FOR MOVEMENT ANALYSIS IN ADULTS AND CHILDREN ESMAC 2018 27 th Annual meeting of the European Society for Movement Analysis in Adults and Children 24. 29. 9. 2018, PRAGUE Prague Congress Center, Czech Republic Sponsorship and Exhibition Brochure CzechTourism.com / Dagmar Veselková ANNUAL MEETING OF THE EUROPEAN SOCIETY www.esmac.org
Contents Welcome 2 Target Groups and Main Scientific Topics 3 General Information 4 Programme Outline 5 Sponsor and Exhibitor Recognition 6 Preliminary Floorplan 7 Sponsorship Packages 8 Industry Symposia Options 10 Pre-Conference Sponsorship Options 11 Branded Items Sponsorship 12 Further Sponsorship Options 13 Advertising Opportunities 15 Additional Information for Sponsors & Exhibitors 17 Order Form 18 Terms and Conditions 20 1
Welcome Dear Sponsors and Exhibitors, It is a pleasure to invite you to support the 27 th Annual Meeting of ESMAC on 24 th 29 th September 2018 in Prague. The Pre-Conference and the Main ESMAC Conference will take place in the Prague Congress Center. Prague is the city in the heart of Europe with a history dating back to the 9 th century. Historic center has a unique panorama of Prague Castle, the largest ancient castle complex in the world. It is the metropolis with one of the oldest universities in the world was the former seat of the emperors of Holy Romain Empire. It will now host a community of scientists, engineers, technicians, physiotherapists, orthopaedic surgeons and many others who are interested in human motion analysis at a multidisciplinary conference. We as ESMAC members are very grateful for the support the industry has given to our Society during all these years. Once again, we would like to invite you all to take active part in our meeting as part of the industrial exhibition or sponsoring as partners. The programme of both the Pre-Conference and the Main Conference is organized such that there is ample time and space for participants to interact with the exhibiting companies. In addition, the catering is merged into the exhibition area. Hence, the meeting provides the optimal opportunity to promote your company, products, and services to potential customers. This Exhibition and Sponsoring Brochure contains all the information that you may need for the Conference. We encourage you to read it thoroughly, which will help in the preparation of your exhibition stand and will also serve as a source of reference and information. Please do not hesitate to contact us in case you need further assistance, require additional services, or more information on general aspects of the exhibition. Thank you for your extensive support. We look forward to welcoming you in Prague in 2018! Sincerely, Karel Urbášek On behalf of the Local Organizing Committee 2
Target Groups and Main Scientific Topics The annual ESMAC meeting attracts clinicians and researchers from multiple disciplines such as orthopaedic surgeons, neurologists, physical medicine and rehabilitation physicians, as well as physiotherapists, prosthetists, occupational therapists, human movement scientists, biomechanical/electrical/medical engineers, and others interested in human movement. Any professional or academic with an interest in the following areas would find attending the conference an enriching experience: Basic science: Analysis of clinical movement data Coordination of posture and gait Mathematical simulation Musculoskeletal modelling Brain imaging Musculoskeletal imaging Activity monitoring Tools and methods for movement analysis Movement control Clinical: Gait/movement disorders Developmental disorders Sports injury prevention and rehabilitation Falls and fall prevention Clinical case studies Medical technology: Robotic devices in rehabilitation Devices to assist human movement Prosthetics and orthotics Exergaming 3
General Information Local Organizing Committee Karel Urbášek Department of Paediatric Surgery, Orthopaedics and Traumatology, Brno University Hospital, Czech Republic Scientific Committee Martin Švehlík Division of Pediatric Orthopedics, Medical University of Graz, Austria Pre-Conference (September 24-26, 2018) and Main Conference (September 26-29, 2018) Venue: Prague Congress Centre 5. května 65 140 21 Prague 4 Czech Republic Meeting Secretariat C-IN Prague Congress Centre 5. května 65, 140 21 Prague 4, Czech Republic Tel.: +420 261 174 301 or 304 Fax: +420 261 174 307 Website: www.c-in.eu E-mail: info@esmac2018.org Project Manager and General Inquiries Mrs. Marta Mačáková E-mail: marta.macakova@c-in.eu Sponsorship and Exhibition Manager: Mrs. Jana Dvořáková Tel: +420 777 791 252 E-mail: jana.dvorakova@c-in.eu 4
