2018-2019 Dear Camping Coordinator, We are pleased that you are interested in renting space for your event at one of the Girl Scout Heart of New Jersey camps. We appreciate the opportunity to serve you. This packet includes important information including fees, basic policies and a reservation form. Please carefully read all of the documents and fill out the enclosed Site Reservation Form and return with the required $100.00 non-refundable/non-transferable deposit. Reservations will be entered in our schedule only when a deposit and the proper paperwork are received. All cancellations and site releases must be received in writing 12 weeks prior to your arrival at camp. Final payment is due 4 weeks prior to your arrival as well. All paperwork and necessary certifications are due at least two weeks prior to your arrival. In addition, Girls Scouts groups should follow trip procedures, including completing a Troop Trip Application. We will contact you prior to your event to offer any assistance you may need in planning your stay with us. It is likely that you will be sharing the facility with others and scheduling is necessary to accommodate the needs of everyone on site. When sharing the facility contact information will be shared with all parties. If you have any questions please do not hesitate to contact us at rentals@gshnj.org in the subject line please indicate your rental date and Camp Hoover. 2016 page 1 of 6 www.gshnj.org
Camp Hoover Site Reservation Fees SITE DESCRIPTION GSHNJ One Night/ Two Nights Heronwood 46 Evergreen 46 Sinawik 24 Berry Hill 28 Birch Hollow Hickory Hill Cedar Ridge Maple Glen Oak Knoll Individual Tent/ Counselor Cabin Valhalla 20 Misty Knoll CIT Cabins (3) 8 Modern chalet suitable for co-ed living and heated for year round use. Sleeps 46 two rooms of 20 and one room of 6 with bunk beds and mattresses. Large room with a wood burning stove, tables and benches. Two separate bathrooms each with two showers, two toilets and two sinks. Full kitchen includes refrigerator, stove, cooking equipment, dishes and silverware for 46, microwave and prep space. Outdoor fire circles, decks and picnic tables. Modern chalet suitable for co-ed living and heated for year round use. Sleeps 46 two rooms of 20 and one room of 6 with bunk beds and mattresses. Large room with a wood burning stove, tables and benches. Two separate bathrooms each with two showers, two toilets and two sinks. Full kitchen includes refrigerator, stove, cooking equipment, dishes and silverware for 46, microwave and prep space. Outdoor fire circles, decks and picnic tables. Heated cabin sleeps 24 four bedrooms each with three bunk beds. Meeting room with rock fireplace, tables and benches. Full bathroom with three showers, three toilets and three sinks. Full kitchen- includes refrigerator, stove, cooking equipment, dishes and silverware for 24, microwave and prep space. Outdoor fire circles and picnic tables. Cabin with wheelchair accessibility and heated for year round use. Sleeps 26 two small rooms sleep 4 each and large room of 20 with bunk beds and mattresses. Meeting room with rock fireplace, tables and benches. Full bathroom with two showers, two toilets and two sinks and then additional bathrooms off small sleeping rooms. Full kitchen- includes refrigerator, stove, cooking equipment, dishes and silverware for 28, microwave and prep space. Outdoor fire circles and picnic tables. Seasonal Accommodations- Mid April to Mid October 5 Sites Available (capacity 46 each site) see below Each site has 8 platform tents that contain 5 cots, 5 mattresses and 5 crates. Each site has a screened counselor cabin with electricity, 6 beds, 6 mattresses and 6 crates. Cindy (or bathhouse) has electricity, flush toilets, hot showers and sinks. Program Shelter is a large covered pavilion with a storage closet. Program shelter has picnic tables, benches, refrigerator, cooking equipment, charcoal grill and emergency phone system. Outdoor fire circles and picnic tables as well. Counselor cabins and tents can be rented individually when groups are smaller and there is space to allow for such a rental. See above for the capacity and set up of tents and cabins. When a full site is not rented it is possible to be shared with another group. Large open shelter with secure storage, cold water sink and flush toilets. Plenty of space to pitch your own tents. Fire circles, picnic tables and benches as well as cooking equipment. Primitive camping site. Locations for pitching