Dear Exhibitor Thanks for your participation in the Third International Conference on Electronic Warfare in India EWCI 2014 during 17-20 Feb 2014. The Exhibition will be inaugurated on 18 Feb 2014 and continues to the closing hours on 20 Feb 2014. This Manual is prepared to simplify your preparations for fruitful participation in this prestigious international event. Please study the contents carefully and observe all the deadlines. Please return all Forms / Order Forms duly filled-in before the specified dates to avoid last-minute hassles. We cannot guarantee the provision of services required, if Order Forms are returned later than the specified dates. Yours sincerely, Conference Co-ordinator EWCI 2014 AOC India Chapter, Bangalore, India
GENERAL INFORMATION EWCI 2014 Exhibition Open during 18 to 20 February 2014 (3 Days) at Institute of Science (IISc) Bangalore, India accompanying the Conference Sessions at the same Venue and Dates. Opening Hours: February 18 & 19, 2014 February 20, 2014 9.00 a. m - 6.00 p. m 9.00 a. m - 4.00 p. m Visitors Information The Exhibition will be open to Delegates of the Conference and Business Visitors only. Admission is free. All visitors must register at the Exhibition Venue and wear Badge during the Exhibition. Visitor registration will be done on production of Visitor s Pass provided by the EWCI 2014 Organisers or the participating Companies and Organisations. No Exhibitor under the age of 16 will be admitted. Opening Ceremony The Opening Ceremony of the Conference and Exhibition will be held on 18 February 2014 during the Inaugural Session at about 9.00 a.m., at JN Tata Auditorium, Indian Institute of Science, Bangalore. All Exhibitors are invited to attend the Opening Ceremony. Organisation Office Exhibition Management Office will be located at the Institute of Science, Bangalore during the Exhibition. Earlier to that, all Exhibitors are to communicate with the at the AOC India Chapter s office. Possession / Vacation of Booths a) Possession of Booth(s) to the Exhibitors will be given on February 17, 2014 at 2.00 p.m. The display setup and decoration of the Booth(s) must be completed by the close of the same day, on 17 February 2014, to be ready for the Opening Ceremony on the next day at 09:00 Hrs. b) The Exhibitors must vacate the Booth(s) before 6 p.m. on 20 February 2014, to enable the organisers to hand over vacant possession of the hall to the authorities. c) The organisers shall not be responsible for any loss of exhibits, if the same are not removed after the closure of the exhibition. Exhibitor Badges Exhibitor badges will be issued to the Exhibition Booth Manners at the time of Registration on 18 February 2014 at 8.30 a.m., at the Registration Counter set up at the Venue. Only two Exhibitor s badge per Booth will be issued. Exhibition Related Movements a) All exhibitions related materials are to be brought in and out from Main Entrance of National Science Seminar Complex after taking over the possession of the Booths. b) All the equipment/ materials should be carted in and out of the Venue between 2.00 p.m. on 17 February 2014, and the close of the day. No painting or carpentry work will be allowed inside the Exhibition Hall. All materials should be pre-fabricated at the exhibitor s premises and only minimal assembly work should be carried out inside the hall, and should be done under strict supervision. c) Work can be carried out inside the halls only between 9.00 a.m. to 6.00 p.m.
