SYDNEY26-28 MAY 2017 INTERNATIONAL CONVENTION CENTRE SYDNEY A GUT CICM 2017 ASM THE COLLEGE OF INTENSIVE CARE MEDICINE OF AUSTRALIA AND NEW ZEALAND REACTION ICU GASTROENTEROLOGY FROM BEGINNING TO END SPONSORSHIP & EXHIBITION PROSPECTUS
2 CICM 2017 ASM Contents INVITATION TO SPONSOR & EXHIBIT 2 HOST CITY & VENUE 2 SPONSORSHIP & EXHIBITION 3 Sponsorship Opportunities 4 Exhibition Opportunities 8 Exhibition Floor Plan 8 Exhibition Booth Design 9 Sponsorship & Exhibition Booking Form 10 Host City and Venue SYDNEY Cosmopolitan Sydney is the destination for the CICM 2017 ASM. Sydney is known to be the gateway to Australia and one of the world s most vibrant, innovative and beautiful destinations. Our selected venue opens in December 2016. The International Convention Centre Sydney will be Asia Pacific s premier integrated convention, exhibition and entertainment precinct, underlining Sydney s place as one of the world s most desirable meeting and event destinations. The ICC Sydney features a striking contemporary design, multipurpose spaces and is situated in the heart of Darling Harbour waterfront precinct. The new ICCS is set amongst green spaces, restaurants, retail and a vibrant public domain on Darling Harbour yet only a moments walk to Australia s largest CBD and surrounding knowledge, creative and cultural quarters. The exciting transformation at Darling Harbour is reenergising Sydney and its place on the world stage. www.cicm-asm.org.au We invite you to join us at our 2017 meeting The College of Intensive Care Medicine of Australia and New Zealand (CICM) invite you to participate in its annual scientific meeting in Sydney: May 26-28, 2017. We are excited to be one of the first conferences to be held at the new ICC Sydney. Located in the heart of Darling Harbour, ICC Sydney will be Australia s premier convention centre, with a striking contemporary design, state-of-the art technology, and outstanding meeting and exhibition spaces. This provides the ideal platform for sponsors and exhibitors to collaborate with attendees at the ASM. Hosting the ASM in Sydney always guarantees strong registration, and we anticipate this will be even stronger in 2017 with the opening of ICC Sydney. The theme of this ASM is all-things gastrointestinal. This is an enormously broad critical care topic, involving such aspects as feeding and fluids, antimicrobials, surgical methods, haemodynamic monitoring, imaging, analgesics, ventilation techniques, pathology testing, renal replacement therapy, and much, much more. We will have a stimulating and enlightening programme, delivered by enthusiastic and expert speakers. Sponsorship of the CICM ASM will benefit your company in many ways. You will have exposure on the CICM website for many months before and after the event, with a hotlink to your website. We will provide a strong social media presence in the months leading up to the conference, with subsequent podcasts of some conversations after the event. In addition, we are keen to work with sponsors to optimise your exposure and interaction with conference delegates, and consider new ways to nurture this connectivity. We value your partnership with CICM and look forward to your company being part of the energy and excitement of the 2017 ASM. Dr Lewis Macken 2017 ASM Committee
CICM 2017 ASM 3 Sponsorship & Exhibition The College of Intensive Care Medicine of Australia and New Zealand is heading into its 13th Annual Scientific Meeting bringing together dedicated and passionate International speakers from around the globe, alongside our National leaders in ICU. The opportunity to align your company and build the foundation with our CICM Members will keep you one step ahead of your competitors. Increase your company exposure and presence by sponsoring and or exhibiting at the ASM, providing a perfect forum for your company to deliver a clear message of commitment in the ICU platform. How to strengthen your brand awareness: Gain face to face access to key decision makers. Develop business connections and strengthen connections. Generate new leads, develop your brand or launch a new product via the exhibition. Maximise your time and resources by showcasing your organisation to a relevant and influential audience in an environment away from every day distractions. Stay abreast of current developments in the ICU profession and find out how your organisation can assist. Affiliate your organisation with a credible and reputable international event. Direct access to approximately 350 Intensive Care Medicine Specialists. Our Sponsorship package has been created to enable your company to make a significant contribution to the success of the event whilst enjoying strong branding and exposure in the ICU environment. We ask you to review this prospectus at your earliest convenience and act quickly to guarantee your involvement and to maximise your investment. Early confirmation will ensure maximum marketing exposure through pre-conference marketing and promotion. If you would like to discuss the prospectus or customise your own sponsorship package to meet your company focus, please email: Stephanie Gershon on stephg@cicm.org.au or contact: 03 9514 2888. Please note: sponsorship and exhibition opportunities are subject to availability and will be offered in order of date received.
