EXHIBITOR PROSPECTUS October 26 28, 2016
NETWORK AT HEALTHSTREAM SUMMIT 2016 When you exhibit at HeathStream s Summit you wi be in the company of more than 700 heathcare thought eaders, educators, executives, and professionas from across the country. Attendees have the opportunity to connect with their peers who face the same heathcare probems and share a passion for providing great care and improving outcomes for patients and their organizations. These decision-makers are focused on educationa products, taent management soutions, and other services that wi achieve resuts. Having the conference in the heart of Nashvie s vibrant downtown adds to the Summit excitement and encourages a spirit of creativity among everyone in attendance. We do everything we can to faciitate your opportunities to interact with attendees and your abiity to hep them understand the vaue of your soutions to hep address their chaenges and sove their probems. KEY FEATURES Customizabe and integrated ead scanners that can incude fieds identified by exhibitors. Lead information is fuy integrated with HeathStream s CRM too, Saesforce.com. Each ead scanned wi automaticay be assigned to the appropriate HeathStream account representative to ensure prompt foow-up. Dedicated exhibit space during Exhibit Ha hours Dedicated meeting space that you can reserve for saes demonstrations and presentations Simpified attendee tracks focused on Cinica Education, Compiance/Quaity, Human Resources, Leadership & Strategy, and Patient Experience Excusive partner-ony executive briefing with Robert A. Frist, Jr., CEO, HeathStream, foowing opening keynote address Partner Wecome & Appreciation Lunch on Wednesday, October 26, from 12:30 pm to 2:00 pm for a HeathStream partners and sponsors EXHIBIT HALL HOURS The Summit 2016 Exhibit Ha wi be ocated in the Broadway Baroom of the Omni Nashvie Hote. Exhibits wi be avaiabe during breakfast and unch, as we as during the Wecome Reception. Dedicated exhibit hours and conference events wi give you the opportunity to dispay and demonstrate your products and have meaningfu diaogue with prospective customers. Wednesday, October 26, 2016 Thursday, October 27, 2016 Friday, October 28, 2016 5:30 pm 7:00 pm 7:00 am 8:00 am Breakfast 11:45 am 1:30 pm Lunch 7:00 am 8:00 am Breakfast 12:00 pm 1:30 pm Lunch & Passport to Prizes Awards Grand Opening of the Exhibit Ha: Wecome Reception EXHIBITOR MOVE-IN EXHIBITOR MOVE-OUT Wednesday, October 26 from 8:00 am 5:00 pm Friday, October 28 from 1:30 pm 4:30 pm One of the best conferences I ve ever attended. Networking with the HeathStream team was effortess they are very warm, wecoming, and hepfu. 2
EXHIBITOR BOOTH OPTIONS In addition to the sponsorship packages, partners can seect from the foowing booth and pricing options. Incuded with each booth are: partner badges (2 for 10 x 10, 4 for 20 x 20 ) that incude the partner appreciation uncheon, fu conference registration, and ead retrieva system. Additiona partner badges are avaiabe at $250 per badge. Pricing 2016 10 x 10 $2,000 20 x 20 $4,000 Standard internet and eectrica service wi be incuded in the exhibitor booth fee. The baroom wi be carpeted. If you woud ike specia carpet to ay over the baroom carpet, customized furnishing and carpeting options are avaiabe and can be purchased at the exhibitor s expense via the Exhibitor Service Kit, which wi be emaied to a exhibitors in eary June. GENERAL SCHEDULE 1:45 pm 2:45 pm 2:45 pm 3:00 pm 3:00 pm 4:00 pm 4:00 pm 5:00 pm 6:00 pm 10:00 pm Wednesday, October 26 8:00 am 4:00 pm 12:00 pm 7:00 pm 12:30 pm 2:00 pm 4:00 pm 5:30 pm Heathcare Improvement Forum Registration Open Partners Wecome & Appreciation Luncheon Nationa HUG Meeting Friday, October 28 (HeathStream User Group Meeting) 5:30 pm 7:00 pm 7:00 am 2:00 pm 7:00 am 8:00 am 8:00 am 9:00 am Grand Opening of the Exhibit Ha: Wecome Reception Thursday, October 27 7:00 am 5:00 pm 7:00 am 8:00 am 8:15 am 9:15 am 9:30 am 10:30 am 10:30 am 10:45 am 10:45 am 11:45 am 11:45 am 1:30 pm 11:45 am 1:30 pm Breakout Sessions III Break Breakout Sessions IV Breakout Sessions V Second Avenue Socia 9:15 am 10:15 am 10:15 am 10:30 am 10:30 am 11:30 pm Registration Open Networking Breakfast: Exhibit Ha Opening Keynote: Robert A. Frist, Jr., CEO, HeathStream Breakout Sessions 1 Break Breakout Sessions II Networking Lunch: Exhibit Ha Awards of Exceence Luncheon 11:30 pm 1:00 pm 1:00 pm 1:30 pm 1:30 pm 2:30 pm Registration Open Networking Breakfast: Exhibit Ha Keynote: Dr. Jen Arnod, MD, MSc, FAAP Breakout Sessions VI Break Keynote: Robin Rose, VP Heathcare Resource Group, HeathStream Networking Lunch: Exhibit Ha Passport to Prizes Drawing: Exhibit Ha Breakout Sessions VII Note: Exhibitor representatives are registered for the fu conference and may attend the sessions of their choice. Profie of Attendees 14% Manager 20% 24% Educator Director/Vice President Information Gathered from HeathStream Summit 2015 Post-Event Evauation 3 42% Heathcare Staff* *Cinicians, Heathcare HR, Finance, Accreditation, and Compiance
