World Meteorological Organization XV-RA VI/INF. 1 REGIONAL ASSOCIATION VI (EUROPE) Brussels, Belgium 18 to 24 September 2009 Date: Original language: 13.V.2009 English MATERIAL ARRANGEMENTS FOR THE SESSION Accommodation 1. At the kind invitation of the Government of Belgium, the fifteenth session of the WMO Regional Association RA VI (Europe) will be held in Brussels, Belgium from 18 to 24 September 2009. The opening ceremony will take place at 10:00 a.m. on Friday, 18 September 2009 at the International Auditorium, Boulevard du Roi Albert II No.5 in Brussels. The session will be preceded by a Technical Conference from 16 to 17 September 2009. 2. The main conference room will be equipped for simultaneous interpretation. Detailed arrangements concerning the allocation of the rooms will be announced during the session. 3. A Registration, Documents and Information Desk will be established close to the meeting rooms and will be responsible for the registration of participants, distribution of documents and provision of general information at the request of participants. Registration of participants 4. Registration will take place at the International Auditorium on Friday 18 September from 8.00 to 10.00 a.m. and will continue throughout the session. Participants will receive identification cards at the time of registration. Credentials 5. Pursuant to Regulation 20 of the General Regulations, prior to a session of a constituent body other than the Executive Council, each Member should, if possible, communicate to the Secretary-General the names of the persons composing its delegation to that body, indicating which of these shall be regarded as its principal delegate. Besides this communication, a letter giving these particulars and otherwise conforming with the provisions of the WMO Convention and of the WMO General Regulations and signed by, or on behalf of, an appropriate governmental authority of the Member shall be sent to the Secretary-General or handed to his representative at the session and shall be regarded as appropriate credentials for the participation of the individuals named therein in all activities of the constituent body. List of participants 6. A provisional list of participants will be distributed shortly after the beginning of the session. This list will be revised as soon as all participants have registered, and a new list will be distributed, if necessary.
XV-RA VI/INF. 1, p. 2 Submission of documents 7. Delegations wishing to submit documents before the session are invited to send them to the WMO Secretariat, as soon as possible but not later than sixty days before the opening of the session, according to the provisions of Regulation 172(b) of the WMO General Regulations to allow time for translation and reproduction. According to Regulation 171 of the WMO General Regulations, session documents should be distributed as soon as possible and preferably not later than forty-five days before the opening of the session. Any document presented by a delegation should be submitted in the name of the Member of the Organization and not by an individual person. Working languages 8. Simultaneous interpretation in Arabic, English, French, Russian and Spanish will be provided at plenary meetings. In this connection, it is to be noted that only one team of interpreters will be available. Numbering of documents 9. All documents, working papers and PINKs will receive a common, consistent numbering in the top right-hand corner of the front page, and on the header of all subsequent pages; this numbering will allow delegates to easily track a document through its various stages. Categories and languages of documents 10. Following the practice of previous sessions of the Association, the documents for XV-RA VI will be issued in Arabic, English, French and Russian except for those mentioned under (d) below: (a) (b) (c) (d) (e) Main supporting papers to the agenda items, which will be listed as XV-RA VI/Doc...; Working papers emanating from the Plenary meetings. These will be listed as XV-RA VIWP... They will contain changes from previous versions of texts in track changes format; Reports submitted to plenary by the chairmen or by the president of the session. These will be listed as XV-RA VI/PINK ; Information papers containing items of general information which may be of use to delegates attending the session. These will be listed as XV-RA VI/INF. and will be issued in English and French only; Text and resolutions contained in documents and working papers may be approved by plenary at any time, provided no substantive changes are made. In this case, the text will be given the category of APP_Doc. or APP_WP, as appropriate, and their first page will be green. Distribution of documents 11. Following the example set by EC-LX, the principal means of distribution of all documents will be electronic. Documents issued before the session are made available in electronic format on the WMO ftp server (ftp.wmo.int/documents/sessions/xv-ra-vi) and WMO Members are notified accordingly by mail. In order to avoid wastage of paper and thereby reduce the carbon footprint, a hard copy of the documents will only be mailed to participants on request.
