MINUTES of the Pembroke Town Board Workshop held on May 26, 2010 at the Pembroke Town Hall, 1145 Main Road, Corfu, NY. PRESENT: ABSENT: James H. Tuttle, Supervisor Peter Sformo, Councilman Gary L. DeWind, Councilman Edward G. Arnold, Jr., Councilman John Worth, Councilman Steven Stocking, Highway Superintendent OTHERS PRESENT: Andrea Davis, Town Clerk; Richard Kutter, Planning Board Chairman; and Charles Reid, Zoning Enforcement Officer. The Workshop was called to order at 7:32 A.M. OLD BUSINESS Last week we received a letter from P&A regarding the $1,900 that was remaining in employee accounts. This money has been redistributed to the people according to what their accounts were. NEW BUSINESS Supervisor Tuttle spoke with Debbie Seymour from Civil Service. She said that in her absence Councilman Sformo spoke with Annette regarding the Court Officer position. Ms. Seymour explained to Supervisor Tuttle that each year the County submits to Civil Service any changes they want to make to the list; if we want to make changes to the definition and go with Part Time Court Officer Exempt from Civil Service Testing, now would be the time to make application. After some discussion on the position, the Board agreed that application should be make to Civil Service to redo the position. Councilman De Wind has been approached by the PYA requesting permission to hang advertising signage at the ball fields. They would be selling advertising space as a fund raiser. The Board discussed a few rules that must be followed if this is to be allowed, i.e. 1. No advertising of alcohol or tobacco products. 2. Signs to be no bigger than 3 ft. x 5 ft. x ½ in. thick. 3. No more than one (1) 3 ft. x 5 ft sign per 4 ft. section. 4. Signs to be secured with tie straps. 5. Signs to start at the center in the back.
Wkshp. -2-05-26-10 6. Signs can be put up April 1 st but must be removed by October 1 st. 7. Maintenance and upkeep to be PYA s responsibility. 8. All advertising must be approved by the Town Board prior to hanging of the sign. 9. Any changes in this policy must be approved by the Town Board only. 10. This contract is renewable annually and is subject to change and/or revision. Councilman De Wind reported that the trashcans came without tops. The Company has been contacted to order what we need. The walk path is about 95% complete. The bathrooms have been installed minus water. They will be locked, when the pavilion is not in use, to avoid any damages. The mowing and trimming is being done by the School; they are doing a good job. The bill has been received from Pavilion Drainage regarding moving the guardrail back about five (5) feet. Jeff Kohl has taken care of the water problem where people walk. He has the water draining from the parking lot to the pond. We still need to put in the 80 car parking lot that is on the original drawing. Councilman De Wind would like to start the excavation on the full size baseball field. We need to start thinking about maintenance personnel for the park. The School has agreed to clean the bathrooms and empty the trash containers. The water is hooked up. We should be looking for someone to open and close the water access each year. Richard Kutter, Planning Board Chairman and Charles Reid, Building & Codes Enforcement, arrived at 8:30 A.M. There was discussion on properties in the Town that are not in compliance with the Zoning Ordinance. Mr. Kutter reviewed sections of the Ordinance pertaining to Junk Yards as well as Local Law #2 of 1985. Mr. Reid said that he would like to see a Junk Yard and Junk Use law similar to one that they have in Darien.
