National Executive 2019 Bid Information & Position Descriptions Welcome to the 2019 Executive bid process! The AMSA National Executive is responsible for the day-to-day running of the organisation for the calendar year. They oversee projects, advocacy and importantly, communication between different parts of AMSA. We really encourage even those limited AMSA experience to consider this incredible opportunity to be involved the organisation. AMSA is an incredibly dynamic volunteer-led company, and it s been a pleasure so far to be involved it this year. Bid Requirements Bids are restricted to four (4) executive team members, the rest of the team selected by a means of your choosing following election. This should be (unless approved otherwise) the President, Treasurer, Vice President Internal and Vice President External. As per the AMSA Constitution, executive bid documents required are: The postal address for of the Bid Team The names, electronic addresses, proposed positions on the Executive and MedSocs of all members of the Bid Team In addition to this, each bid team is invited to submit personal statements outlining their vision for AMSA, in accordance the overall AMSA Strategic Plan. There is no requirement for a bid to all come from a single city or state, or for all members of a team to have had prior experience AMSA. Submitting a Bid We hope you find this Position Description document as a useful start in understanding the National Executive currently. We have included all 15 positions for your consideration, although again we stress that bids should be providing teams of 4. We recommend potential bid members contact relevant existing executive prior to submitting a bid to discuss further. In previous years, there have been smaller numbers of executives slightly different portfolios, and there is the potential for change in the future. Important Dates Sunday, May 20th Deadline to submit applications (by 5:00pm AEST) to General Roger Buckley, at roger.buckley@amsa.org.au After this, bid teams will be contacted for interview by teleconference the Nominations Committee Election of the executive will occur during a general meeting, either during Council 2 (June 30-July 2) or during the National Convention. Final date TBA. Bid Team Presentations During the election process, bid teams will be invited to give a short (20 min) presentation. I have questions, who can I ask? The current Executive is very happy to chat you, so feel free to get in touch. Their emails are listed under their current positions. The General manager Roger Buckley (roger.buckley@amsa.org.au) can be contacted for further information about the process, including for examples of previous bid documentation.
President Reports to: Current President Board, Council, all medical students in Australia Spokesperson of AMSA, overseeing both advocacy and internal management, leading the executive and AMSA as a whole, representative on many external (including AMA) committees, executive director of the Board of AMSA. - Internal management of exec (working VPI) - External advocacy and face of AMSA (working VPE and advocacy team) - Proactive and Reactive advocacy based on National Priorities - Communicating between the executive and Board as executive director - Governance and future-proofing AMSA - Overseeing risks including Events teams, projects etc. -Attending executive meetings - Being present at most stream meetings - Travelling to meet stakeholders, particularly MPs in Canberra - Meeting Events teams and assisting them - Writing opinion pieces, articles and reports - Being available for media interviews/engagement - Large amount of flexibility Close to full-time job equivalent, including travel and in-person time s. It is unlikely that President in this format can sustain full-time medical education. - Media training (can be provided) - Advocacy interest - Good knowledge of the AMSA organisation - Strategic planning - Finance training (can be upskilled) - Good volunteer management experience - Governance/risk management experience (can be upskilled) - Approachable demeanour as well as professional discourse - Strength of Advocacy relationships - Advocacy wins - Cohesion of AMSA internally - Successful AMSA events and projects - Safe and positive AMSA culture - Strategic plan implementation and review Executive, events teams, committee chairs, AMSA Board, AMSA Council members The medical student body of Australia External stakeholders, AMA, AMSA Board Alex Farrell- president@amsa.org.au
Treasurer Reports to: Current Treasurer President, Board of Directors Execute and guide AMSA budget according to the long term strategic goals The role of the AMSA treasurer involves many different tasks. 1. Board management 2. Day to day treasury processing and payment approvals 3. Managing the budgets of the organisation 4. Leading the national finance team 5. Being a part of the core executive 6. Continuing to review and cultivate the financial plan and the financial situation of the company to facilitate short, medium and long term sustainability Billings, Income allocations, ongoing budgeting, board management and negotiating the many departments of AMSA 15 to 20 hours per week every week - Appropriate time management - People management skills - Strategic thinking - Financially sound judgement - Basic accounting principles - Basic knowledge of excel ly Audits and budgets Financial Sustainability on the AMSA Business Plan Ability for financial members of the organisation to feel comfortable approaching you issues - General - President / Vice President Internal / Vice President External - AMSA GH Vice Chair international and AMSA GH chair - AMSA RH chair - Event convenors and treasurers - AMA finance team - Board of directors - Remainder of your executive Jack Mackenzie- jack.mackenzie@amsa.org.au
