TENNESSEE ASSOCIATION OF SCHOOL BUSINESS OFFICIALS 2013 ANNUAL CONFERENCE & EXHIBITS NOVEMBER 12 15, 2013 EMBASSY SUITES MURFREESBORO HOTEL AND CONFERENCE CENTER MURFREESBORO, TENNESSEE April 2013 Dear Business Colleague: You are invited to exhibit at The Tennessee Association of School Business Officials (TASBO) 47 th Annual Conference and Exhibits, November 12 15, 2013 at the Embassy Suites Murfreesboro Hotel and Conference Center in Murfreesboro, Tennessee. The exhibits will be Tuesday, November 12 through Thursday, November 14, 2013 at the Conference Center. There are approximately 65-75 vendor booths in the exhibit area at a cost of $600 per booth. An early registration discount of $50.00 is available if paid prior to June 14, 2013. Booth space will be assigned on a "First Come - First Served Basis". The deadline for submitting your application and discounted fee of $550 is Friday, June 14, 2013. The final application date is October 11, 2013. The booths will be 8' x 10' with a draped table, two chairs, an ID sign, and a wastebasket. The fee also includes a welcome reception Tuesday evening, lunch with the TASBO members, Thursday (two tickets or more with sponsorship) and expanded exhibit time over two days. If you would like to purchase lunch tickets for Wednesday, additional lunch tickets for Thursday or tickets for Thursday evening s Fun Night, please indicate this as you fill out PAGE 4. To Be an Exhibitor: 1. Fill out PAGE 3 - Application for Exhibit Space (Please print or type) 2. Fill out PAGE 4 - Conference Function Information Sheet - This must accompany the Application 3. Send PAGES 3 & 4 with a check or COMPLETED TASBO Credit Card Authorization to the address on the application If all pages are not returned with your check or authorization form, they will be returned to you until all information is complete. This show is designed to bring the manufacturer, dealer, and customer together to create an environment in which communication can easily flow. TASBO's membership consists of school business officials in all disciplines (superintendent, finance, purchasing, food service, maintenance, transportation, audit, employee benefits, and data processing) from districts across the state and the State Department of Education. We currently have more than 250 members attending the annual conference. For the latest updates on TASBO conferences (past and future), please log on to our website www.tasbo.net. In response to your requests, our format has been changed to allow the exhibit booths to be open over a two-day period, Wednesday and Thursday, November 13-14. You will be able to visit with our members on both days, allowing more time to make contacts and talk school business. PLEASE see enclosed form for set-up times and break-down time. We encourage you to donate door prizes. We ask that you have attendees register at your booth and these prizes will be given away during the Vendor Lunch on Thursday, November 14, 2013. Please complete the attached forms and attach your check or Credit Card Authorization Form to reserve your space at the TASBO Annual Conference and Exhibits in Murfreesboro, Tennessee. We have a block of rooms reserved at the Embassy Suites. You may make your room reservations by calling 1-615-890-4464. The room reservation deadline is October 18, 2013. If you have any questions, please contact Colette Arnold at (931) 728-2316 or arnoldc1@k12tn.net. Make plans to be in Murfreesboro in November! We look forward to seeing you there. Sincerely, Colette Arnold Co- Exhibit Coordinator Jeanie Mowery Co-Exhibit Coordinator