XV-RA VI/INF. 1, p. 3 12. Electronic versions of all documents produced in-session will be posted on the WMO ftp server as soon as they are available. Delegates are encouraged to use electronic versions in preference to hard copy versions. However, during the session, hard-copies of documents will be available in limited numbers. Each delegation will receive one copy only of each Working Paper and PINK in the language requested. Additional copies may be requested from the Conference Information and Registration Desk. However, because of limited stocks, some delays may be expected. Provisional Abridged Report 13. The Provisional Abridged Report comprises the set of texts, resolutions and annexes approved by the plenary meeting. Each delegation will receive a folder to enable them to assemble the provisional report. An electronic version of the approved documents (i.e. APP_Docs., APP_WPs or PINKs as explained in paragraph 10 above) showing plenary amendments in English only will be posted on the above ftp server as soon as possible after the session. Entry requirements 14. For more information, please visit website of the Belgian Ministry of Foreign Affairs at http://www.diplomatie.be/en Currency 15. The currency unit of Belgium is the Euro. Most businesses, tour operators, airlines and hotels accept major credit cards. Banking hours are generally from 09h00 to 13h00 and from 14h00 till 16h00 on weekdays and from 09h00 to 12h00 on Saturdays. Banks are closed on Sunday. The average exchange rate in April 2009 was as follows: 1 US$ = 0,750 Euro 1 CHF = 0,650 Euro Health requirements/medical Services 16. Up-to-date information on International Travel and Health is provided by the World Health Organization (WHO) at the following website: http://www.who.int/countries/bel/en/ 17. Medical services are of a high standard and most international prescription drugs are readily available through retail pharmacies. It is suggested that you purchase personal medical insurance for the duration of the trip. Electricity connections 18. City and town power systems are generally 220 volts and 50 Hz with CEN plugs. Hotel reservation and transportation 19. Participants are responsible for their own hotel reservations. The Royal Meteorological Institute of Belgium has made a list of possible hotels where you can make your reservations at preferential rates. You can also make reservations in other hotels via www.brures.com.
XV-RA VI/INF. 1, p. 4 20. To this end, participants are referred to the Appendix of the present document where, via hyperlink, they can make their reservations at the hotel of their choice. In order to benefit from the preferential rates obtained, participants should clearly mention the following WMO Technical Conference 16-17 September 2009 or WMO RA VI 18-24 September 2009 on the reservation form referred to for each of the hotels indicated. In addition, they should make their reservations before the deadlines mentioned for each of the hotel indicated. Reservations made beyond the given deadlines or without the above mentioning will be subject to availability of rooms and the rates may differ. NOTE: AS THERE ARE NUMEROUS OTHER CONFERENCES AND EVENTS IN BRUSSELS DURING THIS TIME, WE RECOMMEND THAT YOU BOOK YOUR HOTEL ACCOMODATION AS SOON AS POSSIBLE! Transport to the conference venue Adress of the conference venue: The International Auditorium Boulevard du Roi Albert II, 5 1210 Bruxelles Tel: +32 2 2240255 http://www.theinternationalauditorium.be Contact person : Jan De Koninck From Brussels Airport: Take train from the airport s underground towards Brussels. Disembark at Brussel Noord (Bruxelles Nord) station. Leave the station via the main exit and make a five minutes walk to the conference center. From Brussels Central or South railway stations: Take the train to Brussels North station. Leave the station via the main exit and make a five minutes walk to the conference center. Local climate 21. Climate data for the period of the session in Brussels are listed below: Internet facilities Mean precipitation: 24,3 mm Mean humidity: 82 % Mean temperature: 14,4 C Maximum temperature: 18,3 C Minimum temperature: 10,5 C Warmest day: 29,2 C Coldest day: 2,4 C Highest rain in 1 day: 41,6 mm 22. Wireless internet is foreseen in all the meeting rooms and the lobby of the International Auditorium.