Programme Outline Main Thema: Cerebral Palsy Time Monday 24 Sept. Tuesday 25 Sept. Wednesday 26 Sept. Thursday 27 Sept. Friday 28 Sept. Saturday 29. Sept. 07:30 Charity Run 09:00 Baumann lecture Keynote lecture Keynote lecture 10:00 Plenary Best paper Plenary Best paper Plenary session session session Gait Gait Gait Course Seminar 1 Seminar 3 10:30 Course Course Coffee break Coffee break Coffee break 11:00 Keynote lecure Plenary session Plenary clinical case session Plenary session 12:00 Lunch Lunch Lunch Lunch and posters Lunch and posters Award Ceremony Takeaway lunch 13:00 Posters Posters 14:00 15:00 Gait Course Gait Course Seminar 2 Gait Course Seminar 4 Parallel session Parallel session 15:30 Coffee break Coffee break 17:00 18:00 19:00 Parallel session Parallel session Prague guided tour 20:00 Get-Together 21:00 Gala Dinner 22:00 Scientific sessions will be complemented by plenary sessions given by world experts and poster exhibitions. Coffee breaks of 30 minutes are scheduled in the morning and afternoon each day to ensure that delegates have ample time to engage with our valued exhibitors. Combined lunch with trade and poster exhibitions will last for 2 hours each day. 5
Sponsor and Exhibitor Recognition We invite you to take your brand, product or message to the next level by joining an elite group of professionals who have one goal in mind: to help you reach your full potential. Around 400 individuals in the same place, each one leaving with a career-changing experience. Sponsors and Exhibitors Benefits The exhibition is an integral part of ESMAC annual meeting. Exhibiting at ESMAC 2018 gives you the opportunity to present your company, cultivate established relationships, identify your new business contacts and increase your company s brand awareness. The exhibition will be located in close vicinity to the meeting rooms and will be combined with posters exhibitions and food and beverages buffet areas to guarantee a constant flow of visitors to your stand. Your participation as a sponsor or exhibitor will automatically include the following benefits: Listed as a sponsor or as an exhibitor including your company s logo and web link on the official website of the Meeting. Listed as a sponsor as an exhibitor including your company s logo and company profile in printed materials. Visibility on roll up banners dedicated to sponsors. Expression of thanks at the Opening and Closing Ceremonies. Logos on slides during breaks in the lecture rooms. 6
Preliminary Floorplan Exhibition Floorplan and Technical Manual An Exhibition Floorplan and Technical Manual outlining all technical aspects of exhibiting will be circulated 3 months prior to the Congress and will include: Technical details about the Venue Final exhibition details and information Contractor details Services available to exhibitors and order forms 7
Sponsorship Packages Gold Sponsor The Gold Sponsor will be offered the following benefits: 15 000 EUR Satellite Symposium (90 minutes timeslot) more on page 10 12 sqm exhibition booth package (including exhibition space, wall construction, carpet, table and 3 chairs - additional space will be charged at a special rate of 250 EUR per sqm and 200 EUR per sqm per wall construction) and priority of booth location choice 2 full registrations to the Conference and 2 tickets to the Gala Dinner 3 exhibitors badges (with the access to the exhibition and poster area, including Welcome reception, coffee breaks, lunches, excluding the access to the scientific sessions) 1 full page advertisement in the final programme Premium placement of the Sponsor s logo and URL on the official website Opportunity to insert company s advertising material into the Meeting bag Description (max. of 200 words) in the programme book Permission to use the partnership of the Meeting for own advertising Silver Sponsor The Silver Sponsor will be offered the following benefits: 10 000 EUR Satellite Symposium (60 minutes timeslot) more on page 10 9 sqm exhibition booth package (including exhibition space, wall construction, carpet, table and 2 chairs - additional space will be charged at a special rate of 250 EUR per sqm and 200 EUR per sqm per wall construction) and priority of booth location choice 1 full registrations to the Conference and 1 ticket to the Gala Dinner 2 exhibitors badges (with the access to the exhibition and poster area, including Welcome reception, coffee breaks, lunches, excluding the access to the scientific sessions) half page advertisement in the final programme Premium placement of the Sponsor s logo and URL on the official website Opportunity to insert company s advertising material into the Meeting bag Description (max. of 100 words) in the programme book Permission to use the sponsorship of the Meeting for own advertising 8
