ACTUARIAL SOCIETY 2017 CONVENTION SPONSORSHIP OPPORTUNITIES Actuarial Society 2017 Convention 17-18 October 2017 Sandton Convention Centre Johannesburg GUIDE TO 2017 CONVENTION SPONSORSHIP AND EXHIBITION OPPORTUNITIES SHAPING THE FUTURE
OUR STORY The Actuarial Society of South Africa is a member-driven organisation that develops the knowledge, expertise and skills of members; grows the profession; and impacts positively on society and the broader sector. Today the Society has 1271 Fellows and 2316 student members. Membership increases each year, and we have mutual recognition agreements of qualifications with the UK, Irish and Australian actuarial professions. Our annual Convention is our primary vehicle for achieving the Society s goals: 1. Grow the reputation of the actuarial profession in South Africa as one of substance and stature, serving and valued by our stakeholders. 2. Develop the knowledge, expertise and skills of members and grow the reputation of the profession as a primary source of authoritative advice and thought leadership in the understanding, modelling and management of financial and other measurable risk. 3. Develop a profession whose professional conduct and discipline meet the highest professional standards. 4. Deliver professional member services that are valued by our members. 5. Develop the demographic representation of the profession in a way that supports transformation in South Africa. The Convention is a vehicle to promote communication and debate about all aspects of actuarial practice, research, and education in South Africa and in this regard presents each year an exceptional programme which ensures quality professional development opportunities. The Convention is a two-day event and with the continued growth and the engagement of our membership we once again expect well in excess of 1500 delegates to attend. PAGE 1 of 8 APRIL 2017
WHY SPONSOR? 1. Create and reinforce leadership in this market 2. Launch new projects or initiatives 3. Open new market opportunities 4. Market, network, engage 5. Establish key partnerships and collaborations CONVENTION STATISTICS Delegate count: 2000 1900 1800 1700 1600 1500 1400 1300 1200 1000 900 800 700 600 500 400 300 200 100 0 1 221 1 370 1 529 2014 2015 2016 NEW record adelegate mix: Fellow 63% Other 10% Student 27% PAGE 2 of 8 APRIL 2017
TARGETED AND TAILORED PARTNERSHIPS Advance your branding, awareness, industry, expertise, through leadership and lead generation Be a visible part of the 2017 Convention experience by becoming a sponsor. It s about more than delegates seeing your company s logo it s an effective way to reach decision makers and highly-skilled professionals. A perfect environment designed for building relationships, exploring ideas, developing opportunities and expanding into new markets. Whether you want full branding across the event or simply a well-positioned exhibition stand, our sponsorship team will tailor the right package for you. We ensure that your marketing message comes across. There are a variety of sponsorship and exhibition opportunities available. GOLD SPONSORSHIP R220, 000 EXCLUSIVE OPPORTUNITY SILVER SPONSORSHIP R132, 000 BRONZE SPONSORSHIP R66, 000 The gold sponsorship delivers the highest level of recognition throughout the Convention marketing campaign and programme. As the exclusive gold sponsor, your company receives gold brand acknowledgement during the Opening Plenary Session on Tuesday morning, at the Cocktails and Dinner on Tuesday evening, and an elevated presence in the exhibition hall with a 9m x 3m exhibition stand. Make an impression on Convention delegates by projecting your company s presence throughout the duration of the Convention. The silver sponsorship delivers significant recognition throughout the Convention programme. Your company is able to make the first impression on Convention delegates during the acknowledgement in the Opening Plenary Session on Tuesday morning. Your company also receives an elevated presence in the exhibition hall with a 6m x 3m exhibition stand. As a bronze sponsor, your company enjoys recognition throughout the Convention. Your company will be acknowledged during the Opening Plenary Session on Tuesday morning. Bronze sponsors receive a 3m x 3m exhibition stand. 8 COMPLIMENTARY DELEGATE REGISTRATIONS 4 COMPLIMENTARY DELEGATE REGISTRATIONS 2 COMPLIMENTARY DELEGATE REGISTRATIONS PAGE 3 of 8 APRIL 2017
