RESIDENTIAL UNIT HOSTEL HANDBOOK / GUIDELINE. Prepared by:

RESIDENTIAL UNIT HOSTEL HANDBOOK / GUIDELINE Prepared by: Residential Unit Student Affairs Department KPJ Healthcare University College Lot PT 17009 & 17010 Persiaran Seriemas Kota Seriemas, 71800 Nilai, Negeri Sembilan Tel: 06 794 2681 Fax: 06 794 2646 Website: www.kpjuc.edu.my

TABLE OF CONTENTS NO CONTENT PAGE 1. GENERAL INFO 3 2. BEHAVIOUR AND DISCIPLINE 4 3. HOSTEL RENTAL FEES 5 4. TERMINATION OF TENURE 5 5. CHECK-IN 5 6. CHECK-OUT 6 7. HOSTEL KEY 6 8. RESIDENT S RESPONSIBILITIES 7 9. KPJUC HOSTEL MANAGEMENT RIGHT 8 10. DISCIPLINES/ IMMEDIATE EVICTION 8 11. ELECTRICAL APPLIANCES/ ITEMS 8 12. AMENITIES PROVIDED 9 13. VISITORS/GUEST 10 14. SECURITY AND SAFETY 10 15. RETURNING LATE NIGHT TO THE HOSTEL 11 16. PETS 11 17. PARKING 12 18. MAINTENANCE AND REPAIRS 12 19. LAUNDRY SERVICES 12 20. EXTENSION OF TENURE 13 21. EMERGENCIES CONTACT PERSONS 13 22. REVISION OF RULES AND REGULATIONS 14 23. HOSTEL COMPOUNDABLE OFFENCES 14 24. EXPLANATION OF OFFENCES 16 25. LIST OF ITEMS IN A ROOM AND COST OF REPLACEMENT OR LOSS 26. ACKNOWLEDGEMENT 20 19 ***The information contained herein is correct at the time of printing and the University reserves the right to make any Page 2

1.0 GENERAL INFO THIS HANDBOOK CONTAINS INFORMATION FOR RESIDENTS RESIDING IN KPJ HEALTHCARE UNIVERSITY COLLEGE HOSTEL, AND RULES AND REGULATIONS FOR RESIDENTS. 1. All students undergoing any educational undergrate programs at KPJ Healthcare University College provided with accommodation for the first year of study only. The University College has all the rights to allot students to any room, block or hostel depending on the availability of space. Students staying in the hostels are strictly to observe the Rules and Regulations for as long as they are undergoing training. Students undergoing clinical practice will also be provided with hostel accommodation. It is compulsory for students to stay in throughout their clinical practice. They are to abide by the Rules and Regulations thereto. 2. KPJ Healthcare University College Residence, with a capacity of over 1500, is apartment style. Each unit have a bath/toilet area, kitchen and hall. Each unit is equipped with mounted fan, double decker bed and single bed, mattress, study table and chair and wardrobe. We emphasize on clean, healthy and safe living and as such all residents MUST provide their own pillows, bed-sheets, blankets, towels, padlocks for wardrobes and other personal effects. 4. General facilities provided within the residence include : (a) study room (b) launderette (service & coin operated) (c) TV with astro facilities (d) drink vending machines (e) prayer room (for Muslims) (f) 24 hours security 5. Each unit consists of 3 rooms which can accommodate up to 9 students (3 students per room). Student allocation is based on bed vacancies. However, the hostel fee charge remain the same for each student regardless the number of students placed in each room. 6. Students who stay in a hostel must abide the rules & regulations with refer to Hostel Handbook/Guideline. ***The information contained herein is correct at the time of printing and the University reserves the right to make any Page 3