Vice President Internal Reports to: President Oversee all internal portfolios of the Executive, and supports all other teams of the organisation. Assist other senior leadership teams in their internal management strategies. Ensure all AMSA volunteers welfare is cared for. Current VPI - Manage the internal portfolios (national coordinator, projects, engagement, events, publications, sponsorship, IT) - Chair executive meetings - Assist in conflict resolution across all AMSA - Vacancy reappointment process - Manage wellbeing of Executive and all volunteers - Manage AMSA s official documents ( Roger Buckley) - Liaise committees on internal processes and streamline internal processes across the company - Assist in Council planning (agenda formation) - Induction of volunteers - Managing Handover processes across the company - Ensuring Professional Development Plans are conducted and reviewed across the entire company - Managing volunteer burnout - Supporting the welfare of all volunteers Checking in all internal portfolios in the exec Planning meetings (executive, sponsorship, events and committee meetings) the secretary Being available having time for acute issues and for discussion struggling volunteers Updating and reviewing internal documents 25 hours per week Volunteer management Burnout/Conflict resolution Communication Strategic Planning management Executive wellbeing of internal portfolios Organisational culture and volunteer empowerment Volunteer welfare survey results Executive particularly NC, PDO, SEO, EC, IT, ProO and SOs Committee chairs Event convenors General Jess Redmond- jessica.redmond@amsa.org.au
Vice President External Reports to: President Oversee the AMSA advocacy team and their functions including; advocacy, campaigns, policy, media, submissions, state-based advocacy, committees, communication and manage AMSA s external image - Managing the Advocacy stream on the exec (PRO, President, PolO, Sec) - Managing the national Advocacy Team state-based reps, members of committees (GH, RH, ISN) - Represent AMSA on several external committees at a national level - Advocate directly to politicians and other stakeholders - Oversee creation of policy and discussion around topical issues, then continuing to represent the united medical student voice. - Liaise others and create the national survey - Appoint the International Student Network (ISN) for the incoming year, and oversee them throughout the year Lead meetings of the core, bilateral committee and national advocacy teams Communicate internal and external stakeholders Help write media releases, submissions, briefers and Oversee and assist in policy development and review Contribute to executive meetings Attend AMSA Council (x3) to report and absorb discussion 30 hours per week Team leadership and organisation Negotiation and communication skills Human Relations management for collaboration and leadership of multiple teams Good email management and time management Shrewd strategic and media mind (can be upskilled) Public speaking skills Professionalism Current VPE Advocacy wins Submissions Media Hits Engagement particularly students Advocacy Team, executive, ISN, MSC Chairs, AMSA Global Health, AMSA Rural Health Medsoc presidents and AMSA reps Government, parliamentarians and departments Governmental advisory committees AMA Medical Deans of Australia and New Zealand (MDANZ) Victoria Cook- victoria.cook@amsa.org.au
Secretary Current Secretary President Oversee the major part of the administration, organisation and file management of AMSA Assist in the daily running of the AMSA executive and advocacy team Administrative tasks, including compilation and distribution of meeting agendas and minutes including disseminating minutes Facilitating the flow of information in the Executive and the Advocacy Team Be responsible, in conjunction the VPI, for compiling the Handover documents Collating and organising AMSA s document archives, to improve institutional memory and make past documents of use to current teams Collating A-team meetings minutes and gathered information into useable documents for future reference E-mails should be checked daily Organisation of meetings including venues, appropriate times and video-conferencing facilities Following up action items between meetings Be a flexible member of the committee, providing assistance where necessary to the President, VPI and other portfolios 15-20 hours per week Communication management and efficiency Basic IT proficiency Organisation and attention-to-detail Friendly & open nature Google drive is neat and accessible Regular meetings scheduled and dates disseminated >3 weeks from meeting date where possible Agendas collated and circulated in advance Minutes kept and released in 3 days of meeting Action items from meetings tracked and relayed to relevant executive members Functioning of the team is smoothly facilitated by admin work Documents created/organised to further AMSA s institutional memory AMSA Executive AMSA Advocacy Team VPI President VPE Cathryn Youings - cathryn.youings@amsa.org.au
