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Planning Schedule Preparing for camp is an easy process, but it does require planning ahead. As a unit leader, you are the most important link in this process. The following check list is designed to guide you and your Troop Committee for a summer at Camp Pupukea. IMMEDIATE ACTION REQUIRED Check to see that your troop has reserved a campsite during the desired week at camp and paid the initial deposit due. Meet with the troop committee to discuss summer camp plans. Develop a camp attendance and budget plan to help assist scouts with summer camp fees. DECEMBER $100 Campsite Deposit Fee Due December 1, 2011 JANUARY Troop Committee, and Troop Leaders Council review this guidebook. FEBRUARY Review troop finance needs Invite Webelos Dens to attend (Fifth Grade) Hold Parent Orientation (distribute Parent Section of this Guidebook) Program Outlined Transportation needs Extra Leadership Equipment needs Financial needs Each Scout on the budget plan pays 50% of camp fee (by March 15th). 38
MARCH Schedule unit elections with the OA unit election team Troops thould begin projects to help scouts with camp fees. 50% of all Fees in by March 15th APRIL Troop leaders council begin program planning procedure Get physicals completed Check with all parents who have not paid camp fees. MAY 31, 2012 Mail a copy of the Troop Scheduling Sheet to the Aloha Camping Department, 42 Puiwa Rd, Honolulu, Hawaii, 96817. Keep 2 copies and bring them with you to camp. Scribe and Troop Leader check to see that all medical forms have been collected and all camp registration fees have been paid (bring all medical forms and receipts to camp). Check on final transportation arrangements. Mail final youth fees four weeks prior to arrival at camp to take advantage of the early bird discount. REMEMBER: The first Scouts registered in the merit badge classes are the first Scouts served, so get your forms in early. 39
UNIT EQUIPMENT CHECKLIST SUGGESTED TROOP EQUIPMENT TO BRING TO CAMP Troop Flag and U.S. Flag Troop library books: Scout Song Book, Scout Handbooks, Merit Badge Pamphlets Troop Record Book Clothing marker pen Props for favorite stunts and skits Assorted tools for camp projects Matches Rope Water cooler Dutch oven SUGGESTED PATROL EQUIPMENT TO BRING TO CAMP Patrol flags Progress records for each Scout Patrol and troop leadership handbook Patrol Log Book First aid kit Compass Mirror SUGGESTED ITEMS FOR CAMP LEADERS TO BRING TO CAMP Camp Leader s Guide Complete roster of all Scouts and leaders. Address and phone numbers of parents on vacation. Thumbtacks for bulletin board Alarm clock Polyethylene sheets Cash box Folding chair and table The Scoutmaster Handbook Advancement objectives Troop program ideas and reference materials Copies of medical record and evaluation forms for each Scout and leader (The forms must be completed and signed by a physician and the medical record side must be completed and signed by the parent or guardian). 40
MERIT BADGE PROGRAM To have a successful experience earning merit badges at camp, Scouts need to plan carefully. Many merit badges require preparation before or after your week at camp. If you wish to complete a badge at camp be sure to bring a certificate of completion of those requirements to camp, staff ARE NOT allowed to sign off on anything not completed at Camp Pupukea. It is the responsibility of the Camp Staff to provide and instruct requirements that can be completed at camp. A completion or a partial with uncompleted requirements are given to Scoutmasters the last day of camp. Every effort will be made to inform Scouts on their progress throughout the week. Leaders are encouraged to visit with camp staff. Camp Pupukea operates with a four-day merit badge schedule. The first three periods of Friday are used to complete any