PER DIEM, TRAVEL AND TRANSPORTATION ALLOWANCE COMMITTEE 4800 Mark Center Drive, Suite 04J2501 Alexandria, VA

PER DIEM, TRAVEL AND TRANSPORTATION ALLOWANCE COMMITTEE 4800 Mark Center Drive, Suite 04J2501 Alexandria, VA 22350-9000 www.defensetravel.dod.mil PDTATAC/tgh 27 September 2017 MEMORANDUM FOR SUBJECT: SEE DISTRIBUTION UTD/CTD for MAP/CAP 092-17(E) -- Travel Time, Cost Comparison and Computation Examples when POV Travel is to the Government s Advantage or not to the Government s Advantage. 1. SYNOPSIS: Provides examples of the authorized travel time for per diem purposes when a personally owned vehicle is used for TDY transportation when to the Government s advantage or not to the Government s advantage. 2. These changes are scheduled to appear in the JTR, dated 1 November 2017. 3. This determination is effective when printed in the JTR. 4. The attached examples are currently resident on the DTMO Website. 5. Action Officer: Tim Haddix (timothy.g.haddix.civ@mail.mil). Attachment: Rev 2, Example CE-PDPOV-01 and CE-PDPOV-02 //Approved// VELDA A. POTTER Regulations Lead, Policy & Regulations Branch Uniformed E-Mail Distribution: MAP Members P&R Branch PMO-DTS GSA-3FT GSA-OGP(MTT) DTMO PPC Civilian E-Mail Distribution: CAP Members P&R Branch PMO-DTS GSA-3FT GSA-OGP(MTT) DTMO CBCA Judges

JTR REVISIONS: Editor s Note Please make changes to JTR, par. 020210-F as indicated. 020210-F: F. Cost Comparisons Between Use of a POV and Other Modes of Transportation Computation and Rules. When a traveler uses a POV instead of an authorized type of transportation, a cost comparison is done to determine reimbursement. The POV mileage is compared to the constructed cost of the authorized transportation type and the lesser of the two amounts is reimbursed. The constructed cost is the sum of the transportation ticket cost plus the TMC fee. The per diem that the Government would have incurred if travel had been performed by the authorized transportation mode is paid. No other costs, such as taxi fare or parking, are included in the comparison. Table 2-11. Cost Comparison Rules for Using a POV If Then Vehicle v. Rental Car air, train, bus, or Government-provided reimbursement is limited to the cost of the lowest transportation is not provided or available, rental service and the associated Other the AO determines that a rental car is more Miscellaneous Reimbursable Expenses. economical, but the traveler uses a POV, Vehicle v. Bus mileage reimbursement is limited to what bus neither air nor rail transportation is provided, transportation would have cost. Vehicle v. Commercial Airplane a traveler is authorized to use a commercial airplane and uses a POV instead, the policy-constructed airfare includes an airfare available through the GSA City Pair Program, the policy-constructed airfare turns out to be, or to include, a GSA City Pair Program airfare and both a YCA and a -CA airfare are available, an individual traveling at Government expense rides in the same privately owned automobile as the traveler claiming mileage, air accommodations are not provided between origin and destination points, an administrative determination is made that rail transportation is more economical than the commercial air accommodations provided the traveler is allowed the TDY mileage for the official distance, limited to the policy-constructed cost for air transportation. When the distance is 400 miles one way or 800 miles or less round trip, a traveler is allowed the applicable TDY mileage rate for the ordered distance. a -CA GSA City Pair Program airfare is not used when creating a policy-constructed airfare for comparison purposes. Vehicle v. Train the YCA airfare is used for cost comparison. the constructed transportation cost reimbursed to the traveler claiming the mileage includes the policy-constructed transportation cost of the passenger. mileage reimbursement is limited to the constructed cost of coach train accommodations for the travel performed. the constructed cost comparison also may be made with rail transportation, including related per diem.

