Minutes of an Ordinary Meeting of Peterchurch Parish Council held at The Peterchurch Village Hall on Tuesday 20 th September 2016 No PPC/MW/101

Minutes of an Ordinary Meeting of Peterchurch Parish Council held at The Peterchurch Village Hall on Tuesday 20 th September 2016 No PPC/MW/101 Councillors Present Councillor Mr P J Clarke Chairman Councillor Mr M J Church Councillor Mr R Gaze Councillor Mr L R Metcalfe Councillor Mr D Morgan Councillor Mrs R A Quelch Councillor Mr B C Treanor Clerk Mr M Walker Also Present Ward Councillor Mr Philip Price and eleven further members of the public The Ordinary Meeting of the Parish Council was formally opened by the Chairman at 7.00pm 1.0 Apologies for Absence Apologies were received and accepted from Councillor Ms S Murrin Vice Chairman PCSO Fiona Witcher from the Golden Valley Safer Neighbourhood Team not present Lengthsman Mr Terry Griffiths not present 2.0 Declarations of Interest & Dispensations 2.1 To receive any declarations of interest in agenda items from Councillors Declarations of interest were received from Councillor Mr P J Clarke Chairman and Councillor Mr R Gaze both Item 5.0 2.2 To consider any written applications for dispensation There were no written requests for dispensation 3.0 Minutes The Minutes of the Ordinary Parish Council Meeting No PPC/MW/100 held on Tuesday 19 th July 2016 at 7.00pm, with minor amendments, (see below) were unanimously confirmed as a true record and signed by the Chairman. Item 5 Public Question Time A representative of the Peterchurch Community Choir which has been in existence since 2012 and growing organically, wanted to raise awareness of the group, promoting both health and community involvement plus enjoyment and connectivity, they have performed at various venues. Approximately 20 core members, many attend Monday meetings 7.00pm 8.30pm all are welcome to sing Donations required for a 5 hour workshop at 15.00 per person to take place September 24 th 2016. Any extra monies will go to charity. 4.0 To Receive Reports from:- 4.1 Ward Councillor Mr Philip Price Ward Councillor Mr Philip Price gave a verbal report including the following:- Budget meetings on Monday and Wednesday Funding formula from Government - 4 year budget settlement offer Wednesday pm meeting of Cabinet probably offer will be accepted Business rate retention @ 49% until 2019/2020, then 100% afterwards 7 million pound deficit at 2019 2016-525

Neighbourhood Development Plans- 106 are being worked on, 7 have been adopted, 2 are at referendum stage, 9 have been submitted and many others are close Five year housing supply problematic because of under provision, then added to next year s amount plus 20% Statement of Community Involvement - The Statement of Community Involvement (SCI) sets out a framework which identifies how and when the council will involve you in the preparation of planning documents. It is a key document within the Local Plan which sets out the long term vision, strategy and objectives which will govern future development and land use in the county. The SCI, which was adopted by the council in March 2007, addresses: Who the council will consult with on planning matters, including identifying those at risk of exclusion and how they will be consulted When the council will consult with them on planning matters How the council will consult on all planning matters Statement of Community Involvement (January 2016) There is now a revised Statement of Community Involvement January 2016, A consultation on this document ran from 10 February to 23 March 2016. We have produced a summary of responses document, which details the consultation responses received. Nutrient Management Plan:- Nutrient Management Plan that's being developed by the Environment Agency and Natural England for the River Wye. Detail - Working with Natural England and other partners, the Environment Agency has developed a Nutrient Management Plan (NMP) for the River Wye Special Area of Conservation (SAC). The NMP identifies sources of nutrients that are entering the river and steps that can be taken to manage them. The aim of the plan is to manage nutrients in the River Wye SAC to enable growth in Herefordshire whilst conserving the river environment. We are asking for your views on the best ways of managing nutrients in the catchment. For the River Wye SAC, the NMP focuses on sources of phosphates. High levels of phosphates in the SAC are threatening the development of the catchment and the wildlife in the rivers. The Environment Agency has been working with Natural England to develop this plan in consultation with groups such as the National Farmers Union, the Country Land and Business Association and Welsh Water. The NMP comprises of three parts: evidence base (finalised), options appraisal (finalised), action plan (first iteration) The action plan is in its first iteration and will be open to public consultation. The plan gives a broad approach to reducing phosphate levels across the River Wye catchment which will develop into specific measures at a local level through consultation with stakeholders. 4.2 West Mercia Police PCSO Fiona Witcher not present see Item 14.0 4.3 Lengthsman s Report Lengthsman Mr Terry Griffiths not present but reports included in Draft Minutes of Finance Working Group Meeting No PPC/MW/100F Clerk to contact Terry reference Footpath work 4.4 Update from Parish Footpaths Officer Ms S Murrin Councillor Ms S Murrin Vice Chairman not present but email received Hi Malcolm I have just had Zoe in to report a falling tree up Long Lane opposite the nurses cottage at the beginning of PR 21. She is not sure how safe it is. She has asked for some way Markers if possible also some Please shut the gate signs. 2016-526