National Coordinator Current Nat Co Vice President Internal Organise Council (3/year March, July and September/October) Communication point between AMSA and AMSA Representatives Induct AMSA Reps; outlining roles and responsibilities Regularly communicate AMSA Reps and Presidents; primarily about council matters, think tanks, improving engagement AMSA Organisation of all three Councils, including but not limited to flights, accommodation, venue logistics and social events Organisation and distribution of Council material including the agenda and reports from all AMSA volunteers including AMSA Global Health, Rural Health, Event Teams and Med Socs Attend fortnightly executive meetings Communication the AMSA Reps should be weekly E-mails should be checked daily Preparation for Council should begin early where possible Workload will increase dramatically around times of council Providing information from all aspects of AMSA to AMSA Reps as it becomes available. 15hrs/week and peak of 20+ hrs/week during council lead up Communication Logistical organisation management and efficiency Friendly & open nature, able to readily communicate >100 people you only met recently These are questions you should be asking yourself regularly to determine whether you are doing a great job in your role as Nat Co: Is communication to the Med Socs and AMSA Reps occurring weekly? Are the AMSA Reps empowered and supported? Are councils run successfully, productively and smoothly? AMSA National Executive AMSA Reps and Med Soc Presidents AMSA Executive Officer VPI on the agenda for council as well as the Policy Officer Need to liaise other stakeholders such as AMSA Global Health, Rural Health and Event Teams to gather reports for council Communicate Council Chair to ensure council runs smoothly National Coordinators of AMSA Global Health for Council 1 and 3, Logistics Officers of Convention for Council 2. Ashley Bailey - ashley.bailey@amsa.org.au
Projects Officer Overall Goals for 2019 Current PO Vice President Internal Overseeing the work of the projects and supporting the teams: Mental Health Campaign Vampire Cup (plus Bone Marrow Drive and Donate Life Campaign) AMSA Academy AMSA Queer Portfolio Gender Equity Portfolio Consolidate the work of previous projects officers Ensure no project gets left behind Ensure sustainability of projects Helping recognise and facilitate upcoming projects that have real potential to help medical students Assist each project team their day-to-day tasks Act as a point of contact between each project team and the executive Management, oversight and support of project teams Facilitate Interprojects meetings between Central, Global Health and Rural Health projects Attend AMSA executive fortnightly meetings Communicate weekly projects teams Brainstorming AMSA reps, MedSocs and executive members to identify areas where new projects can arise 10-15 hours/week Organised, structured work method Working well a large number of people different interests and ideas for projects Ability to juggle and work between several different areas at once Management skills - internal management and leading teams Communication various parties Effectiveness of projects and fulfilment of project teams Medical student engagement AMSA s projects Link between the projects teams and the AMSA executive Liaising AMSA Med Ed, AMSA Global Health and Rural Health to facilitate combined projects other branches of AMSA where interest align (e.g. AMSA Academy, rural GP database) External stakeholders: bone marrow registry, Red Cross, LGBTIQ Health collectives, bullying & harassment researchers, mental health support networks Work closely Nat Co and Student Engagement Officer to liaise Med Socs and AMSA reps to ensure projects are reaching students and benefiting them Sarah Keenan- sarah.keenan@amsa.org.au
Information Technology Officer Current ITO Vice President Internal Management of the website, membership database and internal AMSA IT systems including Google Suite and Wufoo. Assistance IT requirements of event and committee teams (primarily a management role) Maintaining the AMSA website; as well as integration subcommittee websites Managing the AMSA centralised membership database in liaison the AMA IT team and, responding to membership enquiries from students (shared SEO) Exploring new avenues for IT and internal communications in the organisation Upskilling yourself when/where necessary Talking to professional IT providers and having the ability to suggest new processes Providing a sustainable framework for data retention and management across years in AMSA Reviewing the suitability of currently used and alternative event management solutions Strengthen our social media presence by assisting the SEO Develop and maintain the upcoming AMSA Moodle Maintaining groups and mailing lists for internal AMSA teams Responding to requests from advocacy team in a timely manner to ensure effective advocacy and communication to medical students E-mailing, organisation and timetabling Posting on social media and the website, including graphics design work when the PDO is unavailable to help immediately Responding to student membership enquiries Maintaining AMSA s paid IT services 20 hours (may be greater during peak event registration periods) Personnel management Communications skills both external parties and internal Website management Social Media management Willingness to learn/understand social media patterns Advanced IT skills are preferred but are by no means a requirement of this position Website engagement, visits and functionality Content of website is it current and comprehensive Membership growth and retention New communications pathway uptake Engagements officer AMSA Executive for publication of material on website AMA for membership database and website AMSA Executive Officer Sponsorship officers-ensure sponsorship agreements are adhered to Events co-ordinator- requests from the events teams for assistance Projects officer during re-vamp of AMSA academy Nat Co; when there is a particularly relevant post that should be promoted through Med Socs Committee and event IT officers and chairs Albert Kartawardana - albert.kartawardana@amsa.org.au
