Karting Queensland State Karting Cuncil Meeting Minutes Venue Htel Jen 159 Rma St Brisbane QLD 4000. PH 07 3238 2222 29 th & 30 th July, 2017 1.00pm Page 1 f 14
Australian Karting Assciatin (QLD) Inc. State Karting Cuncil Meeting Minutes Saturday 29 th July, 2017 Sunday 30 th July, 2017 Meeting Opened at: 12.53pm President s Welcme Item 1 - Cnfirmatin f Attendance, Prxies and Aplgies Prxies Emerald held by the Chairman. Attendance Bundaberg Delegate Ben Stephensn Bundaberg C-Delegate Errl Davidsn Cairns Delegate Nic Beehag Charters Twers Delegate Peter Thmas Clla Delegate Jn Gals Gladstne Delegate Cnnr Rbertsn Gladstne C-Delegate Adrian Jnes Ipswich Delegate Maureen Capri Mackay Delegate Justin Fraser Mackay C-Delegate Rbbie Warne Mt Isa Delegate Tny Campbell Rckhamptn C-Delegate Judy Simnds Rckhamptn Delegate Karl Jennings Twnsville Delegate Rick Eisel Warwick Delegate Alf Capri Karting QLD State Technical Inspectr Nrm Trst Karting QLD State Officials Crdinatr Mark Hgan Karting QLD President Brett Aird Karting QLD Vice President Shane Thirlwall Karting QLD Junir Vice President Greg Smith Karting QLD Treasurer Annette English Karting QLD Secretary Rbert Ainge Aplgies SEK: Whitsunday: Lchie Lawrence Adam Strud (Saturday nly) Page 2 f 14
That the prxies, attendance and aplgies be accepted. Warwick Mackay Fr: Bundaberg, Cairns, Charters Twers, Clla, Emerald, Gladstne, Ipswich, Mackay, Mt Isa, Rckhamptn, Twnsville, Warwick Item 2 - Open meeting t bservers That the meeting be clsed t bservers. Ipswich Bundaberg Fr: Bundaberg, Cairns, Charters Twers, Emerald, Gladstne, Ipswich, Mackay, Mt Isa, Rckhamptn, Twnsville, Warwick Abstain: Clla Item 3 Declaratin f Pecuniary Interests Alf Capri: Nrm Trst: Kart shp wner & Engine builder Kart shp wner & Engine builder Item 4 - Acceptance f digital recrder That the digital recrder is accepted t assist with recrding the minutes. Rckhamptn Gladstne Fr: Bundaberg, Cairns, Charters Twers, Clla, Emerald, Gladstne, Ipswich, Mackay, Mt Isa, Rckhamptn, Twnsville, Warwick Item 5 Acceptance f previus minutes That the minutes frm the 29 th & 30 th April, 2017 State Karting Cuncil Meeting be accepted. Gladstne Rckhamptn Fr: Bundaberg, Cairns, Charters Twers, Clla, Emerald, Gladstne, Ipswich, Mackay, Mt Isa, Rckhamptn, Twnsville, Warwick Item 6 Business Arising frm Previus Minutes Page 3 f 14
Nne Item 7 Acceptance f crrespndence That the crrespndence be accepted Rckhamptn Warwick Fr: Bundaberg, Cairns, Charters Twers, Clla, Emerald, Gladstne, Ipswich, Mackay, Mt Isa, Rckhamptn, Twnsville, Warwick Item 8 Verbal reprt frm each club (Max 2 minutes each) Mackay Wrking n resurfacing the track Seeing new peple travelling t the track helped by hlding the state titles later this year Officials numbers are dwn, club is wrking n increasing these and wrking with their current fficials Twnsville Members numbers are still strng A lt f members aren t travelling away except fr majr meetings Curt Case with Cnditins f Material Use dispute still nging 13 th August next curt hearing. Junir Sprckets day the week befre the Twnsville 400 went very well V8 Supercar driver Tdd Hazelwd is the club ambassadr and has been wrking well with the club V8 display was very successful and praised by the rganisers fr being very prfessinal. Had 79 expressins f interest in jining the club. Rckhamptn Our track and surrunds having been underging sme imprvements and a clean-up which has gne very well, the track is lking great. Thanks t the Emerald Kart Club fr inviting Rcky s members t act as fficials at the AKC Thank yu t Karting Qld and Karting Australia fr the wrk they did in helping us with ur successful grant fr the Race America lights. The CQ Series Rckhamptn Rund was terrific with ur grunds lking great and everything running well fr the meeting. Mt Isa Spnsrship rganised fr all classes Only 1 Junir currently cmpeting Greater Western Games 2-day meet was very successful and ppular Has handed apprximately half f their land back t the cuncil (unused) and have halved their yearly rates. Gladstne Received a $200,000 grant frm lcal cuncil $5,000 safety grant frm KA t resurface Ingrid Junir Sprckets prgram was very successful and have picked up new members frm it. Raceday numbers are strng Page 4 f 14