Also she has said that some of the stiles are pretty rough and could do with sorting would it be possible to replace some with a gate as she is sure more people would walk the footpaths if they weren't so difficult to get over. Many Thanks Sarah Estimates had previously been received from Nick Longman reference issues from last year 5.0 St Peter s Centre Councillor Mr P J Clarke Chairman read out document reference Library Changes appendix 1 Reverend Simon Lockett spoke about the financial situation of Churches 30-40 Churches in the Diocese No consultation or very little funding No design as yet or permission, once this is done there will be a public meeting Expansion of the library into the Knave or a mezzanine Tourist Hub maybe a presence Question:- What does expansion mean? Answer:- More books etc. and maybe self-service and extra openings times The Reverend also referred to the possible provision of a composter for use by visitors to the cemetery 6.0 Public Question Time Designated period of 10 minutes to accommodate members of the public who may wish to either raise any issues or ask the Parish Council questions Question:- How do we obtain Sandbags and access them? Answer From Herefordshire Council Empty Sandbags x 150 ordered Clerk to investigate the cost from Radbournes for sand and filling or filled bags Long Lane culverts blocked up Clerk instructed to write a polite letter to residents reference keeping drainage gratings clear to help prevent flooding Issues reference Old Petrol Station Garage Canopy removed but legs are still in place which are part of the canopy. Enforcement not completed and to be pursued with Planning Department Safety Eyesore Dangerous Steel Work protruding out of the ground, whole site requires clearing Culvert blocked by Bufton s Garage Clerk instructed to write a polite letter to Bufton s Garage reference keeping grating clear to help prevent flooding 7.0 Financial Report Financial Receipts and Payments Schedule (enclosed with meeting papers) Councillor Mr B C Treanor Finance Working Group Chairman gave an overview of the meeting Bank balances, receipts and invoices checked and approved Recommendation to spend P3 Footpaths monies before end of financial year --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Draft Minutes of Finance Working Group Meeting No PPC/MW/100F held at The Peterchurch Village Hall on Friday 16 th September 2016 commencing at 7.00pm Councillors Present Councillor Mr B C Treanor Finance Working Group Chairman Councillor Mr P J Clarke Parish Council Chairman Councillor Mr M J Church Clerk Mr M Walker 1.0 Apologies for Absence Apologies were received from Councillor Mrs R A Quelch 2.0 To Confirm the Minutes of the Previous Meeting PPC/MW/099F The Minutes of the Finance Working Group Meeting No PPC/MW/099F held on Friday 15 th July 2016 at 7.00pm were unanimously confirmed as a true record and signed by the Chairman. 2016-527

3.0 Financial Report {Financial pack given to Parish Councillors} Spread sheet given to all present April 2016 to Date 3.1 Confirmation of Bank Balances Bank Balances as per Statements @ 2 nd September 2016 Lloyds Business Bank Deposit Account 28,159.68 @ 4 th August 2016 Lloyds Treasurers Account 3,282.88 3.2 To acknowledge and record Receipts Receipts Herefordshire Council BACS Remittance Advice Reference 4691122 1 st Quarter Lengthsman Claim 2,114.00 Donation from Mr Tom Oliver by cheque Paying In Slip 500033 360.00 3.3 Review Invoices for Payment Invoices for Payment Vinco Sales Ltd New One Trip Shipping Container + Padlock Invoice No 2746 2,166.00 Cheque 000836 Clerk s Salary August 2016 Gross 593.40 Vehicle expenses 25.65 Postage 8.04 TAX 118.80 NIC 0.00 Cheque 000838 Reimbursement to Clerk (authorised to pay by credit card) Radbournes Invoice 204159 58.00 Joint Cheque 000839 Reimbursement to Clerk (authorised to pay by credit card) Radbournes 16.80 Joint Cheque 000839 *Terry Griffiths Contracts Lengthsman Work TGC1739 General Account Play Area 24.00 Cheque 000840 *Terry Griffiths Contracts Lengthsman Work TGC1740 Road Account Village Upkeep 24.00 Cheque 000841 Terry Griffiths Reports July 2016 Peterchurch Parish Council General play area July 2016 (1) *TGC1739 25/07/2016 Description of work carried out:- Reinstall activity apparatus removed due to damage Fixed with fittings supplied by makers Peterchurch Parish Council General.-Village Upkeep July 2016 (1) *TGC1740 25/07/2016 Description of work carried out:- Hinton Green Install 5 concrete verge bollards on the open space adjacent to the C1207 B4348 Nags Head Area Install parish notice board B4348 At 30mph signs west side Dismantle planter sort out bulbs and clear soil B4348 At pumping station area east side of village Dismantle planter sort out bulbs and remove soil SSE Enterprise Invoice 603450 Repair Faults 236.40 Cheque 000842 2016-528