2.0 BEHAVIOUR & DISCIPLINE 2.1 Residents must agree to abide by the code of behaviour. Acceptable behaviour includes not interfering with another person s living conditions or personal security. Unacceptable behavior will be dealt with by the Management. Repeated offenses by a resident could constitute grounds for early termination. 2.2 Fighting or any kind of physical violence is strictly prohibited within the Residence. Any fighting or violence will lead to the expulsion of the resident from their accommodation, security deposit and rental forfeited and further disciplinary action may be taken. 2.3 Possession, consumption and/or complicity of any form of drugs in the accommodation is strictly prohibited in accordance with the First Schedule to the Dangerous Drugs Ordinance, 1952 (Act 234). If found possessing and/or consuming any form of drugs will lead to the expulsion of the resident from their accommodation and from the institution and a police report will be made. 2.4 Vandalism is a very serious offense. A student found guilty of committing such an offense can or will be evicted from the hostel or barred from continuing his/her studies in the institution. The cost of making good any item vandalized will be charged accordingly to the student. 2.5 Fighting or any kind of physical violence is strictly prohibited within the Residence. Any fighting or violence will lead to the expulsion of the resident from their accommodation and further disciplinary action may be taken. 2.6 Viewing, possession and/or dissemination of pornographic materials (hard or soft copies) in the hostel are strictly prohibited. 2.7 Possession of weapons or any items considered dangerous which can be used to cause injuries or bodily harm is not allowed in the hostel grounds 2.8 Students found causing embarrassment; unsolicited compliment regarding a person s figure, dressing, makeup; send sexually tainted jokes, rumors, and comments; verbal advances and suggestions of a lewd and sexual nature; sending, posting love letters and notes; spreading false rumors with a view to tarnishing other s reputation will be evicted from the hostel and institution. 2.9 Smoking (of cigarettes, cigars, pipes and all other substitutes e.g. shisha, cigarettes) or the possession and the display of any related paraphernalia is not allowed in the hostel complex and campus area. Any smoking and/or its related paraphernalia will be confiscated and a fine of RM100.00 will be levied for each offense and further disciplinary action may be taken. 2.10 Possession and/or consumption of alcoholic beverage in the campus area are not allowed. 2.11 Parties or other social gatherings in the hostel compound are not permitted without the prior consent of the Hostel Management. ***The information contained herein is correct at the time of printing and the University reserves the right to make any Page 4

2.12 It is the responsibility of the students to keep the Hostel Management informed, if they intend to stay outside/live off the hostel, even if it is just for One (1) night. They must also inform their parents/guardians of their whereabouts. 2.13 Students are prohibited from climbing over the fence or wall to get in or out of the hostel compound. They must use the authorized entrances and exits. 2.14 Lighted candles, live holiday trees, holiday or decorative lights, incense, fireworks, explosives and incendiary materials are prohibited. No decorations, flags, banners or other items may be hung on the exterior or draped from a window or doorway of any hostel compound. Residents are not allowed to carry out any kind of business in the hostel compound. 2.15 Students Residential should be a place where students can have the best possible conditions for studying and adequate rest. As such due consideration must be accorded to other students at all times. Noise levels must be kept low to allow others the opportunity to study or sleep in comfort. Radios, Hi-Fi sets must be switched off or the volume turned down after 10.00 p.m. These rules are intended to ensure a conducive environment for all students. Students breaking the above mentioned rules will be reprimanded by the Hostel Management. 2.16 Residents found to have committed theft will face disciplinary action and be expelled from their accommodation and police report will be made. 3.0 HOSTEL RENTAL FEES A full semester hostel rental is to be paid within seven (7) working days upon moving into the hostel. If the payment is not received within seven (7) days, the student will be asked to vacate the hostel immediately and will be charged day rate rental on the number of days the room has been occupied. A letter to vacate the room will be issued. Late applications or late check-in will also pay for the one (1) semester rental in full amount upon moving in. 4.0 TERMINATION OF TENURE A notice of termination may be issued if: 4.1 The resident fails to pay the hostel fees after seven (7) working days from commencement of the semester 4.2 The residents permits or allows any breach or fails to comply with the hostel rules and regulations 5.0 CHECK-IN 5.1 The items you receive on arrival are: 1. Hostel Handbook 2. Check-in / checkout form 3. One type of key: a) Entrance Door one (1) key ***The information contained herein is correct at the time of printing and the University reserves the right to make any Page 5