tents and fire circles. Trough sink with running cold water. Three small cabins at the main entrance to camp. The cabins have 2 sleeping rooms with 2 bunk beds each, indoor bathrooms, full kitchen with stoves and an eating area. Outdoor fire circle and porches on all cabins. $225 / $225 / $150 / $250 $150 / $250 $140 / $200 (Per Site) $20/30 Per tent $40 / $60 Per cabin Non- Profit One Night /Two Nights $350 / $560 $350 / $560 $250 / $250 / $185 / $290 (Per Site) $40/$60 Per tent $60 / $80 Per cabin $25 / $40 $50 / $70 Free $25 / $40 $60 / $95 (each) $80 / $120 (each) Day Trip $5 per day $5 per day All Inclusive Available May to June Join us for the weekend and we will do all the work! Your stay will include accommodations in our cabins/tent units, meals, evening snacks, evening program, activity periods on Saturday and all the necessary supplies for your camp adventure! Minimum of 20 participants needed. 1 night stay 2 or 3 meals 1 evening snack; 2 night stay 4 meals 2 evening snacks 1 night $75/girl $50/ adult 2 night $100/girl $70/ adult 2016 page 2 of 6 www.gshnj.org
SITE Townley Hall Low Ropes Course Waterfront Facilities Creation Studio Dining Hall Pavilion Playfield Hiking Trails Amphitheater Archery Geocaching Camp Hoover Program Reservation Fees DESCRIPTION Available year round as indoor program space. Stone fireplace, kitchen with sink and refrigerator, two bathrooms, deck with tables and chairs. Activities can include roller skating, indoor games, yoga, floor hockey, pillo pollo, etc. Available Mid-April to Mid-October. A group cooperation and problem solving activity. Requires a trained Low Ropes Course instructor to lead the activities. Boating available Mid-April to Mid-October - row boating, canoeing and funyaking. Swimming available Mid-June to Mid-September. All activities require parental permission and a health history. Requires qualified lifeguards for all activities. Other activities can include wading, fishing, water related badge work, etc. Arts and Crafts room location below the Dining hall. Bring your own craft materials or work with what is available. Supplies available for your use include crayons, markers, paper, ribbon fabric, etc. Other activities that can be arranged include candle making, leather work, beading and basket weaving. Can be utilized as a program area or for meals. Industrial kitchen is available to be used by trained adults. Other activities can include bingo, dances, indoor fires, movie night, and more. Located on the playfield, this space offers cover during the rain or a hot day. Our large covered pavilion has tables with benches, electricity and plenty of space for programming. Large open space for large group games and sports activities. Shed houses equipment for soccer, softball, volleyball, badminton, tug-o-war and more. Five marked trails available to explore including a Night trail A wide variety of terrains and habitats including a transitional forest, animals and plant life, vestiges of the past such as arrowheads, a lime kiln and old rock walls. Ideal location to hold large group campfires. Seats up to 400 on benches with fire circle and room to perform in front. Available Mid-April to Mid-October Learn the basics of archery; including safety, how to hold a bow and shoot. Requires a certified archery instructor. Use our GPS units to find the caches hidden throughout The OVAL. Be sure to bring something to leave in the cache so others know you were there. 3 to 4 participants per unit works best. Facilities Fees Morning Afternoon Evening Townley Hall $50 $50 $50 Dining Hall for Program $50 $50 $50 Creation Studio $40 $40 $40 Pavilion $40 $40 $40 Geocaching $12.50 rental fee per unit for the day. Replacement cost $150 per unit. *Fees for additional facilities are based on a 4-hour block of time. ***Kitchen (own cook): $80 per meal. **** Meal Plans Available Whole Day Half Day 2 Hours Waterfront Swimming (6/15-9/15) $100 $50 $25 Waterfront Boating $100 $50 $25 Rope Course $100 $50 $25 Archery Course $100 $50 $25 Staff Fees Lifeguards, Boating instructors, Ropes Course instructors, Archery Instructors and additional staff are paid a 2 hour, half day or full day fee. These fees will be part of the final invoice and the staff members will be paid through the council after providing the necessary service to the Camporee/Group. Whole Day $165 Half Day $85 2 hours $45 2016 page 3 of 6 www.gshnj.org