Peterchurch Village Hall Invoice No 61 1 hour 15/07/2016 & 2 hours 19/07/2016 30.00 Cheque 000843 **Terry Griffiths Contracts Lengthsman Work TGC1779 General Account 84.00 Cheque 000844 **Terry Griffiths Contracts Lengthsman Work TGC1780 P3 Account 120.00 Cheque 000845 **Terry Griffiths Contracts Lengthsman Work TGC1781 General Account 120.00 Cheque 000846 **Terry Griffiths Contracts Lengthsman Work TGC1785 Roads Account Verges & Open Spaces 462.00 Cheque 000847 **Terry Griffiths Contracts Lengthsman Work TGC1787 General Account Recreation 144.00 Cheque 000848 **Terry Griffiths Contracts Lengthsman Work TGC1786 General Account Play Area 74.40 Cheque 000849 **Terry Griffiths Contracts Lengthsman Work TGC1803 Roads Account 464.40 Cheque 000850 **Terry Griffiths Contracts Lengthsman Work TGC1804 General Account Play Area 72.00 Cheque 000851 **Terry Griffiths Contracts Lengthsman Work TGC1805 General Account Recreational 144.00 Cheque 000852 Terry Griffiths Reports August 2016 Peterchurch Parish Council Roads August 2016 (1) **TGC 1779 05/08/2016 Description of work carried out:- C1207 Hinton Green Paint (white) bollards (5) to improve awareness for road users Peterchurch Parish Council P3 August 2016 (1) **TGC 1780 05/08/2016 Description of work carried out:- Specific Task Work PH 17 At road access to U75405 Reinstate finger post Collect P3 repair material from locations in the parish and deliver to parish store at Peterchurch play area car park Peterchurch Parish Council General August 2016 (2) **TGC 1781 05/08/2016 Description of work carried out:- Parish Store Peterchurch play area car park Put in base timbers for container and assist with unloading and siting Peterchurch Parish Council Roads verges August 2016 (1) **TGC 1785 25/08/2016 Description of work carried out:- Hinton Green Put second coat of paint on bollards Mow and strim verges and open spaces at nominated areas within the 30mph zone and at Hinton Green Collect litter and rubbish from areas worked Peterchurch Parish Council General Play Area August 2016 (1) 2016-529

**TGC 1786 25/08/2016 Description of work carried out:- Mow and strim grassed areas Collect litter and rubbish Empty litter bin Check all play equipment for damage Peterchurch Parish Council General Recreation Ground August 2016 (1) **TGC 1787 25/08/2016 Description of work carried out:- Mow football pitch Mow open spaces Collect litter and rubbish Peterchurch Parish Council Roads verges **August 2016 (2) TGC 1803 24/08/2016 Description of work carried out:- Mow and strim verges and open spaces at nominated areas within the 30mph zone and at Hinton Green Collect litter and rubbish from areas worked Peterchurch Parish Council General play area August 2016 (2) **TGC 1804 24/08/2016 Description of work carried out:- Mow and strim grassed areas Collect litter and rubbish Empty litter bin Check all play equipment for damage Peterchurch Parish Council General recreational ground August 2016 (2) **TGC 1805 24/08/2016 Description of work carried out:- Mow football pitch Mow open spaces Collect litter and rubbish Broxap Invoice 197320 Derby Double Litter Bin + Fixings 589.14 Cheque 000853 Clerk s Salary September 2016 Gross 593.40 Vehicle expenses 11.70 Postage 1.51 TAX 118.60 NIC 0.00 Cheque 000854 HMR&C 2 nd Quarter July August September 356.00 Cheque 000855 Zurich Insurance Email 22 nd August 2016 Good afternoon Malcolm Thank you for your email Briony is on maternity leave and your policy is now managed by myself. I can confirm that the shipping container was previously added to the policy but today I have added the noticeboard. Please see the attached schedule which shows the additional cover is in place. The change does increase the annual premium by 17.85 plus insurance premium tax but I have added the cover from now until the renewal at no additional charge to the council. If I can be of any further assistance please do not hesitate to contact me Kind Regards Louise Bolton - Cert CII Customer Account Manager Pensions Regulator Letter Pensions Regulator Letter-Staging Date 1 st August 2016 PAYE Reference 475/LA56036, Letter Code 1141539529 given to Parish Clerk Letter received 19 th August 2016 Confirmation of Declaration of Compliance has been completed 2016-530

3.4 Review Previous Receipts and Payments Last month s finances scrutinised and checked Next Agenda Budget and Precept setting for 2017-2018 fiscal year Hay Ho Bus Donation To consider procedural options in the absence of the Clerk / RFO BT connection for Peterchurch Village Hall 4.0 To