Table 2-11. Cost Comparison Rules for Using a POV If Then between the city and airport, DTMO MIB Note Please place the attached files CE-PDPOV-01.pdf and CE-PDPOV-01.pdf on the DTMO website at the predetermined location Hyperlinks are already in the language of the JTR. JTR Computation Example - CE-PDPOV-01: Computing Per Diem when POV is Authorized to the Government s Advantage (020302.A) Scenario: A Service member departs a PDS and travels to a stopover point by POV on September 1. The locality per diem rate is $142 ($86/$56). He or she travels to the TDY location on September 2, spending 1 full day at the TDY location on September 3. The locality per diem rate at the TDY location is $141 ($95/$46). The Service member departs the TDY location on September 4, and spends 1 night at the stopover point, returning to the PDS on September 5. Total traveled mileage is 930 miles. The mileage rate used in this example is $0.535. Note: One day of travel time is allowed for each 400 miles, limited to the actual elapsed time. Reimbursement is for the actual lodging cost limited to the maximum locality per diem lodging rate plus the appropriate. AEA is not used for this example, but may apply for the actual lodging expense exceeding the maximum per diem lodging rate when authorized or approved by the AO. Itinerary (Per Diem Rate) Date Daily Cost Departing the PDS and Traveling to the Stopover Depart PDS Arrive Stopover 9/1 9/1 1 Day x 75% of ($85/$56) Depart Stopover Arrive TDY ($95/$46) Total Per Diem $42.00 $102.00 Departing the Stopover and Traveling to TDY A 9/2 $90.00 1 Day x $90.00 1 Day x $46.00 $136.00 $90.00 $46.00 9/2 At TDY 1 Full TDY Day 9/3 $90.00 1 Day x $90.00 $90.00 1 Day x $46.00 $46.00 $136.00 Departing the TDY and Traveling to the Stopover Depart TDY 9/4 1 Day x 1 Day x $116.00 Arrive Stopover ($85/$56) 9/5 Departing the Stopover and Returning to the PDS Depart Stopover 9/5 none 75% of $42.00 $42.00 Arrive PDS 9/5 Total Per Diem Allowance $300.00 $232.00 $532.00

Reimbursement Computation Date Expense Amount Total Transportation (9/1-9/5) TDY mileage for 930 miles 930 miles x $0.535 = $497.55 Total Per Diem $532.00 Total Per Diem and Transportation $532.00+ 497.55 = $1,029.55

JTR Computation Example - CE-PDPOV-02: Computing Per Diem when POV is NOT authorized to the Government s Advantage and Excess Travel Time is Involved due to Leave, Permissive Travel or an Administrative Absence (020302.A) Scenario: A traveler is authorized travel by air for 2 travel days, September 4 and September 9, for roundtrip travel between his or her permanent duty station (PDS) and a TDY location in the CONUS. The locality per diem rate at the TDY location is $141 ($85/$56). The traveler chooses to travel by POV though it is not to the Government s advantage. Official mileage between the PDS and the TDY location is 790 miles. The traveler leaves the PDS on September 1 and drives 790 miles by POV, arriving on September 4. The actual lodging cost at the TDY location is a day. The current TDY mileage rate used in this example is $0.535. He or she performs duty at the TDY location from September 5 to 8, 4 full days. The traveler leaves the TDY location on September 9, staying at a stopover point 420 miles away for 1 night. He or she departs the stopover point on September 11, driving 370 miles to arrive at the PDS. The lodging cost on September 9 and 10 is not reimbursed because the stopover point on the return trip is not considered en route for authorized travel. The round-trip non-restricted government airfare (YCA, GSA contract city pair) cost is $440.00. The Travel Management Company (TMC) fee is $22.00. The transportation reimbursement for POV use is limited to $462.00, the cost of the round-trip airfare and the TMC fee. Note: For travel by POV to the Government s advantage, 1 day of travel is allowed for each 400 miles of travel. When the elapsed travel time is less than the authorized time, travel is limited to the elapsed time. The leave and liberty instruction for the traveler s Service determines whether to charge annual leave for excess travel time. Itinerary (Per Diem Rate) Depart PDS Arrive TDY ($85/$56) 4 Full TDY Days Depart TDY Arrive Stopover Depart Stopover Date Daily Cost Departing the PDS and Traveling to the TDY 9/1 1 Day x 75% of 9/4 Total Per Diem $42.00 $102.00 At TDY 9/5-8 4 Days x $240.00 4 Days x $224.00 $464.00 Departing TDY and Traveling to the Stopover 9/9 $98.00 n/a $0.00 75% of $56 $42.00 $42.00 9/10 None $0.00 $0.00 Departing the Stopover and Returning to the PDS 9/11 none n/a $0.00 none $0.00 $0.00 Arrive PDS 9/11 Total Per Diem Allowance $300.00 $364.00 $608.00

Reimbursement Computation - Cost Comparison Date Expense Amount Total Transportation by POV Roundtrip TDY mileage for 1580 790 x 2 x $0.535 = $845.30 9/1-9/11 miles Total Transportation by Air 9/1-9/11 Non-restricted Government Air Cost $440.00 and TMC Fee $22.00 $440.00 + $22.00 = $462.00 Costs Amount Total Transportation Expense by Air Traveler is reimbursed the $462.00 lesser of the transportation cost by POV or air cost Total Per Diem Is constructed based on the travel time allowed $608.00 for the authorize mode of transportation (air). In this example, the traveler is reimbursed one day of per diem on 9/9. Total Per Diem ($608.00) Plus Transportation ($462.00) $462.00 + 608.00 = $1,070.00

The following pages are the same policy preceding this page but showing tracked changes.