Standard Sponsor Package The Standard Sponsor will be offered the following benefits: 4 000 EUR 6 sqm exhibition booth package (including exhibition space, wall construction, carpet, table and 2 chairs - additional space will be charged at a special rate of 250 EUR per sqm and 200 EUR per sqm per wall construction) and priority of booth location choice 2 exhibitors badges (with the access to the exhibition and poster area, including Welcome reception, coffee breaks, lunches, excluding the access to the scientific sessions) Placement of the Sponsor s logo and URL on the official website Description (max. of 100 words) in the programme book All exhibitors can purchase additional exhibitor badges for 250 each including: Access to the Exhibition and Poster Area Welcome reception Coffee breaks Lunches Booth package includes: Minimum order 6 sqm White panels/silver alloy construction Fascia board company name Daily cleaning Carpet 1 round table and 2 or 3 chairs Spotlights (1 spotlight per 3 sqm) (electricity must be ordered separately) 9
Industry Symposia Options Satellite Symposium 6 000 EUR These symposia are scheduled at the end of the gait course/seminars/scientific sessions throughout the Meeting, and allow a company to attract as wide an audience as it can to present and/or discuss a topic of the company s choice. The company chooses the subject of the symposia and arranges the speakers and moderators. Set-up and management of the symposia are at the company s discretion. Costs for speakers and moderators (travel, accommodation and registration fee) participating in the symposia are at the sole expense of the company. All attendees to the symposia need to be registered (paid) as full participants. The title, speaker(s), moderator(s) and any subtitle(s) need to be confirmed and communicated to the organizer (info@esmac2018.org) by 1st of April 2018. Promotion or advertising of the symposia (e.g. placing of signage and banners) is limited to the designated areas of the symposia and the sponsor s stand (if the sponsor has a stand) and in front of the meeting room it is permitted only 30 minutes before the start of the symposia. Sponsors benefit: Room (in standard set-up) reservation for up to 50 participants with standard AV equipment (projector, laptop, and wireless presenter/microphone) Up to 90 minutes time slot Announcement of the symposia on the Meeting website A mailing to announce the symposia will be sent to all registered delegates Acknowledgment in the Meeting programme User Group Meeting 3 000 EUR These user group meetings are scheduled at the end of the gait course/seminars/scientific sessions throughout the Meeting. The organizer offers the opportunity for up to three parallel user group meetings up to 45 minutes slots. Sponsors benefit: Room (in standard set-up) reservation for up to 30 participants with standard AV equipment (projector, laptop, and wireless presenter/microphone) Up to 45 minutes time slot Announcement of the meeting on the Meeting website A mailing to announce the meeting will be sent to all registered delegates Acknowledgment in the Meeting programme 10
Pre-Conference Sponsorship Options The Pre-Conference includes a Gait Course as well as four half day seminars, and will be located in the Prague Congress Centre as the main ESMAC Meeting. The four seminars will be on the following topics: 1. Muscle weakness Seminar leader: Pam Thomason, Senior Research Physiotherapist, The Royal Children's Hospital, Melbourne, Australien - Hugh Williamson Gait Analysis Laboratory 2. Knee injury prevention and return to sport testing Seminar leader: Richard Jones, University of Salford, Manchester, UK 3. Changing paradigm in cerebral palsy Seminar leader: Adam Shortland, Martin Gough, Guy's & St Thomas' Hospital Trust, One Small Step Gait Laboratory, London, UK 4. Advanced MoCap data processing Seminar leader: Pavel Zezula, Faculty of Informatics, University hospital Brno, Czech Republic More information on the content of the seminars will be announced on the Meeting website http://www.esmac2018.org/ Sponsor of Gait Course 2 000 EUR Sponsor s logo will be presented on the website and in the Final Programme Sponsor s name and company profile will be acknowledged in the Final Programme Roll-up Banner on site Sponsor of Seminar 1 000 EUR (per seminar) Sponsor s logo will be presented on the website and in the Final Programme Sponsor s name and company profile will be acknowledged in the Final Programme Roll-up Banner on site 11