Agree Schedule and Venue for the Finance Working Group Meetings Future Finance Working Group meetings to be monthly, prior to full Parish Council meeting Next meeting to be on Friday 14 th October 2016 at 7.00pm in The Peterchurch Village Hall Meeting declared closed at 8.00 pm Signed.... Financial Working Group Chairman Councillor Mr Brendan C Treanor Date Tuesday 14 th October 2016 --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 8.0 Neighbourhood Development Plan To formally approve the Neighbourhood Development Plan for submission for Regulation 16 Consultation Councillor Mr B C Treanor Neighbourhood Development Plan Chairman updated the Parish Council. All Councillors had seen a copy of the plan and unanimously approved the Neighbourhood Development Plan for submission for Regulation 16 Consultation. Proposed by Councillor Mr B C Treanor and Seconded by Councillor Mrs R A Quelch 9.0 Roads, Street Lighting, Footpaths & Playground 9.1 To receive information reference Parish Council Street Lamps Electric WME re Npower information update The Parish Council unanimously authorised the Clerk to contact Mr Ben Boswell Herefordshire Council reference adoption of 16 x Street Lights 9.2 To consider option to convert street lamps to LED 18 th July 2016 Email from Adrian Percival Hi Malcolm To fit an LED lantern to suit a 6m column is to the value of 302.00 each Qty 16 = 4832.00. The lanterns proposed are Thorn LED lantern used throughout Monmouthshire CC. Kind regards Adrian 9.3 To receive information reference other parish reports requiring action Speed Indicating Devices (SID s) x 2 Solar Powered 5,000.00 Clerk to ascertain from Much Dewchurch Parish Council or Steiner Academy Hereford if there has been a decrease in speed due to having the SID s in situ and statistics, manufacturer and cost etc. Play area on left in sand pit area spikes sticking up removal required Large open pit in the vicinity of the old railway station- letter to be sent to landowner Paul Ravenscroft (son of Henry Danter) Playground Report 10/09/2016 received from Councillor Mr L R Metcalfe Tighten bolt on spring stand and bolt is broken needs replacing 10.0 Parish Lengthsman & Footpaths Scheme To consider financial impact and options for 2017-2018 contracts Lengthsman and P3 Footpaths Grant unanimously agreed to be considered at the next Finance Working Group Meeting and discussed at the next full Parish Council meeting Proposed by Councillor Mr B C Treanor and Seconded by Councillor Mr R Gaze 2016-531

11.0 Village Maintenance / Issues 11.1 To received progress update reference new village planters (Plaques) Two Engraved Polished Brass Plaques have been purchased Sponsored by Peterchurch & District Gardening Club 2016 for the two planters situated either end of Peterchurch village. Action by Councillor Mr P J Clarke Chairman 11.2 To received progress update reference new bin and relocation of existing litter bin The new Double Litter Bin had been sited at the Car Park next to the recreation ground and the removed Litter Bin was now in situ at Crossways by the Bus Stop, thanks to the Lengthsman. 11.3 Hedge by Peterchurch Car Park Clerk to contact The Land Registry to ascertain ownership of hedge 11.4 To review information update received regarding an Anaerobic Digester Question Claim made that the Anaerobic Digester at Penllan Farm is producing noise and smell? Answer The Owner with Consultants are in the process of trying to modify / improve sound-proofing container units to reduce noise levels. The Parish Councils understanding is that any odour is not attributed directly to the Digesting process but is related to normal agricultural activity. Noise monitor is in use and it is at acceptable levels Areas affected Church Lane and half of Closure Place New wall with sound proofing is being constructed Next review at the end of the year Lewis Way Street Light Clerk to investigate owner 12.0 Planning Applications for Consideration 12.1 Planning Application 162451 Land at 13, Crossways, Peterchurch, Hereford HR2 0TG Description Proposed erection of new dwelling Planning Permission The Parish Council considered this application at their meeting on Tuesday 20th September 2016. Resolved:- Unanimously Not to Support the Application The Parish Council were unable to see any significant change to the previous application No 160364 at 13 Crossways HR2 0TG for a change in their views which are that the applicants Design and Access Statement states that the existing boundary treatment will remain, however, the hedges have already been grubbed out by the applicant. The proposed scale, size and orientation of the property would be detrimental to and not in keeping with the neighbouring properties. The creation of an entrance onto the B 4348 at this point by the applicants admission is very close to both a bus stop and crossroads, this area is already of considerable concern, as almost the full length of the B4348 from the school to the crossroads forms part of a collection / drop off point for both of the village