Eurocamp18 in England 28th July to 4th August 2018
The Location
The Venue Newbury Agricultural Showground 21 hectare level camping field 18 hectares for parking and activities 3000 m2 building for dining / entertainment Some toilets already on site Water on site Internal road network 96 km from central London 2 hours drive from Channel ports / tunnel Easy access to Newbury from all London airports (Newbury town is 5km from the site)
The Venue
The Venue
The Venue Four sub camps,, and (no separate Rover sub camp) Flag poles on southern boundary on slight hill Existing toilets supplemented with portaloos Shower blocks near dining hall Coffee bar / adults evening bar in dining hall Retail - camp merchandise and gifts, soft drinks, sweets, ice creams
The Venue
The Programme Wed 25 th July Earliest arrival additional charge for camping before and after Sat 28th July Arrival and set up day 20.00 Opening ceremony Sun 29th July Morning sub camp games Afternoon sub camp set up / gates etc. Mon 30th July Morning - Activity 1 Afternoon Activity 2 Tues 31st July Hike / Outing Day 1 Wed 1st August Morning - Activity 3 Afternoon Activity 4 Evening camp fire Thur 2nd August Hike / Outing Day 2 Possible Rover 100 celebration at Stonehenge Fri 3rd August Sat 4th August International hospitality and swaps market 20.00 closing ceremony Depart camping site to be clear by end of Sunday 5th August Camping from Sun 5th Wed 8th on car park / activities area
Daily Programme 0800 Breakfast (4 sittings) 0900 Sub Camp Meetings 0930 Flag Break representatives from each country / all attend if preferred 1000 Morning activities (depart for all day activities) 1300 Lunch (4 sittings) 1430 Afternoon activities 1800 Dinner (4 sittings) 2018 Flag Down representatives from each country / whole site face flag 2030 Evening entertainment dining hall, campfire circle (provided by countries / sub camps) 2200 Sub camp leaders meeting Under 18s own sites Bar open 18+ 2400 Camp silent till 0700
2 Catering Options 1. Fully inclusive as at Eurocamp 2010 Catering supplied by professional outdoor (festival) catering specialists, with mobile kitchens Food served in 3000 m2 hall with seating for 800 served in 4 sittings 2. Self catering Responsible for all own equipment, cookers, shopping, and washing up (on gas or petrol) No open wood fires in camp sites / sub camps
Catering
Catering menu examples Alternatives for vegetarians or special diet requirements Breakfast Porridge Filled Croissant (ham and cheese, jam, chocolate) Bread (with jam or chocolate) Fresh fruit Tea / coffee Full English on last day of camp Lunch Jacket potato / cheese / beans / coleslaw / chilli Self serve salad Pasta Soup with a roll Fresh fruit Tea / coffee Evening meal Fish and Chips Noodles / sweet and sour chicken / chicken curry / crispy chilli beef Gourmet Burger with chips Chicken Korma / Chicken Tikka with Rice Fresh fruit / Dessert Tea / coffee
Catering Programme Fully inclusive option Sat Sun Mon Tues Wed Thur Fri Sat 0800 0820 0840 0900 1300 1320 1340 1400 Packed Packed 1800 1830 1900 1930
Activity Programme
Scout Activity Programme Wolf Cub, Senior Scout and Rover Scout programme to be confirmed Four multi activity, half day bases: Bushcraft fire by friction/ gadgets/ woodcraft Craft woggle making/ tin can art/ leather craft/ carving Camp cooking - open fire cooking including backwoods cooking Sport - Archery/ Rifle Shooting/ Axe throwing / Push Carts / BMX track
Activity Programme Bushcraft Craft Camp cooking Sport Monday morning Monday afternoon Wednesday Morning Wednesday afternoon
Activity Programme B-PSA leaders will supervise all activities On Sunday afternoon B-PSA will train volunteer activity leaders from all other Associations to assist and help language challenges Activity age groups: Wolf Cubs 8-11 years Scouts 11 15 years Senior Scouts 15 18 years Rover Scouts 18+ (link to Rover 100 celebrations) Note older age can attend younger activity, to suit different age structures in different Associations
Must pre book before camp Hike / Trip Programme Trips not included in price, to keep basic cost of camp as low as possible Hikes are included in camp price Each group can choose to do: 1 trip and 1 hike 2 trips 2 hikes
Trip Options
Brownsea Island Trip Coach and ferry trip to Poole Harbour one of the largest natural harbours in the world And Brownsea Island the home of Scouting Coach approx 10 and ferry approx 6