Liability and Insurance a) The Exhibition Organisers shall make appropriate arrangements for safety of the exhibits. However, the Exhibitors are advised to arrange their own separate insurance cover. b) The Organisers shall not be responsible for any theft or loss whatsoever or damage to the exhibits during the Exhibition timings, when the exhibitors are supposed to look after their own exhibits by deputing their own representatives. Official Service Providers Services like providing Additional Furniture, Audio/Video equipments, Projectors, Computers Posters etc. can be availed on rental basis through M/s Fabricana, Bangalore. Payment and rental negotiations may be made directly with them. Contact details: FABRICANA No 30, J C Industrial Layout, Yelachanahalli 2nd Phase Kanakapura Road, Bangalore 560 062 Tel: +91 80 2244 6702 and +91 80 2244 5499 Fax: +91 80 26645631 Email: fabricana@vsnl.com
EXHIBITION SITE PLAN Second International Conference on A Typical Booth
COMPLIMENTARY FACILITIES Complimentary Facilities with the Booth The following Complimentary facilities for Shell Scheme Booths are included in the Booth Charges: Meeting Room Carpeted floor Furniture and fixtures 1 Table, 2Chairs, Electric Plug Points Name Board on Facia Free electricity consumption (single- phase, 15 amps only) 24- Hour security, cleaning and regular lighting Customs- free Import of Exhibits Invitation to attend Conference Dinner and Cultural Programme Small write-up (of about 25 words) and Address in souvenir for all sponsors A full page advertisement in the Souvenir for all the Diamond, Silver and Bronze Sponsors Three Glass Rooms conveniently constructed are available at the Exhibition Venue to have short meetings with the visitors. Though this facility is provided free of cost to the Exhibitors, advance booking for the time slot should be made to avail this facility. Time slots will be booked against Form E on first-come first-served basis. The Glass Rooms are numbered G1, G2 and G3 as shown in the Exhibition Site Plan
IMPORT OF EXHIBITS Import of Exhibits Foreign Exhibitors at EWCI 2014 shall file all documentations meant for Customs in the name of EWCI 2014 and are allowed to import non-consumable goods required for display in the Exhibition without paying any import duty, provided the goods in question are re- exported within a period of six months from the date of import into India, as per the information below. ATA Carnet India is a signatory to the ATA Carnet System and import of goods is governed by its rules. All Exhibitors belonging to the Member Countries of ATA Carnet will get ATA Carnet issued from their country s Chambers of Commerce or any agency authorised to issue Carnet duly certified by the customs. When goods arrive in India, the temporary importation for six months will be allowed on the basis of the ATA Carnet procedure. The following categories of items will not, however, be covered and the Exhibitors are advised to file separate bills of entry as the temporary imports will be governed by the Government of India s normal rules. a) All consumable goods meant for distribution or sale which are not likely to be re-exported. b) Goods imported through the medium of post. c) Transit goods. A separate bill of entry will be required to be filled-in for such consignments and import clearance will be governed by normal rules of the Government of India Customs Rules. The temporary import of the Exhibits, goods from the countries who are not members of ATA Carnet, will be governed by the following rules: a) The Exhibitors will be required to produce a guarantee letter from their respective Embassies in India. b) If the exhibits are not guaranteed