PLANNING GUIDE Registration: 1. Registration for the event is online at: beachboardwalk.com/girlscout 2. A confirmation email will be sent to the email address provided during registration. 3. You will NOT receive any wristbands, tickets, or T-shirts prior to the event. You will receive all materials at check-in when you arrive. 4. This planning guide should provide all the information you need, but if you have questions please email youthsales@beachboardwalk.com or call 831-460-3342. Event Schedule: FRIDAY 10/5/18 4:00-8:00pm 5:00-8:00pm 6:00-8:00pm 8:30-8:45pm 9:00-10:30pm 10:50pm Check-in at Main Entrance (near Neptune s Kingdom) Turn in Giant Dipper Cars Free play in Casino Arcade and Neptune s Kingdom (Includes Laser Tag- excludes redemption games) Carousel & Sea Swings Rides People Bingo & SWAP Exchange (see pg 3 for more info) Dinner on Beach Deck & Aloha Terrace Girl Scout Presentation Outdoor Movie- Hotel Transylvania 2 (subject to change) Lights out- Quiet time SATURDAY 10/6/18 7:00-8:30am Pack up sleeping areas 7:00am Coffee available at Aloha Terrace & Log Ride 7:30-9:00am Breakfast on Beach Deck & Aloha Terrace 8:30-10:00am Sand Castle Contest (See Sand Castle Competition section of Planning Guide for info on registration/rules) 8:30-10:30am Free play in Casino Arcade and Neptune s Kingdom 10:00-10:30am Sandcastle Judging 10:45-11:00am Sand Castle Contest winners announced at Aloha Terrace followed by Friendship Circle 11:00am Park opens! Self-guided experience begins! 1
Event time line subject to change without notice. Recommended Packing List: 1. Hand cart or wagon (to help transport items to sleeping area) 2. Free-standing tent (no ground stakes) 3. Sleeping pad/mattress (tents will be on cement) 4. Sleeping bag 5. Blanket 6. Pillow 7. Warm jacket 8. Warm pajamas 9. Flashlight 10. Beach/Lawn chair for movie 11. Toiletries (toothbrush/toothpaste/brush/deodorant/face towel) 12. Earplugs (you will sleep in the vicinity of other campers so pack earplugs if you re a light sleeper) 13. Snacks/bottled water 14. Portable games/card games to play if time 15. Casual/comfortable change of clothes for rides on Saturday 16. Closed toe shoes for rides on Saturday 17. Sunscreen 18. Camera/Video Camera 19. Extra spending money (for souvenirs) 20. Giant Dipper Car for Girl Scouts Own Ceremony (Girl Scouts Own section below for information) 21. Twenty-Four (24) SWAPs to share with your new friends! (see SWAP section below for more information) 22. Items to help with sandcastle contest (ie: small shovels, buckets). NOTE: No glass or large shovels permitted. PLEASE NOTE: YOU WILL NOT NEED A MESS KIT FOR THIS EVENT! Check-In: Check-in will be located at Main Entrance (Near Neptune s Kingdom). For load-in information, see the Equipment Load-In section below. The check-in table will be staffed by a Boardwalk representative Friday 4pm-10:30pm. An information table will be staffed by a Boardwalk representative Saturday 7:30am-11am at breakfast on the Aloha Terrace. At check-in you will receive: Event wristband (to enter the exclusive event areas AND to be used as your All-Day Rides Wristband for Saturday.) If you have purchased the LUNCH PACKAGE or EVENT T-SHIRTS, they will be given to you at check-in IF YOUR GROUP MEMBERS ARE ARRIVING AT DIFFERENT TIMES DON'T WORRY! Just let us know at check-in if you have other group members arriving later. Parking: Parking for Friday and Saturday is FREE for attendees. The designated parking lot is the Beach St. Lot across from Neptune s Kingdom Arcade. When you arrive you will pull a standard parking ticket. Bring your parking ticket to check-in to get it validated. Parking tickets must be validated before 11am Saturday. Sorry there is no in-and-out parking. If you leave and come back the standard parking rates will apply. 2