5.2 Check in the Schedule: Sunday - 12.00p.m until 4.00p.m 5.3 If under any circumstance students were to check-in before or after the working hours, a 3 DAYS written notice should be sent to the Hostel Management prior to the arrival or necessary arrangement. Students who arrive before or after the working hours without prior consent of Hostel Management will not be entertained. 5.4 Students are strongly encouraged not to check-in BEFORE the specified check-in date. The Hostel Management does not guarantee the availability of accommodations for students who come in before the specified check-in date. 5.5 Assignment of Rooms is at the discretion of the Hostel Management. Requests for rooms or a particular type of roommate by students will not be entertained. 6.0 CHECK-OUT 6.1 Students have to check out all their personal belongings and vacate the room latest by 12:00 noon on the specified checkout date. Hostel Management reserves the right to vacate the room without prior consent of students by transferring all the personal belongings of students to the store room should student fail to comply before 12:00 noon. The Hostel Management is not liable for any damages and lost of items during the transfer process. 6.2 If temporary storage is required, students must pack their belongings in boxes, label them by name and ID No. and be solely responsible for transferring the belongings to the storage room. The Hostel Management is not liable for any damages and lost of items stored in the said venue. 6.3 Students who need to change the check out date after the Termination Notice is issued to them will have to notify the Hostel Management in writing within 30 days of their termination date. 7.0 HOSTEL KEY 7.1 Residents must carry their room key at all times. 7.2 All rooms must be kept locked for security reasons 7.3 To maintain the safety and security of all residents, students are expected to be solely responsible for the keys and are not allowed to lend the keys to anybody under any circumstances. 7.4 Students are also not allowed to make any duplication of the keys. 7.5 Should there be any damage/loss of keys, students should immediately report to the Hostel Management. The resident is responsible for any cost associated with the replacement of their room key. ***The information contained herein is correct at the time of printing and the University reserves the right to make any Page 6

7.6 RM5.00 penalty will be imposed on students who would like to borrow a key from the Hostel Management Office due to whatever reasons at any one time. The borrowed key must be returned to the Hostel Management Office within 15 minutes whereby failure to do so will lead to a penalty of RM10.00 to be imposed. 8.0 RESIDENT S RESPONSIBILITIES 8.1 Pay the occupancy and other service fees by the due dates 8.2 Do not use the premises for illegal purposes 8.3 Do not cause a nuisance or interference with the reasonable peace, comfort or privacy of other residents. 8.4 Keep the hostel and inclusions clean. Students are responsible for keeping their rooms clean and tidy at all times. The Hostel Management reserves the right to conduct spot checks on the Residence units and the bedrooms without having to give prior notice to the residents. Residents whose standard of housekeeping is not acceptable will be asked to rectify the situation. A penalty will be imposed for excessively dirty and unhygienic rooms. 8.5 Report to Hostel Management of any damage of the hostel. Residents will be charged for any missing/ damage properties except damages incurred by normal wear and tear 8.6 Abide by the terms of occupancy and rules and regulations of the hostel 8.7 Residents are asked not to remove from their room any item, furniture or equipment that has been provided by KPJUC 8.8 Single/Double Decker beds with mattresses are provided in all bedrooms and students should bring their own pillows, bed sheets, blankets, towels, study lights etc. 8.9 A study table with chair and wardrobe/cupboard are also provided for each student. A penalty will be imposed if the student has disassembled his or her furniture. 8.10 Street shoes are not allowed to be worn into the resident (s) unit and must be arranged neatly. 8.11 All fans, lights and electrical appliances must be switched off when the student is not in the room/respective area. A penalty will be imposed for failure to comply. 8.12 COOKING IS NOT ALLOWED. However, students may use their own electric kettle to boil water. A penalty will be imposed on students found cooking in the room. ***The information contained herein is correct at the time of printing and the University reserves the right to make any Page 7

