BTC Group Email:poultry-africa@btcgroup.nl Tel. direct: +31 657 99 62 82 Fax: +31 84 714 4916 Reservation: Please fill out the reservation form or make your reservation online www.btcgroup.nl/aanmelden The Netherlands, July 4, 2017 Poultry Africa will take place in Kigali Rwanda, from October 4-5. VNU Exhibitions and BTC Group join hands in making your visit to Poultry Africa 2017 truly hassle free. For your hotel reservations, please see below the selected hotels We have selected the Marriott Kigali Hotel as the Poultry Africa Home Hotel. Please be aware that to compare the below hotel rates with the internet prices, our rates: Include all actual **Include the morning bus to, and afternoon bus from the Convention Center Include your breakfast Include free Wifi are included in our rates. In case any the tax changes, we have to add these costs. Poultry Africa home hotel 5 star to venue Daily breakfast Kigali Marriott Hotel 10 min. by free shuttle** Standard 36m² US$175 1 x Extra breakfast US$ 25 Treat yourself to a 5-star hotel experience in Kigali. The new Kigali Marriott Hotel welcomes you to Rwanda's capital city with 5-star sophistication and impeccable service. Ideally situated in the city centre, our hotel provides a luxurious home away from home for business and leisure travelers. Settle in to your beautifully appointed or suite, which features floor-to-ceiling windows, pillow top bedding, marble baths and flat-screen TVs. Additional amenities here at our 5-star hotel include a picturesque outdoor pool and a fully-equipped gym. Dine at one of our several outstanding restaurants, or enjoy a drink at the Lobby Bar. Enjoy the lovely garden terrace. Whatever your reason for joining us, we know you'll love your stay at the Kigali Marriott Hotel. The s are equipped with flat screen HDTVs and a minibar. The marble baths are fitted with a shower, with slippers and free toiletries provided for your comfort. Cucina Restaurant at Kigali Marriott serves innovative Italian cuisine, while the Lobby Bar is the place to unwind with a cocktail overlooking the city. Pamper yourself with a variety of treatments at the Saray Spa, keep active at the fitness centre or relax by the poolside. The Kigali Genocide Memorial is within a 10-minute drive of the hotel, while the Kigali International Airport is 12 km away. Hospitality HOTELLIST (1 from 5)
Poultry Africa hotel 5 star Daily breakfast Radisson Blu Hotel & Convention Centre 5 min. walking distance Standard 36m² US$195 Business Room 38m² US$ 215 (see below) 1 x Extra breakfast US$ 30 Radisson Blu Hotel & Convention Centre Kigali, just a few steps from Kigali Convention Centre. The hotel has an outdoor pool. All s are equipped with a private bath. A flat-screen TV is available. Guests can start their days off strong with the Super Breakfast Buffet that offers hot and cold breakfast choices including fluffy scrambled eggs, crisp toast, cereals, fruit and tasty juices. The Larder restaurant gives you complete schedule flexibility with its all-day dining option and has menu offerings of traditional continental dishes as well as Rwandan cuisine. Guests can also dine at Filini restaurant that features authentic Italian fare. The Lounge is a relaxed and informal bar that overlooks the swimming pool. Our premium guest services at Radisson Blu Hotel & Conference Centre, Kigali are numerous and pampering. Our fitness facilities and on-site spa help you keep energized and relaxed. We offer 24-hour in- dining and a multilingual concierge for convenience. BUSINESS ROOM: Specially for exhibitors as they can have a quick free lunch in the Business Club restaurant and avoid waiting time in the other restaurants. Also free drinks and snacks all day. Poultry Africa hotel 4 star Name of hotel Hotel Park Inn by Radisson 10 min. by free shuttle** Standard 26m² US$150 1 x Extra B&B + transfer US$30 Offering a prime city center location, the Park Inn by Radisson Kigali is the premier hotel choice in Rwanda s capital city. Easily reach government buildings, like the Presidential Palace and the Kigali Genocide Memorial Center. The international airport is 12 kilometers away, and airport shuttles to and from the hotel are available. The 161 modern s and suites include amenities like Free Wireless High-speed Internet and comfortable furnishings. You won t have to venture far from the hotel to enjoy delectable dining at Live Inn Room Restaurant, with its convenient dining hours for all three meals. Hospitality HOTELLIST (2 from 5)
