Cook-O-Ree & Pumpkin Chunkin! Lincoln Trail District Spring Camp-O-Ree LEADERS GUIDE Harry S. Frazier Jr. Scout Reservation Camp Crooked Creek April 13-15, 2018
TABLE OF CONTENTS PAGE Map and Directions to Camp Crooked Creek... 3 Event Schedule... 4 Cook-O-Ree Rules.5 Troop Preparation for Camp... 6 Camp Policies and Procedures... 7 Buddy System... 7 Camp Security... 7 Alcohol Policy... 7 Smoking... 7 Vehicles... 7 Parking... 7 Uniforms... 7 Stoves/Lanterns... 8 Campsites... 8 Knives/Axes/Hatchets/Etc... 8 First Aid... 8 Trash... 8 Clean Up... 8 Camp Emergencies... 8 What to Bring to Camp... 9-10 Fee Schedule/Refund Policy... 11 Forms... 12-13 2
MAP AND DIRECTIONS: Camp Crooked Creek is located in Bullitt County in Clermont, Kentucky. (see map above). Directions to Camp Crooked Creek: Take Interstate 65 North from Elizabethtown to State Hwy. 245 (exit 112). Turn RIGHT on Hwy. 245, proceed approximately ¾ mile. Turn right onto Plen Mar Drive through Meadow Peak Subdivision. At the end of Plen Mar Drive, turn left onto Terry Drive. The road ends at the camp s Administration Building Camp Crooked Creek 950 Terry Drive Shepherdsville, KY 40165 3
Schedule (All Times Eastern) Friday, April 13 Camping Units Check-In (Administration Building)... 6:30 PM 8:30 PM Leader s Roundtable/Cracker Barrel (Administration Building)... 9:00 PM Lights Out (Campsites)... 10:30 PM Saturday, April 14 On-site Registration and Day-Only Check-In (Administration Building)... 7:00 AM 8:00 AM Flags and Opening Ceremony (In front of Dining Hall)... 8:15 AM 8:45 AM Pumpkin Chunkin... 9:00 AM 11:15 AM Lunch (Dining Hall)... 11:30 AM 1:00 PM Meal Prep & Troop Activity Time... 1:00 PM 5:00 PM Meal Judging (in Campsites)... 5:00 PM 7:30 PM Closing Campfire (Amphitheatre)... 7:30 PM 9:30 PM Lights Out (Campsites)... 10:30 PM Sunday, April 15 Camp Cleared... 9:30 AM Specific activities/events are subject to change without notice. PUMPKIN CHUNKIN GENERAL RULES 1 Launchers must be ASSEMBLED ON SITE no plop and drop trailers with launchers on them. 2 Judges determinations are final 3 District will provide two pumpkins or pumpkin like items per troop if you would like to launch more, please bring your own. More in depth rules will be provided at check in. 4
COOK-O-REE CHALLENGE Rules and Regulations Beginning after lunch, Troops and/or Patrols with at least four participants but no more than six, will be able to choose from three different categories of meals to make. At registration, each Patrol/Troop will register themselves and their category. These patrols/troops must have their own kitchen/cooking areas but may share one camping site. The three categories will be: Breakfast, Main Course, or Dessert. Each category must have two food choices and one beverage. So breakfast could have pancakes and bacon and tang. Troops may only cook based on two methods: reflection stove or dutch oven. Plaques will be awarded for the first place in each category and ribbons will be awarded for each runner up and third place winning patrol/troop. All recipes must be available for view by judge team on a printed piece of paper or index card. Plates, cups, and utensils will need to be provided to each judge. There will be three judges visiting each patrol/troop. Although judges will be visiting during the designated food testing time, they may also visit anytime after lunch to observe prep and cleanliness. Be prepared! No meal prep will be allowed until you arrive (no pre- slicing, chopping, or cooking) All ingredients must be in a fresh or uncooked state. No electronics will be allowed in the cooking area. Including: cell phones, tablets, computers, Patrol box, kitchen area, washing area, ax yard, etc. must all be clean and orderly upon arrival. Unit flag and sign display with unit name, chartering partner, district name, and meeting time and location must be visible. Each group must have a first aid kit ready for examination. No adult may interact with the judges until they have spoken with the youth leader of each patrol/troop. One boy needs to be designated the leader of the patrol/troop. FULL Field Uniform needs to be worn during the judging period. Activity uniform is fine for cooking/prep. Points will be accumulated based on may items. The scorecard will be made available at the Roundtable meeting Friday evening. 5
