TOWN OF WELLINGTON 3735 CLEVELAND AVENUE P.O. BOX 127 WELLINGTON, CO 80549 TOWN HALL (970) 568-3381 FAX (970) 568-9354 CALL TO ORDER / ROLL CALL PLANNING COMMISSION MEETING Regular Meeting 7:00 P.M. AGENDA ADDITIONS OR DELETIONS FROM THE AGENDA PUBLIC COMMENT Public invited to be heard on items not on agenda (time limit of 3 minutes per person) PRESENTATIONS CONSENT AGENDA Planning Commission Meeting Minutes from July 3, 2017 NEW BUSINESS 1. Conditional Use 3740 Cleveland Ave. Brewery Tasting Room 2. County Referrals a. Orange Skies Free Fall Center b. Duerr Public Site Plan c. Robideaux Conservation Development d. Farm Fusion Site Plan TOWN ADMINISTRATOR UPDATE SCHEDULE WORK SESSION OTHER ADJOURN
PLANNING COMMISSION REGULAR MEETING The Planning Commission for the Town of Wellington, Colorado, met on at the Leeper Center, 3800 Wilson Ave., Wellington, Colorado at 7:01p.m. COMMISSIONERS PRESENT: COMMISSIONERS ABSENT: PRESIDING: ALSO, PRESENT: DAN SATTLER, TIM SINGEWALD, BERT MCCAFFREY, BONNIE DAWDY and ASHLEY MACDONALD (arrived at 7:06pm) ERIC KESELBURG and BARRY FRIEDRICHS BERT MCCAFFREY, CHAIRMAN ED CANNON, TOWN ADMINISTRATOR CYNTHIA SULLIVAN, DEPUTY CLERK Additions or Deletions from the Agenda Public to be heard on non-agenda items Presentations Consent Agenda: Planning Commission Meeting Minutes from July 3, 2017. Commissioner Sattler said that in item four that Mr. McMeekin was not in attendance, but Mr. Hoover was. COMMISSIONER SATTLER MOVED AND COMMISSIONER DAWDY SECONDED to approve the consent agenda with correction. Roll call was taken and the motion passed Commissioner Singewald abstained. NEW BUSINESS 1. Conditional Use -3740 Cleveland Ace. Brewery Tasting Room Mary Gray, applicant, said she and her husband own Soul Squared Brewing Company on their farm in the County and would like to open a tasting room in town. Chairman McCaffrey asked what their hours would be. Ms. Gray said they would like to open around 12:00 or 1:00 pm and close around 9:00 or 10:00pm during the week and open longer on the weekends. They would be partnering with Wellington Grill to supply food. There would not be any cooking on site. Commissioner Singewald asked what a tasting room is. Ms. Gray described that the tasting room is a place where the public could sample product from a Brewery. They would only be serving their products. This facility would be available for groups to gather. This would be like Old Colorado Brewery. She explained how their operation runs and that they are a part of Community Supported Agriculture Group (CSA). CSA members receive free samples based on their level of membership. She said each month they have a different flavor of beer. She mentioned that they do have an open house with tours at their Brewery. They try do use local ingredients. Chairman McCaffrey asked when they would be opening. Ms. Gray said as soon as they can. Chairman McCaffrey asked if the application for the liquor license has been submitted. Ms. Sullivan said the liquor license hearing is set for August 22, 2017. Commissioner Singewald asked if you have to be a club members or is it open to the public. Ms. Gray said it would be open to the public. She said they will have community meeting tables and are looking at offering free wi-fi. They will also have live music inside.
Page 2 Commissioner Dawdy asked what their capacity would be. Ms. Gray said about 80. They will have a patio out back. They would not be hanging a sign on front, but would use the window space. Mr. Cannon asked what their current distribution is. Ms. Gray said they distribute in Fort Collins, Loveland, Greely, Boulder, Brighton, Longmont and Steamboat Springs. Locally they are in Wellington Grill, Cantina Liquors, and Ridley s just started. They have about 100 accounts. Commissioner Sattler said the application states restaurant, but you are not cooking food. Ms. Gray said federally they are required to provide snacks. They are working with Wellington Grill, but are also looking at food trucks. Peter Pronko, of 3744 Cleveland Ave., spoke about the drainage area that is between his building and theirs. He said the drain is right next to his foundation and could cause damage to the foundation. He said they have sealed the foundation, but the drain pan has a portion where it pools. Aaron Gray, co-applicant, said he had also seen this problem and would work with Mr. Pronko to resolve it. Sandra Wolf, 3743 Cleveland, had several questions. 1. She said downtown commercial is required to have 25-foot parking in the back of the property. Does this property have enough space? Mr. Gray said they would be moving the current fence closer to the building so there would be available space. 2. She asked where they would be parking food trucks since there is no space behind and the front is a state highway. Commissioner Macdonald asked if the food truck would be allowed in the parking lot. Mr. Cannon said he would not recommend it. He did not see a problem with having a food truck parked on Cleveland as long as the customers did not have to go into the street to access the truck. Commissioner Macdonald asked if there was a permit process for food trucks. Ms. Sullivan said they have to apply for a business license, provide a copy of their certification from the health department and a letter providing authorization from the property owner. There was further discussion about food trucks. 3. She asked when Mr. Schneider s vehicles would be moved out of the parking lot. Chairman McCaffrey said that should be checked on. Ms. Sullivan suggested getting comments from the representatives from Safebuilt and the Fire Department. Kelly Dykstra, representing Safebuilt, said they would need a permit for any renovations. Some concerns he had were accessibility and restrooms for the number of occupants. He suggested they contact him for a premeeting before they submit their permit. The Fire Department did not have a comment. COMMISSIONER SATTLER MOVED AND COMMISSIONER DAWDY SECONDED to approve the conditional use for 3740 Cleveland Ave. Brewery Tasting Room. Roll call was taken and the motion passed unanimously. 2. County Referrals Orange Skies Free Fall Center Buerr Public Site Plan Robideaux Conservation Development Farm Fusion Site Plan Chairman McCaffrey said these items are outside our growth management area. He suggested we let the county know that we have no concerns. Mr. Cannon said some of the items are in the Wellington area of influence, but we do not have any future zoning for these areas. Commissioner Macdonald thanked staff for providing this information. TOWN ADMINISTRATOR UPDATE Mr. Cannon updated the following items and reviewed the items for the next meeting. Working with Sage Meadows on the ditch issues. Meeting with ditch owners on Thursday. Received seven or eight applications for the Planner position. Will be reviewing them this week. This
