NEW YORK GCSE and A Level Art Trip FINAL MEETING

NEW YORK GCSE and A Level Art Trip FINAL MEETING

STAFF Mr Baldwin Trip Leader/First Aider Mr Summerhayes Deputy Trip Leader Mrs Leverington Lead First Aider Mr Thorley First Aider Mrs Lynn - Pastoral

TRAVEL COMPANY: Activ4 Based in Shrewsbury Over a decade of experience Activ4 are an established tour operator whose staff have a background in Education As a school we have used Activ4 on the last 2 Sports Tours and many other school trips They have an established reputation as an experienced and knowledgeable tour provider

INSURANCE Marsh Limited Education Practice, Capital House, 1 5 Perrymount Road, Heyward Heath, West Sussex. TH16 3SY

MEDICAL CONDITIONS ALL medical conditions are covered providing that there has been no change in the past 12 months. If there has been a change in the condition, change in medication OR a hospital referral, the insurance with Marsh will be invalid.

TELEPHONE CASCADE All parents have been issued with a telephone cascade list. Please make sure that we have your most up to date emergency contact number. We will start the cascade on safe arrival at the hotel. For the return journey we will start the cascade when we are approximately 2 hours away from Idsall. If there is an emergency issue with your child we will contact you directly and not through the cascade system.

MOBILE PHONES As mentioned previously it is the responsibility of the pupils to look after their personal belongings but it is advised that expensive mobile phones, cameras, etc. are not taken. A cheap pay as you go phone would be ideal as all pupils should have a way of being contacted whilst on the trip by staff should we need to get in touch. Emergency Contact in the UK (during the trip) Idsall school: 07990 087751 (only in case of emergency) please do not ring the hotel as we will be out most of the time. The School contact will get a message to us as quick as possible. Mobile phones should:- Have data roaming turned off No pictures, info added to social media

ACCOMMODATION Red Lion Hotel, 279 Butler Street, Brooklyn, New York, NY11217 Tel : (718) 855 9660 www.redlion.com/brooklyn A member of staff will be inspecting rooms on a regular basis Behaviour is expected to be exemplarily at all times inside and outside of rooms Rooms have already been assigned to students. Your son/daughter should know who they are sharing with

FOOD Breakfast is served each morning at the hotel : will include waffles, eggs, sausage, bacon, cereal, pastries, yogurt, breads, fruit juice, coffee and more Lunch and any refreshment is to be funded out of the students spending money Evening meals have been booked in advance in a variety of restaurants. We will be given a more limited menu but these are already paid for. This includes 4 evening meals : La Mela, Senor Frog s, Dallas BBQ and Mamma Sbarros

SPENDING MONEY As previously mentioned spending money is required for lunches and refreshments and this is at your discretion. English money for refreshments on day of departure and return will be required approx. 40 for service station stops and at the airport. Spending money is at your discretion as we will be spending a half day shopping in New York. We would advise around $200 (around $40 per day = 32 approx) We will be having an Idsall bank whilst there in case students wish to leave money in the hotel All entrance fees have been paid for

CLOTHING February in New York may prove to be bit cold! Average temperature is 2 degrees and so layering is essential and appropriate warm clothing should be packed Thick waterproof coat also gloves and hat are advisable Sensible sturdy waterproof shoes / boots. Please avoid heels as you will be walking everyday (even to evening restaurants) and avoid sandals and flips-flops Ordered hooded tops should be worn on the first day of travel as it makes spotting the students easy in the airport and service stations

TRAVEL Passport must be handed in Copy of ESTA must be handed in One item of hand luggage per person MAXIMUM suitcase allowance is 23KG we advise that suitcases do have wheels on them for easy transportation by students Games / ipods / ipads / DVD s / Books / Magazines (remember ipods etc. will run out of charge!) HEADPHONES FOR ON PLANE. No fizzy or energy drinks and if you are taking snacks please be aware that they MUST NOT contain nuts (or traces of nuts) these will be confiscated immediately we will stop at services regularly Students are responsible for carrying their own luggage.

Sunday 19 th February 01.45 am Coach on site to load luggage Please be on time 02.00 Depart from school 05.00 Arrive Heathrow Airport (1 x service station stop will be made) 08.20 Flight Departure Time : Flight BA0117 Terminal 5 11.20 Arrive JFK, New York Terminal 7 14.00 Approx. arrival at the Hotel 15.00 Group to check-in at the Hotel, put bags in room and quick freshen up 16.00 Leave Hotel for Times Square / Broadway 18.30 Evening meal at Dallas BBQ 20.00 Return to Hotel

Monday 20 th February 07.00 Breakfast at the Hotel 07.45 Leave Hotel 08.45 Graffiti Art of the Lower East Side & Bowery Tour followed by Graffiti Workshop Paint, tarps, stencils and t-shirt provided Students can bring their own hat, trainers or clothing to paint if they want to 11.30 Statue of Liberty, Ellis Island and 9/11 Memorial Tour with NYC Tour Guide 11.45 Board Ferry for the Statue Cruise 18.30 Meal at La Mela, Little Italy 20.00 Free time shopping in Little Italy 21.00 Return to hotel

