Your Invitation to Attend...Exhibit...Sponsor Southern Forest Products Association members will gather October 7-9 at Marriott Resort at Grande Dunes in Myrtle Beach, South Carolina for their 2015 Annual Meeting. This event provides an ideal opportunity to promote your company s products and services to the leaders of the Southern Pine lumber industry, and network with top executives, marketing professionals, and other key decision-makers. Complete information about the SFPA 2015 Annual Meeting is enclosed, including details about exhibit and sponsorship opportunities. We hope your schedule will permit you to attend this gathering. EXHIBIT INFORMATION Booth Assignment & Location Booths will be located in Oleander Ballroom B and will be assigned on a first-come, first-served basis. SFPA reserves the right to adjust spacing and layout of booths, if necessary. Exhibitor Set-Up Wednesday, October 7-3:00 pm - 6:00 pm Exhibit Dates and Times Thursday, October 8 7:30 am 8:30 am 11:30 am 12:15 pm 5:30 pm 7:00 pm Exhibit Tear-Down Begins at the conclusion of the Chairman s Dinner on Thursday evening, October 8 (approx. 10:00pm) and must be completed by 9:00 am on Friday, October 9. Exhibit Space Fee: $500 includes: One 6 tabletop exhibit space with 1 chair and electrical power outlet. Complimentary registration for ONE attendee. (please complete the meeting registration form and the Exhibit Space form) Recognition on SFPA s website, with a link to your company s website, small logo on Meeting T-shirt Listing in Meeting Registration List Recognition during the Annual Meeting and in SFPA s newsletters; company name logo in meeting promotional materials Not Included in Exhibit Space Fee Internet and AV services are not included and must be ordered separately. Shipping costs are not included in the booth cost and are the responsibility of each exhibitor. Exhibit Rules & Regulations All booth personnel must be registered for the SFPA Annual Meeting and should wear their name badge throughout the event. Neither SFPA nor the Marriott Resort at Grande Dunes is responsible for loss or damage of articles in the exhibit area. Exhibitors shall indemnify and hold harmless Hotel and SFPA from all liability (damage or accident) which might ensue from any cause resulting or connected with transportation, placing, removal or display of exhibits. It is the sole responsibility of the Exhibitor to obtain all insurance for their property. Hotel has handling, shipping and delivery and storage costs for packages and display cases: Package Size Delivery Ship Storage Envelope $3 $2 $2 1-25 lbs. $7 $5 $5 26-50 lbs. $15 $10 $10 51 lbs. & Over Display Cases $25 & up $15 & up $15 & up $35 $20 $20 All shipments should be address as: Myrtle Beach Marriott Resort at Grande Dunes 8400 Costa Verde Drive Myrtle Beach, SC 29572 Hold for: Your Name/ SFPA/ Oct 7-9 Cancellation Policy Cancellation requests received after September 11, 2015 cannot be refunded.
TAYLOR SIGNODE PANTRON AUTOMATION CORLEY MFG. WOODTECH MEASUREMENT Exhibit Floor Plan Marriott Resort at Grande Dunes Oleander Ballroom B Screen (Lunch) 6 7 PROJ. (LUNCH) 8 4 9 10 12 BUFFET (LUNCH) Entrance Entrance The Marriott s Oleander Ballroom B is the location of tabletop exhibits during the Breakfast, Lunch and Reception/Dinner scheduled for Thursday, October 8.