by the Embassy, some local Indian company, acceptable to the Collector of Customs, must stand guarantee before a Bank Guarantee can be waived. c) In case the Exhibitor cannot comply with (a) and (b) above, they will have to produce a bank Guarantee to the tune of 250% of the invoice value of the goods, as per the Customs Rules. Official freight forward and on-site handling Agent R.E. Rogers India Pvt. Ltd. R.E.R House, 2383/1, 11 th Main, 15 th Cross, E Block, Next to State Bank of Mysore Sahakara Nagar, Bangalore 560 092 EPABX: +91 80 42690500 /55 Fax: +91 80 41535881 Email: rerogers@vsnl.com / rerogers@airtelmail.in
ADVERTISEMENTS Second International Conference on Advertisements in the Souvenir A Multi-colour Souvenir of EWCI 2014 containing information about Conference, Messages from Dignitaries and Directory of Exhibitors will be distributed among the participants in the Conference. An advertisement in the Souvenir will give additional mileage and attracts visitors to your Booth and their attention to your products. It is a productive investment because visitors refer to the Souvenir for Exhibitors Listing, booth location, conferences programmes and other data during the exhibition. In addition, the Souvenir is used after the Exhibition as well for product source guide. Advertisements in the Conference Proceedings The Conference Proceedings hard copy contains all the Technical Papers presented in the EWCI 2014 Conference. This book will be provided to all the Delegates free of cost. It would also be provided to technical libraries and others on demand for a cost. Full colored advertisements are solicited in the Proceedings. Advertisements Rates The advertisements tariff for both Souvenir and Proceedings are given in the following table. Full payment, in advance should be made directly (without involving an Ad Agency) to the organisers along with the booking of advertisements, latest by 1 January 2014. Cheque/ DD should be drawn in favour of EWCI 2014 and sent to The Conference Coordinators. Tariff for Advertisements Indian Foreign Back Cover Rs 50,000 $ 1500 Inside Front and Back Cover Rs 40,000 $ 1250 Special Page Rs 20,000 $ 700 Mechanical Data Overall size of the page : 28 cms x 21.5 cms Size of printed page : 23 cms x 17 cms Full page bleed : 29 cms x 22.5 cms Printing method : Offset Advertisement Material Provide the material in Corel Draw, PSD, EPS and all used fonts open with a minimum resolution of 300 dpi: JPEG, PDF, TIFF with a minimum of 300 dpi or FILM POSITIVES (CMYK) with progressive proof. Deadlines For Advertisement booking and providing material: 1 January 2014
FORM A Exhibitor/Exhibits Details Souvenir Entries The Souvenir will be distributed during the Visitors/ Exhibitors/ delegates. Please provide the following information about your company, to be published free-of-charge in alphabetical listing of companies in the Souvenir of EWCI 2014. Entries are subject to editing at the organiser s discretion. Booth No: Company Name : Full Address : : Telephone No. Fax Nos. E-mail Contact Person : : : : With Designation Products to be displayed in the Exhibition (please give full details of products, if necessary, attach a separate sheet) 1. 2. 3. 4. Please give the name(s) of Foreign Collaborators/ Associate Companies, whose products you plan to display at the exhibition, along with product details, Address, Telephone and fax Numbers, Contact Person s name, logo etc. 1. 2. 3. In case of a Foreign Exhibitor, please give name (s) of Indian Associates/ Distributors/ Dealers/ Representatives along with Address, Telephone/ Fax Numbers and E-mail address. 1. 2. 3. Please enclose Brief Company Profile (not more than 100 words) Signature : Date: Designation: Company s Stamp: Deadline: 1 January 2014. Please send email to ewci@aoc-india.org or Fax to +91 80 2528 7813