Branded Items Sponsorship Meeting Bags One bag including the Meeting materials will be distributed to all full registered delegates as they arrive on site at the Meeting. As a sponsor of the Meeting bags, you will have your company logo printed in a prominent position on the bag along with the Meeting logo. (Type, size and color of the bags as well as position and size of the logo will be at the organizer discretion). Sponsored meeting bag (exclusivity, produced by the sponsor with both logos) Meeting bag produced by the organiser (with both logos) 2 000 EUR 4 000 EUR Meeting Badge Lanyards Each delegate will be given a lanyard with a name badge, which will indicate their name and the country they come from and act as an identification pass. The sponsor s logo will be printed on the lanyard, together with the Meeting logo. The sponsor will also be mentioned in the final programme and on the Meeting website. Lanyards provided by the sponsor Lanyards produced by the organiser 1 000 EUR 2 000 EUR Notepads and Pens 500 EUR Sponsor will provide the participants notepads and/or pens. Notepads and pens will be branded with the Company name / logo. Support will be acknowledged in the Sponsors and Exhibition section of the programme, on the event website, and with signage during the event. Sponsor to cover shipping costs and fulfil shipping instructions and deadlines. Charging Box 4,000 EUR per box Delegates are using their phones and laptops that need to be regularly charged. Charging stations are quickly becoming a standard and popular feature of modern conferences. The box will be branded with your company logo; the LCD screen can display any video or promotional message you wish to share with our attendees. Support will be acknowledged in the Sponsors and Exhibition section of the programme, on the event website, and with signage during the event. 12
Digital/Touch Screen Signage 4,000 EUR per screen Interactive touch screen signage provides basic information about the Meeting, programme schedule, and floor plans. The type of touch screen stand may vary from the one shown on the picture. Your logo will be placed on the signage itself. Support will be acknowledged in the Sponsors and Exhibition section of the programme, on the event website, and with signage during the event Internet Service Area 5,000 EUR The Internet Service Area is the central hub for digital services at the Meeting. Computers will be available, but most useful will be the printers available for delegates. The Digital partner will have their own screen saver, mouse pads (provided by the sponsor), password access, and 1 st landing web page. Support will be acknowledged in the Sponsors and Exhibition section of the programme, on the event website, and with signage during the event. Further Sponsorship Options Welcome Reception 2,000 EUR Sponsor will have the opportunity to promote itself through a networking reception on the first evening to which all registered attendees are invited. Hospitality and any activities provided will be in compliance with all relevant industry codes. Sponsor s logo on sign at the entrance to the Welcome Reception Opportunity to provide items bearing company logo for use at the event Support will be acknowledged in the Sponsors and Exhibition section of the programme, on the event website, and with signage during the event 13
Gala Dinner 3,000 EUR SOLD (exclusive offer!) The Gala Dinner will take place on Friday evening. This is the main social event of the Meeting and a great opportunity for exclusive sponsorship. Sponsor s benefits: Sponsor s logo will be included on the invitations Sponsor s logo will be included on table number stands and menus Sponsor s name will be acknowledged in the Final Programme Opportunity to include branded pop up banner in the reception room Coffee Breaks 1,000 EUR per day Coffee will be served during breaks in the exhibition area. Hospitality provided will be in compliance with all relevant industry codes. Opportunity to have a one day display of company s logo at the catering point located within the exhibit area Opportunity to provide items bearing company logo for use during the supported break Support will be acknowledged in the Sponsors and Exhibition section of the programme, on the event website, and with signage during the event Lunch 2,000 EUR per day Lunch will be served in the exhibition area. Hospitality provided will be in compliance with all relevant industry codes. Opportunity to have a display of company s logo at the catering point located within the exhibit area during lunch time Opportunity to provide items bearing company logo for use during the supported lunch Support will be acknowledged in the Sponsors and Exhibition section of the programme, on the event website, and with signage during the event 14