2015 SFPA ANNUAL MEETING OCTOBER 7-9 MYRTLE BEACH, SOUTH CAROLINA SPONSORSHIP OPPORTUNITIES GOLD LEVEL SPONSOR: $3,500 Opportunity to present a 3-5 minute product promotion message during SFPA s General Session Thursday Reception - Bar Sponsorship 1 hosted hors d oeurves near your booth during Thursday evening s reception One 6 tabletop exhibit space with 1 chair and electrical power outlet. Complimentary registration for TWO Your company name, logo and a brief Welcome Message are displayed on a 20 x24 poster at the Registration Desk Listing in Meeting Registration List Registration List Full-page Advertisement, cover position Recognized on the SFPA website, with a link to your company s website; LARGE logo on Meeting T-shirt Formal recognition during the Annual Meeting and SFPA s newsletters; prominent placement of your logo in promotional materials. SILVER LEVEL SPONSOR: $2,000 1 hosted hors d oeurves near your booth during Thursday evening s reception One 6 tabletop exhibit space with 1 chair and electrical power outlet. Complimentary registration for TWO Your company name, logo and a brief Welcome Message are displayed on a 20 x24 poster at the Registration Desk Listing in Meeting Registration List Registration List Advertisement, inside page Recognized on SFPA s website, with a link to your company s website; MEDIUM logo on Meeting T-shirt Formal recognition during the General Session and in SFPA s newsletters; your company name & logo in promotional materials. ADDITIONAL SPONSORSHIPS IN ADDITION TO GOLD AND SILVER SPONSORSHIPS AND TABLE- TOP EXHIBITS, THE FOLLOWING SPONSORSHIPS ARE AVAILABLE. PRIORITY WILL BE GIVEN IN THE FOLLOWING ORDER: GOLD SPONSOR/ SILVER SPONSOR/ EXHIBITOR/ ADDITIONAL SPON- SOR. MEETING REGISTRATION LIST ADVERTISEMENT Advertise your company within the 2015 Annual Meeting Registration List that every attendee receives upon arrival. Provide your ad (measuring 4.5 wide by 7.5 high, in color or black & white) Back Cover: $500 Inside Front or Inside Back Cover: $400 Inside Pages: $300. Materials in PDF format must be received by September 11. CHAIRMAN S RECEPTION THURSDAY, OCTOBER 8 Bar Sponsorship Your company name, logo and contact information are displayed on a 20 x24 poster at the entrance to the dinner and adjacent to the bar - $2000 Host 1 Hors d oeuvres in your booth - $400 TABLE WINE AT DINNER THURSDAY, OCTOBER 8 $700 (2 available) - Your company name, logo and message are displayed on all tables during dinner Thursday evening. EXHIBIT ONLY: $500 One 6 tabletop exhibit space with 1 chair and electrical power outlet. Complimentary registration for ONE Listing in Meeting Registration List Recognized on SFPA s website, with a link to your company s website; small logo on Meeting T-shirt Recognition during the Annual Meeting and in SFPA s newsletters; company name & logo in promotional materials.
EXHIBIT SPACE AND SPONSORSHIP APPLICATION My company would like to reserve an exhibit booth and/or sponsor the Southern Forest Products Association s 2015 Annual Meeting, as indicated below. We hereby notify SFPA that the name of the exhibiting company and/or sponsor is to appear in print (signage, registration list, internet, electronic media) with capitalization, abbreviation, and punctua- Exhibit Space / Sponsorship Agreement (Please print clearly) Exhibit Space Number (select 3): _ Company: _ Street Address: City: _ State: Zip: Phone Number: _ Fax Number: Email: Website: www. Key Contact: Title: Name and address of On-Site Contact, if different from above. Name: Title: Street Address: City: _ State: Zip: Phone Number: Fax Number: Email: Product/Service Description (up to 25 words): I agree to abide by the exhibit rules and regulations. Exhibitor Signature Date Southern Forest Products Association Date We would like to EXHIBIT/ SPONSOR the SFPA Annual Meeting: TOTAL Exhibit and Sponsorship Fee $3,500 - Gold Sponsor $2,000 - Silver Sponsor $ 500 - Exhibit Only $ 500 - Meeting List Advertisment, Back Cover $ 400 - Meeting List Ad, Inside Front Cover or Inside Back Cover $ 300 - Meeting List Ad, Inside Chairman s Reception - $ 2,000 - Bar Sponsor $ 400-1 Hors D oeuvres near your booth Chairman s Dinner - $ 700 - Table Wine $ Return this form (Exhibit Space and Sponsorship Application) AND the SFPA Annual Meeting Registration form with your payment or credit card information to the address shown below. Payment Method Enclosed is a check payable to SFPA for the Total shown above. I authorize the Total shown above to be charged to my credit card. MasterCard VISA American Express Card Number Exp. Date Code # Name of Cardholder Cardholder s Signature_ Address (associated with credit card): Address City State ZIP _ Return to: Southern Forest Products Association 6660 Riverside Dr.,Suite 212 Metairie, LA 70003 FAX:504.443.6612 mail@sfpa.org
