Prairie Ridge Homeowners Annual Meeting October 5, 2015 Pursuant to the bylaws, the HOA Annual Meeting was called to order at 5:31pm by Margaret Martin, President, with the quorum met Welcome to meeting - M Martin Introduction by those present with street addresses Review of HOA Meeting, October 7, 2014 (minutes emailed to all residents) No changes or additions were offered so motion to vote called by M Martin Moved by M Moore and seconded by C Breeze Motion passed and accepted by voice vote with minutes to be filed in Secretary s book Financial Report, Joe Fisher, Treasurer Copies of 2015 Financial Report and 2016 Proposed Budget distributed 2015 Financial report thru September 30, 2015 2014 Ending Balance: $47,825.10 2015 (Jan 1-Sept 30) Income: $33,460 2015 (Jan 1 -Sept 30) Expenses: $28,552.19 Republic Services (garbage): $9,384.44 Lynn s Yard/Snow Removal: $13,773.00 Sophie s Food: $39.95 Office Supplies: $9.80 Liability Insurance (for Board): $537 Secretary of State (nonprofit registration): $10 Capital Improvements (Champaign Park District): $4789.00 Ending Balance (as of Sept 30, 2015): $52,732.91 No questions or comments were offered so motion to vote called - M Martin motioned passed with first by T Moore seconded by N Benson Internal audit completed by Martha Moore (non-board member) audit can be viewed by any resident - J Fisher 2016 Proposed Budget 2015 Ending Balance (estimated): $56,686 2016 Income (estimated): $43,500 2016 Expenses (estimated): $42,510 Republic Services (garbage): $13,200 Yard Mowing/Snow Removal (estimate): $18,500 Spring Green (estimate): $200 State Farm - liability insurance (estimate): $550 Office Supplies (estimate): $50 Secretary of State: $10 Capital Improvements (estimate): $10,000 Ending Balance (estimate): $57,676 Bring any suggestions for expenditures to Board for review - M Martin Discussion Garbage collection fees are down due to decreased fuel costs - J Fisher Liability insurance premium has decreased - J Fisher
Sophie s food and any miscellaneous expenses to be added as line items if needed No Quarterly Dues reduction because we need enough for capital /other improvements - J Fisher Proper to have one year of operating expenses in reserve to avoid assessment - M Martin Should we have lights in the medians? No electric lines under median and solar does not put out enough light - M Martin Snow fall was lighter so fewer removals - J Fisher No questions or comments were offered so motion to vote called - M Martin Motioned passed and accepted with first by D Maher, seconded by J Barrett Capital Improvements Landscaping - Ilker Adiguzel (the following is for reference to Champaign Park District tree planting/care) From: "Andrew Weiss" <Andrew.Weiss@champaignparks.com> To: hazelnet@comcast.net Cc: "Bret Johnson" <Bret.Johnson@champaignparks.com> Sent: Monday, September 21, 2015 1:10:30 PMSubject: RE: Ridge Landscaping Hello Ilker, Thanks for walking the trail with Bret and me back on Thursday 10 September. All the new trees we planted over the course of the last year (Fall 14 and Spring 15) are doing well. As these trees grow up we will limb up the White Pines as needed. The White Pines originally planted with the new subdivision are starting to limb themselves up as they age. These original trees were planted too close together, and we are now suffering the effects as the bottom limbs die off because there is not enough light coming through, among other reasons. We believe the mowing crews from the Crossing shops/businesses cut the White Pine tree limbs on the parking lot side to get their mowers through, or to increase visibility, et cetera. These limbs are cut improperly and we believe this also stresses out the trees. The areas that are "thin" where the car headlights come through all have branches and limbs that have been cut improperly. That is to say, cut in the middle of the branch, not next to the main trunk, which is a best arbor practice the Park District adheres to. The Park District in the future can plant new trees in areas that have thinned out, but we will not remove trees even the thinned out ones which are still healthy, relatively happy, trees with plenty of good branches at their tops. In summary, we'll plant new trees along the way as required. The northeast intersection of the trail (the "roundabout" if you like) is overgrown with an unwieldy juniper that Bret and I agree could be replaced but something more attractive, "lighter", and not as needy in terms of maintenance. There is a beautiful Oak Tree there which will stay, but something more attractive needs to be put in. We will work with our horticulture staff to find and do something appropriate. In the future, we can also plant some bigger trees along Windsor Road. We looked at the drainage issues behind the Nieto's home and agreed a socked drain tile installation there would help a lot. Bret will be coordinating that effort in the coming weeks. Thanks Ilker, overall we are pleased with the plantings and appreciate the working relationship you provide with the Ridge Homeowner's Association.