SPONSORSHIP OPPORTUNITIES Conference Summit 2016 sponsorship is one way you can expand our customers awareness of your avaiabe products and services. HeathStream has deveoped the foowing sponsorship opportunities to compement your business objectives. Diamond $30,000 Patinum $25,000 God $10,000 Sponsorship recognition on a printed signage prominenty dispayed at conference Sponsorship recognition on a digita signage Sponsorship recognition on the HeathStream.com homepage Sponsorship recognition in a Summit 2016 promotiona materias, incuding a ink to your homepage on the conference registration website Attendee bag insert (minus costs of production) Participation in Passport to Prizes ($500 vaue pus increased booth traffic) Two compimentary conference registrations 10 x 10 Four compimentary conference registrations 20 x 20 First right of renewa for 2018 sponsorship Sponsorship recognition on a coatera and digita eements promoting October 27 Second Avenue Socia at George Jones Museum, incuding hote room door hangers, ogo on event wristband, and fu-page ad in Summit conference brochure Verba sponsorship recognition from HeathStream at the October 27 Second Avenue Socia at the George Jones Museum 15-minute product demo on The Learning Stage 1st choice Fu-page ad in the Summit conference brochure Sponsorship Leves and Benefits Tabe tents with your company name and ogo at the Strategic Accounts dinner Five minute speaking opportunity to address a Strategic Accounts dinner attendees Sponsorship recognition on a Strategic Accounts cocktai reception and dinner signage Four compimentary tickets to the Strategic Accounts cocktai reception and dinner with networking opportunities 15-minute product demo on The Learning Stage 2nd choice 1/2 page ad in the Summit conference brochure Company ogo sides on digita screens before and after the keynote address Five-minute speaking opportunity to address the genera session attendees after the keynote presentation 15-minute product demo on The Learning Stage 3rd choice 1/4 page ad in the Summit conference brochure 4
EVENT & PROMOTIONAL SPONSORSHIP OPPORTUNITIES Mobie App - $5,000 Product Demo on The Learning Stage - $1,000 The Summit 2016 mobie app is a great attention-grabbing too. Attendees wi be abe to downoad the app before and during the event. The app wi enrich the event experience with hepfu features, such as maps, session and speaker detais, networking opportunities, program updates, and exhibitor information. Back by popuar demand! Showcase your products and services to Summit conference attendees in a prominent ocation in the exhibit ha. Sponsors wi be aotted 15-minutes each to conduct a custom demo in front of this captive audience during exhibit ha hours. Speakers, A/V, chairs, and monitors wi be avaiabe to a sponsors and provided by HeathStream. Demo times wi be chosen on a first-come, first-served basis (foowing Diamond, Patinum, and God eve sponsors). Exhibit Ha Networking Lunch - $5,000 (2 opportunities avaiabe) HeathStream has estabished a tradition of offering uncheons in the exhibit ha to provide maximum exposure for our partners. Promotiona materias can be dropped or distributed by the sponsor s team at the entrance or on individua seats. Tabe cards with your company name, ogo, and booth number wi be paced at each tabe. Aso incudes an opportunity to provide napkins imprinted with your company ogo (production cost is direct cost to sponsor). Attendee Bag Insert - $1,000 (6 opportunities avaiabe) Have a piece of your organization s iterature or a promotiona item with your company name and ogo inserted into each Summit conference attendee bag, which wi be distributed upon arriva at the registration desk (production cost is direct cost to sponsor). Premium Listing in Summit conference program - $200 NEW! Specia Events - $5,000 Each Specia event sponsorship is one way you can achieve significant, targeted product traction with your attended audience. During individua events imited to attendees focused on patient experience, taent, and simuation areas, sponsors wi be abe to deiver their messages and showcase soutions to an audience that is especiay interested in them. Have your organization stand out in this year s Summit conference program with a premium isting. Passport-to-Prizes - $500 Hep generate eads and drive traffic to your booth! Each Summit attendee wi receive a passport-to-prizes card (created by HeathStream) in the attendee bag at registration that wi incude each participating exhibitor s company name, ogo, and booth number. Attendees wi request to have their card stamped by participating exhibitors as they trave throughout the exhibit ha. Once attendees have obtained a stamp from each participating