merit badge requirements not completed earlier in the week. Friday afternoon will be reserved for the Golden Outrigger relay race. However, the completion of merit badges will not be sacrificed for the race. If we experience bad weather disrupting the completion of any merit badge or if a Scout needs additional help our staff is committed to putting the merit badge program and your Scouts first. Troops are asked to submit the program-planning by May 31, 2012. Reservations for limited size sessions will be taken on a first come, first serve basis. Any extra openings will be filled at Sunday check in. Scoutmasters will be notified prior to arriving at camp of any potential conflicts. NOW, review the Merit Badge Schedule and important information on the following pages. An X represents when the class is offered and (X X) represents classes lasting two or more periods. 41
PROGRAM SCHEDULE ACTIVITY 1 2 3 4 5 FREE HOKI'U TENDERFOOT PATROL (FOUR PERIOD CLASS) X X X X SECOND CLASS PATROL (FOUR PERIOD CLASS) X X X X FIRST CLASS PATROL (FOUR PERIOD CLASS) X X X X OUTDOOR SKILLS CAMPING X X X COOKING X X EMERGENCY PREPAREDNESS X X FIRST AID X X X FISHING/FLY FISHING X GEOCACHING X X ORIENTEERING X X PIONEERING X X X WILDERNESS SURVIVAL X X HANDICRAFT ART X CIENIMENTOGRAPHY X ROBOTICS X X LEATHERWORK X X PHOTOGRAPHY X WOODCARVING X X X 42 HAWAIIAN EXTREME ADVENTURE CPR X X X CLIMBING MERIT BADGE (THREE PERIOD CLASS) (X X X) (X X X) BEACH PROGRAM Canoeing, Kayaking, Snorkling (X X X) (X X X) (THREE PERIOD CLASS) HAWAIIANA PROGRAM (TWO PERIOD CLASS) (X X) HORSMANSHIP X SCUBA BSA (offered Thursday evening, limit 15) SCUBA DIVING MERIT BADGE WILDERNESS FIRST AID (X X X X) SPECIAL SCHEDULE
PROGRAM SCHEDULE ACTIVITY 1 2 3 4 5 FREE POOL MILE SWIM 6:00 A.M. INSTRUCTIONAL SWIM X X X LIFEGUARD BSA (SIX PERIODS) X X X X X X LIFESAVING X X SWIMMING X X X FREE SWIM X X SHOOTING SPORTS ARCHERY (TWO PERIOD CLASS) X X X X RIFLE SHOOTING (TWO PERIOD CLASS) X X X X SHOTGUN SHOOTING (TWO PERIOD CLASS) X X X X NATURE ENVIORNMENTAL SCIENCE X X X X X FISH & WILDLIFE MANAGEMENT X X FORESTRY X OCEANOGRAPHY X X X NATURE X X SOIL & WATER CONSERVATION X X SPACE EXPLORATION X X REPTILE & AMPHIBIAN STUDY X X WEATHER X 43
MERIT BADGE ADVANCED PREPERATION & FEES Program Advance Preperation Limit/Age/Fee/Etc Pool Bring clothes (including shoes and socks) to get wet for all Lifesaving Must also sign up for CPR ($12.00) Swimming Materials needed: shoes, socks, pants, belt, long sleeved BSA Lifeguard Swimming, first aid, and Must also sign up for 1st period CPR ($12.00) lifesaving Beach Program Swimming, first aid 3 period class, need closed toed shoes to get wet ECOLOGY & CONSERVATION Environmental Science Extra time required for requirement #4/pen & paper needed Oceanography 8 Book read before camp Fish & wildlife Management 6 Must bring materials for scrap book Reptile & Amp. Study 8 Space Exploration Must bring or purchase rockets. ($20 for kits & motors) HANDICRAFT Extra time required/money for supplies/kits available in OUTDOOR SKILLS Camping 9a,9b Cooking 7 Emergency Preparedness 6c,7 Prerequisite - First Aid merit badge Fishing Must bring personal fishing gear Orienteering Must bring personal compass SHOOTING SPORTS Extra time required for practice Archery Limit 10 Rifle Shooting Limit 16 Shotgun Shooting Limit 8/fee, $30.00 Hawaiian Extreme Adventure Canoeing Limit 10 Climbing Merit Badge Limit 10/age 14/length, 3periods Fee $20 CPR $15.00 Limit 10. Lifeguards given priority for 1st period/fee Hawaiiana Award Essay & Purchase Book $35, book sold separate Horsemanship Merit Badge $55 Limit 8 Kayaking BSA Limit 10 Scuba BSA $40 Minum class of 5, max of 19 Scuba Merit Badge $265 Limit 5/ Fee Snorkeling Limit 12 Paddle Craft safety Limit 10/ must be 16 Water Safety Rescue Limit 10/must be 16 Wilderness First Aid Limit 10/must be 16 cost $50 44