9.0 KPJUC HOSTEL MANAGEMENT RIGHTS 9.1 To issue notices of breach to residents who break the terms of occupancy/ hostel rules and regulations and/or cause damage to any parts of the hostel and/or cause inconvenience to others. 9.2 To issue notices of breach to residents defaulting on their occupancy payments, and for continued offenses to issue an eviction notice 9.3 To inspect the condition of the hostel during reasonable hours without any notices to enter. These inspections are not limited only to office hours. From time to time, inspection of rooms may be conducted after office hours without prior notification to the students. 9.4 To maintain the rules and regulations of the hostel 9.5 The Hostel Management reserves the right to move students to another hostel units if there is a necessity 10.0 DISCIPLINES/ IMMEDIATE EVICTION Immediate Eviction KPJUC Hostel rules and regulations promote tolerance, courtesy and care for others and the different needs within the community. If any resident chooses to ignore or transgress these hostel rules and regulations, he/she shall receive a written warning from KPJUC Hostel Management (Student Affairs Department). Residents, who have received a warning and continue with unacceptable behaviour will be asked to leave immediately, that is, will be given an immediate eviction. In addition to the termination provisions, immediate eviction will be given to any resident whom: 1. Is found to be carrying, using or distributing drugs or other illegal substances 2. Is found to be involved in the harassment of or discrimination against another resident, staff members or person 3. Is found to be involved in the sexual and/or physical abuse of another resident, staff member or person 4. Is found to be involved in theft of another person s property 11.0 ELECTRICAL APPLIANCES / ITEMS 11.1 Items of domestic electrical equipment may be brought into and used within the hostel compound with the proviso that strict adherence is given to the following: i. Electrical equipment must be serviceable and in a safe condition. ii. Strictly no cable running on the floor and from room to room. iii. Plugs must be wired in the correct manner and incorporate fuses of the correct rating. iv. A plug must supply only one piece of equipment. v. A total load on a wall socket must not exceed 13 Amps. 11.2 Restriction to the use of electrical appliance: i. Approved items for all students Iron Kettle ***The information contained herein is correct at the time of printing and the University reserves the right to make any Page 8

Personal Computer/ Laptop Alarm Clock Batteries Charger ii. iii. iv. Prohibited items for all students Toaster Hot plate Rice Cooker Microwave Home Theatre System/ Radio Washing Machine Exercise machine Music Instrument Piano /Organ Students are allowed to keep stand fan for a RM 10.00 fee per item per semester. Undeclared items will be confiscated and a penalty fee of RM50.00 will be charged. Students must declare all electrical items from the approved items list at least 2 weeks after registration. Unregistered items will be confiscated and a maximum penalty of RM50.00 will be imposed on each item. 11.3 The Hostel Management reserves the right to take necessary action it deems fit in the event that items found does not conform to safety standards. This may include confiscation of unauthorized items. 12.0 AMENITIES PROVIDED Residents must not interfere with or damage any common property, nor leave anything on or obstruct the use of common property. The resident is liable for damages caused. Disciplinary action will be taken on residents who do not abide by the hostel rules & regulations and if warning is given, resident(s) may be asked to vacate the hostel. 12.1 Common Area. Please be aware that the cleanliness of common area is the responsibility of the residents. a) Television Astro channel is provided in the common area on each block of the Hostel 12.2 Room a) Amenities provided in the room include wardrobe, study desk & chair, bed, mattress, a ceiling fan and an electrical socket outlet. b) Utility service charges are included in the semester s fee paid by the student 12.3 Bathrooms All bathrooms in the Residential Unit are equipped with shower. Students are not allowed to hang their clothes or undergarments in the bathrooms 12.4 Laundry services The laundry service is available at the Common Room ***The information contained herein is correct at the time of printing and the University reserves the right to make any Page 9