Tuesday 21 st February 08.00 Breakfast at the Hotel 09.00 Weather permitting we will walk across the Brooklyn Bridge (1 hr) 11.45 Arrive Guggenheim Museum Weather permitting we will walk from the Guggenheim Museum to MOMA through Central Park (45 min) 14.45 Museum of Modern Art 18.00 Dinner at Hard Rock Café 20.00 The Empire State Building 21.00 Return to Hotel

Wednesday 22 nd February 07.00 Breakfast at the Hotel 08.00 Leave Hotel 09.00 NYC Tour of Times Square, Rockefeller Centre and Grand Central Terminal Tour with Guide 13.00 Tour concludes 13.45 Metropolitan Museum of Art / The Met Breuer Groups will split into two with half at each 14.00 Groups to swap Museums 18.00 Dinner at Mama Sbarros, Times Square 19.00 Visit to Macy s 21.00 Return to Hotel

Thursday 23 rd February 08.00 Breakfast at the Hotel 08.45 Pack up and vacate rooms 09.00 Final room inspection 10.00 Check out of Hotel 10.30 To be arranged / Shopping / Further site seeing 15.00 Return to Hotel to load coach 15.25 Coach departs hotel to JFK New York Terminal 7 16.25 Arrive JFK New York Terminal 7 and check in 19.25 Flight Departure Time : 19.30 BA176

Friday 24 th February 07.20 Arrive Heathrow Airport 07.45 Meeting Coach 08.30 Start cascade (2hrs before return) 10.30 Arrive back at Idsall

THE WEATHER

HEALTH (medicines) FIRST AIDERS: Mrs C Leverington (lead first aider) Mr Baldwin & Mr Thorley ALL Medication to be given to Mrs Leverington who will distribute prescribed medication clearly labelled and packaged please All medication to be placed by parents into individual bags with labels in order to distinguish between students relevant dosage information is to be indicated clearly Pupils to carry own inhalers (asthma) Staff will be given the up to date data sheet with all allergy, medical, dietary, pain relief information, as well as emergency contact details

Health (medicines) con. Please give any daily medication to Mrs Leverington on Sunday morning Any emergency medication (e.g. asthma inhalers, epipens) are to be kept by the student, however Mrs Leverington will take the school supply of medication If your child uses an epipen for allergies, the school and UK customs will require a medical letter to allow needles to pass through border controls

ID CARDS All students will be issued with an identity card on the coach on the day of departure These need to be carried with them at all times The card gives emergency contact address, telephone numbers and hotel

KIT LIST Money in Sterling and Dollars Passport & ESTA (If not already at the school) Personal medication & aid kit - No medicines Named money bag for handing in to Idsall Bank Plug Adapters Alarm Clock (Hairdryer in room) Warm, waterproof coat Warm hat / gloves / scarf Nightwear Sensible waterproof footwear Indoor footwear Toiletries Bath Towel Essential Warm casual clothes (inc layers) Underwear (Warm socks) Water bottle For the Flight Small rucksack for hand luggage Travel games / Ipods Headphones Money Art Requirements Art pencils Sketch books Pens / pencil crayons Camera Basic dry drawing materials Personal requirement to graffiti art if they wish

LUGGAGE ALLOWANCE Maximum Weight : 23kg 1 item of hand luggage per person Labelling: Please label all luggage clearly with travel dates Front of label : Name, Idsall Art Trip, Red Lion Hotel, 279 Butler Street, Brooklyn, New York 11217 Flight : BA117 Dpt : LHR 08.20 Arr : JFK 11.15 Back of label: Name and home address in full Flight : BA176 Dpt : JFK 19.30 Arr : LHR 07.20

ALCOHOL No pupils will be allowed to consume or buy alcohol on the trip regardless of how old they are. Alcohol is strictly forbidden anywhere in the hotel, and on the trip.

TIME KEEPING It would be a good idea for pupils to wear a watch!! They will have free time within museums and be given instruction on meet times. These will need to be kept to. I am aware many now rely on mobile phones for the time but a watch would be a preferred way of time keeping Groups will be in no less than 4 students whilst walking around galleries and New York attractions Students will not be allowed to go off at any point without a member of staff authorising it beforehand and then they will always be in groups of no less than 4

PASSPORTS and ESTA Hand in PASSPORTS and a ESTA visas before you leave tonight. The school have to keep copies of them on the trip and also in school so we do need them prior to the trip going out. They will be kept in the school safe until the day of departure. Cascade form If you haven t already handed it in, please do so before you leave

BLOG Whilst we are in New York, we are hoping to post pictures and information on each day, at the school website blog http://idsallnewyorkarttrip2017.blogspot.co.uk

SWEATSHIRTS If you have ordered a sweatshirt we are expecting them at the beginning of February. We will issue them as soon as we get them and advise that you wash them before wearing. They do tend to leave fluff everywhere if you don t!

QUESTIONS Please ask any questions at this point or if they are of a more personal level, please talk to one of us at the end of the evening. Medical questions at the end please direct to Mrs Leverington

FINALLY. Pack Warm Winter clothes including coat/hat/gloves/waterproof footwear! Exchange UK Sterling for dollars Be punctual on the day of departure Hand in the consent forms on the telephone cascade before you leave tonight Hand in PASSPORTS and ESTA visas before you leave tonight Enjoy our trip!