schools which in itself creates congestion in this area, clearly introducing a further egress point would only exasperate this issue. Yours Sincerely Malcolm Walker Clerk to Peterchurch Parish Council 12.2 Planning Application 162784 Land at Dorefield House, Crossways, Peterchurch, Hereford Description Proposed erection of one dwelling and garage Outline Planning Permission Resolved Unanimously not to support for the following reasons:- When permission was granted in 2000 for the access onto the B4348, it is understood that permission was given on the bases of this would give access to and from the existing properties during flood condition which then as now can make the access onto the C1195 Crossways to Fairfield School road impassable. It would appear that if this application was to be approved the proposed development would abate the reason for this access as the original beneficiary would become isolated. The use of this access onto the B4348 on a regular bases would create a further danger to this part of the B4348 due to it being close to a crossroads which itself causes considerable concern due to serious 2016-532

visibility issues, the area is also a drop off and pickup point for children attending Fairfield School, therefor the Parish Council consider that anything which makes this situation even more dangerous should be refused. The proposed development would also cause significant harm to the privacy of the existing properties by virtue of the proposed dwelling s proximity to those properties and would result in the overdevelopment of the site. 12.3 Planning Working Group - to expand Remit of Group and agree terms of reference {Planning Working Group consists of:- Councillor Mr P J Clarke Chairman, Councillor Mr R Gaze and Councillor Mr B C Treanor} Terms of Reference for the Planning Working Group agreed by majority and signed by Councillor Mr P J Clarke Chairman 13.0 Policies for Ratification 13.1 Communications Policy Communications Policy approved by majority and signed by Councillor Mr P J Clarke Chairman and Councillor Mr B C Treanor 13.2 Health & Safety Policy Amendment to be made and ratified at the next full Parish Council meeting Agenda item for the next full Parish Council meeting 13.3 Retention & Disposal of Documents Policy Retention & Disposal of Documents Policy approved unanimously and signed by Councillor Mr P J Clarke Chairman 14.0 For Information Only Sheet to include update on previous action points and a list of correspondence received Planning Information 9 th June 2016 Application No 161488 1, Orchard Place, Peterchurch, Hereford HR2 0RT Erection of a 1800mm (6ft) feather edge fence around the front driveway Planning Permission Refused 3 rd August 2016 9 th June 2016 Application No 161572 10, Princes Orchard, Peterchurch, Hereford HR2 0RW Single storey garage extension including alterations to roof over existing garage and conversion of existing garage to study and utility room Planning Permission Granted 12 th July 2016 4 th August 2016 Application No 161882 Poston House, Vowchurch, Hereford HR2 0RJ Erection of new barn for storage and heating plant Planning Permission Granted 5 th September 2016 4 th August 2016 Application No 161958 Newhouse Farm Barn, Newhouse Farm Wern Hir, Long Lane, Peterchurch, Hereford HR2 0TE Erection of four timber framed stables with tack, feed and bedding storage. Change of use of site to Equestrian Planning Permission Granted 5 th September 2016 Information Update 27 th June 2016 Email to Terry Griffiths Lengthsman Terry, Confirmation of 2 weekly cuts of the recreation field during the height of the season as well as the verges 2016-533

Put on hold the rest of the Parish unless we have a specific issue, or you observe something which need urgent attention Sorry but three separate invoice please Recreation Field, Play area, with anything else being Lengthsman Thank you Malcolm 28 th July 2016 Email received reference Playground/Equipment Inspection Dear Malcolm, I called at Peterchurch playground this morning, as promised, and found that in general terms your playground is in very good condition. There are, no doubt, a number of design faults that you can do nothing about, but the structures are all sound (which is what I was checking for) but you may still have one or two caps missing (inevitable, and very low risk) not that I spotted any, anyway. The only item that needs monitoring is one of the logs over by the picnic tables, which is beginning to rot. I am pleased to be able to tell you that even at 9.00am the playground was in use, a group of four young teens were in residence, and all were very polite and helpful! I must also take this opportunity to tell you that I am retiring very soon now, and that Herefordshire Council will no longer have the resources to continue providing these inspections. However, I am planning to continue providing the service myself, and I will contact you again with my new details in September. The costs of the inspections should stay the same or very similar to the current