Advertising Opportunities Final Programme Advertisement Category Back cover page Inside cover page Inside back cover page Inside page Price (exl. VAT) 2,500 EUR 2,000 EUR 1,500 EUR 800 EUR PPT Slide in the Main Hall (during coffee breaks and lunches) 1,000 EUR Opportunity to provide an advertisement to be placed on the screen in the main hall during coffee breaks and lunches (including 10 minutes directly before plenary lectures) Bag Insert 400 EUR Inclusion of promotional material, 1-page leaflet, which will be handed out with the program upon registering to the Meeting Material should be provided by Sponsor and approved by the Secretariat. Support will be acknowledged in the Industry Sponsort and Exhibition section of the programme, on the event website, and with signage during the event Bookmark 500 EUR Opportunity to brand a bookmark which will be insert to the final programme and handed out in the Meeting bags. Support will be acknowledged in the Industry Sponsor and Exhibition section of the programme, on the event website, and with signage during the event Promotional Material Display Table 400 EUR Opportunity to place up to 500 flyers on the Meeting display table. Note that the material should be provided by Sponsor and must be approved by the Secretariat. Advertising Inside the Congress Centre between floors 3,000 EUR For the Annual Meeting of ESMAC 2018, 2 different floors will be used by delegates in the Prague Congress Centre. Take the opportunity to advertise between the registration and exhibiting floors with the Meeting logo. Price is for 2 panels size 200cmX369cm 15
Advertising Outside the Congress Centre 4,000 EUR The below picture shows you the view when exiting the Metro station. This branding is the perfect way to be visible not only for ESMAC 2018 s participants but also for the general public. Price is for 1 glass window size 201cmX344cm Footprints 2,500 EUR Footprints will be placed on the way from the subway to the Congress Centre. Its role is to navigate delegates to the venue. Logo of the sponsor will be placed on each footprint together with the logo of the event. All prices are VAT excluded! SPECIAL REQUESTS Tailored packages can be arranged to suit your objectives. Feel free to contact the Sponsorship and Exhibition Manager to discuss your needs: Jana Dvorakova, tel. +420 777 791 252 jana.dvorakova@c-in.eu 16
Additional Information for Sponsors & Exhibitors CONTRACTS & CONFIRMATION Applications for Sponsorship and/or Exhibition must be made in writing with the enclosed Booking Form. SPONSORS Once a Order Form is received, an official confirmation of this reservation will be sent to you with an accompanying invoice. Upon receipt of this Order Form and Contract, the organiser will reserve the items listed. Completion of this form by the Sponsor shall be considered as a commitment to purchase the items. EXHIBITION TERMS & CONDITIONS The Terms and Conditions of exhibiting are included in this Prospectus. Please note that signing of the ORDER FORM AND CONTRACT indicates acceptance of these Terms and Conditions. The Order Form will be held as a valid liable contract, by which both parties will be bound. Please note that signing on this form indicates acceptance of the below Terms and Conditions. This Order Form will be held as a valid liable contract, by which both parties will be bound. Once an Order Form is received, a confirmation of exhibition will be mailed to you with an accompanying invoice. SUPPORT TERMS & CONDITIONS Terms and Conditions are included below. VAT INFORMATION VAT (Subject to Change) All Sponsor prices are exclusive of VAT, and are subject to VAT at the local rate which will be added to the invoice. Ensure that your EU VAT number appears on the Order Form to enable be invoiced without VAT upon reverse charge rule. 17
Order Form COMPANY NAME: CONTACT NAME: COMPANY ACTIVITY: POSTAL ADDRESS: ZIP CODE AND CITY COUNTRY: E-MAIL: TELEPHONE: FAX: Your VAT Number: LIST OF PACKAGES Gold Sponsor SELECT ITEM PRICE IN EURO (excl. VAT) OTHER ITEMS Please fill in PRICE IN EURO (excl. VAT) Silver Sponsor Standard Sponsor Satellite Symposium User Group Meeting All prices are VAT excluded. DATE:...SIGNATURE AND COMPANY STAMP: Please fill in the order form and send it to jana.dvorakova@c-in.eu. The advance invoice will be sent to you upon receiving the filled order form Please send your company logo in curves format and your weblink along with the order form. 18