4 CICM 2017 ASM Sponsorship Opportunities PLATINUM SPONSORS (2 Opportunities) At CICM, we are committed to working with you to ensure your organisation receives maximum benefit and exposure from our partnership at the 2017 ASM. Platinum Sponsorship also includes the ADDITIONAL BENEFITS. ASM & ESPRESSO BAR SPONSOR As our Platinum Sponsor, we want you to take centre stage. Secure your spot as one of our Major Sponsors and take advantage of the prime location and much sort after Espresso Bar. The branded espresso machine will be set up on your stand during the exhibition bringing the networking to you. Espresso machine & barista will be on your stand for the duration of the exhibition. Consumables for the espresso machine. Opportunity to provide branded caps/t-shirt for your barista to wear for the entire event. All branded items need to be approved by the ICCS. ADDITIONAL BENEFITS 2x Exhibition booths in a prime location. (See exhibition floor plan with allocated platinum booths). 25% off additional booths booked. 4 staff passes to attend your stands, including morning tea, afternoon tea, lunch and the Friday Welcome Function. 2 Complimentary ASM Registrations. Company logo on all onsite printed signage. Company logo on the lectern sign in the main plenary room (Platinum Sponsors only). Company logo and acknowledgement as our ASM Platinum Sponsor will be listed on the home page of the ASM website, with a hyperlink to your company website. 200 Word profile on the ASM website. Company banner displayed in the main plenary room for the duration of the ASM. Company Logo, acknowledgement as a Platinum Sponsor and a 200 word profile will be displayed on the sponsor page of the ASM Handbook.** Additional 50 word profile in the exhibition section of the One A5 advertisement in the ASM Handbook (Artwork to be supplied by sponsor, deadlines to be advised, placement of the ad at the ASM organisers discretion).** Company logo and acknowledgement as a Platinum Sponsor in all electronic marketing.** Acknowledgement from the ASM Convener as a Platinum Sponsor at the opening and closing address of the ASM. Company logo on title slide at the beginning of each plenary session. Company logo will be displayed on the sponsor slide during breaks and before sessions commence. Delegate list provided 2 weeks prior to the event. (List will contain Name, Organisation and State of those who have elected to have their information included). **Company branding in the ASM e-marketing and brochures is determined by your confirmation of sponsorship prior to print deadlines. It is recommended that you confirm your sponsorship as early as possible to maximize all exposure at the 2017 ASM. There are 2 Platinum opportunities all inclusions will include both company branding.
CICM 2017 ASM 5 GOLD SPONSOR BREAKFAST SESSION (Plus additional benefits) SATURDAY 27th May This is your company s opportunity to support our breakfast session and market to a captive audience. Naming rights to the breakfast session. 5 staff registrations to attend the breakfast session. Sit down hot breakfast. Room hire and standard audio visual for the duration of the session. Opportunity to provide your own signage and marketing material at the breakfast session. Company logo on the title slide at the breakfast session. A company representative to introduce and co- chair the session along with one CICM chairperson. SILVER SPONSORS OPTION 1: ASM HANDBOOK AND POCKET PROGRAM (Plus additional benefits) All delegates receive the ASM Handbook and Pocket Program information. The handbook includes the ASM Program, Speakers, Abstracts, Sponsorship, Exhibition and Social Events. The Pocket Program is a quick reference guide to sessions. Company logo on the front cover of the Company logo on the front cover of the Pocket Program. 1 A5 full colour advertisement on the inside front cover of the (Finished Artwork to be supplied by sponsor, print deadlines to be advised). OPTION 2: ASM WELCOME FUNCTION (Plus additional benefits) As always CICM endeavours to present a Welcome Function that is not only entertaining by provides the networking opportunity for our valued sponsors and exhibitors. Support this function and you will receive the following exposure. 4 Company Banners can be placed throughout the space and at the entrance to the Exhibition area for the duration of the Welcome Function. Staff at the ACC to wear T-shirts and/ or Caps. Sponsor to supply T-shirts and Caps. Local entertainment for the Welcome Function will be set up on your stand or as close to as possible. 100 Word company profile and logo in the ASM Handbook as Welcome Function Sponsors. Acknowledgement as the Welcome Function Sponsor by the Chairperson in the session leading into the function. Delegate list provided 2 weeks prior to the event. (List will contain Name, Organisation and State of those who have agreed to have their details displayed) ADDITIONAL BENEFITS 1 Exhibition booth in a prime location: (See exhibition floor plan for reserved sponsor booths). 