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Fifth International Conference on BEAUNE 2005 New Developments in Photodetection Aix-Les-Bains, France - June 10-20, 2008 Industrial Exhibition Handbook Order form should be completed and returned before 17 March 2008 to the following address CEA Saclay In2p3 LAL Centre Universitaire Paris Sud DAPNIA/SAp Bat 709 Bat 200 Mr Olivier Limousin Mme Véronique Puill F-91191 Gif sur Yvette, Cedex F-91898 Orsay Cedex Fax : +33 1 69 08 65 77 Fax : +33 1 64 46 97 20 2
Fifth International Conference on New Developments in Photodetection Aix-Les-Bains, France - June 15-20, 2008 Dear Industrial Partner, The fifth International Conference devoted to New Developments in Photodetection will be held by June 10-20 2008 in Aix-Les-Bains, France. The conference explores the latest developments in photodetection techniques and systems for Nuclear and High Energy Physics, Astrophysics and Cosmology, Nuclear Medicine and Biology, Industrial applications and other fields. The scientific program covers recent developments achieved in both well-established and emerging photodetection technologies. This includes detector issues from the infra-red to the gamma rays (e.g. PMTs, solid state detectors, hybrid photodetectors, new sensing media, ) as well as system aspects (e.g. pixel arrays, front-end electronics, signal/image processing, etc..). The Conference provides a forum for the establishment and maintenance of contacts with more than 250 physicists, engineers and decision makers from more than 20 countries. The four previous editions were great successes partly thanks to the strong participation of industrial exhibitors (cf. following table). The Conference will take place in the Centre des Congrès of Aix-Les-Bains. It integrates facilities for the industrial program in a large exhibition area. Coffee breaks and poster sessions will be held within the exhibition area to maximize the interaction with participants. On behalf of the Organizing Committee, we invite you to participate actively to the success of this Conference. 3
Previous editions exhibitors list: ADIT DEP ISEG/Struck SDM Advanced Photonix Alimtronic AMS electronic ETEP ITT Night vision SensL ETL Eurisys Mesures Canberra Lawrence semiconductor R L, Inc. Lecroy Silicon Sensor GmbH SDS Biospace Eurorad Optophotonics Sofradir Boeing Hamamatsu Optoprim St Gobain Bicron Burle Hilger Crystals Perkin Elmer/EG&G St Gobain Crismatec Caen HTDS Photonetics Thales Convergie Id-Quantique Photonic Sciences limited Wiener CTI ITC-irst Photonis Olivier Limousin, CEA Saclay Véronique Puill, CNRS/IN2P3 4
GENERAL INFORMATIONS «Centre des Congrès» Built in 1977, right in the heart of downtown, alonside a park, the Congress Centre is composed of an auditorium of 1320 seats and all the necessary equipment to receive comfortably congress meetings of 800 persons. Address: Centre des congrès Rue Jean Monard BP132 73101 Aix-les-Bains France tél +33 (0)4 79 88 68 10 fax +33 (0)4 79 88 68 11 www.aixlesbains.com congres@aixlesbains.com Acces: 5
Airport : Chambéry / Aix-les-Bains (10 km) 73420 Viviers du Lac Phone : (33) 4 79 54 49 54 Annecy (30 km) - Genève (75 km) Lyon (90 km) TGV (High Speed Train) : station downtown Everyday link between Aix-les-Bains and Paris by the TGV (3 hours) SNCF Station Aix-les-Bains / Le Revard : Information/booking : (33)8 92 35 35 35 Internet : www.sncf.fr By motorway : A43 Lyon - A6 Paris - A7 Marseille - A41 Geneva Internet : www.autoroutes.fr E-mail and Fax Exhibitors can receive messages at the following: Fax : 0479886825 e-mail : receptif@aixlesbains.com Exhibition hall The ground resistance is 500 Kg per m 2 1
Walls are painted and it is forbidden to fix signs, banners with hook, drawing pin etc Only booth structure can be used by the exhibitors. Material delivery The entrance of «Centre des Congrès», at the first floor, is accessible from the left side. Exhibitors or other delivery services will be authorized to park near the exhibition hall only for loading or unloading their material. Packaging stocking For security reasons, «Centre des Congrès» has no reserved place to stock packaging. Exhibitors will necessarily have to organise the removal of any packaging before the beginning of the conference. 2