Sponsorship Officers Aims and Vice President Internal To oversee sponsorship for AMSA. Developing sponsorship prospectus treasurer before beginning of the year. Liaising AMSA s major partners and securing contracts. Securing financial and in-kind sponsorship for AMSA, including projects, publications, social media, website, Councils, and events Coordinating and supporting various Sponsorship Officers (SOs) in AMSA through the National Sponsorship Team (NST). The NST includes the Executive, National and Event SOs. Managing the NST, including organising and coordinating monthly NST meetings, and ensuring provision of contracted deliverables across all of AMSA Involvement in sponsorship review process and implementation of updated sponsorship strategy in collaboration key stakeholders Regularly updating AMSA treasurers and event teams both projected and committed sponsorship income Informing the executive and board regards to sponsorship activities (mainly the VPi and treasurer). Ensure that a deliverables tracking system is implemented to ensure obligations to sponsors are being met. 15-20 hours; more time intensive at the beginning of the year and during the lead up to major events. Sponsorship needs to start from the September before your executive takes over on January 1st of the following year. Organisation: expected to handle a significant flow of time sensitive emails and regular phone calls during business hours. Communication: internal and external stakeholders. Most sponsorship officers find the very direct conversations about money and the value of AMSA s product fun but challenging. Communication is also important in ensuring sponsorship deliverables are met. Team Management Marketing: important to understand the basics of social media and marketing to further sell the Company s products. Knowledge of AMSA events and projects (to pitch to sponsors) Communicating sponsors Daily email checks and regular calls Execution and management of sponsorship deliverables Updating AMSA treasurers and event SOs sponsorship income and deliverables Chairing NST meetings and attending AMSA executive meetings Stakeholders Current SO s Feedback from sponsors. Sponsorship agreements; what benefits are AMSA is receiving, contracts signed, cash flow, long term partnerships. Return of investment measures (surveys from AMSA members, data from Facebook and website etc) Key Internal Stakeholders: Treasurer, VPi, Events Teams particularly SOs, Projects Officer, Publications Officer, Student Engagement Officer, IT Officer, AMSA Executive Officer Key External Stakeholders: Sponsors Oliver Bogdanovski and Ryan Horn - sponsorship@amsa.org.au
Student Engagement Officer Vice President Internal Promote AMSA events, membership, engagement over social media, website, projects advocacy and campaigns Merchandise Membership benefits Events and Branding Promoting AMSA involves promoting events, projects, and advocacy; organising and creating content for competitions and campaigns. Coordinate AMSA Social Media Accounts and Social Media Calendar Liaise promotions officers from event and committee teams for Pan- AMSA approach. Coordinate IT Officer for management of website content, AMSA memberships and membership benefits Manage AMSA merchandise and co-ordinate distribution for O-week, events booths and Council. Manage AMSA Event booths where applicable GHC, Convention, NLDS Orientation introducing AMSA through NC and AMSA reps. Ensure AMSA branding is present across all arms of the company. Social media performance monitoring and troubleshooting Membership benefits scheme liaise Sponsorship officers, IT officer and projects to create viable benefits to purchasing AMSA membership apart from event attendance help of new website. Day-to-day tasks Current SEO E-mailing & Slack AMSA Social Media Calendar update Posting regularly - including collection and coordination of content, creating content when necessary Weekly communication AMSA Promotions team (Events, Committees) to coordinate social media sharing and engagement. Weekly communication Nat Co to determine student engagement and convey promotional information to AMSA reps. Fortnightly attendance of AMSA exec meetings 15-20 hours per week (potentially more in high work periods). Supplemented ongoing daily tasks/progress checks and reactive social media submissions. Understanding medical students nationwide and what they want to see Understanding of, or willingness to understand Social Media patterns Reasonable ability IT and Social Media platforms Reasonable ability tools used for content creation, e.g. Canva/infographics, photo editing Communication, organisation, time-tabling Creativity, brainstorming and persistence to improve membership benefits Memberships! Response to callouts, events team ticket sales Student satisfaction and engagement AMSA Social media product performance analytics and publishing platforms Merchandise sales President promoting representation and face of the company Advocacy team esp. PRO Media Releases and reactive engagement PDO publication distribution and promotional material design Sponsorship Sponsors and their promotional needs, membership benefits Executive- mainly VPI any and all social media requirements Events teams promotions officers & Events Coordinator Support Committees promotions and engagement Treasurer merchandise IT officer website and memberships AMSA Reps and NC Social Media content from Med Socs Olivia Chang seo@amsa.org.au