13.0 VISITORS/GUEST 13.1 Visitors/Guests are allowed to visit the students during visiting hours as follows: Weekdays 5.00 pm to 9.00 pm Weekends and Public holidays 12.00 noon to 9.00 pm 13.2 All visitors cannot stay in the respective hostel and must register at the Guard House and provide all details and documents as requested by Security before entering the Campus and must leave the hostel compound by 9.00pm 13.3 It is the duty of the students to inform his/her visitor(s) of the visiting hours and to advise him/her/them to leave no later than 9.00pm. Disciplinary action will be taken if students found in the company of their visitor/s, including family members, relatives, friends and/or any non-resident in the respective hostel outside the visiting hours in any part of the hostel compound 13.4 Visitors including parents, family members, relatives, friends and/or anyone staying inside or outside the hostel are STRICTLY NOT ALLOWED to enter the students room(s) AT ANY TIME, inside or outside the visiting hours, without prior consent of the Hostel Management. Disciplinary action will be taken if students found with a member of the opposite sex in the room at any time for whatever reason. 13.5 Visitors, including parents are not allowed to stay overnight in the hostel rooms without the prior consent of the Hostel Management. 14.0 SECURITY AND SAFETY 14.1 Residents are required to carry their Student I.D Card at all times in the compound of the Residence and when visiting other residents in their Residence units. They must produce the Student I.D Card when requested by Security or Hostel Supervisor on duty. 14.2 It shall be the responsibility of the residents to lock all doors at all times for the protection of their property and that of their roommates and for security reasons. Entrance door and room door must always be closed and locked after entering or leaving the room. 14.3 Students are solely responsible for the safety of their own valuables. All bedroom doors and wardrobe must be padlocked when the students are not inside the room. 14.4 The Hostel Management shall not under any circumstances be responsible for any damage, loss or theft of any property, money and other items belonging to the students and/or their visitors and any personal injuries suffered by the students or their visitors/guests howsoever caused. 14.5 Students are discouraged from having valuable items or large amounts of cash while on campus. ***The information contained herein is correct at the time of printing and the University reserves the right to make any Page 10

14.6 Students are not permitted to change rooms or sleep anywhere other than in their own room without the consent of the Hostel Management. 14.7 Any student who finds his/her roommate(s) missing for more than 48 hours must report to the Hostel Coordinator/Supervisor immediately. This is to enable the Hostel Management Office to take immediate action if any untoward incident had taken place. 14.8 Curfew time for hostel occupants is at 11.00pm while visitors are at 9.00pm every night after which the main gate hostel will be closed at 10.00pm for entry 14.9 Residents are not allowed to leave the residence grounds during curfew hours between 11:00am and 7:00am without prior approval from the Accommodation Office on duty. The Hostel Management reserves the right to accede or deny any such request without having to provide any reasons. 14.10 For safety reasons, any act which may constitute a fire hazard such as the burning of josssticks, incense, candles, mosquito coils, fireworks, fire-crackers, sparklers, etc. or any highly flammable material in the residence for whatever purpose, be it social or religious, is strictly prohibited. 15.0 RETURNING LATE NIGHT TO THE HOSTEL 15.1 Students must adhere to the curfew time for a hostel. Residents who wish to leave the residence compound must do so before 12.00pm. 15.2 Students who return after the stipulated time for whatever reasons will have their Student ID Card taken away for record purposes and may be returned to them later. However, please note that they will first be summoned by the Hostel Management and the following actions may be taken: 1. First (1 st ) offense A first warning letter will be issued to the student. 2. Second (2 nd ) offense The student s parents and Program Coordinator will be informed of the student s habit of returning later than the stipulated time. The student will be told that he/she would be evicted from the hostel if it happens the third time. A second warning letter will be issued to the student. 3. Third (3 rd ) offense This results in eviction from the Hostel followed by letters to the parents and Student Affairs Services informing them of the eviction 15.3 Should a residence stay out or return later than 12.00am, they are required to provide explanation for breaching the curfew. 16.0 PETS Pets are not allowed in the hostel complex. Pets found in the hotel complex will be confiscated. ***The information contained herein is correct at the time of printing and the University reserves the right to make any Page 11