Currently preparing fr CQ Series Ipswich The President has resigned and the Vice President has mved up int the rle State Champinship went well, gd numbers Leasing issues with cuncil are at a standstill Club meetings nging will be mnthly Vintage Kart Prix cming up, lking frward t it being a big event. Warwick Club is ging well, friendly and welcming t all members. Increasing membership Have upgraded a sectin f the track t widen the crner and create an entry int the new in-grid rad Wrking twards the next rund f the CQ Series Canteen Cnvenrs have mved n, new peple have taken ver Bundaberg Gd start t the year Tilet blck cmpleted at a cst f $83,000, New slasher has been purchased Elevated platfrm fr middle f the track being develped Numbers are lw at club meetings but they are wrking n increasing numbers The culture f the club is strng friendly and welcming Cashflw is still strng due t ther areas including hire karts and mtrbikes. Lking at ding mre Cme & Try days this year issue is getting members t help ut Membership is dwn but wrking t increase this Frmat f a practice day Saturday with a BBQ then Raceday n Sunday is wrking very well, has brught the scial aspect back. Allwing camping and have upgraded the facilities t encurage travellers Twers Wrks and upgrades are nging Have received a small grant, wrking n thers t raise the last required funds t finish the track The club has enlisted the help f a prfessinal t assist with the fundraising Clla Pssibility f getting a $150,000 grant frm the Sprt and Rec disaster relief fund frm Cyclne Debbie Wuld like t fix the drainage at the club with the mney if successful Struggling t get fficials and t upgrade existing nes t level 3 Randm Draw instead f qualifying has wrked well fr the Cadet classes. There have been n issues and the club believes it has imprved the skill and standards f the drivers. Cairns Race meeting numbers are dwn Have had meetings pstpned and clashes with majr events which has nt helped Cme and Try cming up with ptential new karters wh signed up frm the display at the Cairns Shw Need t increase the pl f fficials, same peple ding the same jbs each meeting. New track is prgressing slwly, red tape and bureaucracy nt helping Have had an influx f new Cadet 9 members Several members are racing away mre than hme Emerald Thanks t all fficials and peple invlved in the AKC meeting last weekend. The cleanup is in full swing. Page 5 f 14
The meeting was very well run and is a credit t the club and vlunteers. Brett wuld like t thank the club fr lking after the fficials s well at the event. State Technical Adviser Have had State Champinships and AKC runds in QLD recently. The Technical crew has wrked well tgether at these events. State Champinship had 50% lcals, 50% travellers with a gd distributin acrss all f the QLD clubs. State Officials C-rdinatr It is nw easier t sign up grade 4 fficials inductin training papers have been sent ut t all clubs New ready reckner has gne ut t clubs Mark wuld like t hear frm clubs with any suggestins fr increasing fficials All clubs need t ensure they have all required paperwrk Unannunced visits are rlling ut nw, these are nt t be seen as catching clubs ut but are there t help imprve everyne s race meeting prcedures and prcesses. Jill and Gary Sampsn are retiring and mving t anther state. Mark wuld like t persnally thank Jill and Gary fr their tireless service ver the years and wish them the very best fr the future. Vice President Unnanuced visit has been dne at Whitsunday, went well Driver training at Clla 30 th July, small numbers but expecting a gd day The Driver Training days will cntinue t be rlled ut thrughut QLD Junir Vice President