PREMIUM SPONSORSHIP BENEFITS SNAPSHOT GOLD SILVER BRONZE ZAR 220 000 EXCLUSIVE ZAR 132 000 ZAR 66 000 PRE CONVENTION EXPOSURE Company logo on 2017 Convention website with URL link One scheduled message per day to app users during 2017 Convention AT CONVENTION EXPOSURE Complimentary delegates 8 4 2 Exhibition stand 9x3 m 2 6x3 m 2 3x3 m 2 Acknowledgement in Opening Plenary Session Recognition on sponsor banner at Convention Logo in 2017 Convention handbook Full-colour advertisement in 2017 Convention handbook 2 Pages 1 Page Delegate bag insert new new new new Satellite coffee bar Media interview Featured newsletter article Two-minute welcome at Cocktails and Dinner Recognition as the Cocktails and Dinner sponsor PREMIUM PLUS SPONSORSHIP Package sponsors will receive the following discounts on additional sponsored items. GOLD 10% SILVER 7.5% BRONZE 5% PAGE 4 of 8 APRIL 2017
ADDITIONAL OPPORTUNITIES BRANDING ON 2017 CONVENTION BAGS R38 500 Your logo will be prominently displayed on the official Convention bag. Also, your provided information will be included in the delegate bags distributed at registration. The Actuarial Society of South Africa has endeavoured to reduce its environmental footprint at its Conventions through the implementation of a greening policy. Sponsors and exhibitors are once again implored to provide only sustainable giveaways and limit shipping materials. BAG INSERTS R38, 500 Be one of the select few to have your corporate informational piece (not to exceed A4) included in the delegate bags distributed at registration. The Actuarial Society of South Africa has endeavoured to reduce its environmental footprint at its Conventions through the implementation of a greening policy. Sponsors and exhibitors are once again implored to provide only sustainable giveaways and limit shipping materials. LINGER LONGER R33, 000 Host the 2017 Convention delegates for drinks at the end of 2017 Convention after the last plenary session on Day 2. You have the opportunity to guarantee your company s exposure to delegates and improve networking opportunities by sponsoring the event. REFRESHMENT BREAK R22, 000 Connect your brand with Convention delegates during one or more refreshment breaks during the Convention. Refreshment breaks will be served in the exhibition hall, including coffee/tea. Prominent signage will display your corporate logo for all to see as they enjoy networking and good food and drink. LET S DO LUNCH R23, 500 Your promotional material is distributed throughout the room a rare opportunity to display your material outside of your stand and prominent signage highlights your sponsorship. And you ll be appreciated by all who enjoy a quality luncheon between sessions. PAGE 5 of 8 APRIL 2017
WI-FI R60 000 Help Convention delegates stay connected and keep up to date. Wi-fi provides delegates access to the internet and email throughout the meeting rooms, as well as the app and session voting. SATELLITE COFFEE BAR R35 000 10 AVAILABLE THE COST OF THE COFFE AND ALL RUNNING COSTS WILL BE COVERED BY THE CONVENTION As a Satellite Coffee Bar sponsor, your company wakes up the Convention delegates. The satellite coffee bar features prominent signage. The coffee bar is an area in the exhibition hall where coffee and espresso beverages are served. CONVENTION APP R100 000 Our Convention app is the primary mechanism by which delegates choose sessions to attend and navigate around the Convention. Put your company s products and services in the palm of more than 1500 Convention delegates. This exclusive sponsorship provides high-exposure placement in the app. The app sponsor will include the sponsor s name on the splash page and a sponsor banner on the activity stream page. The sponsor will also have the opportunity to send two push notifications out before the Convention and a further two notifications per day at the Convention. SHOE SHINE R35 000 The Shoe Shine Station sponsorship includes branded space for Convention delegates to sharpen their image and affords your company the opportunity to engage with Convention delegates in a unique way. The sponsor is promoted through branded signage and an opportunity to display their literature in the space. CHARGING STATION R50 000 PER STATION Provide delegates with the opportunity to re-charge their electronics. Your standalone advertisement will be visible as delegates take a break to charge their devices. YOUR IDEA HERE WHAT S NEW THIS YEAR Have an idea that s a little outside the box or want to package a few opportunities together? We can work together to build a custom opportunity that s just right for your company! Contact Renee Lukin at +27 (0)21 683 2934 or renee@actuarialsocietyconvention.org.za to discuss. HYDRATION STATIONS AND WATER BOTTLES R60, 000 As the Hydration Station sponsor, your company enjoys branding on all of the self-serve drinking water dispensers at the Convention. There will be more than 10 hydration stations available throughout the venue. Your company may also provide branded, refillable water bottles for delegates to use during the two day event which we will pack in the delegate bags. PAGE 6 of 8 APRIL 2017