October 7-9, 2015 SFPA 2015 Annual Meeting Marriott Resort at Grande Dunes Myrtle Beach, South Carolina AGENDA Wednesday, October 7 7:00 a.m. - Noon (tee times begin at 7:54) Golf - Grande Dunes Myrtle Beach Transportation on your own (approx. 5 min. away) Dress: Collared Shirts Required. No jeans or denim. Rental Clubs: $42 per set. Reserve at least 7 days in advance by contacting: Austin Hockey at 843-315-0333 8:00 a.m. - Noon Fishing Excursion - Harbourgate Marina Inland fishing for redfish, flounder and speckled trout; transportation provided. Includes tackle, bait, licenses, snacks & beverages cleaning your catch is additional. 1:00 p.m. - 3:00 p.m. Sporting Clays Low Country Preserve (Jointly with NC Forestry Association) Transportation on your own (approx. 35 min. away) 6:00 p.m. - 11:00 p.m. Reception, Dinner and Entertainment (Jointly with NC Forestry Association) At the resort Low Country Menu Entertainment by The Embers Thursday, October 8 7:30 a.m. 8:30 a.m. Continental Breakfast with Sponsored Exhibits 8:30 a.m. 11:00 a.m. General Session Welcome, SFPA Highlights Guest Speaker 9:30 a.m. 11:30 a.m. Spouse Program: Paint with a Passion (And join the Buffet Lunch afterwards) 11:30 a.m. 2:00 p.m. Buffet Lunch with Sponsored Exhibits Presentation: Southern Pine All Stars 2:00 p.m. 4:00 p.m. General Session (continued) Steve Lovett, Softwood Lumber Board - SLB Update Jeff Miller, Treated Wood Council - TWC Update 2:00 p.m. 5:00 p.m. Expo Advisory Committee 5:30p.m. 7:00 p.m. Reception with Sponsored Exhibits 7:00 p.m. 9:30 p.m. Chairman s Dinner & Entertainment Friday, October 9 8:30 a.m. - 10:30 a.m. Board of Directors Meeting
Hotel Travel Tips 8400 Costa Verde Drive Myrtle Beach, South Carolina 29572 This Hotel is a smoke-free facility. Hotel Reservations: CALL 1-800-228-9290 Mention: SFPA Annual Meeting Rate: $139 Single/Double plus taxes (currently 12%) plus resort fee. Resort Fee: All reservations booked under the SFPA Annual Meeting code will receive a discounted resort fee of $5 plus taxes per night. The regular resort fee is $18 plus taxes. You will be notified of the $18 fee when you make your reservation, however, upon check -in, the resort fee will be noted as $5 plus taxes and will be charged accordingly. Resort fee includes selfparking, newspaper delivered to your room, full use of fitness center, coffee in your room, unlimited in-room access to high-speed wired or WI-FI internet services. Check-in: 4:00 p.m. Check-out: 11:00 a.m. Cutoff Date: 5:00pm Eastern - September 11, 2015 The SFPA rate is not guaranteed after this deadline. Parking: Self Parking complimentary (included in the resort fee). Valet parking is available for $18 (plus 8% tax) per car per night. The Marriott Resort at Grande Dunes is approximately 10 miles northeast of the Myrtle Beach International Airport - MYR. The hotel does not provide a shuttle service. Estimated taxi fare (one way): $30 Driving Directions to the Resort: CLICK HERE General Information Dress: Daytime meetings and all functions are business casual. WiFi - unlimited in-room access to wired or WIFI Internet service. Deposit: All reservation requests require a one night s deposit. Cancellation: Deposits will be refunded if notice is received at least three days prior to arrival date and a cancellation number must be obtained.
2015 Annual Meeting October 7-9 Myrtle Beach, South Carolina REGISTRATION FORM Name: Spouse/Guest: Company: _ Phone: Address: Cell Phone: City: State: Zip: Email: Phone: Cell: Email: Per Person Number Attending TOTAL Meeting Registration $300 _ $_ Spouse/Guest Registration $300 _ $_ Indicate the Events you plan to attend Wednesday, October 7: Golf Fishing Excursion - register by Sept. 1 Sporting Clays Reception, Dinner & Entertainment $140 $215 $25 $125 Thursday, October 8: Continental Breakfast Spouse Program Buffet Lunch Chairman s Reception/Dinner Included $45 Included Included TOTAL $ Payment Method Enclosed is a check payable to SFPA for the TOTAL shown above. I authorize the TOTAL shown above to be charged to my credit card: MasterCard VISA American Express Card Number _ Code Exp. Date Name of Cardholder Cardholders Signature Address associated with credit card: Same as shown on top of form (or provide billing address below) Address City _ Zip Return to: Southern Forest Products Association 6660 Riverside Dr., Suite 212 Metairie, LA 70003 Email: mail@sfpa.org FAX: 504/443-6612