Been very busy with State Karting Champinships Have been cleaning ut the KQ strage shed at Gladstne and have dumped/dispsed f a large amunt f ld paperwrk and ut-dated items. President Brett wuld like t thank everyne, especially the ther members f the executive, fr their assistance and patience ver the last few weeks as he has been dealing with persnal issues. AGENDA ITEMS Item 10a Prpsed by Management n behalf f Vintage Prmtins Sub Cmmittee a prgramme f events (maximum f fur per year) be frmulated assessment f equipment required & cst draft brchures/advertising material, including quantities, be created & cst fr printing determined if a subcmmittee cannt be frmed then ne individual be selected t mve the issue frward and reprt t SKC at the next meeting. Prgramme f events discussed. The KA Prmtins kit is nw available, KA brchures will be sent ut very sn KQ brchures are als in the pipeline. That Allan King, Brett Aird and Rae Fthergill will frm a prmtins cmmittee t mve the prmtin f Karting in QLD frward. Gladstne Mt Isa Page 6 f 14
Fr: Bundaberg, Cairns, Charters Twers, Clla, Emerald, Gladstne, Ipswich, Mackay, Mt Isa, Rckhamptn, Twnsville, Warwick Item 10b Prpsed by Bundaberg We wuld like t initiate the running f an additinal series fr lcal clubs t incrprate int their regular prgrams utilising the Rtax Engines the 'Queensland Rtax Series' Classes include: Micr Max Mini Max Junir Max Rtax Light Rtax Heavy The 2017 Rule bk des nt allw all the classes t be run at club level. Sme f the mtrs are nly hmlgated t run in the Natinal Series. All Officials t hld Blue Cards fr cmpliance with Wrking with Children (Risk Management and Screening) Act 2000. It is highly recmmended that all fficials hld Blue Cards hwever it is nt mandatry. Clubs are strngly encuraged t prgress their fficials t implement Wrking with Children Checks as per the 2017 Affiliatin requirements. Infrmatin n this and ther curses is available n the Play By The Rules website Deregulatin f the Mtr & Tire dealership arrangements t cmply with the ACCC Anti-cmpetitive rulings in Sectin 45 f the Cmpetitin and Cnsumer Act. Third Line Frcing ntificatins have been ldged by Karting Australia with the ACCC fr the exclusive use and supply f engines Item 10c Prpsed by Gladstne GKC wuld like t cngratulate the Ipswich Kart Club n the successful hsting f the 1st rund f the 2017 State Titles. We hpe that Ipswich members alng with all ther Clubs will reciprcate the supprt shwn t Ipswich by travelling drivers and supprt the next rund in Mackay; GKC wuld like t enquire as t the prgress f the distributin f a regular newsletter c-rdinated by the Executive; Newsletter has prgressing but it is very difficult t find enugh relevant news and we are already time pr. Agreed that the KQ Facebk page is a quicker ptin than a Newsletter and will be utilised mre instead. Minutes frm Management Cmmittee t be emailed ut t clubs. GKC wuld like t see rganisatin and cmmunicatin arund the 2018 Race Calendar cmmence as a matter f urgency t ensure timely release f the calendar; Calendar t be discussed later in the meeting GKC wuld like t express supprt fr 2018 racing classes t mirrr Karting Australia s recmmendatins; Gladstne wuld like t see all clubs run the 2016 mandatry 8 classes run at all meetings (plus ptinal ther classes) t prmte cnsistency. Culd the new date fr the AGM please be prvided; Page 7 f 14