UNIT PREPARATION FOR CAMP-O-REE If your unit follows the steps listed below, the process of preparing everyone for an enjoyable camporee experience should go smoothly. Upon Receiving the Leaders Guide: Inform or remind all Scouts and parents of the dates for the camporee (April 13-15, 2018) Recruit two or more adult leaders to spend the weekend with your unit. All troops must follow BSA guidelines as described in the Guide to Safe Scouting Note the payment dates to ensure your troop can get the early registration discount Prior to April 10, 2018: Register online or mail in your troop reservation and registration to: o Lincoln Heritage Council ATTN: Lincoln Trail 2018 Spring Camporee 12001 Sycamore Station Place Louisville, KY 40299 If applicable, make checks payable to LHC-BSA Please write account number 067-20 in the memo area Ensure your Scout Parents have the information about the camporee weekend Arrange for transportation to and from camporee One Week Prior to Camporee Review camporee schedule with Scouts and families Prepare troop/patrol equipment to bring to camp Collect permission slips and applicable health data and forms SPL should review Scouts personal gear Be Prepared! For any kind of weather! Finalize meal plan Finalize transportation plan to and from Camp-o-Ree 6
CAMP-O-REE POLICIES AND PROCEDURES Anyone participating in this event is expected to follow Boy Scouts of America National Guidelines as outline in the Guide to Safe Scouting. An online version of the Guide to Safe Scouting is available at: http://www.scouting.org/healthandsafety/gss.aspx. The Law is the Rule. Everyone is expected to abide by the Boy Scout Law, Oath, Motto, and Slogan. Buddy System. All Scouts will use the Buddy System for safety. Adults/Leaders should be notified prior to Scouts leaving their assigned camping areas. Camp Security. All visitors to the camp must check in with camporee staff and sign in. A sign in log will be maintained, and positive identification is required (Driver s License, Military, or government issued ID card). Prior to departure, visitors must sign out so accountability is kept of who is on Camp. Alcohol/Controlled Substance Use. Consumption or possession of alcoholic beverages or controlled substances will result in immediate dismissal from camp. Use of alcoholic beverages or a controlled substance is not permitted at encampments or activities on property owned and/or operated by the Boy Scouts of America, or at any activity involving participation of youth members. Tobacco. Use of tobacco products by youth participants is prohibited. Use of tobacco products by youth will result in immediate dismissal from camp. Boy Scouts of America guidelines require a smoke-free environment for Scouts. If adults must smoke, do so out of sight of youth participants. Please field-dress your butts and properly dispose of them. Vehicles. Parking will be in designated areas only. Unless otherwise posted, the speed limit in and around any areas of Eagle Pass is 3 mph (walking speed) this is not to inconvenience anyone, it is for the safety of our youth. One person per seatbelt, and seatbelts are required by state law to be worn by all occupants of a vehicle. NO RIDING IN TRUCK BEDS. No RVs, ATVs, golf carts permitted. Camp Walk, do not run, within your campsite Remember tent stakes and tie downs Closed toe shoes to be worn at all times Stay out of any bodies of water No water craft or swimming permitted Do not ditch or trench your tents Practice Leave No Trace Trash your trash. Remove trash from campsites. No pets (service animals only) No bikes Uniforms. The Boy Scout Field Uniform, also known as Field uniform, should be worn at opening and closing ceremonies, and while participating in the Camporee event stations. The Activity Uniform 7