Upon arrival at Camp Pupukea, you will be greeted at the front gate and given directions to the parking lot. Once your convoy is parked you will be met by your own Camp Guide. You will then follow the Sunday Check in Schedule on the next page. Documents to have ready 1. 2. 3. 4. 5. Completed BSA Medical Forms - Please also have a list of youth that Will need medication depensed, and youth that have medical conditions Ready for check in with the health officer. On-line youth protection training certificate with date of completion no earlier than August 1, 2009. All adults attending camp will need to present their YPT training card. The training course is available at http:// www.scouting.org Troop Roster - Troops need to submit their troop rosters with everyone that is attending camp listed. If adults are rotating out the days that the adults will be in camp needs to be listed. Out of council troops must provide a unit roster of everyone their unit. The roster needs to be completed with all youth and any adults that will be attending camp. Adults that will be rotating in and out will need to list the days that they will be at camp on the list. List of Youth taking medication/special needs -- It will make health check run quicker if you have a list of youth needing medication or youth that have special needs with your health forms to give to the health officer. 45
SUNDAY CHECK IN SCHEDULE Arrive at camp between 1:00 pm and 4:00 pm. Please wait in the parking lot if you arrive early. Each Troop will be met in the parking lot by a staff member who will serve as the Troop s guide. Scoutmasters check in at Camp Headquarters for registration. Turn in troop rosters, pay any fees due, and give troop equipment needs to Camp Commissioner. Schedule changes will be handled at this time also Unload and secure your gear in the center of your campsite under a tarp. A single vehicle is allowed to transport your gear to your campsite, after unloading, it must return to the parking lot. Trailers may remain in the campsite. Troops change into swimsuits and proceed to the Dining Hall before heading to the health lodge for medical check. Following all medical checks, your troop guide will escort you to the pool for swim checks. All participants involved in swimming or boating activities must take a swim check. NO EXCEPTIONS! Following swim and medical checks, proceed to campsite and check out the facilities. Report any problems with your campsite to Headquarters. Send one table waiter per patrol to the Dining Hall at 5:40 pm. Flag ceremony will be conducted in front of the Dining Hall at 5:45 pm and the evening meal will be served at 6:00pm. OFFICAL FIELD UNIFIORM ONLY. After supper, at 7:00 there will be a leaders meeting at the Craft Pavillion and a SPL meeting at the Aloha Pavillion. Units assemble at the Fire Bowl for Opening Campfire at 8:30 pm. 46
ADULT CENTERED ACTIVITIES Daily Roundtable We will hold daily roundtables after breakfast OUTSIDE the Dining Hall each morning. Merit Badge reports on all Scouts, tracking their attendance and progress in class will be passed out at this meeting Tuesday through Friday. All leaders are encouraged to attend. Activities Scoutmaster Merit Badge Scoutmaster Shoot-out 3rd Session Shotgun/Monday, Archery/Tuesday, Rifle/Wednesday Scoutmasters Dinner Craft Building/Tuesday Pupukea Golf Association Lodge/Thursday Morning Cobbler Cook-off Extravaganza-Craft Building /Thursday evening Training SM/ASM Position Specific Training - Aloha Pavilion Monday All Day Introduction to Outdoor Leader Skills - Aloha Pavilion Tuesday All Day Leave No Trace Orientation -- Aloha Pavilion Wednesdays Bonus Session CPR (priority given to Scouts) ($15 fee) Safety Afloat -- Anytime via computer Safe Swim Defense -- Anytime via computer BSA Lifeguard Pool (Monday Friday, All