Equipment Load-In: Park in the corner of the parking lot nearest the Carousel/ Riverside Dr. It is recommended that you park and then bring your equipment with you to check-in. Dinner and Breakfast: Dinner will be served from 6pm-8pm on the Aloha Terrace (near the Casino Arcade). Sorry, we cannot accommodate meals for late arrivals. Dinner menu (subject to change without notice)- chicken strips, pasta with marinara, fruit salad, baked beans and carrots/celery with fountain drinks or water. GF options available upon request with a meal attendant. Breakfast will be served from 7:30am-9am on the Aloha Terrace (near the Casino Arcade). Breakfast menu (subject to change without notice)- bagel, eggs, eggs with bacon, yogurt, oatmeal, and banana with coffee, hot cocoa, or orange juice. You are welcome to bring your own snacks as well as extra water bottles/drinks. Wristbands and Early Departures: The event wristband you receive at check-in will allow you access to the exclusive event areas on Friday night and will also be your All-Day Rides Wristband on Saturday. If anything happens to your wristband please bring it to the check-in table to be replaced. If anyone in your family needs to leave early on Friday night or Saturday morning they must go to the check-in table to sign an early release form (If between Friday, 10:30pm and Saturday, 7:30am check-out with Security). The check-in table will be staffed by a Boardwalk representative Friday 4pm-10:30pm (at Main Entrance near Neptune s Kingdom) and Saturday 7:30am-11am (at Aloha Terrace breakfast area). SWAPS: SWAPS are optional (Special Whatchamacallits Affectionately Pinned Somewhere). These are small handmade crafts, often with a pin, that scouts and others exchange. More info on SWAPS can be found here: http://www.scoutswaps.com/ Plan to bring about 20 SWAPS to exchange with new girls you meet during People Bingo (4pm-8pm)! People Bingo: People Bingo is an optional game to play Friday evening. You may pick up People Bingo sheets at the check-in table if desired! Girls who participate will be asked to find new friends who match certain criteria/squares on the People Bingo sheet (ie: someone wearing black, or someone who has met someone famous). They will write their new friend s name in the matching square. They can only use the same name for two squares. They must fill 24 squares to complete the game! Completed People Bingo sheets can be turned in during the Evening Program at Check-in table. One completed sheet will be drawn at Breakfast and will win TWO All-Day Unlimited Rides Wristbands! 3
Girl Scouts Own- Giant Dipper Car Each Troop can create a roller coaster car that represents their group. Below are specific directions for designing your roller coaster car. TROOP #: Roller coaster car MUST say the troop number somewhere on it SIZE: The roller coaster car must be ATLEAST 5 tall x 7 long and must not exceed 8.5 tall or 11 long (About the size of a cookie box or standard sheet of paper). DESIGN: Feel free to get creative with the shape of the body of the car and the decoration of the car. You can color it and/or glue items and pictures on it. The roller coaster car must be flat so that it is able to be taped up on a banner. DELIVERY: Deliver your Giant Dipper car to the check-in table. SAMPLES: Male Chaperones and Attendees: Girl Scout Program Standard #13- There may be trips when fathers or male leaders/advisors are part of the group. It is not appropriate for males to sleep in the same space with girl members. They may participate only if separate sleeping quarters are available for their use. At this event there will be a separate sleeping area designated for males and their immediate family only. The Girl Scout attendee can choose to sleep with their dad/male chaperone in the designated area or with the rest of their troop, however the entire troop cannot sleep in this area. No males can sleep outside of this designated area. Lights Out Etiquette: Boardwalk representatives will come around when it s time for lights out. Please be respectful of our fellow campers and keep conversations a whisper. 4
Saturday Morning Sand Castle Competition: Registration: ü Register a team for the sand castle competition at breakfast! ü The Competition is open to 25 teams in each of the four categories; first-come first-served! ü If your Competition Category is full, you are more than welcome to play/build in the sand without your creation being judged. Timeline: 8:30--10:00am Sandcastle Competition/Building 10:00-10:30am Judges walking around and making notes 10:45am Judging announced Team Categories: Daisy Brownie Junior Cadet/Senior Contest Rules: ü All contestants MUST be registered for the Boardwalk Girl Scout Overnight event; ü Teams consist of 2-10 team members; ü Teams must register for the category of the