FORM B Details for Facia Please give below (in caps) name of your company, the way you would like to appear, on the Facia of your stand. * Indian companies cannot give the names of their foreign principals (conditions Apply) Deadline: 1 January 2014. Please send email to ewci@aoc-india.org or Fax to +91 80 2528 7813
FORM C Exhibitor Badges Please give names of the representatives who would be attending your Booth for Exhibitor Badges. Only two names per Booth (size of 3 m x 3 m) to be provided. Exhibitor: Exhibitor:... Booth No: Booth No: Contact Person: Signature: The organisers reserve the right not to issue Exhibitor Badges to those who have no connections to the exhibiting company. Deadline: 1 January 2014. Please send email to ewci@aoc-india.org or Fax to +91 80 2528 7813
Tel: 080 22446702 / 26545499 Fax: 080 26645631 Email ID:fabricana@vsnl.com Exhibititing Company Stall No Name of the Undersigned Second International Conference on Stall Area Postal Address Contact No: Institute of Fax Science, No Bangalore, India Email ID: Sl. Item Sl. Ite Description of Item Rate/Unit Qty Amount No. Code No. Co 1 FF-01 Director Chair FORM D 1,500.00 30 FF 2 FF-02 Director Chair Order form for Additional Facilities 1,400.00 31 FF 3 FF-03 Director Chair 1,350.00 32 FF 4 FF-04 Executive Chair 1,350.00 33 FF 5 FF-05 Executive Chair 1,350.00 34 FF 6 FF-06 Leather Chair 850.00 35 FF No. 30, J.C. Industrial Layout, Yelachanahalli 2nd Phase, Kanakapura Road, Bangalore 560 062 7 FF-07 Executive Cushion Chair 375.00 36 FF Tel: 080 22446702 / 26545499 Fax: 080 26645631 Email ID:fabricana@vsnl.com 8 FF-08 Executive Cushion Chair 350.00 37 FF Exhibititing 9 FF-09 Executive Company Cushion Chair 350.00 Stall No 38 FF Name 10 FF-10 of the Bistro Undersigned Chair 650.00 Stall Area 39 FF Postal 11 FF-11 Address Cushion Chair 325.00 40 FF 12 FF-12 Leather Finish Chair 450.00 41 FF Contact No: Fax No Email ID: ITEM 13 FF-13 Ply Chair Sl. RATE/UNIT RATE/UNIT ITEM 400.00 RATE/UNIT RATE/UNIT 42 FF Item DESCRIPTION OF ITEM DESCRIPTION OF ITEM Sl. CODE Description IN INR IN USD of Item CODE Rate/Unit Qty IN Amount INR IN USD No. 14 FF-14 Code Folding Chair 125.00 43 No FF FF-01 HIGH BACK REVOLVING CHAIR 900 20 FF-30 LOCKABLE TABLE (1000W X 500D X 760H) 1000 45 FF-02 HIGH BACK REVOLVING CHAIR 900 20 FF-31 INFORMATION CENTRE 1000W X 750D (1000H, 760H) 1000 45 15 1 FF-15 FF-01 VIP Director Chair Chair 1,500.00 1,500.00 44 FF-03 HIGH BACK REVOLVING CHAIR 700 18 FF-32 CURVATURE COUNTER (1000W X 500D X 750H) 1800 42 FF 30 FF-04 16 HIGH 2 FF-16 BACK REVOLVING FF-02 Perforated CHAIR Director Chair Chair 750 18 FF-33 2 TIER COUNTER 1000W 250.00 X 500D X (1000H, 760) 1000 45 1,400.00 45 FF-05 ROSE WOOD VIP CHAIR 1500 45 FF-34 LOCKABLE DOOR (SYSTEM) 1500 50 FF 31 FF-06 17 CUSHION 3 FF-17VIP CHAIR FF-03 Garden Director Chair 375 10 FF-35 OCTONORM PANEL 1000W Chair 50.00 X 2440H 550 13.5 1,350.00 46 FF FF-07 FABRIC CUSHION CHAIR 350 10 FF-36 GLASS SHELF 800 20 32 FF-08 18 CUSHION FF-18CHAIR Bar Chair (Cedar Finish) 300 8.5 FF-37 WOODEN SHELFS 900.00 500 1247 FF FF-09 4 BANQUET FF-04CHAIRExecutive Chair 300 8.5 FF-38 HANGAR SET (6NOS) 1,350.00 550 13.5 33 FF-10 19 LEATHER FF-19CHAIR Executive Sofa ( Three Seater) 300 8.5 FF-39 SPEAKER PODIUM 3,000.00 1500 5048 FF-11 5 LEATHER FF-05 CHAIR Executive WITH ARM Chair 350 10 FF-40 LEATHER SEAT BAR STOOL 1,350.00 550 13.5 34 FF-12 20 LEATHER FF-20CHAIR Exectuve WITH ARM Sofa ( Two Seater) 350 10 FF-41 FIBER BAR STOOL 2,500.00 700 1849 FF-13 6 FIBER FF-06 MOULDED Leather CHAIR Chair 500 12 