Register by January 31, 2018 to be included in the conference Sponsor & Exhibitor Opportunities February 28-March 2, 2018 Radisson Plaza Hotel, Kalamazoo, MI Join more than 200 members of Michigan s wine industry for this annual conference, featuring educational sessions on grape production, wine production, business management, sales and marketing. For more information about the conference, and the Michigan wine industry, visit www.michiganwines.com/conference. Wine Conference is organized by the Michigan Grape and Wine Industry Council and Michigan State University.
Sponsor & Exhibitor Opportunities $550 Exhibitor Pipe and draped 10 x 8 space in the exhibit hall One 8-foot skirted table with 1 chair Sign with company name on booth Listed as an Exhibitor in conference Listed as an Exhibitor on www.michiganwines.com with link to your website One basic conference registration, including Wednesday Welcome Reception and Thursday breakfast, lunch and educational sessions. (Additional fee for Thursday Wine Fluency) Complimentary Wi-Fi access Electricity is not included available for additional fee $1000 Vintage Sponsor Pipe and draped 10 x 8 space in the exhibit hall One 8-foot skirted table with 2 chairs and standard electrical access at booth Sign with company name on booth Listed as a Vintage Sponsor in conference Logo and acknowledgment at www.michiganwines.com with link to your website Business card ad in conference (3.5 x2 landscape) Acknowledgment in MGWIC e-newsletters Logo on sponsor sign at conference Two basic conference registrations, including Wednesday Welcome Reception and Thursday breakfast, lunch and educational sessions. (Additional fee for Thursday Wine Fluency) Complimentary Wi-Fi access $1500 Reserve Sponsor Listed as a Reserve Sponsor in conference Upgrade to quarter page ad in conference One piece of literature distributed to each attendee at registration (Sponsor to provide by January 31, 2018) Logo on notepad distributed to all conference participants (Sponsor to provide logo by January 31, 2018) One additional basic conference registration (3 Persons Total) $1500 Session Sponsor (4 Available) Sessions available: Winemakers Tasting, Wine Fluency, Viticulture Session (Mechanization), Marketing Session (Labels) Listed as the Session Sponsor in the conference Upgrade to quarter page ad in the conference Sign in the session with your company name listed as the Session Sponsor 5 minutes to introduce your company at the beginning of the session Company literature may be distributed in the session (provided by Sponsor) $2000 Wednesday Welcome Reception Sponsor Listed as the Wednesday Welcome Reception Sponsor in the conference Upgrade to a half page ad in conference (8 x 5 landscape) Sign during Reception acknowledging your company as the Welcome Reception Sponsor Opportunity to provide tasting glasses with company logo to be used during reception (provided by Sponsor) $1500 Thursday BREAKFAST Sponsor Listed as the Thursday Breakfast Sponsor in the conference Upgrade to a quarter page ad in conference Sign during Breakfast acknowledging your company as the Breakfast Sponsor Opportunity to provide napkins with company logo to be used during breakfast (provided by Sponsor)
Sponsor & Exhibitor Opportunities $2000 Thursday Lunch Sponsor Listed as the Thursday Lunch Sponsor in the conference Upgrade to a half page ad in conference (8 x 5 landscape) Sign during Lunch acknowledging your company as the Lunch Sponsor Opportunity to provide napkins with company logo to be used during luncheon (provided by Sponsor) $2500 Closing Celebration Sponsor Listed as the Closing Celebration Sponsor in the conference Upgrade to a full-page ad in conference (8 x 10 portrait) Sign during Celebration acknowledging your company as the Closing Celebration Sponsor Opportunity to provide tasting glasses with company logo to be used during celebration (provided by Sponsor) Two additional basic conference registrations (4 Persons Total) $3000 Room Key Card Sponsor (NEW Exclusive Sponsorship) Listed as the Room Key Card Sponsor in the conference Upgrade to a full-page ad in conference (8 x 10 portrait) Your company logo on 500 room key cards. Plus, you can utilize the card by making it a discount coupon that they take home with them. This will be your opportunity to get your company name in the hands of every attendee and speaker staying in the hotel. Every time they go to their room, they will be reminded of your company! Two additional basic conference registrations (4 Persons Total) Program Ad Specifications Full color with no bleeds. High resolution format options:.jpg,.pdf,.ai,.eps. Email to miwines@meeting-coordinators.com by January 31, 2018. The size dimensions: Full: (8 x 10 portrait) Half: (8 x 5 landscape) Quarter: (4 x 5 portrait) Business Card : (3.5 x 2 landscape) Premium Booth Space Additional $100* Ten Premium Booths will be located near the Exhibit Hall entrances, inside the Exhibit Hall (see page 4). Premium Booths may be reserved on a first-come, first-served basis. Sponsors will be given priority in reserving Premium Booths until December 15, 2017. Payment and Cancellation Policy All sponsor/exhibitor payments are required within 15 days after receipt of their reservation form. Cancellations must be submitted in writing to miwines@meeting-coordinators.com on or before January 21, 2018. Cancellations received by January 21, 2018 will receive a 50% refund. Refunds cannot be issued for cancellations received after January 21, 2018. Back By Popular Demand! Spin the Wheel Game will draw attendees into the Exhibit Hall at each break to visit vendors and win prizes. Donate a prize to be included in the game. Big or small all donations are welcome! The winners will visit vendor booths to redeem their prizes. Donate more prizes to get more chances for your company s name to be drawn!