CONTRACT Provisional Booking The item will be released if not confirmed within 14 days. Please send me a contract and first deposit invoice TERMS OF PAYMENT 60% upon receipt of first invoice 40% by March 24th, 2018 (6 months before the Meeting) All payments must be received before the start date of the Meeting. Should the Sponsor fail to complete payments prior to the commencement of the Meeting, the Organiser will be entitled to cancel the reservation while cancellation will be subject to cancellation fees as determined below. Reservations made less than 6 months before the Meetingwill be subject to 100% payment upon reservations. Companies registered in the EU with a valid VAT number will be charged without VAT. PAYMENT METHODS Option 1: Payment by Bank Transfer. Please make drafts payable to: ESMAC 2018. Bank account and other details for this payment will be stated on the invoice. Bank charges are the responsibility of the payer. Option 2: Payment by online credit card payment (please note this option in the order form and the link for the payment will be sent to you. CANCELLATION / MODIFICATION POLICY Cancellation / modification of items must be made in writing to the Sponsorship and Exhibition Manager: Jana Dvorakova E-mail: jana.dvorakova@c-in.eu The organisers shall retain: 10% of the agreed package amount if the cancellation/ modification is made before March 24th, 2018, inclusive 50% of the agreed package amount if the cancellation/ modification is made between March 24th, 2018 and June 24th, 2018, inclusive 100% of the agreed package amount if the cancellation/ modification is made after June 24th, 2018 We accept the contract terms and conditions (listed below) and agree to abide by the Guidelines for Industry Participation for the Meeting. I am authorised to sign this form on behalf of the applicant/company. Signature: Date: 19
Terms and Conditions These terms and conditions are the contractual agreement between C-IN (the"organiser") and the "Exhibitor/Sponsor : Application to Participate Application to participate will be considered only if submitted on the appropriate forms, duly completed. Registration will be confirmed insofar as space is available. Applicants will be informed in writing of the acceptance or refusal of their application. In case of refusal, all payments shall be fully refunded. In case of acceptance Exhibitor/Supporter will be bound by the terms and conditions listed herein and/or in the prospectus and/or any other contractual agreement between the parties. Obligations and Rights of the Exhibitor/Supporter Registration implies full acceptance by the Exhibitors/Supporters of the exhibition/supporter regulations. Any infringement of these regulations may lead to immediate withdrawal of the right to participate in the Meeting without compensation or refund of sums already paid, and without prejudice to the Exhibitor/Supporter. By submitting an application to participate, the Exhibitor/Supporter make a final and irrevocable commitment to occupy the space/items allocated and to maintain his/her/it installation until the date and time fixed for closure of the event.the Exhibitor/Supporter may only present on his/her/it stand or space the materials, products or services described in the application to participate. No advertising on behalf of firms nor exhibiting is permitted in any form whatsoever. Transfer or sub-letting of all or part of the allocated spaces/items is prohibited. Obligation and Rights of Organiser The Organiser undertakes to allocate to the Exhibitor/Supporter a space/supporter items on the basis of the preference expressed by applicants. Application will be considered in order of receipt of application forms accompanied by payment. The Organiser reserves the right, in case of absolute necessity, to modify the positioning of stands, with no obligation to provide compensation to Exhibitor/ Supporter. The Organiser reserves the right to offer to a different firm any stand, space or supporter item that has not been occupied by the event of the opening of the Meeting, with no obligation to provide compensation to the defaulting Exhibitor/ Supporter. Liability / Insurance Equipment and all related display materials installed by Exhibitor/ Supporter are not insured by the Organiser, and the Organiser under no circumstances will be liable for any loss, damage or destruction caused to equipment, goods or property belonging to Exhibitor/Supporter. The Exhibitor/Supporter agrees to be responsible for his/her/its property and employees/agents and any other third party who may visit his/her/its space. The Exhibitor/ Supporter shall hold harmless the Organiser from any and all damages/claims, including those usually covered by a fire and extended under a coverage policy. The Exhibitor/Supporter will purchase insurance policies for the above listed damages. Exhibition Regulations The exhibition manager (the "Exhibition Manager"), acting under direction of the organizing committee, has the final decision as to the acceptability of displays. Exhibitors/Supporters are not allowed to share with others any space allotted to them without prior written consent by the Exhibition Manager. The Organiser reserves the right to alter the general layout or limit the space allotted to each Exhibitor/Supporter, postpone the exhibition or transfer it to another site if unforeseen circumstances warrant such