ADVERTISING OPPORTUNITIES Advertising opportunities will be available in the 2017 Convention handbook, website and app providing companies and organisations with an excellent exposure opportunity. Companies will be informed in due time about the technical specifications and deadline for receipt of the artwork (High-resolution PDF file). FRONT INSIDE COVER, FULL PAGE, FULL COLOUR: R25 000 FULL PAGE, FULL COLOUR: R22 000 HALF PAGE, FULL COLOUR: R16 500 EXHIBITION PACKAGES We will once again be using the Tension Fabric System (TFS) Exhibition Shell System. The, sustainable, reusable, well-designed and good-looking alternative, made from locallymanufactured Polytwirl fabric which replaces the outdated standard shell scheme.this modern booth design gives exhibitors a seamless booth translating into uninterrupted visuals for seamless branding. STANDARD EXHIBIT R27 500 3m x 3m (9m 2 ) Includes: Two exhibitor passes (includes lunches and refreshments, excludes Convention sessions and all social events) or 50% discount on two full delegate registrations Includes: Basic three metre by three metre Tension Fabric System (TFS) Exhibition Shell System: fascia (white with black lettering); plug point (15 amp single phase); overall security of complex; LED lights that provide the stands with exceptional illumination; listing in the Convention handbook and on the website. No furniture included. SATELLITE COFFEE BAR (10 AVAILABLE) R35 000 THE COST OF THE COFFE AND ALL RUNNING COSTS WILL BE COVERED BY THE CONVENTION As a Satellite Coffee Bar sponsor, your company wakes up the Convention delegates. The satellite coffee bar features prominent signage. The coffee bar is an area in the exhibition hall where coffee and espresso beverages are served. GREEN EXHIBITOR AWARD The Green Exhibitor Award was introduced in 2014 in order to encourage Convention exhibitors to consider sustainability in their stand design and exhibition strategy. Exhibitors are encouraged to build with sustainable materials, incorporate outreach or CSR into their approach, reduce packaging, give sustainable gifts and goodies, and generally reduce the environmental footprint of their stand. The winner receives a beautiful trophy to display in their office until the next Convention, and is given a complimentary exhibition stand in their choice of position the following year. NOTE All fees exclude 14% VAT. Upon acceptance of a sponsorship registration form, sponsors will receive a sponsorship agreement (with invoice and addendum outlining sponsorship benefits) from the 2017 Convention Secretariat. All branding material, including logo in vector format, to be supplied by the sponsor. The 2017 Convention Organising Committee reserves the right to the final decision on all Convention aspects in order to ensure that everything is in line with the Convention s and the Society s ethos, and that the benefits of other sponsors and exhibitors are not infringed upon. PAGE 7 of 8 APRIL 2017
SPONSORSHIP, EXHIBITION SPACE AND ADVERTISING RESERVATION FORM Company/Organisation Name: Postal Address: Postal Code: Telephone: Email: Mobile: Contact Person (pre-convention): Contact Person (at Convention): ITEM PRICE (excl. VAT) SPONSORSHIP PACKAGES Gold Package R220 000 Silver Package R132 000 Bronze Package R66 000 ADDITIONAL OPPORTUNITIES Convention App R100 000 Hydrations Stations and Water Bottles R60 000 Wi-Fi R60 000 Charging Station R50 000 Branding on 2017 Convention Bags R38 500 Bag inserts R38 500 Shoe Shine R35 000 Satellite Coffee Bar R35 000 Linger Longer R33 000 Let s Do Lunch R23 500 Refreshments Break R22 000 ADVERTISING Front inside cover, full page, full colour in 2017 Convention handbook R25 000 Full page, full colour in 2017 Convention handbook R22 000 Half page, full colour in 2017 Convention handbook R16 500 EXHIBITION STANDS 3m x 3m (9m 2 ) Exhibition stand R27 500 Satellite Coffee Bar R35 000 + VAT @ 14% By signing below, I acknowledge that I am duly authorised to sign and TOTAL COST thereby to bind the company /organisation named above. COST Name Date (DD / MM / YYYY) Signature PAYMENT DETAILS Title: Actuarial Society Convention (African Agenda T/A) Bank: First National Bank Branch: Rondebosch (Fountain Centre, Main Road, Rondebosch, Cape Town, South Africa) Branch Code: 201509 Account No: 62110407625 Swift Code: FIRNZAJJ Please complete this form and return it to the Convention Secretariat Actuarial Society of South Africa C/o African Agenda P.O. Box 4464, Cape Town 8000 T: +27 (0)21 683 2934 F: +27 (0)86 542 4191 E: renee@actuarialsocietyconvention.org.za * All fees exclude 14% VAT 2017 CONVENTION SECRETARIAT RENEE LUKIN +27 (0)21 683 2934 renee@actuarialsocietyconvention.org.za www.actuarialsocietyconvention.org.za ACTUARIAL SOCIETY (ASSA) RIAAN COETZEE +27 (0)21 509 5387 sponsor@actuarialsociety.org.za www.actuarialsocietyconvention.org.za PAGE 8 of 8 APRIL 2017