t-shirts are permitted during shelter building, cleanup activities and SPL/free time. Scouts and other participants may wear a kilt, but undergarments or shorts must be worn underneath the kilt. Stoves and Lanterns. Follow BSA guidelines for fuels. Keep open flames out of and away from tents. Campfires. Do not cut trees either collect wood from downed trees, or bring your own firewood or charcoal. Pit/trench fires are prohibited troops must bring a fire barrel or their own fire ring. Never leave a fire unattended, especially when going to bed. Either extinguish the fire prior to going to bed, or post a rotating fire watch. Please make sure before leaving Sunday morning that your fire is coldout and that your campsite is completed cleaned up. All campfires should be extinguished according to BSA guidelines. Knives/Hatchets/Axes/Chainsaws/Firearms. Firearms are not authorized at Eagle Pass during the camporee. Chainsaws are prohibited unless operated or authorized by Camp ranger. Fixed blade, sheath, or other survival type knives are prohibited. Folding or pocket knives are permitted by those Scouts that have earned their Totin Chip. Axes and bow saws are permitted only in axe yards. Rocks and Sticks. Although tempting, do not throw or kick rocks or swing sticks around. Injury or damage to property usually results from Scouts not following these rules, and adult leaders not enforcing them. Throwing/kicking rocks or swinging sticks around will result in a Scout(s) being asked to leave the campout. First Aid. Minor first aid should be handled at the campsite or activity area where the injury occurs. For major first aid and serious incidents inform adult camporee staff. Trash. Troops are responsible for packing out their own trash pack it in/pack it out please practice Leave no Trace. Cleanup/Checkout procedure. When your unit is ready to leave camp, please send the SPL to the HQ and a staff member will come and check out your camp area. Please clean up your area and leave it the same or in better condition than how you found it. Please do not leave anything behind. Trash must be packed out. If troop had a fire, ensure area where fire pit/ring was used has been returned to how you found it. Camp Emergencies. With the exception of a weather emergency, all campers are to report immediately to their campsites upon hearing an emergency signal. In the case of a weather emergency, campers should seek protective shelter. Once the weather emergency is over, campers should return immediately to their campsites. Campers will remain in their campsites until the ALL CLEAR signal is given by a camporee staff member. Leaders should review these procedure with their campers. The following emergency signals will be used: FIRE ALARM two long blasts on car horn WEATHER EMERGENCY one long blast on car horn ALL CLEAR four long blasts on car horn All participants should follow the directions of camporee staff in the event of any emergency. 8
WHAT TO BRING TO CAMP Unit Leaders please distribute copies of this page to your campers. Tents WILL NOT be provided camping will be in your own tents. Be sure to pack enough items for the weekend, and don t forget, it s spring in Kentucky the weather could be cold, warm, semi-wet, wet, or very-wet. Personal Gear: Scout Uniform Boy Scout Handbook Totin Chip T-shirts Pants Extra socks and underwear Footwear Warm clothing (winter jacket, stocking cap, gloves/mittens, etc) Long underwear (optional be sure to check weather) Sleeping Bag Sleeping pad (optional) Toilet kit (tooth brush, toothpaste, towel, soap, deodorant, etc.) Towel Water bottle Flashlight and extra batteries Pen/pencil and paper/notepad Pocket Knife (if you have Totin Chip) Fire Starting Kit (matches, flint and steel, etc. Must have Firem n Chit) Watch (optional) Raingear Tarp Hat (optional) What NOT to bring: Bike Rollerblades or skates Sheath, butterfly, survival or any fixed blade knife Fireworks Electronics (smart phones, radios, video games, etc) 9