2 nd & 3 rd December 2017 GKC wuld like t publicly acknwledge and thank Karting Australia fr their supprt f ur Club in the frm f tw pprtunities: Hsting f the Junir Sprckets prgram an amazing initiative that was very well supprted and enjyed by all invlved; Financial supprt in the frm f a Track Safety Grant via that initiative. GKC wuld like the Executive t investigate the ptins arund special prvisins t upgrade fficial s levels in a mre expedient manner fr Clubs where accessing the number f meets t fficiate at t meet requirements is impacted by availability f meets and distance t get t them. New prcedures are nw in place t make this easier The State Officials C-rdinatr will cnsider all requests fr upgrades and will wrk t prcess them as quickly as pssible. Item 10d Prpsed by Mackay Mackay mves a mtin fr the SKC t vte t change the date f ur rund f the QLD Kart Champinship t run n 29 September t 1 Octber 2017 which was the date previusly nminated fr the State Cup at Ipswich. We think it is unfair that Ipswich wuld run a state title rund and the state cup in the same year and in the very next lt f schl hlidays. The respnse frm cmpetitrs is verwhelming in that they d nt intend t cmpete in Mackay n ur Nvember date as it is t late in the seasn, it is nt in the schl hlidays, there is significant risk f rain at that time f year and temperature will be t ht (unless it rains). Our club deserves a date that will give us the best pssible chance f attracting the highest pssible cmpetitr numbers. Depressingly we are prcessing requests fr refunds n an almst daily basis frm cmpetitrs wh infrm us they have n intentin f cmpeting n the Nvember date that has been nminated. If Mackay is nt given the date requested ur cmmittee feels the event will almst certainly be a flp thrugh n fault f ur wn which may leave the club in a psitin whereby it may struggle t service its debts. We ask the SKC t please supprt Mackay s we can try t make this event the best it can be. That Mackay exchange their Rund 2 State Title Event date with Ipswich s State Cup date. Ipswich t retain the State Cup Hst fr 2017. Mackay Ipswich Fr: Bundaberg, Cairns, Charters Twers, Clla, Gladstne, Ipswich, Mackay, Mt Isa, Rckhamptn, Warwick Against: Twnsville Abstain: Emerald Mackay mves a mtin fr the SKC t vte t allw hst clubs the right t decide if they will r wn t perfrm tyre distributin r pling at state level events. Mackay like t perfrm tyre distributin at the event if the date is changed as requested, this will ensure fairness t all cmpetitrs as they ll be n the same tyres and the incme generated by selling the tyres at RRP prices + freight will help the club t service its debts and cver event expenses. Just because Ipswich decided nt t supply tyres des nt mean that anther club which is hsting a rund f the same series shuld suffer as a result f the decisin f ne club. The hst clubs shuld have the right t make these decisins please help us t prmte fairness and t make these events as ecnmically viable as pssible fr hst clubs. Ipswich des nt ppse Mackay having tyre pling Mackay mves a mtin t have tyre pling at Rund 2 f the QLD Kart Champinship Page 8 f 14
Fr: Bundaberg, Cairns, Charters Twers, Clla, Gladstne, Ipswich, Mackay, Mt Isa, Rckhamptn, Twnsville, Warwick Abstain: Emerald Mackay mves a mtin fr the SKC t vte that Cntrl fuel t be ptinal fr club meetings. This change was intrduced withut any cnsultatin r infrmatin being prvided t ur club. It shuld be the club s decisin if they want t mandate a fuel supplier and nt smething frced upn them. Since the intrductin f frced cntrl fuel at meetings in Queensland culd smene please advise us hw many fuel cheats have been identified as a result f this change? Hw many clubs are in a psitin t perfrm fuel testing at club days? Additives we understand shuld be detected using fuel testing prcedures regardless f the pump fuel brand used. T be discussed later in the meeting Item 10e Prpsed by Management Vting Plicy See attached T be added int the new cnstitutin rather than as a plicy Item 10f Prpsed by Management Funding and Officials fr State Cup KQ t cnsider prviding Chief Steward, Clerk f the Curse and Chief Scrutineer t the State Cup in lieu f prviding them fr the State Champinship The mney saved culd be channelled back t the hst club t assist with reducing entry fees, tyre pling, prviding training fr fficials etc That Plicy KQP-019 be changed t State Cup Plicy and the state n lnger prvide fficials fr the QLD Kart Champinship. Mackay Warwick Fr: Mackay, Clla, Warwick, Ipswich, Mt Isa