25% off any additional booths booked. 2 Exhibitor passes for staff to attend your stand, including morning tea, afternoon tea, lunch and the Welcome Function. Company logo on all onsite printed signage. (Excluding lectern signage). Company logo and acknowledgement as the Gold Sponsor in all electronic marketing.** 100 Word company profile displayed on the sponsors page of the Additional 50 word profile in the exhibition section of the Company logo and acknowledgement as our ASM Gold Sponsor will be listed on the home page of the ASM website, with a hyperlink to your company website. 100 Word profile and company logo on sponsor page of the ASM Website. Company logo will be displayed on the sponsor slide during breaks and before sessions commence. Delegate list provided 2 weeks prior to the event. (List will contain Name, Organisation and State of those who have elected to have their information included). **Company branding in the ASM e-marketing and brochures is determined by your confirmation of sponsorship prior to print deadlines. It is recommended that you confirm your sponsorship as early as possible to maximize all exposure at the 2017 ASM.
6 CICM 2017 ASM BRONZE SPONSORS (2 Opportunities) Align yourself not only as an ASM Exhibitor but as a Sponsor of one of the following events running as a pre event to the ASM. OPTION 1: ICU UPDATE (Plus additional benefits) Not only will your company will be recognised as supporting the ASM, but here is your opportunity to support and sponsor the ICU Update. This event is held on Thursday 25th May (the day before the ASM) and is essentially a day for fellows and other specialists. The ICCS will host CICM s 5th ICU Update. With morning plenary sessions and afternoon workshops scheduled, your company will have the opportunity to network with over 120 Fellows with no other competitors. Follow on with the ASM and continue to build the relationships already established. 2 Registrations to attend the ICU Update. 4 Invitations for your staff to attend the social drinks following the ICU Update. Chairperson of the session to acknowledge your company as ICU Update Sponsors. Logo will be displayed on the lectern sign & powerpoint slides at the Update. Company video can be played during the breaks and before the beginning of the session. (Sponsor must supply video in correct format at least 1 month prior to the event). Company banner can be displayed in the plenary room of the Update. List of ICU Update attendees provided in a pdf format 2 weeks prior to the event. Company logo to be displayed on the ICU Update Program. Company logo on the ICU Update pages of the ASM website. **Company branding in the ASM e-marketing and brochures is determined by your confirmation of sponsorship prior to print deadlines. It is recommended that you confirm your sponsorship as early as possible to maximize all exposure at the 2017 ASM. OPTION 2: TRAINEE SYMPOSIUM This is the inaugural CICM Trainee Symposium, to be held on Thursday 25th May (the day before the ASM). The day is an educational day targeting our Trainees who are our future decision makers. Be a part of this exciting initiative by sponsoring this event. 2 Registrations to attend the Trainee event. 4 Invitations for your staff to attend the social drinks following the Trainee Symposium. Chairperson of the session to acknowledge your company as Trainee Symposium Sponsors. Logo will be displayed on the lectern sign & powerpoint slides at the Trainee Symposium. Company video can be played during the breaks and before the beginning of the session (sponsor must supply video in correct format at least 1 month prior to the event) Company banner can be displayed in the plenary room of the Trainee Symposium. List of Trainee Symposium attendees provided in a pdf format 2 weeks prior to the event Company logo to be displayed on the Trainee Symposium program. Company logo on the Trainee Symposium page of the ASM website. ADDITIONAL BENEFITS 1 Exhibition booth. (See exhibition floor plan for reserved sponsor booths). 25% of additional exhibition booths booked. 2 Exhibitor passes for staff to attend your stand, including morning tea, afternoon tea, lunch and the Welcome Function. Company logo and acknowledgement as the Bronze Sponsor in all electronic marketing.** Acknowledgement as a Sponsor of the ICU Update or the Trainee Symposium displayed on the sponsors page of the Additional 50 word profile in the exhibition section of the 100 Word profile and company logo on sponsor page of the ASM Website. Company logo on all onsite printed signage. (Excluding lectern signage). There will be social drinks after the ICU Update and the Trainee Symposium where both companies will be acknowledged for their support. Please note that all exhibitors and sponsors of the ASM will be invited to attend the social function to maximise their networking opportunities.