Policy Officer Vice President External 1) Leading and directing policy review for AMSA Council, including management of policy writing teams 2) Assisting the VPE in understanding the policy base and position statements of AMSA 3) Liaising the rest of the Advocacy stream and Advocacy Team 4) Increasing engagement and creating opportunity AMSA advocacy through policy writing and leading small-scale advocacy related to policies passed (in conjunction the VPe) Understanding AMSA s stances on different areas, to assist in advocacy Identifying areas for policy writing and review Selecting, managing and supporting policy review or writing teams Ensuring good quality policies are being produced, extensive review before Council to minimise unnecessary discussion Facilitating constructive and timely discussions on policy Overseeing the distribution of AMSA policy Exploring ways to increase the utility and engagement AMSA policies Leading small-scale advocacy on AMSA s policies Work Global Health Policy Officer Attend AMSA executive fortnightly meetings Attend advocacy stream and Advocacy Team meetings Communicate regularly VPE Working the VPE to identify areas for policy writing through either rolling review or as national advocacy priorities Reading policies from AMSA and other important stakeholders Attend some of the policy writing meetings prior to Council and liaising the lead authors of policy teams Providing assistance to policy authors across the company and ensuring that policy teams feel supported and confident in their role Ensuring AMSA policy on the AMSA facebook page and website (individual policies and the orange book) is updated following each council s indicators Current Policy Officer 15 hours per week, more in the lead-up to and immediately following Councils Organised, structured work method Understanding of important considerations and stakeholders in advocacy Prior experience AMSA policy is expected, experience of Council procedures and processes Ability to effectively manage large numbers of volunteers, particularly at the beginning and end of policy writing periods and during council Quality, consistently-styled policies passing at Council maximum time-efficiency Ensuring AMSA Advocacy is well informed by the AMSA policy base Retention of policy authors to write further policy Development of small-scale advocacy projects by policy teams following ratification at council AMSA Global Health Policy Officer regularly, to ensure consistency and to split some of the workload VPE directly working and supporting on policy relevant to advocacy President ensure positions and public statements reflect AMSA policy External stakeholders where appropriate, as identified by VPE. All of AMSA policy authors NC closely, develop and maintain a timeline for ThinkTank review AMSA Rural Health to support their policy revision process National advocacy team regards to emerging and changing advocacy issues that may require revision or development of new policy Celest Dines Muntaner (celest.dinesmuntaner@amsa.org.au)
Public Relations Officer Current PRO Vice President External Manage AMSA s national image and the president s image to traditional and non-traditional media (print, TV, radio, web, Twitter, other AMSA social media) Manage AMSA s media presence Protect AMSA s reputation from negative criticisms Further AMSA advocacy through external publications and media coverage Stay abreast of key issues relating to national advocacy priorities Assist in coordinated open and closed door lobbying, including meeting MPs and key stakeholders Take a lead role in AMSA s topical and reactive advocacy Brief Council and other AMSA volunteers on how to respond to media Explore new media platforms to engage, in collaboration SEO/ITO Read AMA and other stakeholder media releases Read the newspaper, watch the news, understand what is current and topical Attend fortnightly exec meetings, core advocacy team meetings and national advocacy team meetings Writing regular media releases (proactive and reactive) Assist the President/VPE as required this may include speech-writing, reports/submission drafting and proofing Proof-reading and/or editing external AMSA documents Being available to Med Socs and other AMSA committees to assist in advice regarding media relations Manage AMSA s Twitter Contribute to SEO s management of AMSA social media platforms to facilitate communication of advocacy work to members and encourage grassroots advocacy engagement 10 20 hours per week, depending on what is topical and level of engagement surrounding particular issues. May have to take on large projects at short notice. Writing of media releases (can be taught by AMA Media Training) Professional written and verbal communication skills Effective time management in addition to your busy study schedule Response to AMSA media releases Turn-around time for dissemination of reactive advocacy All members of AMSA exec, particularly advocacy team but also ITO, SEO and PDO Other members of AMSA Global Health, Rural Health, AMSA reps and Med Soc presidents, National A-Team State-based councils (MSCV, NSWMSC and QLDMSC) Media at large AMA Media Team (John Flannery, Maria Hawthorne) Joel Selby joel.selby@amsa.org.au