Poultry Africa hotel 3 star to venue Wifi and Pool Heaven Boutique Hotel 10 min. by free shuttle** US$105 1 x Extra B&B + transfer US$30 Heaven is Kigali!. More than a restaurant & boutique hotel, it s a social enterprise. Heaven is helping Rwanda develop its most important resource: its people. Prosperity creation is one of Rwanda s many challenges, and Heaven provides employment that sets a national standard for service excellence and food quality. Heaven is located in Kigali s city center with breathtaking views and incredible food. Heaven is proud to be Made in Rwanda, our restaurant was custom-built by local craftspeople and we showcase Rwandan arts & crafts that support artisan cooperatives throughout the country. Our international menu features Rwandan-influenced recipes, and we regularly host cultural events for all to enjoy. FOR PEOPLE HAVING DIFFICULTIES WITH WALKING UP/DOWNHILL, THE HOTEL IS NOT SUITABLE. You have to walk up to 100 meter to the breakfast restaurant. Poultry Africa hotel 3 star night per Wifi and free airport shuttle Five To Five Hotel 10 min. by free shuttle** US$75 1 x Extra B&B + transfer US$20 Do not get scared from the 300 mtr. Bumby dirt road to the hotel as you will be rewarded once living here. Situated in the Remera area and 5 minutes' walk from Amahoro Stadium, Five to Five Hotel in Kigali features a restaurant, free WiFi throughout the property and private parking. A free airport shuttle service is available. The s have city views and are equipped with satellite TV and a balcony. The beds are draped with a mosquito net. The restaurant serves local and international cuisine and drinks can be enjoyed on the rooftop terrace. Room service is available. The property has a 24-hour front desk, a concierge service, a business centre and meeting facilities. *Please be aware that: Hospitality HOTELLIST (3 from 5)
ATTENTION: Note: the prices in US$ are estimated at the time of making up this document any change in government fees or will be reflected in the final invoice official hotel check-in time is 15:00hrs, check out time is 12:00hrs. FOR TRIPS TO AND FROM SEVERAL COUNTRIES IN ASIA, AFRICA AND MIDDLE EAST YOU ARE REQUIRED TO HAVE A VISA. KEEP IN MIND THAT YOUR PASSPORT SHOULD BE VALID FOR ANOTHER 6 MONTHS AFTER DEPARTURE CHECK YOUR VACCINATIONS IN TIME!! ATTACHED BTC GROUP TERMS AND CONDITIONS APPLY Room rates are including actual tax and service charge. Any change in will be charged Rates quoted will be charged in Euro in advance Payments will be done to BTC Group, NOT to the hotel 3% credit card fee will apply for invoices outside the Eurozone. This credit card fee will not be refunded in case of a cancellation of the (s) Terms and Conditions Payment Policy o Room reservations are confirmed with a one night deposit per. o Full deposit is required on or before September 1, 2017 o In the event that your travel dates change after submitting this form, please notify BTC Group immediately. o Reservations are subject to availability Cancellation Policy o Any cancellation made after September 1, 2017 will be fully charged. However, in all situations we will discuss with the hotel the options for the cancellations to reduce your cancellation costs as much as possible. Hospitality HOTELLIST (4 from 5)
Terms and conditions for BTC Group Article 1 Relevance 1. This general travel- and bookings conditions (hereafter referred to as: the booking conditions), are applicable to travel and/or travel arrangements which are organized by BTC Group (hereafter referred to as: BTC), located in Doorn, the Netherlands. 2. In addition to these Booking Conditions shall also apply to the terms as stated in the project for a travel issued publications (leaflets, brochures, advertisements, written offer, etc.) 3. In case of conflict between these travel conditions and the conditions under paragraph 2, then the conditions listed in an issued publication shall prevail to the conditions listed in a publication issued of a travel project. Article 2 - Establishment travel agreement 1. The travel agreement between BTC and a client is concluded at the moment BTC respond to a written or oral contract to the client with a written note /confirmation of the booking. 2. The contents of the travel contract is determined by the BTC published travel program and / or by another of BTC publication(s) - a thing referred to as: the travel program. For each desired deviation or addition a written confirmation required by BTC. Article 3 Payment 1. Payment of the invoice must be done within the time limits specified on the invoice / confirmation. 2. In case of late payment by the client, BTC reserves the right to cancel the booked trip, where cancellation costs calculated. Articles 7 and 11 apply here. Article 4 Travel fee, travel duration and travel program 1. The published rates are per person. This travel fee only includes the services and facilities which are listed in the travel program. 