Wkshp. -3-05-26-10 Mr. Kutter and Mr. Reid will meet with Supervisor Tuttle on Wednesday morning at which time they will identify what we have a problem with and get together with Mark Boylan to do research on the properties, and then he can report back to the Board. There was discussion on property maintenance. Councilman Sformo read a complaint that he received. RESOLUTIONS RESOLUTION #39 of 2010 Town of Pembroke Justice Court Officer WHEREAS the needs of the Town of Pembroke Court have changed; and WHEREAS it is in the best interested of the Town of Pembroke and the Pembroke Town Justice Court; NOW, THEREFORE, BE IT RESOLVED that the Town Board of the Town of Pembroke authorizes the Town Supervisor to make application to the Genesee County Civil Service Commission to create a non-competitive part time Court Officer position for the Town of Pembroke Justice Court. ROUND TABLE DISCUSSION Councilman Arnold said that he contacted Ex-Supervisor regarding the Court Clerk being salaried or hourly. Based on what other Court Clerks were earning it was decided to give an increase in salary but it was based on a 40 hour work week; therefore, the position is at an hourly rate. If the position is salaried there is no authorization for overtime. A part time clerk (Angelina (Nati) Johnson) was hired to avoid this from happening. Supervisor Tuttle said that he spoke with the part time Court Clerks in the Town of Batavia and they said they will be available to assist in our Court, if needed, during Sue Parker s maternity leave. The Board felt that this was an intelligent precaution to take. The Board also agreed to allow Mrs. Johnson to work overtime if necessary. There was discussion on the use of the Town Constable as a Court Officer. Councilman De Wind said that a letter should be written to the Court informing them that they cannot do any hiring or dismissing of personnel; it all has to go through the Town Board.
Wkshp. -4-05-26-10 Councilman Sformo asked if everyone was aware of the e-mail received from Mrs. Strollo regarding the condition of the Pioneer Cemetery, i.e. tombstones sinking, trees needing trimming, and if there was anything we could do to fix it up. The driveway also needs to be addressed; a vehicle is unable to use the driveway due to its steepness. The Board agreed to have the Highway Superintended look into the problem. A couple of padlocks have been purchased for the VFW so that they can lock up their coffee, cups, etc., at the Community Center. Two (2) bushes have been pulled on the side of the Community Center. The Garden Club will be tending the landscaping around the Center. Steve Cottington has a 46 television he would like to leave at the Community Center for others to use, i.e., the Scout troops, VFW, etc. It was mentioned that if the Board were to allow this, we would need something in writing relieving us of all responsibility. The PYA is interested in putting up some type of snack bar in the park; are we willing to build something there? Supervisor Tuttle said that, if we are going to do this for PYA, we should be prepared to do this for other organizations. Councilman Arnold said that would be alright for this year but would like to see something built that everyone could use. There was discussion on the possible purchase of a Duro Shed (about 12 x 14 or 12 x 16). It was suggested that if this did not work out the shed could always be used for storage. It was also mentioned that, if we are putting the building there, it should be a community use building. Sformo Councilman asked if Steve Mountain had been contacted regarding working for the Town of Pembroke on a part time or as needed basis. Mr. Mountain will be contacted to see what he would charge on an hourly basis (i.e. 10 hours) or on a per project basis. Councilman De Wind reported on the monies remaining in the park budget. He said that he would like to work with Jeff Kohl regarding prepping the field for the parking lot and the septic system. The Board gave authorization for Mr. Kohl to go up to $40,000.
Wkshp. -5-05-26-10 Councilman De Wind also suggested that a concrete pad be poured next to the large soccer field to provide a location for a dumpster. The Board did not like the location. He then suggested moving it across the road; if we found it to be unsightly then we could put up a wooden fence. Supervisor Tuttle suggested that we put it on stone for now. Councilman De Wind will have Mr. Kohl put a load of stone down to accommodate a dumpster. Supervisor Tuttle stated that at the GAM meeting there was a representative from Windtamer to discuss small wind turbines. The Board was provided with information about the Company and its product. Supervisor Tuttle said that we might want to consider the possibility of installing one on the top of the salt barn. We could use it to run electricity in to run the air conditioners in the summer time, the lights, and possibly put electric heat in the offices. It would cut down on the natural gas prices. The Board was asked to review the material to see if we might benefit from this. On MOTION of Councilman Sformo, seconded by Councilman Arnold, to adjourn the Workshop at 11:08 A.M. ALL AYES CARRIED. Respectfully submitted, Andrea M. Davis Town Clerk THESE MINUTES ARE A DRAFT ONLY OF THE TOWN BOARD WORKSHOP OF May 26, 2010 AND ARE SUBJECT TO CHANGE AND/OR REVISION PRIOR TO APPROVAL BY THE TOWN BOARD.