Site Reservation Form Camp Hoover Instructions: Please complete this reservation form and return it with your deposit. A confirmation, invoice, and site specific packet will be emailed to you. No reservation request will be held without the deposit payment. Questions: Please email: rentals@gshnj.org Type of Rental Group: choose one GSHNJ Council GSHNJ SU # GSHNJ Troop # Out-of-council GS Non-Profit Private Troop Camping Service Unit Camporee Family Group Person in Charge of Activity: Name Cell Phone Address City/State/Zip Email Address (please print) Facility Requested: Please indicate your choice of arrival and departure date and time. Heronwood Choice Hickory Hill Choice Evergreen Choice Cedar Ridge Choice Sinawik Choice Birch Hollow Choice Berry Hill Choice Maple Glen Choice CIT Cabin 1 3 4 Choice Oak Knoll Choice Misty Knoll Choice Valhalla Choice All Inclusive Choice Day Trip Choice # of Girls/Adults A la Carte Ropes Course Archery Geocaching # of Girls # of Adults 1 st Choice Arrival Departure 2 nd Choice Arrival Departure Site Reservation: Total fees of $100 or less must be paid in full at the time of the reservation in order to hold the site. If the fees total over $100, a deposit of $100 is due at the time of the reservation in order to hold the site. The remainder of the rental fee is due 4 weeks prior to arrival at camp. If the date you requested is available, a rental invoice with billing and additional information will be issued. If the date is not available, you will be notified. If no date works for your group, then the deposit will be refunded. All Non-GSHNJ rental groups will need to provide a Certificate of Insurance naming GSHNJ as the insured for dates of the trip Canceling a portion of the site or the entire site: All cancellations must be received in writing 16 or more weeks prior to your arrival date. If you cancel by this time, you will receive a refund minus the non-refundable/non-transferrable deposit. No refund will be issued if fewer than 12 weeks notice is given. If the site is closed by GSHNJ due to weather or maintenance problems, a credit for a future rental or a full refund will be issued. Payment Method: choose one / make payable to Girl Scouts Heart of NJ (GSHNJ) Check Money Order/Certified Check Visa MasterCard Discover Card #: Exp Date: Security Code: Cardholder Signature: Card holder name and zip code Mail to: Girl Scouts Heart of NJ, Attn: Camp Support, 1171 Route 28, North Branch, NJ 08876 2016 page 4 of 6 www.gshnj.org
Dining Hall Friday 7:00pm -11:00pm *$50 fee per time period (For Program) Saturday 9:00am 1:00pm 2:00pm -6:00pm 7:00pm 11:00pm Creation Studio Friday 7:00pm -11:00pm *$40 fee per time period Saturday 9:00am 1:00pm 2:00pm -6:00pm 7:00pm 11:00pm Townley Hall Friday 7:00pm -11:00pm *$50 fee per time period Saturday 9:00am 1:00pm 2:00pm -6:00pm 7:00pm 11:00pm Pavilion Friday 7:00pm -11:00pm *$40 fee per time period (For Program) Saturday 9:00am 1:00pm 2:00pm -6:00pm 7:00pm 11:00pm Geo-caching # of units to rent at $5.00 for the day (8 GPS units available). (Ages 10+) The Site Director will provide guidance on use, but this is a self-directed activity. A La Carte Activities will be charged on a two hour basis for the activity & instructor plus the day fee. Fees for the following are: *$100 for full day program / $50 for half day program / $25 for 2 hours ROPES COURSE (available from Mid-April to Mid-October Ages 8 and up) Saturday Full Day 9:00am 1:00pm 2:00pm - 6:00pm For up to 12 participants each time period 1 staff member For up to 24 participants each time period 2 staff members _ WATERFRONT *All Groups must have certified lifeguards BOATING (available from Mid-April to Mid-October All ages) Saturday Full Day 9:00am 1:00pm 2:00pm - 6:00pm For up to: 25 boaters (2 staff) 35 boaters (3 staff) 50 boaters (4 staff). SWIMMING (available from Mid-June to Mid-September All ages) Saturday Full Day 9:00am 1:00pm 2:00pm -6:00pm For up to: 10 swimmers (1 staff) 25 swimmers (2 staff) 35 swimmers (3 staff) ARCHERY (available from Mid-April to Mid-October Ages 10 and up) *All Groups must have a certified archery instructor Saturday Full Day 9:00am 1:00pm 2:00pm -6:00pm For up to 12 participants each time period 1 staff member For up to 24 participants each time period 2 staff member Additional Staff I/We would like to hire # of staff on a Full Half Day Fee to lead the following activities DINING HALL/KITCHEN - Own Cook Sat Breakfast Lunch Dinner - Sunday Breakfast FOOD SERVICES I would like more information on Food Service options. 2016 page 5 of 6 www.gshnj.org