XV-RA VI/INF. 1, p. 5 Information and contact details of the local organizer 23. For any further local information, please contact the Local Organizing Committee as per the address details below: Local Organizing Committee for WMO XV-RA VI Attn.: Miss An Neukermans Management Assistant RMI The Royal Meteorological Institute of Belgium Ringlaan 3, 1180 Ukkel (Brussels) Belgium Phone +32 (0)2 373 05 02 Fax. +32 (0)2 375 12 59 E-mail: dir@oma.be Appendix: 1
XV-RA VI/INF. 1, APPENDIX HOTEL LIST AND RATES A. Radisson SAS Royal Hotel ***** http://royal.brussels.radissonsas.com Emblematic with its glass dome roof and Art Deco façade, the Radisson SAS Royal Hotel offers first-class accommodation and service in the heart of Brussels. Only a 4-minute walk from the impressive and historical Grand Place, this exclusive hotel provides tastefully decorated guest rooms and excellent facilities. Benefit from private parking at the hotel and free Wi-Fi internet in the entire building.this excellent location, just round the corner from the La Monnaie theatre, ensures that you can easily explore Brussels. The hotel is perfectly accessible via the ring road nearby and through direct connections with the Thalys and Eurostar at Central Station. After a long day, you can unwind in the brand-new fitness centre and have a drink in the distinctive bar. Enjoy the delightful food served in the refined restaurants and cafés of this wonderful, 5-star hotel. Approximately 16 minutes walk from the XV-RA VI venue. Please make reservations before 5/08/2009 via the above hyperlink and as per explanation below: Room rates per night, including breakfast. Single room rate (16/09-17/09) = 149 EUR per room per day (18/09-20/09) = 85 EUR per room per day (21/09-23/09) = 149 EUR per room per day Double room rate (16/09-17/09) = 179 EUR per room per day (18/09-20/09) = 115 EUR per room per day (21/09-23/09) = 179 EUR per room per day
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XV-RA VI/INF. 1, APPENDIX, p. 3 B. Hotel Le Plaza Brussels ***** www.leplaza.be This first-class, landmark hotel offers ultimate luxury in its early 20 th century building and is located in the heart of Brussels, only a few minutes from the Grand Place.The Hotel Le Plaza is entirely renovated and offers tasteful guest rooms with a combination of traditional and modern elements. This grand hotel offers lodgings fit for royalty with only the best services and facilities.the culinary delights served at L Estérel restaurant and bar provide you with a unique sense of luxury and taste. Have a workout in the fitness centre or unwind in the impressive lobby.you can benefit from private hotel car transportation from and to the hotel at any time of the day. Located near the Royal Palace and the main shopping street, the hotel offers a convenient base in the centre. The convention centre is just 1 km away and the airport is 17 km from the hotel. Approximately 5 minutes walk from the XV-RA VI venue. Please make reservations before 13/08/2009 via the above hyperlink or per fax below: Room rates are included American Buffet Breakfast. Room rates for the dates: week-end days (from Friday to Sunday included) Single Room 110 - including American Buffet Breakfast Double Room 130 - including American Buffet Breakfast Supplement of 30 for a Deluxe Room per night Room rates for the dates: week days (from Monday to Thursday included) Single Room 180 - including American Buffet Breakfast Double Room 209 - including American Buffet Breakfast Supplement of 30 for a Deluxe Room per