17.0 PARKING 17.1 Parking facilities are available for a limited number of vehicles with KPJUC sticker permits only. These permits can be obtained in the Residential Office for RM 5.00. Vehicles without permits will be clamped 17.2 Students who park their vehicles on campus will do so at their own risk. The Management will not be held responsible for any lost/damages incurred by the students. 18.0 MAINTENANCE AND REPAIRS 18.1 Identify the problem and specify details 18.2 Students are requested to fill up the Maintenance Form (Student) in the Hostel Management Office in case repair works are needed. 18.3 If Maintenance staffs have found that a student has deliberately damaged an item or fixture within the room, then he or she will be charged accordingly. 19.0 LAUNDRY SERVICES 19.1 Coin-operated washing machines, dryers and provision for drying (where possible) are available in all Residences for students use. Laundry facilities are located in: a. Female Hostel : 201 b. Male Hostel : 201 19.2 Items of clothing should not be left unattended, and the peronnel from the Hostel Management will not accept any responsibility for loss of personal laundry. 19.3 The laundry facilities are subcontracted out and any faults should be reported to the Admin & Outsource Department immediately. 19.4 Wet laundry must not be draped across accommodation furniture or dried or left without proper place. ***The information contained herein is correct at the time of printing and the University reserves the right to make any Page 12

20.0 EXTENSION OF TENURE A resident can only stay at the KPJUC hostel for one year. If you wish to extend your tenure after one year, you need to apply in writing to the Hostel Management Consideration may be given on the first come, first serve basis and subject to availability of rooms, based on the following criteria: You are an international student You are an outstation student from Sabah or Sarawak Good behaviour, no disciplinary records and no outstanding fees Active member of the Hostel Residence Committee, University College activities Members of the Student Body Residents can contact their Hostel supervisor or fellow on call at all times in case of any emergencies 21.0 EMERGENCIES CONTACT PERSONS Staff Telephone Numbers All residents MUST know their hostel supervisor/fellow telephone numbers which are displayed on the noticed boards in the hostels Other contact numbers KPJUC College 06 794 2692 Students Affairs Services 06 794 2644 Hostel Management Office (PPE) 06 794 2681 Post Security PPE Hostel 06 794 2659 Campus 06 794 2658 Nilai Police Station 06 799 4010 Bomba Nilai 06 794 0052 Seremban General Hospital (Emergency Unit) 06 768 4000 ***The information contained herein is correct at the time of printing and the University reserves the right to make any Page 13

22.0 REVISION OF RULES AND REGULATIONS 22.1 The Hostel Management reserves the right to revise the Rules and Regulations from time to time. Students will be informed of any changes in the form of memorandum and notices on the Notice Boards. 22.2 A student residing in any of the hostel under the purview of this institution is governed by the rules and regulations herein mentioned. 22.3 Students found breaking any hostel rules at any of the hostel (s) under the purview of this institution are liable to be evicted from the hostel and can also be expelled from the institution within 24 hours. 23.0 HOSTEL COMPOUNDABLE OFFENCES 23.1 A maximum fine of RM50.00 will be imposed for each offense. If a students is deliberately damaging an item or fixture within the room, then he or she will be charged accordingly. Refer to clause 25 23.2 Any explanation or appeal regarding compound, is to be forwarded to Hostel Management within 14 days from the date of the notification 23.3 Strictly no appeal for the listed offenses: NO TYPE OF OFFENCE 1 Unauthorized electrical appliances 2 Illegal electrical appliances 3 Loss of room key OFFENCE NO 20 21 27 23.4 List of Compoundable offences: HOSTEL RULES AND REGULATION 1) Smoking, drugs and drinking 2) Gambling 3) Ragging 4) Correspondence with Senior Officer / Corporate personnel 5) Failure to display Matric card 6) Beauty Contest 7) Dress code, Attire and Personal Cleanliness 8) Criminal offence under civil or syariah Law ***The information contained herein is correct at the time of printing and the University reserves the right to make any Page 14