Day $15 fee for CPR) Water Safety Rescue -- Pool All day Wednesday Paddle Craft Safety -- Pool All day Thursday Na Mokupuni O Lawelawe Lodge is proud to provide a Scoutmaster s Lounge as a way of saying Thank You to those adults who have brought their scouts to Camp Pupukea. The Lounge is stocked throughout the day with lemonade and tea with fresh brewed coffee available in the morning. Wi-fi internet access is available to Scouters for their use during their week at camp. Na Mokupuni O Lawelawe Lodge feels that it is cheerful service to provide the lounge for those Scouters who have helped to change the lives of kids by accompanying them to summer camp. 47
SCOUTMASTER MERIT BADGE The Scoutmaster Merit Badge Program is designed to encourage adult leaders to participate fully in the Camp Pupukea Program. The badge is available for ALL ADULTS ATTENDING Pupukea. In return, Camp Pupukea Recognizes each adult leader participating with a recognition item. Complete this form and return it to the Camp Commissioner Thursday evening after the Cobler Cook- Off. COMPLETE AT LEAST NINE (9) OF THE FOLLOWING # Activity Initials 1 Volunteer to help wash dishes in the dining hall 2 Volunteer to help with training or be a campsite commissioner 3 Wear a Pupukea Hat or T-shirt with an activity uniform 4 Complete Swimming and Water Rescue Training 5 Complete Paddle Craft Safety Training 6 Complete Mile Swim 7 Complete Wilderness First Aid Training 8 Complete CPR training 9 Become fully trained for your Scouting Position this summer 10 Be a Judge at the Knot-Off 11 Participate in the Pupukea Golf Association Tournament 12 Participate in the Cobbler Cook-off 13 Participate in the Scoutmaster Dance-off 14 Participate in a Service or Conservation Project 15 Assignments given out by Camp Commissioner 48
HONOR TROOP AWARD To earn the distinction as a Pupukea Honor Troop, a troop must complete all of the items which appear in bold print. The troop must also complete at least four of the remaining items not in bold print. HEALTH & SAFETY POST AND USE A FIREGUARD PLAN REVIEW EMERGENCY PROCEEDURES WITH TROOP CLEAN THE LATRINES AND WASH BASIN DAILY RECEIVE A SATISFACTORY SCORE ON CAMPSITE INSPECTION Construct and Instruct Troop on use of a safe axe-yard PATROL METHOD CONDUCT DAILY PATROL LEADERS' COUNCIL MEETINGS HAVE CLEAR EVIDENCE OF USE OF THE PATROL METHOD Patrols participate in at least 3 activities as a patrol Build camp gadgets for the Campsite TROOP PARTICIPATION ATTEND THE SCOUTMASTER ORIENTATION SUNDAY EVENING POST A TROOP DUTY ROSTER AND SCHEDULES IN THE CAMPSITE SHOW SCOUT SPIRIT PARTICIPATE IN THE OA WIDE GAMES PARTICIPATE IN THE KNOT-OFF PARTICIPATE IN THE COBBLER COOK-OFF PARTICIPATE IN THE GOLDEN OUTRIGGER RELAY RACE Perform troop flag ceremonies daily Construct a campsite gateway or entrance ADULT LEADERSHIP LEADERS MUST BE TRAINED IN SAFE SWIM DEFENSE & SAFETY AFLOAT ALL LEADERS MUST BE TRAINED IN YOUTH PROTECTION HAVE ONE ADULT EARN THE SCOUTMASTER MERIT BADGE Have an adult participate in the adult shooting competition Have an adult participate in the PGA Golf Tournament Have an adult participate in the Scoutmaster Dance-Off NOTES 49
Leaders, are you interested in helping out around camp? Camp Pupukea is always in need of adult leaders who are willing to work on camp improvement projects while attending our beautiful facility. Each week, our Camp Ranger coordinates several projects around camp that need to be carried out. We are looking for a few adult leaders who can run a saw, turn a wrench, fix a faucet, wire a switch, or that have any other skill that may apply. You don t need to be an expert to help out. All you need to bring is an open mind, and a pair of gloves. Come help out and make Camp Pupukea an even better place for your Scouts. Also, there might be leaders in your Troop with experience