TENNESSEE ASSOCIATION OF SCHOOL BUSINESS OFFICIALS November 12 15, 2013 Embassy Suites Murfreesboro Hotel and Conference Center Murfreesboro, Tennessee PAGE 2 EXHIBITOR'S INFORMATION SHEET SETUP DATES & TIMES Tuesday, November 12, 2013 (Murfreesboro Conference Center) 1:00 p.m. - 4:00 p.m. *Welcome Reception in vendor area that evening Wednesday, November 13, 2013 1:00 p.m. 4:00 p.m. (NO EXCEPTIONS TO SET-UP DATES & TIME) Thursday, November 14, 2013 8:00 a.m. 9:00 a.m. EXHIBIT DATE & TIME Tuesday, November 12, 2013 (Murfreesboro Conference Center) Evening Welcome Reception Wednesday, November 13, 2013 1:00 p.m. 4:00 p.m. Thursday, November 14, 2013 8:00 a.m. 2:00 p.m. DISMANTLE DATE & TIME Thursday, November 14, 2013 2:00 p.m. 3:00 p.m. EXHIBIT LOCATION Embassy Suites Hotel and Conference Center 1200 Conference Center Boulevard Murfreesboro, TN 37129 (615)-890-4464 EXHIBIT FEE: $600 per booth ($550 before June 14, 2013) (Includes 8 x 10 booth, draped table, sign, 2 chairs, wastebasket, Welcome Reception, 2 tickets for Thursday lunch. DECORATOR/ELECTRICAL George E. Fern Co. MATERIAL HANDLING 125 Fernco Drive (George Fern Co. will contact you Nashville, TN 37207 regarding Electrical, Material Handling Phone: (615) 256-0357 and other available services.) Contact: Nick Stammler, Mary Cavin TASBO EXHIBIT COORDINATOR: Colette Arnold 215 E. Fort Street Manchester, TN 37355 Phone: (931) 728-2316 E-Mail: arnoldc1@k12tn.net
2013 APPLICATION FOR EXHIBIT SPACE TENNESSEE ASSOCIATION OF SCHOOL BUSINESS OFFICIALS PAGE 3 Exhibit booths are 8' x 10' each and include a back drop curtain, divider curtain, one draped table, two chairs, a wastebasket and an identification sign. COMPANY NAME: (Please print or type) STREET ADDRESS: CITY, STATE & ZIP: COMPANY PHONE NUMBER: FAX NUMBER: E-MAIL OF CONTACT PERSON: REPRESENTATIVE ATTENDING CELL PHONE NUMBER: ID SIGN NAME: (If different from company name) Company Representatives who will be attending the Exhibits (Name Badges will be made by names given below Please Print or Type) (Name Badges Will NOT be made the day of the event) TYPE OF BUSINESS: (i.e. business software, office supplies, insurance) Person and Phone Number I should contact if any questions before event: Signature of Company Representative: (Title) PRIOR TO THE CONFERERNCE, THE VENDOR DECORATOR (GEORGE FERN CO.) WILL CONTACT YOU REGARDING ELECTRICAL, MATERIAL HANDLING AND OTHER AVAILABLE SERVICES. Would you like to sponsor an event? YES NO *(SEE attached sponsor form for more information) *(If Yes, which level for appropriate booth placement) Level Will you please provide a door prize at your booth? YES NO (If yes, you will need to have sign-up at your booth for drawing during lunch on Thursday) PLEASE MAKE CHECK PAYABLE TO: TASBO MAIL PGS 3 & 4 WITH YOUR CHECK Colette Arnold OR CREDIT CARD 215 E. Fort Street AUTHORIZATION FORM Manchester, TN 37355 REFUNDS: Refunds will be made for exhibit space only if cancellation is received in writing 30 days prior to conference date. There will be a $100.00 refund fee. EARLY REGISTRATION DEADLINE---JUNE 14, 2013 FINAL DEADLINE---October 11, 2013
TENNESSEE ASSOCIATION OF SCHOOL BUSINESS OFFICIALS November 12 15, 2013 Embassy Suites Murfreesboro Hotel and Conference Center Murfreesboro, Tennessee PAGE 4 EXHIBITOR'S CONFERENCE FUNCTIONS DEADLINE OCTOBER 11, 2013 Company Name: Company Representative(s): For planning purposes, please provide the following information: PROVIDED Yes plan to attend the Welcome Reception, Tuesday November 12, 2013 # Yes I plan to attend the Vendor Lunch, Thursday, Nov. 14, 2013 (2 tickets included)* # *Sponsors: Gold - 2 extra lunch tickets provided Platinum 3 extra lunch tickets provided Diamond 5 extra lunch tickets provided Double Diamond 10 extra lunch tickets provided & One Free Booth (MUST FILL OUT & SUBMIT BOOTH FORMS TO HAVE FREE BOOTH) Triple Diamond 10 extra lunch tickets provided & Two Free Booth Spaces (MUST FILL OUT & SUBMIT BOOTH FORMS TO HAVE FREE BOOTHS) OPTIONAL Number of Wednesday Luncheon tickets at $30 each = Total enclosed Number of additional Thursday Luncheon tickets at $30 each = Total enclosed Number of Thursday evening Fun Night tickets at $50 each = Total enclosed *Thursday, November 14, 2013, a buffet luncheon will be served during the exhibit time. Please mail this form, page 3, check or credit card authorization form and Sponsor form to: TASBO Colette Arnold 215 E. Fort Street Manchester, TN 37355 REFUNDS: Refunds will be made for exhibit space only if cancellation is received in writing 30 days prior to conference date. There will be a $100.00 refund fee.
