuesday and Wednesday receptions, 1 lunch, 2 continental breakfasts, 30+ education sessions, 4 plenary sessions, trade show, speed meetings for IBWA supplier members) MEMBER SUPPLIER: Want to participate in speed mtgs. (1) Table 8 Draped/chair/carpet and (1) Exhibit Staff Badge $1500 Additional Exhibit Staff Badges $ 289 per person NON-MEMBER SUPPLIER: (1) Table 8 Draped/chair/carpet and (1) Exhibit Staff Badge $2000 Additional Exhibit Staff Badges $ 289 per person Payment Registration Guest-Tuesday Reception DWRF Casino Night 1st Registration $_Comp # @ $35 each= $ # @ $150 each= $ 2nd Registration $ # @ $35 each= $ # @ $150 each= $ 3rd Registration $ # @ $35 each= $ # @ $150 each= $ Booth/Table Rental $ TOTAL DUE $ $ $ Payment Method $ Check (payable to IBWA, mail with registration form) Credit Card* (do not email account #) AMEX VISA Master Card Discover Name on Credit Card: Authorized Signature: Account Number: Exp. Date: Confirmations and Cancellation Policy Confirmations will be emailed or faxed to registrants within 48 hours of receipt. It will include a request for company description and product categories. If you do not receive one, please call IBWA. Cancellations must be received in writing no later than October 15, 2014 and are subject to a $50.00 administrative fee. After that date, no refunds will be issued. Substitutions for exhibit staff can be made, but must be in writing. 2014 IBWA Annual Business Conference and Trade Show 8/13/14 Page 8
PAGE 2 OF 2 EXHIBIT APPLICATION AND STAFF REGISTRATION FORM Please complete the following information as you wish for it to appear in the Onsite Program Guide: Company Name: Contact: Phone: Email: Website: Description (limit of 50 words maximum): Listings in the Exhibitors by Product Category section (use category listings most appropriate to your product(s); maximum of 5 listings per company): 1. 2. 3. 4. 5. 2014 IBWA Annual Business Conference and Trade Show 8/13/14 Page 9