oldest girl on the team (ie: Team with Brownies & Juniors must compete as Juniors). ü Contestants may only participate on one team. ü Parents/chaperones are responsible for the children s safety along the water line. There will be no lifeguard on duty. ü Structures cannot be dampened or sprayed with any solutions other than water (no sticky stuff). ü Sandcastles and sand structures must contain only objects natural to the beach (e.g.: driftwood, feathers, seaweed, shells). No other permanent forms shall be incorporated in your structure. ü No bottles or glass are allowed. ü Judges will be focusing on the following 3 criteria: Originality/creativity- 10 points Attention to detail- 5 points Artistic impression- 5 points Prizes: Prizes will be awarded for each of the four team categories placing in 1 st, 2 nd and 3 rd place. 5
Safety Guidelines: Leaders/ Adult Chaperones: Each group must be accompanied by at least two adult leaders and adhere to the Girl Scout scout-to-leader ratios. The leaders must keep track of their students. In the event that a student must separate, they must tell their leader and get another group member to go with them- they should never be alone. On Saturday at 11am when the park opens, the event is then self-guided and the students are entirely the adult s responsibility. Authorization Forms: Each attendee must submit a signed authorization form in advance, or bring it to check-in. Attendees will NOT be admitted in to the event without an authorization Form. Emergency Medical Release: The Group shall obtain from the parent or legal guardian of each minor signed consent forms authorizing medical and dental care for each minor. Group leaders shall have the signed consent forms in their possession or immediately available at all times while minors are participating in this event. Suspicious Behavior: While uniformed Boardwalk security will keep the event area secure, each attendee WILL NOT be under constant supervision by Boardwalk staff. Any behavior the Santa Cruz Beach Boardwalk deems inappropriate (drugs, drinking, graffiti, etc.), will result in immediate removal from the event with no refund. Overnight Security: There will be uniformed Boardwalk security on-site throughout the event. Security will also patrol the parking lot for overnight parking. These security officers will be in touch with the City of Santa Cruz police department and fire department. If you have anything suspicious to report find one of the uniformed security officers. Overnight First Aid: All Boardwalk security officers are trained in First Aid and CPR. If there is a need for First Aid, please find one of the security officers. When the park opens on Saturday at 11am, you may go to the First Aid office at the Guest Services Office near the Haunted Castle. Alcohol: This event is alcohol free. Fires/Gas: No camp fires or gas-operated equipment (such as lanterns, stove, etc.) may be used during the event. Any violation will result in immediate removal from the event. Event Boundaries: No participants will be allowed outside of the designated event areas unattended (parking lots, beach, etc) after they have checked in. Clothing: It is the attendees responsibility to dress warmly throughout the evening. It is suggested that they also pack comfortable closed-toe shoes and clothing without anything loose (ie: jewelry/baggy sweatshirt) that may get caught in the rides. Encountering Trespassers: If at any time you see a trespasser who is not part of the event enter the event area, please report it immediately to a security officer. DO NOT attempt to confront them yourself. The security officer will escort the trespasser off the premises. Rides: Under NO circumstances will anyone be allowed to be on or in the ride areas until the park opens on Saturday at 11am. If any attendees are found playing on or around rides throughout the evening, it may be cause for expulsion from the event. All event attendees must adhere to Santa Cruz Beach Boardwalk rules/regulations including ride height requirements. See requirements at the entrance to each ride. After 11:00am on Saturday: On Saturday at 11am when the park opens, the event is then self-guided and the students are entirely the adults/chaperones responsibility. Please plan on a meeting time and location for your group. 6