CICM 2017 ASM 7 Supporting Sponsors Please note: Supporting Sponsorship does not include an exhibition booth PODCASTING A number of our International and National guests will be interviewed during the ASM. This will be recorded and offered as a Podcast after the event. Podcasts will be released progressively over the months after the conference, giving your company exposure months after the event is complete. The Podcasts will be hosted on the ICN website, with a hot-link to the CICM website. Be the sponsor of our Podcasting and your company will benefit from the following: Company will be acknowledged verbally at the beginning of each podcast. Company logo and acknowledgement as the Podcast Sponsor in all electronic marketing.** Acknowledgement as a Sponsor of the Podcasting, including a 100 word profile displayed on the sponsors page of the 100 Word profile and company logo on sponsor page of the ASM Website. 25% off one exhibition booth. NAME BADGE AND LANYARD Branded name badge and lanyard provided to all delegates. Company logo and acknowledgement in handbook. Acknowledgement as a Sponsor of the Name Badges and Lanyards, including a 100 word profile displayed on the sponsors page of the 100 Word profile and company logo on sponsor page of the ASM Website. 25% off one exhibition booth. ASM HANDBOOK ADVERTISING 2 Full Page Colour & 2x ½ Page Advertisements available. Advertise your company in the ASM Handbook that is issued to all attendees of the conference. Exposure in the ASM Handbook is determined by confirmation of sponsorship and full payment by the payment deadline as indicated below. Position in the publication will be determined by the Organising Committee. Sponsor to supply print ready artwork in line with print deadlines. 25% off one exhibition booth Advertising specifications will be advised closer to the meeting. **Company branding in the ASM e-marketing and brochures is determined by your confirmation of sponsorship prior to print deadlines. It is recommended that you confirm your sponsorship as early as possible to maximize all exposure at the 2017.
8 CICM 2017 ASM Exhibition The 2017 ASM Exhibition is a major focal point of our meeting. Conveniently located in the Parkside Ballroom, the exhibition area will be the hub for networking face to face with our intensivists away from day to day distractions. All catering breaks, including the Friday night Welcome Function will be held in the exhibition area. We do encourage all exhibitors to be creative and as interactive as possible to maximise your time at the meeting. The organising committee will endeavour to support your ideas and we welcome any suggestions. EXHIBITION BOOTH INCLUSIONS 3m x 3m exhibition booth 2.4m high smooth finish white walls. 1 Digital printed Curved fascia sign, featuring single colour lettering on white background (full coloured name board signs can be produced at an additional cost). Lighting one x 150watt arm light per 3m x 3m booth (9sqm) Light is mounted behind the front wall. Power one x 4 amp power point per 3m x 3m booth. Power points are mounted on the rear wall. Company logo and hyperlink to your company website displayed on the ASM Website. 50 word company profile, contact details and logo in the 2 Staff passes to the exhibition area per booth includes morning and afternoon tea, lunch and Friday Welcome Function. Delegate list: this will be provided ONE week prior to the event. (List will contain Name, Organisation and State of those who have elected to have their information included). ** Company branding in the ASM e-marketing and brochures is determined by your confirmation of exhibition and sponsorship prior to print deadlines. It is recommended that you confirm your sponsorship as early as possible to maximize all exposure at the 2017 ASM. 11 10 9 8 7 6 12 5 13 28 38 4 14 15 16 17 24 26 23 SPONSOR BOOTH 25 27 36 34 32 33 30 PLATINUM SPONSOR 29 31 PLATINUM SPONSOR 35 37 3 2 1 18 SPONSOR BOOTH 19 SPONSOR BOOTH 20 SPONSOR BOOTH 21 SPONSOR BOOTH 22 ENTRANCE ENTRANCE ENTRANCE VENUE International Convention Centre SYDNEY EXHIBITION AREA Parkside Ballroom EXHIBITION TIMES FRIDAY 26th May 10:00 20:00 SATURDAY 27th May 07:30 16:30 (Coffee stations will be open prior to sessions. It is up to the discretion of exhibitors to attend early morning) PLEASE NOTE: The exhibition area is not open on Sunday 28th May. Sponsors may attend Sunday sessions & morning tea.