Sincerely, Andrew. Tree situation ($5000 spent so far by us) - I Adiguzel CPD plants trees, we buy them CPD suggested bigger trees along Windsor Road White Pine trees are becoming a problem (thinning) as they get older CPD says staged approached needed for replacement trees (trees too densely planted now) Thinning trees allow passage thro but not on sidewalks, car lights flashing thru and safety issues Spring ordering of trees deadline has passed but we can order for fall 2016 planting Have used less than $5000 of $12000 budgeted but amount is for 2 years Ponds - B Hutchings Who cares for ponds? Ponds are considered common areas so RMW cares for ponds - B Hutchings Pond scum is a problem - M Martin Comments by Bruce following review of ponds with Brad Diel of RMW Overgrowth problem especially the cattails Spontaneous growth in the ponds is a problem Ponds to be chemically treated but may kill off some desirable plantings Mechanical equipment may have to be used to remove cattails or may have to be removed by hand Questions or comments regarding landscaping - M Martin None offered Landscaping is a multiyear project - M Martin Thank you to B Hutchings and I Adiguzel - M Martin Development of area to south of RMW N Benson is our representative to RMW No notification received of any meetings within the subdivision She is keeping in contact with Brant Houston of RMW Board B Houston says city is beginning talk on the development RMW will keep tabs on discussions by city of Champaign by sending a representative to council meetings The continuation of Wendover Place is major issue No proposals or plans have been formed for development such as housing, commercial development,etc Questions and comments need to be directed to N Benson - M Martin One concern is semi traffic thru subdivision and subsequent parking at Village at the Crossing Very noisy Easier on/off I -57 to get to Village at the Crossing Anyone can attend city council meetings - M Martin Election of Officers - M Martin Slate Presented: President (2 years) - Janet Barrett Treasurer (2 years) - Joe Fisher Member at Large (1 year) - Marcella Nance
No additional nominations Motion to accept slate as presented, moved by N Benson, seconded by R Martin Passed by voice vote and accepted Lawn Care / Garbage Pickup - M Martin Village at the Crossing Issues call Roberta Huck (217-369-4425), Manager with any concerns regarding blowing trash and noise needles in gutters to be removed by CPD - B Hutchings Concerns about noise of garbage pickup (especially 4am) and general early morning deliveries B Hutchings to contact Ms. Huck and try to resolve Additional Neighborhood Committees - M Martin Social Committee (Hutchings, Barrett, Benson) Thank you to all who organized and attended very successful 20 year Anniversary gathering - M Martin Enjoy pop up get togethers in median on both col de sac - M Moore Any ideas for holiday function, contact N Benson or J Barrett No other committee Reports - M Martin Unfinished Business - M Martin None offered New Business - M Martin RMW Annual meeting Nov 4, 2015 at 7pm in the upper room of Jupiter s at the Crossing - M Martin Reminder to use a proxy if not attending Need quorum to conduct business/meeting City of Champ yard waste memo : The City of Champaign 2015 Fall Yard Waste Collection has been scheduled and will start with the Blue Zone on Monday, October 12, 2015. Orange Zone collections will begin on Monday, October 19, 2015. Collections will continue through December 11, 2015 on the dates scheduled below. The collection is available to all residential properties within the City limits. Materials must be in 30-gallon paper yard waste bags. NO PLASTIC BAGS OR CONTAINERS. Twigs and branches may be bundled with non-metallic twine or placed in paper yard waste bags. Branches cannot be larger than 2 inches in diameter and 3 1/2 feet long. Bundles cannot be larger than 18 inches in diameter. Materials must be placed within 10 feet of the curb of a public street by 6 a.m. to ensure pickup on your scheduled day. On heavier collection days, your pickup may be later than normal or even the next day. If your materials have not been collected by the day after your scheduled collection, please contact Public Works at 403-4776. Certain days may allow pickup staff to enter a zone and pickup prior to the scheduled day, however staff will return to the collection zone on the scheduled day. (end) Our lawn service (Lynn) will take few bags Need more lighting in neighborhood- N Benson Increased lighting would be beneficial - J Fisher Yard lights are not enough especially at west entrance - J Fisher Higher wattage bulb, LED lights? - A Nieto
B Hutchings and A Nieto will check with lighting specialist/engineer and what Village at the Crossing uses No electric cables in median, very expensive to provide now - J Fisher Solar lighting is not efficient - J Fisher Any volunteer to check into how interstate lighting works? - M Martin (no volunteer) Drainage Issues - A Nieto CPD will regrade and revamp drainage behind Nieto home - A Nieto area is already getting drier - T Moore Conduit is being buried by Champaign Telephone Company between Village at the Crossing and treeline History of street lights - B Hutchlings Developers wanted old fashion iron light poles City of Champaign would not allow so development could use only city approved street lights/poles Developers decided on no street lights only yard lights Snowbirds and neighborhood safety - M Martin Be sure to let neighbors know when you will be gone and when you will return Webpage and Facebook - M Martin Webpage to be administered by J Barrett Facebook to be administered by J Palzkill Facebook page also maintained by RMW Residents ask to check often Remarks from incoming President, Janet Barrett Pleased to be on board Likes Prairie Ridge Feel free to contact her with concerns/comments Recognition of outgoing president - T Moore M Martin was thanked for 5+ years of service Adjournment at 6:24pm by Margaret Martin, President Respectfully submitted, October 11, 2015, Jeanne Palzkill, Secretary