SUGGESTED TROOP EQUIPMENT These are suggested items troops should bring additional items typically used by their units. Tents and ground cloths/tarps American and Troop flag Patrol Flags Lanterns Water containers Water coolers Fire Extinguisher Dining fly/poles/rope Camp saw/axe Food for weekend REQUIRED EQUIPMENT FOR SCOUT EVENTS Assuming an average patrol size of six Scouts Eight feet of rope per Scout Additional 10 feet for patrol One First Aid kit per patrol Water for each Scout (each Scout with water bottles or 2 gallons per patrol) Each Scout has Scout Handbook Each Scout has pencil or pen and paper Pocket knife and Totin Chip (must have Totin Chip if Scout has a pocket knife) Each patrol should have one method, aside from matches, for fire starter; Scouts should carry Firem n Chit Each patrol should have a signal mirror or other signaling device (not a firearm) (OPTIONAL) Walking staff 10
FEE SCHEDULE/REFUND POLICY All fees should be paid based on the following schedule/information: If registered prior to April 10, 2018: $8.00 per Scout; $5.00 per adult If registered after April 10, 2018: $10.00 per Scout; $8.00 per adult Extra event patches can be ordered and purchased for $3.00 per patch Lincoln Trail District Refund Policy: Refunds will be reviewed on a case by case basis no refund is guaranteed. All requests must be made in writing (letter or email) to the District Executive at least one week prior to the scheduled event. Direct transfers to other District or Council events is not permitted. Contact the District Executive for any questions regarding this policy. Contact Information: Lincoln Trail District Executive: Johnathon Boles johnathon.boles@scouting.org (502) 361-2624 11
Lincoln Trail District 2018 Spring Camp-O-Ree April 13-15, 2018 Registration Form Please complete all items on this form and the roster page on the back and submit it prior to Tuesday, April 10, 2018. This will help ensure that we have an accurate count when assigning appropriately sized campsites to accommodate each unit s needs. Only units that pre-register by Tuesday, April 10. 2018 will be allowed to camp. The ONLY meal included in the registration fee is lunch on Saturday, 4/14/2018, all other meals are your responsibility if you are camping. Concessions will NOT be available. Specific activities/events are subject to change without notice. Youth (Boy Scouts) $8.00 through 4/10/2018 or $10.00 at the door. ALL Adults, $5.00. Lunch will include choice of one (1) hamburger or two (2) hotdogs, chips, cookie, & drink. Lunch selections will be specified on the roster. Please contact the Event Chair if anyone in your unit has any food allergy concerns or special dietary needs. Please provide a roster of everyone that will be attending (camping and day-only) from your unit on the reverse of this page. If you are unable to pre-register (prior to 4/10/2018), you will need to bring a copy of this form and your roster to check-in. Units that pre-register should retain a photo copy of their completed form and bring it to check in. See the Leader s Guide for check-in times and activity schedules and details Pack #: District (circle one) : Lincoln Trail or Other (please specify) Youth Camping: Adults Camping: Youth Day-Only: Grand Total Youth: Unit Leader Name: Phone: Adults Day-Only: Grand Total Adults: $8 = $ $5 = $ Total Fee $ Email: Name on card: Address: Check enclosed for FULL amount calculated above Credit card information below. ALL sections must be completed to process payment. City: State: ZIP: Phone: Signature: e-mail: MC/VISA #: Submit By: Mail to: Lincoln Heritage Council Lincoln Trail Camp-O-Ree Spring 2018 12001 Sycamore Station Place Louisville, KY 40299 Expiration Date: / / CVV: Fax to: 502-361-7899 12
Registration Form please fill out and turn in at time of Check In at camp. Troop Number: District: Troop Leader: Youth and Lunch Choice (Hot Dog or Hamburger): 1 13 2 14 3 15 4 16 5 17 6 18 7 19 8 20 9 21 10 22 11 23 12 24 Adults and Lunch Choice (Hot Dog or Hamburger):: 1 5 2 6 3 7 4 8 13
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