Cleaning Booth cleaning will be carried out by the Centre des Congrès if requested. Caretaking Night Caretaking service can be ensured during the exhibition duration if requested by the exhibitor. The security agency is chosen by the Centre des Congrès. SACEM declaration Any diffusion (music, video, ) on the booth have to be declared at : SACEM 2, Place Porte Reine 73000 Chambéry Tel : 04 79 60 74 50 Fax : 04 79 60 74 51 3
HYGIENE AND SECURITY PRECAUTIONS The exhibitor has to guarantee free access to exit doors and emergency exits. All material used for booth assembly must be fireproof or treated with specific fireproofing products before it enter the Exhibition area. Each booth assembler must hand in all certificates attesting the fireproofing procedures used on material. Canopy materials have to be M1 category, water-repellent with at least 75 % vaccuum. On the other hand: Electrical installation has to be protected against current overload and grounding defect, No implantation beyond the booth area. Use or stock inflammable liquid in booth is forbidden. INSTALLATION/REMOVAL OF EXHIBITS Conference date: 15-20 June 2008 Exhibition date: 16-20 June 2008 Exhibition installation: Removal of exhibits: Monday, the 16th of June 2008 / 8h-12h Friday, the 20th of June 2008 / 14h-17h IMPORTANT Any delivery before the exhibition installation date will be refused. All exhibits, displays, booth fitting and materials must be removed from the Premises by the time and date stated by the organizer. Removal and dismantling may not commence before the official closing time, unless prior approval has been obtained from the organisers. Exhibitors who would not remove their stand on dates and hours mentioned above commit to pay extra space rental cost charged by the Centre des Congrès to the organizer for long duration stay. The Centre des Congrès will be obliged to dump all installations and decorative structure to free the exhibition hall. Booth height is 2,5 m except particularities 4
It is strictly forbidden to: To work on airing access, electrical or telephone conduits To drill a hole or to screw into any part of the Premises including the floor, To remove doors, etc... Should any such damage occur, the Exhibitor responsible will be invoiced for any reparation charges incurred. Exhibitors Emergency exits and fire points must at all times be kept clear and free for passage. 5
1 STAND FITTINGS Your indoor stand is a multiple of 9 m². The minimum size is 9 m² for a single booth, but your company may need some more surface, therefore double or triple booth are also available. Pricing for a single booth of 9m² Pricing for a double booth of 18 m² Pricing for triple booth of 27 m² Excl. VAT 2500 4800 7000 VAT 19.6 % 490 940.80 1372 Incl. VAT 2990 5940.80 8372 Technical characteristics of a 9 m² unit stand: - 6 to 9 brown melamine separating partitions (height : 2.40 m, width = 945 mm) - Front frame - 1 stand recto-verso sign dimension = 50 cm / 20 cm text = 30 signs maximum - 3 kw electrical connection (3 x 16 A sockets with 30 ma protection) - Lightening spotlight. : 1 rack with 3 x 100 watts spots - Carpet with protective film - furniture : 2 grey tables 1.20m x 0.60 + 2 chairs Note: Several companies may associate to exhibit their material together for communication or commercial image reasons. When at least two companies are exhibiting jointly, the surface of the indoor stand must be at least 18 m² (double booth). If you want to arrange such a booth with several companies, please contact us. 2 STAND FURNITURE Additional table (per unit) Additional chair (per unit) Cofee table Stall High stool Excl. VAT 30 8 30 50 12 VAT 19.6 % 5,88 1,57 5,88 4,8 2,35 Incl. VAT 35,88 9,57 35,88 54,8 14,35 For any other furniture order please contact: Jean-Jacques Vérot SARL P2X 2 Chemin de la Saint Martin 6