FF-42 CEDAR WOOD BAR STOOL 850.00 400 10 35 FF-14 21 FIBER FF-21 CHAIR Executive Sofa (Single Seater) 350 10 FF-43 CONFERENCE TABLE 2,000.00 GLASS TOP 2.5' HT 3'DIA 1500 50 50 FF-15 7 BISTRO FF-07 CHAIR Executive Cushion Chair 500 12 FF-44 ROUND GLASS TEAPOY 1.5' HT 375.00 2'DIA 1000 45 36 FF-16 22 PERFORATED FF-22 CHAIR Sofa ( Single Seater) 200 6 FF-45 CONFERENCE TABLE 1,250.00 PLY TOP 2.5'HT 3'DIA 800 2551 8 FF-08 Executive Cushion Chair 350.00 37 FF-17 PLASTIC CHAIRS 50 2.5 FF-46 MAGAZINE STAND 500 15 FF-18 23 FOLDING FF-23CHAIR Sofa ( Two Seater) 100 4 FF-47 Q MANAGER 2,000.00 1200 3552 9 FF-09 Executive Cushion Chair 350.00 38 FF-19 BLACK THREE SEATER SOFA 3000 70 FF-48 BARRICADE 500 15 FF-20 24 10 BLACK FF-24 FF-10 TWO SEATER Round Bistro SOFA Glass Teapoi (1.5' Chair 2000 H, 2' DIA) 55 FF-49 SPOT LIGHT 1,500.00 650.00 300 12.553 39 FF-21 BLACK SINGLE SEATER SOFA 1000 45 FF-50 150W METAL LIGHT 250 PER DAY 10 PER DAY 25 FF-25 Round/Conference Table Glass top (2.5' Ht, 3'Dia) 2,000.00 FF-22 11 WHITE FF-11 TWO SEATER Cushion SOFA Chair 2000 55 FF-51 HALOGEN LIGHT 325.00 200 PER DAY 10 PER DAY 40 FF-23 WHITE SINGLE SEATER SOFA 1000 45 FF-52 150W METAL LIGHT 250 PER DAY 10 PER DAY 26 FF-26 Round/Conference Table Ply top (2.5' ht, 3'Dia) 900.00 FF-24 12 BLACK FF-12 SINGLE SEATER Leather SOFA Finish Chair 1000 45 FF-53 400W METAL LIGHT 450.00 400 PER DAY 20 PER DAY 41 FF-25 SHOWCASE (1000W X 500D X 2440H) 2500 60 FF-54 12V 50W HALOGEN LIGHT 400 PER DAY 20 PER DAY 27 FF-27 Conference Table(1200 W X 800 D X 750 H) 1,500.00 FF-26 13 SHOWCASE FF-13(500W Ply X 500D Chair X 2440H) 2000 55 FF-55 PLUG POINT 400.00 300 15 42 FF-27 28 GLASS FF-28 COUNTER Counter (1000W X 500D Table X 1000H) ( 1000W 1750 X 500D X 50760H ) FF-56 PEDESTRAL FAN 700.00 300 PER DAY 15 PER DAY FF-28 14 GLASS FF-14 COUNTER Folding (500W X 500D Chair X 1000H) 1500 50 FF-57 WATER DISPENSER 125.00 350 PER DAY 10 PER DAY 43 FF-29 OCTONORM FF-29 TABLE Lockable (1000W X 500D Table X 760H) (1000W X 500500D X 12 760H) FF-58 SINGLE DOOR FRIDGE 1,400.00 2000 60 15 FF-15 VIP Chair FF-59 DOUBLE DOOR FRIDGE 1,500.00 3000 75 44 FF-60 42" LCD TV WITH STAND 2000 PER DAY 60 PER DAY 16 FF-16 Perforated Chair 250.00 45 *Stocks are Subject to Availability 17 FF-17 Garden Chair 50.00 46 *Dimensions are approximate and are in milimetres 18 FF-18 Bar Chair (Cedar Finish) 900.00 47 * Colours shown are nearest to original 19 FF-19 Executive Sofa ( Three Seater) 3,000.00 48 Signature & Company Stamp 20 FF-20 Exectuve Sofa ( Two Seater) 2,500.00 49 ORDERS AND PAYMENTS IN FAVOUR OF Name and Designation 21 FF-21 Executive Sofa (Single Seater) 2,000.00 50 M/S FABRICANA, BANGALORE 22 FF-22 Sofa ( Single Seater) 1,250.00 51 23 FF-23 Sofa ( Two Seater) 2,000.00 52 Orders are to be confirmed on or before Dt 24 FF-24 Round Glass Teapoi (1.5' H, 2' DIA) 1,500.00 53 25 FF-25 Round/Conference Table Glass top (2.5' Ht, 3'Dia) 2,000.00 26 FF-26 Round/Conference Table Ply top (2.5' ht, 3'Dia) 900.00 27 Deadline: FF-27 1 Feb Conference 2014. Please send Table(1200 email to Fabricana@vsnl.com W X 800 D X 750 or H) Fax to +91 80 2664 1,500.00 5631 28 FF-28 Counter Table ( 1000W X 500D X 760H ) 700.00 29 FF-29 Lockable Table (1000W X 500D X 760H) 1,400.00 *Stocks Tele Fax: +91 are 80 Subject 2528 7813 to Mobile: Availability 9483606038, 9483606041 Email: ewci@aoc-india.org Web: www.aoc-india.org *Dimensions are approximate and are in milimetres
FORM E For Glass Room Booking Exhibitor : Booth No. : Telephone : Fax: Contact Person s Name: Glass Room required on (Date), from Hrs to Hrs Maximum of 45 min per Sponsor on two occasions Deadline: 1 Feb 2014. Please send email to ewci@aoc-india.org or fax to +91 80 2528 7813