exhibitor, they wi return their competed passport to the HeathStream booth, where they be entered into a drawing to win many exciting prizes. Winners wi be announced from The Learning Stage in the exhibit ha at 1:00 pm on Friday, October 28. Exhibit Ha Networking Breakfast - $3,500 (2 opportunities avaiabe) The attendee breakfast is a great opportunity to network with a conference attendees before they start their day of sessions. HeathStream has estabished a tradition of offering our attendees breakfast in the exhibit ha to provide maximum exposure for partners. The sponsor wi have the opportunity to wecome the group as they enjoy their breakfast and distribute a promotiona fyer or ogo giveaway. Promotiona iterature can be paced on individua chairs. Tabe cards with your company name, ogo, and booth number wi be paced at each tabe. Aso incudes the opportunity to provide napkins imprinted with your company ogo (production cost is direct cost to sponsor). To register your organization as an exhibitor and/or sponsor, pease visit heathstream.com/summit. From the homepage, cick Register and begin the registration process as a Partner. Pease contact Lindsey Wheeey at indsey.wheeey@heathstream.com with any questions. 5
CONFERENCE SPECIFICS Attendance at Conference Lead Retrieva System Exhibitor badges incude attendance at any activity or session hed during the conference. Additiona exhibitor badges may be purchased for $250 each. Additiona fu conference registration may be purchased for $799. Assignment of booth space is at the discretion of HeathStream. HeathStream wi provide each exhibitor with a ead retrieva scanner. Scanners shoud be used to capture contact information and interest eve of Summit attendees. Lead information is fuy integrated with HeathStream s CRM too, Saesforce.com. Each ead scanned wi automaticay be assigned to the appropriate HeathStream account representative to ensure prompt foow-up. Eectrica Connections, Internet, & Furniture Restrictions Booth Assignments Standard internet and eectrica service wi be incuded in the exhibitor booth fee. The baroom wi be carpeted. If you woud ike specia carpet to ay over the baroom carpet, customized furnishing, or other upgrades, options are avaiabe and can be purchased at the exhibitor s expense via the Exhibitor Service Kit, which wi be emaied to a exhibitors in eary June. A decorative materia must be fame-proofed. Every effort wi be made to maintain a business-ike atmosphere. Extremey oud noises, such as bes, sirens, buzzers, etc., wi not be permitted. Use of audio-visua equipment must occur at a moderate voume. Heium baoons are not permitted in the exhibit ha. Hote Reservations HeathStream wi provide security service during the conference. The Exhibit Ha wi be ocked outside of exhibiting hours. Pease notify us with any specia needs for ocking or safe use. During the conference, certain materias such as exhibit cases, boxes, and printed materia not susceptibe to theft may be stored in the exhibit area. HeathStream wi exercise reasonabe care for the protection of exhibitors or sponsors materias and dispays. However, neither HeathStream nor any officer, staff member, agent, or member is iabe for the safety of exhibitors or sponsors property, the agents or empoyees from theft, damage by fire, accident, or any other cause. Storage And Liabiity Summit 2016 wi be hed at the Omni Nashvie Hote, where a bock of rooms has been reserved and specia discounted Summit rates wi appy. The Omni Nashvie Hote is a fu-service hote ocated in the heart of downtown Nashvie. Guests wi appreciate a prime ocation within waking distance of a the museums, restaurants, and shops in the downtown area. The hote is easiy accessibe from the Nashvie Internationa Airport and a major freeways. It offers the perfect jumping-off point for a your Music City adventures. To reserve your room at the Omni Nashvie Hote, pease contact their reservation department directy at 615.782.5300 or 800.843.6664. Pease identify yoursef as a part of the HeathStream Summit 2016 conference. Summit 2016 Exhibitor And Sponsorship Appication Instructions To appy for participation as an exhibitor and/or sponsor at HeathStream s Summit 2016, pease visit the officia Summit website at www.heathstream/summit. From the homepage cick Register and begin the registration process as a Partner. A exhibitor and sponsorship appications wi be accepted on a first-come, firstserved basis. Once reviewed/approved, you wi be contacted by Lindsey Wheeey, Sr. Marketing Manager, HeathStream, with next step instructions. Guest Room Rates (through September 26, 2016) $258 + 15.25% state/oca tax for singe/doube occupancy. Check-in time is 4:00 pm and check-out time is 11:00 am. Materia Handing A exhibitors and sponsors wi be responsibe for their materia and handing expenses. Pease reference the Exhibitor Service Kit for detais. 6