rate. Best regards, Fran 29 th July 2016 Letter sent to Reverend Simon Lockett Reply received 26 th August 2016 Dear Malcolm, Thankyou for your letter and apologies for not having been in touch sooner; I have been away. The PCC and myself would like to help in anyway possible and I am particularly interested in creating a composting facility. We will have a meeting of the PCC on October the 5th and this issue will be on the agenda. In the meantime I will look at the possibilities so that a quick solution maybe drawn up at that meeting. I hope all is well. Simon 31 st July 2016 Email sent to Owen Pell Ltd No reply as yet 31 st July 2016 Email sent to Alun Griffiths Contractors Ltd No reply as yet 31 st July 2016 Email sent to Ian McCulloch reference P3 Report 31 st July 2016 Email sent to War Memorials Trust Good Morning, As Clerk to Peterchurch Parish Council in Herefordshire the Council have instructed me to ascertain as much information as possible about the War memorial located in the cemetery at St Peter s Church In Peterchurch. Do you hold any records relating to this structure in particular who built it and who would have ownership? Yours Sincerely Malcolm Walker Clerk to the Parish Council Reply received 1 st August 2016 Our ref: WM10231 Dear Malcolm, Thank you for contacting War Memorials Trust, the national charity dedicated to the protection and conservation of our war memorial heritage. The Trust only holds information about war memorials which we have helped through our grant schemes or casework. As a result, we do not hold a definitive list of all the war memorials in the UK and nor do we store information about all war memorials, so I am afraid we do not have any information relating specifically to Peterchurch war memorial. I have attached our helpsheets on Researching the history of war memorials and Ownership, which may be of use to you. The custodianship of local war memorials is often a complex subject as the majority of war memorials were constructed by local committees which disbanded following the completion of the project with no formal transfer of ownership. However, under the 1923 Local Authorities Act a local council can carry out works on a memorial, but has no obligation to do so. 2016-534

You may also wish to contact the Imperial War Museum via memorials@iwm.org.uk or search their catalogue at http://www.iwm.org.uk/memorials/search, as they might hold information relating to the war memorial. If you have any further questions, please don t hesitate to get in touch. Kind regards, Rachel Ms Rachel Reese Conservation Administrator Protecting and conserving war memorial heritage 11 th August 2016 Email received Hello Mr Walker Following the recent planning refusal (161488), we will shortly be serving a formal enforcement notice to the owner requiring him to reduce the fence to 1 metre in height. Regards Scott Low Planning Enforcement Officer 24 th August 2016 Email received Hello Mr Walker Following a recent visit to the above site, as the fence has now been reduced in height to one metre above ground level where adjacent to the highway, I am now satisfied that the breach of planning control has therefore now been resolved. In view of the above I therefore do not intend to take any further action regarding this matter and have now closed the enforcement case. Regards Scott Low Planning Enforcement Officer 18 th August 2016 Contact made with BT Hedge reported Work to commence ASAP Job Number MON 01287446 19 th August 2016 Email received reference Robert Metcalfe's Notice of Registrable Interests Form Thank you Malcolm, I apologise for the delay in replying to you. We have added Cllr Metcalfe's details to the Peterchurch Parish Council and will intern be showing on the website asap. # Kindest Regards Jenny Preece (Mrs) Electoral Services Assistant Correspondence August 2016 Herefordshire Association of Local Councils (HALC) Information Corner August 2016 7 th September 2016 Dear Mr Walker It has been suggested by one of the councillors that I should write to you with a suggestion concerning the land at Crossways Peterchurch which is for sale by auction, although I am sure you would have received similar suggestions. I suggest the Council and or Fairfield should purchase this land to: a) Reposition the junction of the road to Fairfield further north along the B4348 to improve visibility/access. b) Create a car park on the land for the benefit of parents collecting their children from Fairfield. Yours faithfully Roger Stokes September 2016 September 2016 Herefordshire Council Priorities and Budget Consultation 2016 2020 Questionnaire *Reply on line or by post to:- Herefordshire Council Research Team FREEPOST SWC4816, P O Box 4, Hereford HR4 0BR (Emailed to all Parish Councillors) Herefordshire Council Consultation on Review of Bus Services in Herefordshire 18 th July-15 th October *Reply as above FREEPOST RLSE-HHZC-XTUG, Bus Consultation, Herefordshire Council, Hereford HR4 0LE (Emailed to all Parish Councillors) September 2016 NHS Sustainability and Transformation Planning Partners Briefing March 2016 A brief history of STPs Introduced in the planning guidance on Christmas Eve 2015 Requirement to produce a commissioner and provider agreed plan across an extended footprint by the end of June 2016 2016-535