Against: Emerald, Gladstne, Cairns, Twers, Twnsville, Rckhamptn Abstain: Bundaberg Mtin failed Item 10g Prpsed by Management 2018 Calendar Draft 2018 Calendar t be agreed in principle, Number f club runds t be lcked in Recurring dates fr State Champinship runds and State Cup t be lcked in In principle R1 f the QLD Kart Champinship t be held in 1 st schl hlidays, R2 in 2 nd schl hlidays, State Cup in 3 rd schl hlidays. New State Champinship Hst Club Rster t be finalised Clubs hlding a State Champinship meeting in the upcming year must send 2 representatives t the crrespnding rund this year in preparatin The cncept f hlding 2 runds in the nrthern zne ne year, then 2 runds in the suthern zne the next year t be trialled in 2018 with Gladstne and Bundaberg Page 9 f 14
Under this frmat the QLD Kart Champinship will be whlly held in the suthern zne and the State Cup will be held in the nrthern then vice versa the fllwing year. The Znal Rster t be revisited if the cncept is successful The fllwing prpsed Znal breakdwn will be determined by a vte via Survey Mnkey which will be sent ut t all eligible clubs by the 23 rd August: Suthern Zne clubs eligible t hld a rund f the QLD Kart Champinship: Ipswich Warwick Clla Bundaberg Gladstne Gld Cast Nrthern Zne clubs eligible t hld a rund f the QLD Kart Champinship: Rckhamptn Emerald Mackay Whitsunday Twnsville Cairns 2018 QLD Kart Champinship hst clubs t be R1 Gladstne, R2 Bundaberg Emerald Bundaberg Fr: Ipswich, Warwick, Emerald, Mt Isa, Rckhamptn, Mackay, Gladstne, Twnsville, Clla Abstain: Emerald, Cairns, Bundaberg Prpsed Rster: 2018 Gladstne Bundaberg 2019 Clla Whitsunday 2020 Emerald Warwick 2021 Twnsville Ipswich 2022 Rckhamptn Gld Cast 2023 Cairns Bundaberg 2024 Mackay Clla 2025 Gladstne Warwick Survey Mnkey t be used t vte n the QLD Kart Champinship znal rster. Sent ut 23 rd August and due back 24 th August. Rckhamptn Twnsville Fr: Bundaberg, Cairns, Charters Twers, Clla, Gladstne, Ipswich, Mackay, Mt Isa, Rckhamptn, Twnsville, Warwick Abstain: Emerald Page 10 f 14
Clubs hlding a Kart Champinship meeting in the upcming year must send 1 representative t each rund f the current year Champinship. Rckhamptn Twnsville Fr: Bundaberg, Cairns, Charters Twers, Clla, Emerald, Gladstne, Ipswich, Mackay, Mt Isa, Rckhamptn, Twnsville, Warwick Item 10h Prpsed by Management Fuel Testing Update n Fuel Testing Unfficial fuel testing has been dne as a trial t explre the viability and effectiveness f perfrming labratry testing. A qute has been received fr a fuel tester t cme t the track and perfrm up t 40 tests nsite. Remving karts frm the grid fr technical inspectin Agreed that nce karts have been cmmitted t the utgrid they can be remved and taken t Parc Ferme fr testing. Meeting adjurned at: 5.35pm Sunday Meeting recmmenced: 8.04am Cnfirmatin f Attendance Attendance Bundaberg Delegate Ben Stephensn Bundaberg C-Delegate Errl Davidsn Cairns Delegate Nic Beehag Charters Twers Delegate Peter Thmas Clla Delegate Jn Gals Gladstne Delegate Cnnr Rbertsn Gladstne C-Delegate Adrian Jnes Ipswich Delegate Maureen Capri Mackay Delegate Justin Fraser Mackay C-Delegate Rbbie Warne Mt Isa Delegate Tny Campbell Rckhamptn C-Delegate Judy Simnds Rckhamptn Delegate Karl Jennings Twnsville Delegate Rick Eisel Warwick Delegate Alf Capri Whitsunday Delegate Adam Strud Karting QLD State Technical Inspectr Nrm Trst Karting QLD State Officials Crdinatr Mark Hgan Page 11 f 14