9) Graffiti 10) Failure to conserve energy (electricity or water) 11) Illegal exchange of rooms / unit 12) Squatting 13) Collaborate in squatting 14) Dirty room /compartment 15) Dirty common area /kitchen /hall 16) Dirty/ stuck toilet bowl 17) Trash not removed 18) Rearrange of room furniture without permission 19) Removing room furniture without permission 20) Unauthorized electrical appliances 21) Illegal electrical appliances 22) Unauthorized posters and notices 23) Make noise and disturbing the peace and tranquility in a hostel 24) Visitors in room/unit 25) Vandalism on hostel facilities. Misuse / missing hostel facilities 26) Failure to surrender key 27) Loss of house key (each) 28) Failure to Register Hostel 29) Failure to evacuate the room during vacation 30) Stay in during vacation without permission 31) Live off-campus without informing Hostel Unit 32) Come back to the hostel after 11.00pm 33) Absent from hostel after 12.00 midnight 34) Cooking 35) Keeping animals/pets in a hostel 36) Hanging clothes at inappropriate place 37) Organize social activities in hostel block/ compound without permission 38) Owned pornographic material (magazine/ toys/ etc.) whether in hard copy or soft copy 39) Park vehicle in a restricted area 40) Block / stopping staffs from doing work 41) Commit acts of self harm / attempting suicide ***The information contained herein is correct at the time of printing and the University reserves the right to make any Page 15

24.0 EXPLANATION OF OFFENCES Compound no 9 Graffiti Offenses Notes Students are not allowed to post any pictures/ wallpaper or notices on the wall/window or anywhere in the room 10 Failure to conserve energy 11 Illegal exchange of room/ unit 12 Squatting 13 Collaborate in squatting 14 Dirty room/ compartment Light, fan and other electrical appliances should be switched off whenever students are not in the rooms Students are not allowed to exchange their room/unit without prior permission in writing given by Hostel unit Students are not allowed to sleep in another room Students are not allowed to bring visitors/ friends/ to sleep over/ to keep others belonging in his/her room or ignorance of roommates to bring outsiders to sleep over his/her, is also guilty of the same offense Students' room/compartment should be clean and tidy, even when he/she leaves the room for class/vacation or change room/unit 15 Dirty common area/ kitchen/ hall 16 Dirty / stuck toilet bowl 17 Trash not removed Students' house, hall and kitchen should be clean and tidy, even when he/she leaves the room for vacation or change room/unit Always clean the toilet Trash have to remove at specific area (Dustbin provided) 18 Re-arrange of room furniture without permission All furniture in his/her room should not be re-arranged 19 Removing of room furniture without permission All furniture in his/her room should not be brought out from his/her room 20 Unauthorized appliances electrical Allowable electrical items but have not been registered at the Hostel Office 21 Illegal electrical appliances Any item which is illegal, including fridge/ rice cooker/ TV/ big radio/washing machine and etc. Please refer to Hostel office ***The information contained herein is correct at the time of printing and the University reserves the right to make any Page 16