Plan to include (outlined in guidance): Prevention Self care Patient empowerment Workforce Digital Finance New models of care The Triple Aim Health and Well Being, Care and Quality, Finance and Efficiency Requirement to demonstrate how to achieve aggregate financial balance for the system The only means for accessing central transformation resource beyond 2016/17 Transformation resource dependent on demonstrating progress: Achievement of financial targets Demonstrable progress on transformation Achievement of constitutional indicators What do we want to achieve? Improve health outcomes across our whole population Reduce variation in: Outcomes across all areas that inappropriately generate variation The population s access to the safest care possible The population s experience of care, to bring it up to the standard of the best The performance of providers in the delivery of care Deliver better value in how resources are utilised and deployed Optimise performance across the whole system 12 th August 2016 Dear All As Linzy is on annual leave for the next two weeks, this week I am pleased to report that the following works, amongst others, have been carried out: Golden Valley North Pothole repairs on the following areas; C1185 from B4352 Brobury Lane, Scar Cottage, C1185 Hardwicke, Nant Y Bar Road & Newport Street. Blocked gully cleared on the C1185 from B4352 Brobury Lane. PROW materials delivered for the P3 scheme for footpaths CL58. Golden Valley South Pothole repairs on the C1203 from Monnow Farm to Powys Boundary. Fallen tree onto BT cables on the C1206 from C1203 to Shawls Farm Lane. Stoney Street Overflowing litter bin emptied on Honeymoor to Eaton Bishop Road C1199. Flytipping collected on Ruckall Lane, Oak Crescent & the A465 from B4349 to Golden Post Road. Linzy shall be on leave all next week so if you have an emergency, please phone the main office on 01432 261800 Best wishes Lara 19 th August 2016 Dear All As Linzy is on annual leave this weeks, this week I am pleased to report that the following works, amongst others, have been carried out: Golden Valley North Pothole repairs on the B4352 Kinley Farm Junction to Lawn Gate. Golden Valley South Pothole repairs on Tremorithic Road from Cwn Road. Stoney Street Pothole repairs on the C1098 from Lulham Cottage to Madley. Linzy shall be on leave the first half of next week so if you have an emergency, please phone the main office on 01432 261800 Best wishes Lara Lara Edwards Locality Steward Kington 26 th August 2016 Dear All This week I am pleased to report that the following works, amongst others, have been carried out: Golden Valley North Pothole repairs on the C1205 near Cusop Delivery of a stile kit at Clifford Golden Valley South Pothole repairs on College Road in Craswall, C1203 at Craswall, C1205 and C1203 at Longtown, and C1206 at Michaelchurch Escley Removal of an overhanging branch on the B4348 at Peterchurch Stoney Street Pothole repairs on the C1196 at Madley, Lane Head Farm Road, Pulley Avenue and Village Road in Eaton Bishop, and Stone Street in Madley Gully cleansing along the A438 at Breinton, and C1098 at Bridge Sollars This week I have: Had 2 days annual leave Attended several stakeholder meetings Carried out ad hoc inspections dealing with enquiries Catching up on emails from my time on leave Next week I shall be: Completing my statutory A and B monthly inspections 2016-536

Attending site meetings with stakeholders and councillors If you have any outstanding issues in your Parish and you would like me to attend a site visit, please let me know and we can arrange a mutually convenient time. I have a considerable email backlog to work through, please bear with me if you are waiting for a response. Linzy Outtrim 1 st September 2016 Dear All This week I am pleased to report that the following works, amongst others, have been carried out: Golden Valley North Veg trim around signage on the C1185 at Bredwardine Verge markers installed in Dorstone Stile kit delivered to landowner in Cusop Gullies cleansed and connections proved on Dorstone Hill Pothole repairs on the B4352 at Bredwardine Golden Valley South Pothole repairs on Tremorithic Road, Abbey Dore, and on Vowchurch Common Road, and on the B4347 near the Neville Arms Vegetation clearance on a footpath in Walterstone Stoney Street Hedge trimming on the C1098 at Lulham Pothole repairs on Ruckhall Common Road and the Village Road in Eaton Bishop, in Oak Crescent in Clehonger Gully cleansing in Oak Crescent in Clehonger, on the C1098 and Stone Street in Madley This week I have: Completed my statutory A and B road inspections. Raised defects in Belmont, Pontrilas, Ewyas Harold, AbbeyDore, Cusop, Peterchurch, Vowchurch and Clehonger Attended site meetings with stakeholders Next week I shall be: Catching up on enquiries from members of the public, and parish councillors Attending several site meetings Starting the statutory inspections for September If you have any outstanding issues in your Parish and you would like me to attend a site visit, please let me know and we can arrange a mutually convenient time. I will be taking annual leave on Friday 2 nd, and Monday 4 th September; emergencies will be covered by a colleague. Herefordshire Council website is the one-stop-shop for up to date information Maps and timetables for grass cutting and pot holes are now available on the Council s website. Grass Cutting Potholes Public Rights of Way Best wishes Linzy Golden Valley Safer Neighbourhood Team (SNT) Briefing 27th July - 10th August 2016 Crime Trends Cockyard Between 1pm and 5pm on Friday 29th July, a shed in the front garden of a property was broken into and a Countax ride on mower, a Honda lawnmower, a Stihl petrol strimmer and a leaf blower were stolen Incident ref 566-s-290716 Ewyas Harold A red Honda quad bike was stolen from an unlocked garage by a property on the common between 5.20pm and 6.10pm on Friday 5th August. Earlier that afternoon there were several sightings of two males in a beige VW Passat HY52OLX in the Rowlestone and Walterstone areas, they had been up farm tracks 'looking for Abergavenny' when challenged. The two males were described as dark haired in their mid 20's to mid 30's, one with several days stubble/beard. Two males of a similar description had been seen by the owner of the quad walking up towards the common and their property just before the bike was taken. A mini briefing was sent out to residents of those areas to keep an eye out. Shortly afterwards a resident of Ewyas Harold happened to see a beige estate car towing a red quad with a male sitting on the quad going down the Pontrilas Road. We are assuming it is the same vehicle that was mooching around the surrounding area earlier on. Enquiries are in hand to trace the users of this vehicle Incident ref 233-s-060816 Longtown A shed in the rear garden of a property in the village was broken into sometime between Thursday 21st July and Wednesday 27th July, the sliding bolt had been cut and the padlock taken. Items stolen were a Husqvana chainsaw and a Stihl chainsaw, hedge trimmer and strimmer Incident ref 765-s-270716 Another shed at a property further up the road was also entered and two petrol strimmers (makes unknown) were stolen. This happened sometime overnight on Tuesday 2nd and Wednesday 3rd August, on this occasion the shed had inadvertently been left unlocked Incident ref 176-s-080816 2016-537

Madley A mobile home on the outskirts of the village was entered sometime between 10.30am -1pm on Saturday 30th July and 5000 was stolen from an unlocked safe. It is believed that the thieves got in through an unlocked window Incident ref 421-s-300716 Walterstone Two males were disturbed attempting to steal a quad bike from a farm on the common at 6.15pm on Saturday 6th August; the bike had been parked in an open garage, in front of which was parked a Landrover belonging to the farm. A visitor to the farm saw a male enter the Landrover and move it back in order to get to the quad. On seeing the visitor the male, described as dressed in working clothes, ran off and got into a rusty red coloured 4x4, the registration taken as W383CGJ Incident ref 635-s-060816 Thirty minutes later a male was disturbed attempting to steal a quad bike from a property in Clodock, the owner was alerted when a buzzer sounded which meant someone had come up his drive. He saw a male pushing his quad down the drive towards the road. The male was described as white, about 25-30yrs old, about 5'10" tall and slight build. He was wearing a black and red hooded top with the hood up over his head. Also wearing black jeans, black trainer type shoes and dark gloves. He ran off on being disturbed towards the road and a vehicle was heard to drive off in the direction of Pandy. The details of the red 4x4 seen in Walterstone had been circulated to Gwent police, and they saw the vehicle, a red Landrover W383CEJ and tried to stop it. This culminated in a 20 minute pursuit by car and an hour on foot but eventually the driver was found and arrested, the passenger got away. The arrested male appeared in court in Newport on Monday morning and has been remanded in custody while enquiries continue. An excellent result from our colleagues in Gwent Incident ref 642-s-060816 Kind Regards Fiona (Full report see peach information sheet) 15.0 Matters Relayed to the Clerk for Agenda of the next meeting Hedge by Peterchurch Car Park School Traffic Parking on B4348 Corner Field for Sale 16.0 Confirmation of the Next Meeting Date, Time and Venue The next meeting will be an Ordinary Parish Council Meeting to be held on Tuesday 18 th October 2016 in The Peterchurch Village Hall and is to commence at 7.00pm. Signed.... Parish Council Chairman Councillor Mr P J Clarke Date Tuesday 25 th October 2016 Meeting declared closed at 9.35 pm 2016-538