2. The published price is based on prices, exchange rates and as they were known by BTC at the date of printing, offering or publishing of the travel program. BTC reserves the right in case of changes in prices, exchange rates or, to amend the travel fee. If this change is an increase in the travel fee of more than 15%, then the client has the right to cancel the trip to claim a refund of previously paid fare(s). Said cancellation must however be made in writing before the trip begins or, if earlier, within five days after BTC communicates the increased price to the client. 3. If the duration of the program is specified in days, the days of departure and arrival count as whole days. 4. Obvious mistakes and errors in the travel program do not bind BTC. Article 5 Documents 1. Upon departure and during the trip, the passenger must be in the possession of the necessary documents, including a valid passport and any required visas, vaccination certificates and vaccinations. 2. If the traveler cannot fully experience the trip because of lack of documents, this and all associated consequences and costs are for his account and/or for the account of the client. Article 6 Travel documents 1. By rule, the required travel documents will be in the possession of the client one week prior to the departure date, provided that the full payment is received by BTC. BTC accepts no responsibility for photos, brochures and other information provided and/or published by third parties.. 2. Costs resulting from loss and/or theft of travel documents (flight tickets etc.) are for the account of the traveler. Article 9, paragraph 4 shall also apply. Article 7 - Changes and cancellation by the client 1. Until two days before departure, the client may request changes in the travel agreement, including replacement of a notified traveler. BTC will apply these changes as far as possible under the obligation of the client to pay administrative costs to which the change applies with a minimum of 25, - per change. 2. If a travel agreement is canceled by the client for any traveler, besides the invoiced fees, the following amounts are due (unless otherwise stated in the event brochure/information): Cancellation between 6 weeks and 4 weeks before departure: 50% of the fare Cancellation within 4 weeks before departure: 100% of the fare 3. A cancellation must be in writing. The date of cancellation shall be the date of received by BTC. Article 8 - Changes and cancellation by BTC 1. BTC reserves the right to make changes in transport which, among other things, may involve the change of the place of departure (within reasonable limits), of another type of the same means of transport and of another carrier, all this without an increase of the fare. 2. BTC reserves the right to change the hotel accommodation, without increasing the price, provided that a minimum equivalent accommodation is offered to the passenger. 3. BTC reserves the right to cancel the trip due to an insufficient participation, the minimum number of participants is not reached. Notification of this will always be at least 7 days before the date of departure. The entire sum will be refunded to the client by BTC. 4. If due to force majeure, including strikes, weather conditions, lack of transport, etc., a journey cannot be performed, BTC requires itself to fully repay all or part of the fare fee, excluding costs made for administrative costs to a minimum of 25, - per passenger. However, conditions of 3 rd parties such as hotels, airlines, etc. will prevail the BTC conditions. Article 9 - Liability of BTC 1. If the tour does not meet the expectations, BTC is liable for the resulting damage occurred, subject to the provisions of the following paragraphs. 2. The implementation of the agreement in the travel services provided by third parties is partly to assess to the habits and customs of the country and the place where these services are provided and weigh to the amount of the fare. 3. BTC is not liable for the damage referred to in the first paragraph, to the extent that this is not its fault, nor under the Dutch law or in the traffic of the Netherlands generally accepted views. 4. The liability for damages, for which the usual travel and cancellation insurance give coverage, and for damages which client, the traveler, may suffer in connection with the exercise of a trade or profession, is excluded. Article 10 - Obligations and liability of the traveler 1. The traveler is obliged to comply with all instructions of BTC to facilitate the proper execution of the trip and is liable for damage caused by its unlawful conduct, judging by the standard of conduct of a proper passenger. Each traveler must adhere to the times given in the travel program and the instructions of the guides. Hospitality HOTELLIST (5 from 5)