JTR REVISIONS: Editor s Note Please make changes to JTR, par. 020210-F as indicated. 020210-F: F. Cost Comparisons Between Use of a POV and Other Modes of Transportation Computation and Rules. When a traveler uses a POV instead of an authorized type of transportation, a cost comparison is done to determine reimbursement. The POV allowances aremileage is compared to the constructed cost of the authorized transportation type and the lesser of the two amounts is reimbursed. The constructed cost is the sum of the transportation ticket cost plus, the TMC fee., and tthe per diem that the Government would have incurred if travel had been performed by means of the authorized typetransportation mode is paid. No other costs, such as taxi fare or parking, are included in the comparison. Table 2-11. Cost Comparison Rules for Using a POV If Then Vehicle v. Rental Car air, train, bus, or Government-provided reimbursement is limited to the cost of the lowest transportation is not provided or available, rental service and the associated Other the AO determines that a rental car is more Miscellaneous Reimbursable Expenses. economical, but the traveler uses a POV, Vehicle v. Bus mileage reimbursement is limited to what bus neither air nor rail transportation is provided, transportation would have cost. Vehicle v. Commercial Airplane a traveler is authorized to use a commercial airplane and uses a POV instead, the policy-constructed airfare includes an airfare available through the GSA City Pair Program, the policy-constructed airfare turns out to be, or to include, a GSA City Pair Program airfare and both a YCA and a -CA airfare are available, an individual traveling at Government expense rides in the same privately owned automobile as the traveler claiming mileage, air accommodations are not provided between origin and destination points, an administrative determination is made that rail the traveler is allowed the TDY mileage rate plus per diem for the official distance, limited to the policy-constructed cost for air transportation. When the distance is 400 miles one way or 800 miles or less round trip, a traveler is allowed the applicable TDY mileage rate for the ordered distance. a -CA GSA City Pair Program airfare is not used when creating a policy-constructed airfare for comparison purposes. Vehicle v. Train the YCA airfare is used for cost comparison. the constructed transportation cost reimbursed to the traveler claiming the mileage includes the policy-constructed transportation cost of the passenger. mileage reimbursement is limited to the constructed cost of coach train accommodations for the travel performed. the constructed cost comparison also may be made

Table 2-11. Cost Comparison Rules for Using a POV If Then transportation is more economical than the with rail transportation, including related per diem. commercial air accommodations provided between the city and airport, DTMO MIB Note Please place the attached files CE-PDPOV-01.pdf and CE-PDPOV-01.pdf on the DTMO website at the predetermined location Hyperlinks are already in the language of the JTR. JTR Computation Example - CE-PDPOV-01: Computing Per Diem when POV is Authorized to the Government s Advantage (020302.A) Scenario: A Service member departs a PDS and travels to a stopover point by POV on September 1. The locality per diem rate is $142 ($86/$56). He or she travels to the TDY location on September 2, spending 1 full day at the TDY location on September 3. The locality per diem rate at the TDY location is $141 ($95/$46). The Service member departs the TDY location on September 4, and spends 1 night at the stopover point, returning to the PDS on September 5. Total traveled mileage is 930 miles. The mileage rate used in this example is $0.535. Note: One day of travel time is allowed for each 400 miles, limited to the actual elapsed time. Reimbursement is for the actual lodging cost limited to the maximum locality per diem lodging rate plus the appropriate. AEA is not used for this example, but may apply for the actual lodging expense exceeding the maximum per diem lodging rate when authorized or approved by the AO. Itinerary (Per Diem Rate) Date Daily Cost Departing the PDS and Traveling to the Stopover Depart PDS Arrive Stopover 9/1 9/1 1 Day x 75% of ($85/$56) Depart Stopover Arrive TDY ($95/$46) Total Per Diem $42.00 $102.00 Departing the Stopover and Traveling to TDY A 9/2 $90.00 1 Day x $90.00 1 Day x $46.00 $136.00 $90.00 $46.00 9/2 At TDY 1 Full TDY Day 9/3 $90.00 1 Day x $90.00 $90.00 1 Day x $46.00 $46.00 $136.00 Departing the TDY and Traveling to the Stopover Depart TDY 9/4 1 Day x 1 Day x $116.00 Arrive Stopover ($85/$56) 9/5 Departing the Stopover and Returning to the PDS Depart Stopover 9/5 none 75% of Arrive PDS 9/5 $42.00 $42.00

Total Per Diem Allowance $300.00 $232.00 $532.00 Reimbursement Computation Date Expense Amount Total Transportation (9/1-9/5) TDY mileage for 930 miles 930 miles x $0.535 = $497.55 Total Per Diem $532.00 Total Per Diem and Transportation $532.00+ 497.55 = $1,029.55