Karting QLD President Brett Aird Karting QLD Junir Vice President Greg Smith Karting QLD Treasurer Annette English Karting QLD Secretary Rbert Ainge AGENDA ITEMS Cntinued Item 10i Prpsed by Management Mackay Lan Update n the lan status Agreement t be made n amunt f repayments and accepted perid t finalise the lan T change the lan repayments frm $1000 per mnth t $550 per mnth starting Jan 2018 t Jan 2028 Mackay Whitsunday Fr: Bundaberg, Cairns, Charters Twers, Clla, Gladstne, Ipswich, Mackay, Mt Isa, Rckhamptn, Twnsville, Warwick, Whitsunday Abstain: Emerald Item 10j Prpsed by Management 3D Harris Claim Update Decide n curse f actin That the executive wrk with the KQ Slicitrs t bring the claim t a head as per the slicitrs recmmendatins and that all reasnable csts be apprved apprx. $6,000. Hwever shuld the claim have changed that the executive wrk tgether t defend. Whitsunday Gladstne Fr: Bundaberg, Cairns, Charters Twers, Clla, Emerald, Gladstne, Ipswich, Mackay, Mt Isa, Rckhamptn, Twnsville, Warwick, Whitsunday Item 10k Prpsed by Management Cnstitutin T be discussed Mdel Rules versin t be sent ut with changes t include secretary rle as paid and hlder f prxies t be clarified. T be sent t clubs with respnses required within ne mnth f receipt. Item 10l Prpsed by Management State Regulatins Inclusin f Micr and Mini Max Series Micr and Mini are nt able t be added in Other changes made, updated state regs will be sent t clubs fr apprval befre finalising. Page 12 f 14
Item 10m Prpsed by Management Tribunals Tribunal Registrar State Prsecutr Tribunes Update prvided Psitin descriptins have been develped Prcedures have been develped Item 10n Prpsed by Management Lan and TDF Applicatins Update T be develped as per Katherine Davidsn s recmmendatins and sent t all clubs fr apprval then vte via Survey Mnkey. Item 10 Prpsed by Management KA Prmtinal Material Prmtinal kit has been received The prmtinal kit is available fr use by all clubs. Whitsunday t use the prmtinal kit at an upcming event. Item 10p Prpsed by Management Paid psitins f State Secretary and State Treasurer Shuld an Administratin Assistant be emplyed by the state in lieu f the Secretary and Treasurer being paid in their rles Agreed that a paid administratr shuld be appinted and the Secretary and Treasurer rles will return t vlunteer rles with expenses paid. That KQ mves twards incrprating the Treasurer s and Secretary s administrative tasks t a paid administratr rle. The executive will prepare emplyment cnditins & a clud based administrative platfrm with cstings fr apprval f the SKC. T be sent ut fr apprval via Survey Mnkey. Bundaberg Twnsville Fr: Bundaberg, Cairns, Charters Twers, Clla, Emerald, Gladstne, Ipswich, Mackay, Mt Isa, Rckhamptn, Twnsville, Warwick, Whitsunday Late Agenda Items T be discussed Time Permitting Item 11a Prpsed by Twnsville Fuel Testing Twnsville Kart Club wuld like t ask fr an update n the mtins mved as part f Agenda Item 10c frm SKC Meeting 29-30th April 201 particularly with regard t the mtin: "T set a baseline and apprve IO tests and assciated csts at a NATA certified testing facility". Fuel testing prcedures and prcesses are cntinuing t be develped. KQ will supprt a life ban fr any member fund using illegal additives. Page 13 f 14
Fr Karting Queensland t spend up t $4,000 t invest in a fuel testing device. Ipswich Warwick Fr: Bundaberg, Cairns, Charters Twers, Clla, Emerald, Gladstne, Ipswich, Mackay, Mt Isa, Rckhamptn, Twnsville, Warwick, Whitsunday Our Executive and Members were very happy t learn f SKC's effrts twards stamping ut the practice f using fuel additives within ur sprt fllwing the last SKC meeting. We acknwledge these tests and prcedures arund cnducting them etc will take sme time t be seemed and put in place but we wuld als ask that a timeline be discussed n their implementatin at the upcming SKC meeting as part f the agenda. Item 11ab Prpsed by Ipswich Licence Card Phts That the $33.00 Replacement fee fr a KA licence be waived fr thse nce juvenile karters wh wish t update their pht with a current adult pht. Reasn: There can be a lt f difference between the lk, fr example, f an 8-10 year ld karter when he/she first received their first licence t the way they lk tday. License hlders can request an updated licence card every 3 years free f charge. Munt Isa Ipswich Fr: Bundaberg, Cairns, Charters Twers, Clla, Emerald, Gladstne, Ipswich, Mackay, Mt Isa, Rckhamptn, Twnsville, Warwick, Whitsunday Meeting clsed at 12.09pm Page 14 f 14