73190 Saint Baldoph tél : 04-79-71-68-43 fax : 04-79-71-67-64 3 ADDITIONAL ELECTRICAL CONNECTION If your company needs for more electrical power, please contact us. A specific quotation will be processed. 4 TELEPHONE LINE If your company needs for a fix telephone line in the booth, you may ask directly for organization and quotation to O. Limousin or V. Puill. 5 HIRING OF PLANTS For any specific request please contact the Centre des Congrès. 6 WIFI CONNECTION The Centre des Congrès is equiped with a free wireless local area network. Necessary codes for connection will be provided during the exhibition. 7
For any other specific request please contact : Marie Laurence Lupo-Tardivel Manager of the «Bureau des Congrès» Rue Jean Monard - BP 132 73101 AIX LES BAINS Cedex Phone (33)4 79 88 68 10 7 Other form of Sponsoring If your company wish to advertise its products and capabilities without renting a booth, the conference gives you the opportunity to distribute to every conference participant some catalogues, CD-ROMs, documentation or accessories. The material will be inserted in each conference bag. This bag is given to the attendees at their arrival at the conference registration desk. The company must provide 250 copies of the advertising kit one month before the conference starts at the following address: CEA Saclay DAPNIA/SAp Bat 709 Mr Olivier Limousin F-91191 Gif sur Yvette, Cedex Tel : +33 1 69 08 62 94 Fax : +33 1 69 08 65 77 Renting a booth gives your company the possibility to distribute an advertising kit freely in the conference bag. Please send the materiel to the previous address one month before the conference starts. 8
7 Catering, lunch, conference dinner, social events During the conference, the participants have lunch and coffee breaks together at the conference site. More over, the conference organises some social events (welcome aperitif, visits and barbecue, conference dinner...). The exhibitors have the possibility to join the conference attendees to these events. The industrial partners are invited to the welcome aperitif and to the coffee breaks (coffee breaks are in the exhibition hall). For the dinner, the lunches and the barbecue, we offer the possibility: - to reserve and pay at unity - or to buy a global service called social event kit In any case, the number of meals must be anticipated and reserved one month before the conference starts. Flexible arrangement is possible to receive a collaborator for a short duration period. Please fill the table following the order form. 9
Fifth International Conference on New Developments in Photodetection Aix-Les-Bains, France - June 15-20, 2008 Order Form To be completed and returned before 17 March 2008 Company: Contact person name : SIRET N, VAT N : Address : ZIP code: Country: City: Fax: email: Tel : Text for sign (30 characters max.): 10
Designation Unit Price VAT excl. Booth Rental Quantity Total price VAT EXCL. - Single Booth of 9 m² 2500 - Double Booth of 18 m² 4800 - Triple Booth of 27 m² 7000 Other Form of Sponsoring the Conference - Advertisement kit in the conference bag (without booth rental) 700 Catering, lunches and conference dinner - Conference meals (per day and per pers.) 25 - Conference dinner (per pers.) 80 - Visit and barbecue (per pers.) 40 - Social event kit for the week (All meals, dinner, visit per pers.) 225 Summary TOTAL VAT EXCL. VAT 19,6 % TOTAL VAT INCL. 11
For catering organisation, please fill in and tick the following table (may be updated until one month before the conference starts): Exhibitor name Arrival date Departure date Lunch (noon) M T W Th F Conf. dinner visits Welcome aperitif The stand sites will be distributed by activity branch when the total space area of each sector will be known. The organiser will draw up the floor plan following the chronological order of arrival of admission. Method of payment: First instalment (for the registration): 30% of the total amount of the order form. Balance of the invoice : 21 days before exhibition opening Place: Name: Signature: Date: Function: Stamp: 12