Central London Trip Visit your choice of London s famous landmarks, museums and attractions (many free). You might also be able to take part in a London treasure hunt or the famous Monopoly Challenge. Coach approx 10 plus attraction entry prices
Oxford Trip Famous university town of Oxford with the opportunity to visit the Colleges and Museums Or spend some time punting down the river. Coach approx 10 Punts approx 5 per person per hour
Windsor Castle Trip Home to the Queen for much of the year and one of the oldest castles in the world Followed by a boat trip along the River Thames. Coach approx 10 Castle entry approx 12 Boat trip approx 5
Stonehenge and Winchester Trip World famous prehistoric standing stones at Stonehenge Winchester - famous for its Cathedral and being England s first Capital City and home of King Alfred The Great Coach approx 10 Stonehenge entry approx 5
Castle Hike
Castle Hike 16km circular hike from Eurocamp18 to Donnington Castle. A ruined medieval castle, built by Sir Richard Abberbury in 1386 Parliament voted to demolish Donnington Castle in 1646. Only the gatehouse survives. Hike also goes through the stunning Snelsmore Common Country Park
Horse Hike
Horse Hike Transport to start and finish 25 km linear walk along the Ridgeway, an ancient trackway described as Britain s oldest road. At the end of your hike you will see the Uffington Horse and on route visit: Scutchamer Knob An early Iron Age round barrow Grim s Ditch A ditch created in around 300 BC to mark out territories Segsbury Castle An Iron Age hill fort The Blowing Stone Used by King Alfred to rally his Saxon troops Uffington Caste An early Iron Age hill fort Dragon Hill Where legend has it St. George slayed the Dragon Wayland s Smithy A Neolithic Long Barrow and Chamber
The Great Stones Hike Possible Rover Scout 12 hour challenge A 40 km walk along the Great Stones Way from Barbury Castle to Stonehenge Includes Neolithic henges and stone circles, Bronze Age barrows, Iron Age hill forts, ancient churches, pretty villages, English pubs and more
Marketing & Communications www.eurocamp18.com goes live today Links to facebook, twitter etc. The website will incorporate an online database and booking facility for managing all bookings Updated regularly with newsletter information Web shop for merchandise and branded clothing
Camp Merchandise Small range T Shirts, Hoodies, Neckerchief, Water bottles, plus branded gifts Will be available to buy online pre camp, for collection on arrival Plus small stock at camp Gas supplies for cookers for sale Free camp badge for every attendee
Security and welfare Every person on camp will have a numbered wrist band (different colour for 18+) No wrist band no food! Wrist band number will link to personal records including medical Medical centre with Doctor, Nurse and 1 st Aiders Off site trips / hikes record of who is on which bus / trip / hike from wristband numbers All gates can be locked at night - night security by volunteer leaders from camp Only 18+ allowed in bar / drink alcohol
The B-PSA team Very experienced team have attended all Eurocamps and planned and delivered UK Centenary camp in 2007 Camp Chief Deputy Camp Chief / Ceremonies Administration Finance Activities Retail Catering Marketing and Communications Transport Welfare Site Services WFIS SC representative Jay Dodson Sheena Dodson Lyn Tomlinson Gemma and Andrew Mercer Martyn Dodson Sarah Sparey and Norman Boxall Sarah Sparey Colin Stevens Mark Hayden Dr. Tom Pinnell & Heather Prowse To be confirmed Margon Sorenson
Outline timing plan 30 th Jan 2016 - launch at GA, website live Feb 2016 onwards register interest and estimate numbers web based Summer 2016 / 17 activities and hikes tested Jan 2017 update at GA Feb - July 2017 bookings required via website (near firm numbers) Oct 2017 50% deposit Jan 2018 Groups / Associations allocated to sub camps Jan 2018 update and sub camp leader briefing at GA Feb May 2018 50% balance with firm numbers, book trips and hikes, buy merchandise on line.
The Price Based on current cost estimates, and on expected attendance of 2,000 paying visitors we estimate the price of camp will be: Option 1 Fully inclusive 155 per person Option 2 Self Catering 110 per person This price does not include trips and outings
What to do NOW! Visit www.eurocamp18.com Get excited Tell your friends Register for more information and updates