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ONS Exhibits & Sponsorship Team Exhibitor Resources Floorplan & Timeline Registration & Housing Shepard Exhibitor Services Kit Shipping Questions 2
Jeannie Weber Exhibit & Sponsorship Manager Morgan Frohling Sponsorship Coordinator Mary Gerth Exhibit Coordinator mgerth@smithbucklin.com Sales Team Amanda Strombeck Andrew Haigh Jennifer Shupe Erin Weintraub 3
https://congress.ons.org/exhibit-and-sponsor/exhibitor-resources/ 4
https://congress.ons.org/exhibitor-marketing-toolkit/ 5
https://congress.ons.org/exhibit-and-sponsor/ 6
801 Mt Vernon Place NW Washington, DC 20001 Hall D-E Directions and parking information can be found: http://eventsdc.com/venues/conventioncenter/directionsandparking.aspx 7
http://floorplan.itswebs.com/fxfloorplan/18ons/exfx.html#floorplan 8
Tuesday, May 15, 2018 8:00 AM 5:00 PM Day 1: Exhibitor Move-In Day 2: Exhibitor Move-In Wednesday, May 15, 2018 8:00 AM 5:00 PM Saturday, May 19, 2018 2:45 PM 10:00 PM Day 1: Exhibitor Move-Out Day 2: Exhibitor Move-Out Saturday, May 19, 2018 8:00 AM 12:00 PM Thursday, May 17, 2018 11:00 AM 4:15 PM Show Hours Friday, May 18, 2018 11:00 AM 4:15 PM Saturday, May 19, 2018 11:00 AM 4:15 PM 9
Confirmed exhibitors may register for badges, reserve hotel rooms, request a room block all through the link emailed to the main point of contact. Enter/search for your company name Enter the password that was sent to your company s main point of contact Exhibitors will receive 3 complimentary Exhibit Hall Only passes per 10 x10 space Questions? Reach out to onsocexh@experient-inc.com 10
Shepard is the Official General Services Contractor of 2018 ONS Annual Congress Exhibitor Service Center located in the exhibit hall Other official show suppliers are listed on the Exhibitor Services Directory page of the Manual 11
10 x 10 uncarpeted space 8 High Backwall Drape 3 High Sidewall Drape 7 x 44 Cardstock Identification Sign 3 complimentary registrations for exhibit personnel 12
PDF Kit Link: http://www.shepardes.com/kit/2018/05_may/ons/ons_m141980518.pdf Online Kit Link & Instructions: https://ordering.shepardes.com/olk/showinformation.asp?show=14204 Your login information is as follows: Username: Your email address Password: ONS18 Shepard Expo Customer Service: Phone: 410-737-9270 Email: baltimore@shepardes.com 13
Exhibitor Important Deadline Date Checklist Order Form Deadline Date Lead Retrieval Order Discounts March 21, 2018 (extra early); April 5, 2018 (early) Hotel Reservations Deadline for rooming list submissions, reservations March 23, 2018 Hotel Reservations Deadline for name or date changes April 16, 2018 Custom Shepard Rentals Discount April 17, 2018 Notice of intent to use EAC April 19, 2018 Advance Warehouse Shipping April 19 May 8, 2018 Network and Telecommunications Services Order Form April 21, 2018 Standard Shepard Rentals Discount April 26, 2018 Electrical Service Order April 26, 2018 Rigging Service Order Hi Tec April 26, 2018 Catering Order April 26, 2018 Audio Visual and Computer Rental Discount Deadline May 4, 2018 Direct to Show Site Shipping Starts May 15, 2018 14
Advance Shipment Address [Exhibiting Co. Name & Booth Number] ONS National Congress c/o Shepard Exposition Services 7079 Oakland Mills Rd Columbia, MD 21046 Direct Shipment Address c/o Shepard Exposition Services [Exhibiting Co. Name & Booth Number] ONS National Congress 801 Washington DC Convention Center Mount Vernon Pl., NW Washington, DC 20001 Deadlines for Shipment Advance Warehouse Shipping: April 19 - May 8, 2018 Last day for warehouse deliveries: Friday, May 11, 2018 Direct to Show Site Shipping: Tuesday, May 15, 2018 at 8:00 AM 15
Pick up conference badge at registration Begin moving in starting on Tuesday, May 15 @ 8am Check shipment Visit Exhibitor Service Desk Set up team meeting with booth staff 16
ONS 44 th Annual Congress April 11-14, 2019 Anaheim, CA Sign up in Washington D.C. for the best booth location! More information to come... 17
Booth Dismantle Ensure proper follow-up with leads Debrief with staff and capture learnings Send thank you notes Complete exhibitor post-conference survey 18
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