CICM 2017 ASM 9 Corner Booth Design www.asm.cicm.org.au THE COLLEGE OF INTENSIVE CARE MEDICINE OF AUSTRALIA AND NEW ZEALAND CICM CONTACT All sponsorship and exhibition enquiries to: Stephanie Gershon Conference Organiser College of Intensive Care Medicine of Australia and New Zealand Suite 101, 168 Greville Street Prahran Vic 3181 Ph: 03 9514 2888 Fax: 03 9533 2657 Email: stephg@cicm.org.au
CICM 2017 ASM SPONSORSHIP AND EXHIBITION BOOKING FORM ABN 16134292103 CONTACT DETAILS Company Contact Person METHOD OF PAYMENT Electronic Transfer: Please insert your company name as a reference when making the deposit. Email a copy of remittance to stephg@cicm.org.au Account name: College of Intensive Care Medicine of Australia & New Zealand. BSB: 013423 Account: 4771-38496 Telephone Email Address Postcode SPONSORSHIP/EXHIBITION (All pricing is inclusive of GST) Platinum Sponsor $33,000 Gold Sponsor $22,000 Silver Sponsor $16,500 Bronze Sponsor $11,000 Podcasting $2,500 Name Badge and Lanyard $2,500 ASM Handbook Ad Full Page $1100 ASM Handbook Ad Half page $550 Exhibition Booth $5,500 Please indicate your preferred booth number and a second preference. All bookings are on a first come first serve basis. 1st Preference 2nd Preference Booth No Booth No Visa Card Credit Card Number Master Card CVV Expiry date / Card holder s name Signature Date CICM CONTACT All sponsorship and exhibition enquiries to: Stephanie Gershon Conference Organiser College of Intensive Care Medicine of Australia and New Zealand Suite 101, 168 Greville Street Prahran VIC, 3181 Phone: 03 9514 2888 Email stephg@cicm.org.au TERMS & CONDITIONS 1. All sponsorship and exhibition requests must be received on an official application form. 2. 25% deposit of total sponsorship / exhibition cost is due when submitting the application. The final amount is due by April 1st 2017, unless previously organised with the College. 3. Each exhibition booth will receive 2 complimentary staff exhibition registrations as part of their entitlements. Staff changes must be made prior to April 1st 2017. 4. The acceptance of the application sponsorship / exhibition booth at the ASM 2017 will be effective upon written acceptance from CICM. 5. Sponsorship & exhibition applications received will be handled on a first-come, first-served basis. 6. Should the nominated booth not be available, CICM will endeavour to provide the exhibition space as close to their selected location. 7. The exhibitor must comply with all terms outlined in the Exhibition Manual, which will be received by exhibitors no more than 1 month prior to the event. 8. The organiser is permitted to change the floor plan of the exhibition if necessary. 9. In the event that the sponsor/exhibitor cancels their participation at the ASM, the organising committee reserves the right to retain all monies until such time the space has been resold. 10. Company branding in the ASM e-marketing and brochures is determined by your confirmation as a sponsor prior to print deadlines. It is recommended that you confirm your sponsorship as early as possible to maximize all exposure at the 2017 ASM. 11. All signage and banners are subject to committees approval and should be of a professional standard. 12. All banners, artwork and inserts are to be supplied by the sponsor and received by deadline provided. 13. All exhibition booths must be manned by organisation representatives, during all breaks and the Welcome Function. 14. Custom design stands must be approved by the CICM Conference Organiser, Expo NET and the ICCS prior to build. 15. Organisation representatives are required to be registered as an exhibitor for the ASM. 16. Additional company representatives (in excess of two per booth) will be required to register and pay the additional exhibitor catering fee. 17. All exhibitors/sponsors must abide by the regulations of the ICCS.