Brought to you by the Association for Pathology Informatics Support and Exhibitor Prospectus May 21 24, 2018 Wyndham Grand Pittsburgh Pittsburgh, PA
Exhibitor Benefits All early committed exhibitors will be listed in at least one promotional email blast to over 12,000 targeted lab professionals and pathology researchers Diamond: $20,000 (limited to 3; open to Diamond or Platinum Level Exhibitors at PI Summit 2015/2016) Eight complimentary registrations Special signage/banner recognizing your company s participation as a Diamond-level Exhibitor Two 6 Tables in the most visible location in the center of exhibitor ballroom Exclusive sponsorship of one of the following events: Travel Awardee Luncheon Wednesday Opening Night reception dinner in exhibitor ballroom One 60-minute or two 30-minute times to present a talk (on Tuesday or Wednesday time TBD) (topic/talk must be submitted to the PI Planning Committee for pre-approval by March 30, 2018) Recognition in mailers and conference programs Link to your company s web site on the Pathology Informatics Summit website and on the API website API Corporate membership with 4 Corporate person memberships and logo on API website ($3,000 value) Attendee Mailing List (Pre- and Post-Conference) Platinum: $15,000 Five complimentary registrations Two 6 Tables in the most visible location in the center of exhibitor ballroom Sponsorship of all breakfasts and lunches in exhibitor ballroom Recognition in mailers and conference programs API Corporate membership and logo on API website ($1,500 value) Attendee Mailing List (Pre- and Post-Conference) Eligible to participate as a Diamond Level Exhibitor at Pathology Informatics Summit 2018 Gold: $9,000 Three complimentary registrations One 6 table in a location in the center of the exhibitor ballroom Silver: $6,000 Two complimentary registrations One 6 table in a location along the periphery of exhibitor ballroom Bronze: $4,000 (open only to first time exhibitors from companies employing 50 people or less pre-approval by PI Summit Planning Committee required) Two complimentary registrations One 6 table in a location along the periphery of exhibitor ballroom
Exhibitor Ballroom Hours PI Summit 2018 Tuesday, May 22, 2018 Wednesday, May 23, 2018 7 AM to 8 AM BREAKFAST SERVED IN EXHIBITOR BALLROOM 8 AM to 9 AM OPEN 9 AM to 10:00 AM CLOSED 10:00 to 12 PM OPEN (Scheduled snack break 10:20 AM to 11:20 AM) 12 PM to 1 PM- LUNCH SERVED IN EXHIBITOR BALLROOM 1 PM to 3:00 PM CLOSED 3:00 PM to 5 PM OPEN (Scheduled snack break 3:35 PM to 4:00 PM) 5:30 PM to 7 PM OPENING RECEPTION 7 AM to 8 AM BREAKFAST SERVED IN EXHIBITOR BALLROOM 8 AM to 9 AM OPEN 9 AM to 10 AM CLOSED 10 AM to 12:00 PM OPEN (Scheduled snack break 10:20AM to 11:20 AM) 12 PM to 1:30 PM- LUNCH SERVED IN EXHIBITOR BALLROOM 1:30 PM to 3:00 PM CLOSED 3:00 PM to 5 PM OPEN (Scheduled snack break 3:30 PM to 4:30 PM) 5 PM CLOSED/BREAK DOWN
Important Exhibitor Dates Exhibit Dates Tuesday, May 22 and Wednesday, May 23, 2018 Installation of Exhibits Monday, May 21 8 AM - 9 PM Dismantling of Exhibits Wednesday, May 23 5 PM - 8 PM and Thursday, May 24 8 AM - 12 PM Meeting Dates Monday, May 21 - Thursday, May 24, 2018 Accommodations A block of rooms is available at the Wyndham Grand Pittsburgh at the special rate of $155 (plus 14% taxes). Deadline for discounted reservations is Sunday, May 6, 2018. You are responsible for making your own hotel reservations. Here is the on-line link to our room block at the Wyndham: WYNDHAM HOTEL RESERVATIONS Exhibitor Registrations Each company representative working in or visiting the exhibits will be required to register and wear an identification badge. Each exhibitor will be permitted to register the number of representatives as outlined by their level of participation. These registrations are complimentary. All representatives must pre-register on-line: CONFERENCE REGISTRATION Enter the code PIVENDOR18 to reserve your free badges for the conference. NOTE: Any additional company representatives above the allotted complimentary registrations will be charged at the $450 rate and you must use the registration option Exhibition only found on the event page. Hotel Shipping and Receiving Rates SEE the Exhibitor Kit from the Wyndham Grand Exhibitor Badges Badges will not be mailed in advance, and can be picked up on-site at the Exhibitor Registration Desk. Each person issued an exhibitor s badge must be employed by the exhibiting company or have a direct business affiliation. Exhibitor Set Up, Viewing & Breakdown Information on Shipping to Hotel If you call the hotel directly, please tell reservations you will be attending the Pathology Informatics Summit 2018 conference. PLEASE NOTE: The hotel cannot accept shipments any sooner than three (3) days prior to the start date of the conference. Ship to: Wyndham Grand Pittsburgh Downtown 600 Commonwealth Place Gateway Center Pittsburgh, PA 15222 Shipment for: Pathology Informatics Summit 2018 May 21-24, 2018 **Wireless connection per table at no cost. A basic powerstrip with electricity is also provided at no cost. Exhibitors may set up on Monday, May 21, 2018. All set up must be completed by 7:00 am on Tuesday, May 22. Exhibits open 7:00 am on Tuesday May 22 with all meals being served directly in the Exhibitor Ballroom. Please see conference schedule for all exhibitor viewing times. Breakdown can start at 5:30 pm on Wednesday, May 23, 2018. Last exhibit viewing is Wednesday, May 23 from 3:30 4:30 pm. All exhibitors must have their booths disassembled by 1:00 PM on Thursday, May 24, 2018. We permit the use of pop-up displays that will fit on the display table of each exhibitor. Floor displays are acceptable as long as they are kept behind the table or in front of the table but do not extend laterally beyond the length of the table and impinge on the space allocated to neighboring exhibitors. Click here for PI Summit Contract
Sponsorship Opportunities All sponsorship opportunities are on a first come, first served basis. Please contact Nova Smith at 412-648-9552 or at nms67@pitt.edu to secure your choice of sponsorship. MEETING LANYARDS - $2,500 (limit 1) Sponsor the PI Summit Meeting Lanyard with your company logo (styles vary based on availability from production company) TRAVEL AWARDS - $1,200 (unlimited) Sponsor a trainee to attend the PI Summit 2018 by providing a travel award that will cover the cost of their registration and travel. ROOM KEY CARD - $3,000 (limit 1) Sponsor the hotel room card keys with your company logo. Cost includes design, production, printing, and shipping to hotel. MEETING TOTES - $5,000 (limit 1) Sponsor the PI Summit Meeting totes with your company logo on one side, and the PI Summit logo on the other (neutral color for the meeting tote and exhibitor will work with PI Summit team to select bag style). Cost includes design, production, printing, and shipping to hotel. Pathology Informatics Summit 2018 May 21--24 Pittsburgh, PA www.pathologyinformatics.com