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XV-RA VI/INF. 1, APPENDIX, p. 5 C. Thon Hotel Brussels City Centre **** www.thonhotels.be With a unique relaxation centre on the top floor, where you can enjoy an amazing panoramic view of the city, this magnificent hotel offers elegant, comfortable accommodation. Right in the heart of the city s new business district, the Thon Hotel Brussels City Centre provides a warm atmosphere in its Norwegian-style, 4-star property. Though dedicated to business travellers, the hotel is also suitable for a relaxing break. This ideal location ensures excellent transport links via the metro with the Thalys, Eurostar and TGV trains. Right next to the biggest shopping centre and at walking distance from the famous Grand Place, you can easily explore Brussels. After a pleasant day, you can unwind in the wonderful fitness room, sauna and solarium on the top floor, while looking out over lively Brussels. Approximately 12 minutes walk from the XV-RA VI venue. Please make reservations before 10/08/2009 via the reservation form below. Room rate per night, including the American Buffet breakfast and tax. Single room rate (16/09-21/09) = 117 EUR per room per day (22/09-23/09) = 192 EUR per room per day Double room rate (16/09-21/09) = 144 EUR per room per day (22/09-23/09) = 219 EUR per room per day
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XV-RA VI/INF. 1, APPENDIX, p. 7 D. Hilton Brussels City **** www.brussels-city.hilton.com Enjoy first-class accommodation in the heart of Brussels, right on the well-known Place Rogier, and indulge in the luxurious facilities of this sophisticated hotel.close to the city s largest shopping district and typical Belgian brasseries on the famous Grand Place, the Hilton Brussels City offers and excellent location. Taste the warm and friendly ambience of this hotel and make yourself at home in the stylishly designed guest rooms.the spacious lobby welcomes you to this modern hotel and reflects its intimate character. Have a work-out in the trendy fitness centre or unwind completely in the sauna and hammam.the l Oliva restaurant serves contemporary, French cuisine and its bar is a cosy and lively place to sip your favourite drink. Approximately 3 minutes walk from the XV-RA VI venue. You can make reservations via the weblink below; just hold CRTL and click on the following link: http://www.hilton.com/en/hi/groups/personalized/brupmhi_grega/index.jhtml Room rate per night, Hilton Breakfast and taxes included. Single room rate Hilton Guest rooms Rates from Fridays to Sundays (per room, per night): 79 Rates from Mondays to Thursdays (per room, per night): 159 Deluxe rooms Rates from Fridays to Sundays (per room, per night):139 Rates from Mondays to Thursdays (per room, per night):219 Double room rate Hilton Guest rooms Rates from Fridays to Sundays (per room, per night): 99 Rates from Mondays to Thursdays (per room, per night): 179 Deluxe rooms Rates from Fridays to Sundays (per room, per night):159 Rates from Mondays to Thursdays (per room, per night): 239 E. Crowne Plaza Brussels Le Palace **** www.crowneplazabrussels.com Ideally located in the heart of Brussels, within walking distance or a short journey from all the major attractions, this elegant 4-star hotel features good facilities throughout. Crowne Plaza Brussels City Centre Le Palace offers you the ideal combination of a well equipped hotel in a fantastic city centre location, just over 1 km from major attractions including the famous Grand Place, the central square of Brussels. The Central and North train stations are easily accessible from the hotel. Offering recently renovated rooms, a restaurant and bar, as well as wireless internet access throughout the entire building, the hotel is an excellent option. Approximately 5 minutes walk from the XV-RA VI venue. Please make reservations before 16/08/2009 via the reservation form below.