Compound no Offences Notes 22 Unauthorized poster and notices It is not allowed to paste any notice/ poster (including short/ small notes/calendar) 23 Make noise and disturbing the peace and tranquility in a hostel Students are not allowed to make any noise activity that will disturb other roommates or block (including on radio/ computer loudly or bringing friends and make noises) 24 Visitor in the room/unit Students are not allowed to bring visitors (including relatives) in his/her room 25 Vandalism on college residents. Misuse/ missing facilities Any defect to furniture or facilities (provided by hostel) done by the students 26 Failure to surrender key Every end of the semester or before going clinical posting, students need to check out and return the key at Hostel office 27 Loss of House key (each) No appeal for this offense 28 Failure to register hostel Did not check-in hostel 28 30 31 32 33 Failure to evacuate the room During the semester vacation during vacation Stay in during vacation without During every semester, students who wish the Hostel need to apply permission Live In During Vacation (LIDV) at the Hostel office Live off campus without informing Students who wish to stay out from campus need to apply for Live Hostel unit off Hostel (LOH) Come back later to the hostel after 11.00pm Absent from the Hostel after 12.00 midnight Students must be in their respective hostel unit by 11.00 pm every night A resident student shall not, after midnight, remain outside his hostel except with permission. Students are required to apply an application for came back late after 10.00 pm at the Hostel office. 34 Cooking Includes having any cooking item, or cooking appliances ***The information contained herein is correct at the time of printing and the University reserves the right to make any Page 17

Compound no Offences Notes 35 Keeping animals/ pets in Hostel Including fish/cats/hamsters and any animals categorized as pets 36 Hanging clothes at inappropriate place Students are only allowed to hang clothes including scarf/towel/ Telekung only in your locker or your own portable clothes hanger 37 Organize social activities in hostel block/compound without permission Any program that had been approved by management should inform to Hostel unit 38 Owned pornographic material Owned pornographic material (magazine/ toys/ etc.) whether in hard copy or soft copy 39 Park vehicle on restriction area 40 41 Block / stopping staffs from doing work Commit acts of self harm / attempting suicide ***The information contained herein is correct at the time of printing and the University reserves the right to make any Page 18

25.0 LIST OF ITEMS IN ROOM AND COST OF REPLACEMENT OR LOSS NO ITEM FINE (RM) 1 Bed As per bill 2 Mattress As per bill 3 Study Table As per bill 4 Chair As per bill 5 Curtain As per bill 6 Book Shelf/ rack As per bill 7 Wardrobe As per bill 8 Window As per bill 9 Mirror As per bill 10 Towel Holder As per bill 10 Door lock Entrance (Main) As per bill 11 Door lock Room As per bill 12 Light As per bill 13 Shower Rose As per bill 14 Air-Conditioners As per bill 15 Air-Conditioner remote control As per bill 16 Ceiling Fan As per bill 17 Shoe Rack As per bill 18 Other repairs/losts As per bill ***The information contained herein is correct at the time of printing and the University reserves the right to make any Page 19

26.0 ACKNOWLEDGEMENT UNDER TAKING ACKNOWLEDGEMENT Name : NRIC/Passport : Programme : Group/Cohort : Unit No. : Room No. : For office use I confirm that I have read the contents of this handbook and acknowledge that I agree to abide with the Hostel Rules and Regulations. I fully understand and agree that disciplinary action can be taken against me if I fail to observe the rules and regulations Signature of student: Date: I hereby acknowledge one (1) room key and one (1) entrance door key has been given to me and that I shall be responsible for the proper use of them as per governed by the Hostel Rules and Regulation Signature of student: Date: ***The information contained herein is correct at the time of printing and the University reserves the right to make any Page 20

ACKNOWLEDGEMENT Name : NRIC/Passport : Programme : Group/Cohort : Unit No. : Room No. : I, have checked the items in my room, room no. as per listing and found them to be in good condition, working order and clean. During my stay here, my roommates and I shall be collectively responsible for the proper use of them. Whoever, individually or jointly damage, break or lose any of the items negligently or willfully will have to bear the cost of repair or replacement. As for the items in my room allocated for my personal use, I shall be solely responsible for their proper use. I undertake to report immediately to Residential Office any item/s found to be faulty or missing when I check in. Signature of student: Date: ***The information contained herein is correct at the time of printing and the University reserves the right to make any Page 21