TASBO CREDIT CARD AUTHORIZATION FORM This information is confidential. This form will only be kept by TASBO. Please complete and mail with TASBO Application Exhibit Form and/or Sponsor Form *Please tab to fill in applicable information CUSTOMER (COMPANY) NAME: PHONE # (example: 123-456-7890) NAME AS APPEARS ON CREDIT CARD: CARD TYPE (Choose one and circle): Visa MasterCard American Express CREDIT CARD NUMBER: EXPIRATION DATE: (month/year) FOUR DIGIT CID AMERICAN EXPRESS: THREE DIGIT CV CODE OTHERS: CHECK ONE OR BOTH IF APPLICABLE: FOR EXHIBITOR BOOTH(S) $ (Amt for booth(s)) FOR SPONSORSHIP $ (Amt and Level) AUTHORIZATION SIGNATURE: (MUST BE SIGNED) PRINTED NAME ON SIGNATURE LINE ABOVE: DATE: For TASBO Executive Director Use Only: Order Processed By and Date: COMMENTS:
TASBO Corporate Sponsorship Tennessee Association of School Business Officials 47 th Annual Conference & Exhibits "Unmasking School Business" Embassy Suites & Conference Center Murfreesboro, TN November 12-15, 2013 Triple Diamond $15,000 or above Double Diamond $10,000 to $14,999 Diamond $5,000 - $9,999 Platinum $3,000 - $4,999 Gold $2,000 - $2,999 Silver $1,000 - $1,999 Bronze $500 - $999 Company Name: Address: City State Zip Contact Name: Telephone: Amount: $.00 Special Designation: (If you would like to have your sponsorship dollars earmarked for a particular conference event or expense, please specify. We will try our best to honor your request.) Mail completed form and check (made payable to TASBO) to: Maryanne Durski TASBO, Executive Secretary P.O. Box 450 Hendersonville, TN 37077-0450 Thank you for your support!
TASBO 2013 Sponsor/Exhibitor Benefits: Triple Diamond $15,000 or above *10 extra lunch tickets for the TASBO Vendor Luncheon on Thursday of Conference (total of 12 lunch tickets) *Must exhibit *Two Free Booth Spaces (Must Register through Vendor Registration to have space reserved marking sponsorship level) *PREMIER booth placement at Conference for best advertising *Free Electronic Copy of TASBO Conference Attendees from TASBO Executive Secretary 14 days prior to conference *Free Business Associate Membership to TASBO *4 Thursday night event tickets *30 minute breakout session with TASBO membership (These sessions will be available on a first come, first serve basis with paid sponsorship) Double Diamond $10,000 - $14,999 *10 extra lunch tickets for the TASBO Vendor Luncheon on Thursday of Conference (total of 12 lunch tickets) *Must exhibit *One Free Booth Space (Must Register through Vendor Registration to have space reserved marking sponsorship level) *Prime booth placement at conference for best advertising *Free Electronic Copy of TASBO Conference Attendees from TASBO Executive Secretary 14 days prior to conference *Free Business Associate Membership to TASBO *2 Thursday night event tickets *30 minute breakout session with TASBO membership (These sessions will be available on a first come, first serve basis with paid sponsorship) 1 of 2
Diamond $5,000 - $9,999 *5 extra lunch tickets for the TASBO Vendor Luncheon on Thursday of Conference (total of 7 lunch tickets) *Must exhibit *Special booth placement at conference for best advertising *Free Electronic Copy of TASBO Conference Attendees from TASBO Executive Secretary 14 days prior to conference *Free Business Associate Membership to TASBO *30 minute breakout session with TASBO membership (These sessions will be available on a first come, first serve basis with paid sponsorship) Platinum $3,000 - $4,999 *3 extra lunch tickets for the TASBO Vendor Luncheon on Thursday of Conference (total of 5 lunch tickets) *Must exhibit *Free Business Associate Membership to TASBO Gold $2,000 - $2,999 *2 extra lunch tickets for the TASBO Vendor Luncheon on Thursday of Conference (total of 4 lunch tickets) *Must exhibit Silver $1,000 - $1,999 Bronze $500 - $999 2 of 2