XV-RA VI/INF. 1, APPENDIX, p. 8 Room rates are inclusive breakfast, all taxes and service. Single room Rate (16/09-18/09) (20/09-23/09) = 189 EUR per room per day On 18/09/2009-20/09/2009 = 129 EUR per room per day On 23/09/2009-24/09/2009 = 259 EUR per room per day Double room Rate (16/09-18/09) (20/09-23/09) = 215 EUR per room per day On 18/09/2009-20/09/2009 = 155 EUR per room per day On 23/09/2009-24/09/2009 = 285 EUR per room per day
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XV-RA VI/INF. 1, APPENDIX, p. 10 F. Hotel Le Dôme **** www.hotel-le-dome.be The Hotel Le Dome is ideally situated in the heart of Brussels, a short walk from Grand Place, the shopping and business districts. The hotel is easily accessible by car via the Leopold tunnel, and is conveniently close to the North railway station. The entrance of the underground station Rogier is next to the hotel.with its impressive Art Nouveau building on the bustling Rogier Square, this charming 4-star hotel provides tasteful guest rooms with a classic and elegant touch. Wake up with a delightful free breakfast buffet and enjoy traditional Belgian dishes in the gastronomic restaurant Kom-Kom in a wonderful Art Deco and Art Nouveau environment. Approximately 4 minutes walk from the XV-RA VI venue. Please make reservations before 1/09/2009. All reservations must be guaranteed by clients credit card number with its expiration date and code cvv2 (last three numbers on card verso) via dome@skypro.be with booking code: WMO RAVI. Room rates are inclusive buffet breakfast and city tax and service. Single room rate (16/09-21/09) = 115 EUR per night per room Double room rate (16/09-21/09) = 120 EUR per night per room G. Hotel Best Western City Center *** www.citycentre.be This elegant, 3-star hotel, located in between the Botanical Garden and Rogier Square, offers a convenient base for exploring Brussels.The Best Western City Centre offers tastefully decorated rooms and Wi-Fi internet connection throughout the hotel. Enjoy a wholesome breakfast buffet in the restaurant and leaf through a complimentary newspaper, before getting on with your day. Why not take time to browse through the shops of the Rue Neuve and the shopping centre City2 nearby or walk 15 minutes towards the fabulous Grand Place. You will have excellent transport connections via the Botanique metro and bus station and the North train station. At any time of the day, the 24-hour hotel bar offers a great place to relax and there are many pleasant areas where you can just sit and unwind. Approximately 8 minutes walk from the XV-RA VI venue. Please make reservations before 16/08/2009 via info@citycentre.be or tel +32 (0) 2 219 06 61 fax +32 (0) 2 219 38 82 mentionning the code: WMO RA6 Room rates are inclusive full buffet breakfast and all taxes. Business single room rate (all other dates are upon request and availability) (16/09-18/09) = 89 EUR per room per day Double room rate (16/09-18/09) = 109 EUR per room per day
XV-RA VI/INF. 1, APPENDIX, p. 11 H. Hotel Belmont *** www.hotel-belmont.be Within walking distance of Brussel s city centre and its many attractions, this hotel offers comfortable rooms for those seeking quiet, yet affordable accommodation in the European Union s capital. Personal service and easy access to public transportation awaits you at Hotel Belmont. Start the day with breakfast in bed. While you read a newspaper, the friendly reception staff is happy to take care of your laundry or organise lunch packages. Check your emails while your money is being exchanged at the front desk. Room service and the possibility to rent a car further ensure a hassle-free stay at Hotel Belmont. Approximately 2 minutes walk from the XV-RA VI venue. Please make reservations before 1/08/2009 via info@belmont.be or tel +32 (0) 2 227 15 40 fax +32 (0) 2 227 15 41 mentionning the code: Grp 1451 - WMO RA6. Room rates are inclusive buffet breakfast and all taxes and services. Single room rate (16/09-24/09) = 88 EUR per night per room Double room rate (16/09-24/09) = 108 EUR per night per room I. Hotel Manhattan www.hotelmanhattan.be Housed in an historic building close to the city center of Brussels, Hotel Manhattan offers a quality accommodation within walking distance from Gare du Nord train station. Approximately 7 minutes walk from the XV-RA VI venue. Please make reservations before 1/08/2009 via hotelmanhattan@skynet.be and mention the code WMO RAVI. Room rates are with breakfast included. Single room rate 59 Euro/room/night Double room rate Double twin rooms at 72 Euro/room/night