and expertise in the merit badges we offer at Camp. We welcome any help your leaders could offer especially if we have CPR instructors at camp. You might just have some unique talent and would like to teach something not offered. We would be glad to arrange this with you in advance. Please have every leader in your contingent who is interested in helping out fill out the sheet below and mail it to: Aloha Council, Camp Pupukea, 42 Puiwa RD, Honolulu HI 96817. Name Unit# Address City State Zip Phone Week(s) attending Email I would like to help with the following merit badge(s) Do you have a preference on the types of projects that you would like to work on while at camp? Thank you for your commitment to help! 50
Campsite Commissioners Camp Pupukea has a long-standing tradition of utilizing campsite commissioners in our program. A campsite commissioner is a liaison between the camp leadership and the troops. Each week, a minimum of three campsite commissioners will be camped in different areas around Camp. Some of a campsite Commissioner s duties are: Provide unique demonstrations for youth Help direct emergency procedures Answer questions and provide information Campsite inspections Approves Pupukea Honor Troop Award Liaison for Program Director and Camp Director Have fun The campsite commissioner is a volunteer position. While staying at camp, a commissioner is entitled to all of the privileges that a full time staff member would have. Campsite commissioners will be recognized at the closing campfire on Friday. Camp Pupukea needs campsite Commissioners. If you would like to serve as a campsite Commissioner; Please fill out the information sheet below and mail it to: Camping Department, Aloha Council, 42 Puiwa Rd, Honolulu, HI 96817. Camp Commissioner Information Sheet Name DOB Sex Address City State Zip Phone # Week(s) available Email Are you a registered Scouter Y N If yes, Unit # Council Scouting Positions held 51
LEADER FEES & TWO-DEEP LEADERSHIP All units must have two registered adult leaders (one must be at least 21 and one at least 18) in camp at all times. Two adults per campsite must be present in accordance with national policy. Each Troop will receive 2 free leaders for up to 20 Scouts and with each additional 10 Scouts, 1 additional free leader. Any additional adults pay $100.00 per week. All leaders must be registered with BSA. Compliance with twodeep leadership requirements will be the responsibility of the unit. Units not meeting this requirement will be asked to leave camp. There will be no refund of fees if a unit is asked to leave camp because of noncompliance with the national policies of the BSA. TENTING POLICY Camp Pupukea does not provide tenting for all participants. Troops are encouraged to supply their own tents or the camp has two man wall tents for rent in certain campsites per week. We do not have cots available for rent. Troops will need to set up and take down tents each week. INSURANCE COVERAGE All registered members of Aloha Council troops are covered by Health Special Risk unit insurance and must follow the normal procedure for filing claims. A claim form must accompany each Scout who is referred to an outside medical facility. Each troop is responsible for filing its own claims. This is secondary coverage and will be filed after any other policy has been filed on and has paid. If there is no other policy, this will be the primary insurance. Out of council troops must provide proof of accident and sickness insurance upon arrival at Camp Pupukea. RIFLES, AMMUNITION, BOWS, AND ARROWS Personal firearms of any type (rifles, shotguns, hand guns, BB guns, pellet guns, paintball guns, black powder rifles, cannons, bows, arrows, ammunition, and fireworks) are not allowed in camp. Camp Pupukea will provide all equipment needed for shooting sports activities. 52