Sponsor & Exhibitor Contract Additional conference information: Program information available online: www.michiganwines.com/conference General information: Sherri Goodreau at 517-284-5733 or goodreaus@michigan.gov Online registration questions/concerns: Meeting Coordinators, Inc. at 248-643-6590 or miwines@meeting-coordinators.com To make your hotel reservation at the Radisson Plaza Hotel in Kalamazoo: Online: http://radissonkz.com/ I.) Enter dates. (If you are staying before or after the dates of the conference, please call to make reservations ). II.) Select more search options. III.) Enter promo code: MGWC18. IV.) Click search and complete reservation. By phone: 269-343-3333; reference the Michigan Grape and Wine Conference Conference rate: $119 per night, plus tax. Room reservations must be made by Monday, February 5th Shipping address: Radisson Plaza Hotel and Suites 100 West Michigan Avenue Kalamazoo, MI 49007 S/R: Please hold for Michigan Grape and Wine Vendor's First and Last Name: Name of Company: Box # 1/TBD: Shipments must not arrive earlier than Wednesday, February 21st. If items weigh more than 50 pounds, please ship on pallet. Load-In location: Through the Bell stand on the corner of West Michigan and Rose Street. Through the back dock off Water Street. The back dock has a gate that is 48" high. Parking: Daily conference attendees may park in the Rose Street parking garage; hourly rates will apply. Overnight hotel guests will receive a discounted rate of $8/day for self-parking in the garage. Valet is also available at an additional cost per day. Please note: If your vehicle/trailer exceeds 6 7, please contact Central City at (269)342-6383 two weeks before arrival for a permit to park in an overflow lot. Kalamazoo 1 Kalamazoo Room service hall 43 42 41 Kalamazoo 2 10 14 18 22 26 30 loading door 6 5 4 9 8 7 13 12 11 17 21 16 20 15 19 25 24 23 29 28 27 34 33 32 31 37 36 35 40 39 38 3 2 1 Oaks Fields
Sponsor & Exhibitor Contract Sponsor/Exhibit Options Please indicate your interest in participating as an exhibitor or sponsor for the 2018 Michigan Grape and Wine Conference. Exhibitor - $550 Additional Exhibit Table (8 foot, skirted) = $25 Electricity = $50 Vintage Sponsor = $1,000 Reserve Sponsor = $1,500 Session Sponsor = $1,500 (4 available) Winemakers Tasting Wine Fluency Viticulture Session (Mechanization) Marketing Session (Labels) Wednesday Welcome Reception Sponsor (Exclusive) = $2,000 Thursday Breakfast Sponsor (Exclusive) = $1,500 Thursday Lunch Sponsor (Exclusive) = $2,000 Closing Celebration Sponsor (Exclusive) = $2,500 Room Key Card Sponsor (Exclusive) = $3,000 Premium Booth = Additional $100* Full Page Advertisement = $200 Half Page Advertisement = $150 Quarter Page Advertisement = $100 Business Card Advertisement = $50 Yes! I ll donate a prize for the Spin the Wheel game. (See page 3 for details.) *Must register as a sponsor or exhibitor to be considered for Premium Booth Space opportunities. Sponsors and exhibitors from 2017 will be given priority in selecting sponsorship opportunities for 2018 until December 15, 2017. New sponsors and exhibitors will be added as exhibit space allows, on a first-come, first-served basis. Company information will be added to the conference website after completed form and payment are received. Contact Information Company: Company name for website and : Website: Contact Name: Address: City/State/Zip: Phone: Email: On-site Contact Name: On-site Contact s Cell Phone: On-site Contact s Email: Complete this form and send to Sherri Goodreau: Fax: 517-335-0950 Email: goodreaus@michigan.gov After receipt of your contract, Sherri will contact you to confirm your exhibit space and/or sponsorship. After receiving confirmation, payment may be submitted using one of the options below. Payment Options q Check made payable to Michigan Grape Conference, Mail check with a copy of this form to: Meeting Coordinators, Inc. P.O. Box 99463, Troy MI 48099 q Credit Card: Register and pay online at: www.michiganwines.com/conference q Pay with credit card over the phone: Meeting Coordinators, Inc. at 248-643-6590.