Page 3 position will be working with the community groups on tightening up commercial standards. He suggested having a work session to meet with the Planner and look at the commercial zoning code. Capital Projects o Upgrading the water well. o Final stages of water treatment plant expansion. o Looking for alternate sources of water to take us into the future. September Planning Commission o Sundance minor subdivision o Minor subdivision lot 14 Boxelder Business Park Commissioner Dawdy asked what the time frame is for the water projects. Mr. Cannon said we are still catching up, but the Board has been working on water issues and put out a RFP for a master water plan last year. The water treatment expansion came from the plan. An additional benefit was receiving information on how to make our well facility more productive. We are in the process of making the upgrades which will increase production by 14 percent. That will add 100 thousand gallons of water a day. The water treatment plant expansion will take about 2 to 3 years. There is a process we can follow called Construction Manager at Risk (CMAR) to work with the engineer and contractor to design and build the facility that could reduce the time it will take. Commissioner Dawdy asked how this would be paid for. Mr. Cannon said we have some reserves. The budget this year is 3 million for the treatment plant expansion. We will use about $500,000.00 this year for the Wilson Well project. He said we have a financial consultant coming in to look at financing options. There was further discussion about the cost of water. Mr. Cannon had Mr. Wilson do a 10-year history of our water rates and our increases have been between 3 to 4 percent. He compared our current rates against Fort Collins and on the base rate we are within $1.50. On our tiered rates, only 50 to 60 cents different. The water billing has a storm water fee where Fort Collins and the County do not have it on their monthly bill. SCHEDULE WORK SESSION No work session was scheduled. Commissioner Singewald mentioned the possibility of a retreat for all the Boards/Commission to get together and discuss the goals of the town and how the Boards/Commissions can work together so there is no duplication. OTHER Commissioner Macdonald asked for future discussion on development signs. Ms. Sullivan said she is checking into what Fort Collins and Loveland have and if we could get signage from them. Commissioner Macdonald asked that this be an agenda item in January. Commissioner Macdonald asked for a discussion about right of way easement acquisition for sidewalks. Mr. Cannon said he would look at that regarding the businesses and the downtown infrastructure and sidewalks. Commissioner Macdonald also mentioned the need for sidewalks or replacement of sidewalks in the older part of town. Commissioner Singewald said we received a higher rating from DOLA and they have some money available. He suggested updating the municipal code about the sidewalk easements. He also mentioned the need to plan for expansion of Cleveland and Sixth streets to four lanes with islands and sidewalks. Commissioner Singewald asked why there is a stop sign at Sixth and Hayes Avenue. Ms. Sullivan explained that there use to be a three way stop sign at Sixth and Grant, it was moved down to Hayes to allow for kids to cross Sixth to get to the schools since there is no sidewalk on Sixth north of Hayes Avenue.
Page 4 Commissioner Singewald said there was a question at the last farmers market asking why there is no left turn on Crittenton. Ms. Sullivan explained that the Frontage Road is owned by CDOT and they only allow so many entrances within a section of road and there is already an entrance into the private property so there was not enough room to put in a left-hand turn lane. Mr. Cannon asked about the O Reilly building at Sixth and Cleveland and asked if there were any design standards that could be added to it. There are berms along Cleveland and Sixth Street with trees and shrubs. Chairman McCaffrey asked how long a plan lasts. Ms. Sullivan said they have been waiting on CDOT to give them an access agreement for the entrance to Cleveland. There was further discussion about commercial standards and time limit on approvals. Commissioner Sattler mentioned that Dave Michelson is no longer the Main Street Program Director. Annie Lindgren is now the Program Director. Mr. Pronko said that Ms. Lindgren was one of the finalist for the Director position, so it is a good fit. Mr. Cannon said Ms. Lindgren would like to give a presentation to the Board of Trustees at the August 22 nd meeting. Commissioner Singewald asked if there was an update on Papa s table. Mr. Cannon said things are moving forward. There is a hold up on the range hood. Ms. Sullivan said the state has reviewed the application and there were no comments. The fee schedule at the state changed and we had not charged him enough. She explained that the state had changed their fees twice since he had submitted the application. There was further discussion on the process and how we can better inform the customer. There was discussion regarding Vessey funeral home. Mr. Dykstra mentioned the issues that have been happening with commercial builds. The contractors are starting with shell buildings and start tenant finishes before they have been issued a Certificate of Occupancy (CO) for the shell. He said Safebuilt is willing to meet with any contractor before they start a project to go through what is expected. He mentioned that he, his boss, and the plan reviewer met with Mr. Casabona onsite for an hour going over what was needed before he submitted his application. COMMISSIONER SATTLER MOVED AND COMMISSIONER MACDONALD SECONDED to adjourn the meeting AT 8:17pm. Roll call was taken and the motion passed unanimously. Respectfully Submitted by: Cynthia Sullivan, CMC Deputy Town Clerk