Events Coordinator Overall Goals for 2019 Current Events Officer Vice President Internal and Board Facilitate communication between event teams and link the event teams the AMSA Executive. Ensure that event teams are well equipped and supported to plan and execute their event. Improve and standardise the processes involved planning and executing an AMSA event (NLDS, Convention, GHC and RHS). This includes areas of treasury, delegate welfare and registration. Provide a source of support for event teams including upskilling and educational opportunities. This includes the 2019 teams, 2020 teams and prospective bid teams. Review event policies pertaining to team nominations, delegate welfare and equity in events. Troubleshoot issues from event teams Facilitate communication between all event teams to prevent excessive overlap and miscommunication Assist incoming event teams induction, continual team recruitment and synthesisation of handover information Assist communication between key AMSA Executive members and event teams, such as promotions, branding and sponsorship Chair monthly event teams meeting to ensure events are tracking well and any issues are flagged/resolved Act as main point of escalation for all event related issues Plan and assist in the call out of and nomination of future NLDS/ Convention/ GHC/ RHS Convenors. Be involved scheduling/rostering Executive team at AMSA events Create/develop/update event policies to ensure sustainability and risk mitigation for AMSA events. Check in regularly each event convenor and report back to AMSA Executive and General at the fortnightly executive meetings and at the events stream meeting. Be available by email, slack or phone for all event teams as needed, and be willing to help time sensitive issues. Prevent overlap between current event teams and past event teams to ensure continuing development of annual events. 10-15 hours per week Experience of senior management team member on a large event (AMSA or non-amsa) is invaluable Organisation skills; task management, meeting scheduling, Problem solving, ability to think of new ideas to solve old problems Communication and team management skills are key Happiness of events teams + Overall success of the event itself How well the AMSA Executive is informed about event progress Handover documents produced Ease of incoming team to settle into the role Event Teams (Primarily Convenors & Deputies) President, VPI and General in events stream meetings Conveying requests from events teams to relevant Executive members Vrushank Bakshi vrushank.bakshi@amsa.org.au
Publications and Design Officer Overall Goals for 2019 Vice President Internal Orange Guide Internship Guide Starting Med Guide Applying for Med School Guide Panacea x2 magazine Embolus x8 online newsletter Create regular, informative, engaging and well-designed publications that showcase AMSA and increase our communication medical students Creation of a publications timeline at the beginning of the year Allow adequate time for publication contributors for quality submissions Being available for any design work that may be required throughout year Release of Orange Guide at the beginning of the year, prior to all O-Weeks Release (or maintenance) of the Starting Med Guide targeted as a how-to guide for first year medical students, also at the beginning of the year. Release of the annual Internship Guide the most current information provided by all the hospitals/networks Release (or maintenance) of the Applying to Med School Guide targeted at students aiming to study medicine. Release of 2x Panaceas - magazine showcasing creative pieces by all medical students- throughout the year. Regular Embolus newsletters to all of AMSA members (8x) to allow for promotion of events/ callouts/ projects/ opportunities etc. and to ensure all AMSA members receive the most up-to-date information on our advocacy Document design work required by AMSA s executive, board, and branches Helping ensure correct branding in all AMSA documents Day-to-day tasks Current PDO Regular Emailing Creation of publications: this can be done largely in your own timeline, depending on your personal work style Must remain available for event teams, the executive and the board and reorganise publications timelines depending on the needs at the time Attendance at fortnightly executive meetings 10-15 hours per week, 20-30 hours per week leading up to major publications management Creativity Knowledge of Adobe programs primarily InDesign, but also Photoshop and Illustrator Knowledge of online platforms such as Issuu and Adobe Cloud Organisation, communication and admin Photography and videography not essential Producing quality publications on-time Turn-around time: responding quickly to members of teams requests for help publications Student engagement of the released publications Sponsorship Officers- design of the Sponsorship Prospectus SEO and ITO- managing social media platform from branding perspective Nat Co- before and during council, in creation of council-related documents Project teams- help they may need publications and/or design Events Coordinator and Event teams to ensure AMSA branding is present in all their promotional material Aiding Policy Officer in call-out documents Aiding all of executive for any design required for social media call-outs Rural Health and Global Health Publications Officers to aid in promotion of their work in AMSA publications and for any opportunities for collaboration Aiding the board any documents that require design Lucy Yang - lucy.yang@amsa.org.au