action. Should any contingency prevent the holding of the exhibition, the Organiser will not be held liable for any expenses incurred other than the cost of exhibit space rental fees.all exhibits are to be displayed so as to avoid blocking aisles, obstructing adjoining booths, damaging the premises or the leased equipment. Exhibitor/Supporter is kindly requested to allow sufficient see-through areas, which ensure clear views of surrounding exhibits. In standard booths, height is restricted to 246cm. Exhibitors/Supporters are responsible for the cost and execution of the design, installation and delivery of their display to (and its removal from) the exhibition site. Further, Flammable materials are not allowed to be utilised. Equipment displayed or demonstrated must be installed with strict adherence to safety measures. The Exhibitors/Supporters undertake to observe the timetable designated for completion of their display before the exhibition opening and its dismantling at the close of the exhibition. No dismantling or packing of the display before the designated hour is allowed. It is the Exhibitor's/Supporter's responsibility to pack and remove or consign for shipment all items of value prior to leaving their exhibit unattended, otherwise the Organiser will arrange for their removal at the Exhibitor's/Supporter's risk and sole expenses. Exhibitors/Supporters are obliged to ensure that their stands are permanently staffed during the exhibition opening hours. Payment is to be made in accordance with the conditions of payment listed in the prospectus. Should the Exhibitor/Supporter fail to make such payment on time, the Organiser shall be entitled to terminate the contract, withdraw confirmation of acceptance, make other arrangements for the space/supporter items or seek compensation for non-fulfilment of contract. Participation by Exhibitor/Supporter is dependent upon compliance with all rules, regulations and conditions stated herein. Access to the exhibition is authorised on presentation of a badge issued by the Organiser. Exhibitor's/Supporter's badges will not be mailed in advance and may be collected from the Exhibition Manager s desk on the exhibition commencement date. The Organiser ensures daily cleaning of the aisles. Exhibitors/Supporters are responsible for the cleaning of their stands. The provision of refreshments for the participants by Exhibitor/ Supporter is only permitted if the catering regulations of the exhibition building concerned are observed. All demonstrations or instructional activities must be confined to the limits of the exhibition stand. Advertising material and signs may not be distributed or displayed outside the exhibitor s stands. Sound equipment must be regulated and directed into the stand so that it does not disturb neighbouring exhibits. The exhibition management reserves the right to require the Exhibitor/Supporter to discontinue any activity, noise or music that is deemed objectionable. Exhibition areas and fittings made available to Exhibitor/Supporter must be handed back in their original condition. In case of damage or loss of equipment provided, or damage to areas occupied, repair and replacement will be charged to the Exhibitor/Supporter. Any special decoration or fittings must be submitted to the Organiser for prior authorisation. Advertising panels and display are not permitted outside the exhibition areas allotted to the Exhibitors/Supporters. The Organiser will not approve stands, which do not comply with the accepted standards, until the necessary changes have been made. Industry Code of Practice It is the Exhibitor s/supporter s responsibility to comply with the local authority s regulations, EFPIA (European Federation of Pharmaceuticals Industries & Associations) www.efpia.eu and IFMPA (International Federation of Pharmaceutical Manufacturers & Associations) www.ifpma.org code of practice on the promotion of medicines. Failure to comply with these regulations may not be used as a ground to declare the contract void. Failure to comply with the rules and regulations will not expose the Organiser to any suits, demands by the Exhibitor/Supporter or any other third party. CME Absolutely no promotional activities will be permitted in the same room immediately prior to, during, or after a CME activity. Exhibit materials must be in a room or area separate from the education and the exhibits must not interfere, or in any way, compete with the learning experience. All promotional activities including interviews, demonstrations, and the distribution of literature or samples must be made within the Exhibitor's/Supporter's space only; canvassing or distributing promotional materials outside the Exhibitor's/Supporter's rented exhibit space is not permitted. 20