Minutes of Kimberley Town council meeting held Thursday July 26 th. Present: Cllr J McDonald Cllr D Nunn Cllr J Dickman Cllr R Plumb Cllr S Easom Cllr S Brunt Cllr C Shaw Cllr D Saxton Cllr D Kirwan Cllr M McGurkin Meeting opened at 7.00pm 32. Apologies for absence Apologies were accepted from: Cllr J Pearce Cllr S Brown Cllr C Brown Cllr I Wilson Cllr I Campbell The Chairman thanked Kath Daykin who had been covering maternity leave for all her hard work and reported that a number of Cllrs had attended a small reception held for her at lunchtime. He also welcomed back Amy Frost from maternity leave, and thanks to Sarah Ball for clerking the meeting. 33. Declarations of Interest No Declarations of interest were received. 34. Matter of Urgency It was resolved to accept a matter of urgent business, proposed by the Chairman, which had not been sent out with the Agenda. This was to be discussed as item 24 Broomhill Lodge, with the exclusion of public and press.
35. Allotment Competition Winners The winner of the Best Kept Allotment on Knowle Hill was Mr H Neilson with allotment 7. As he was unable to be present to collect the award Cllr D Nunn collected it on his behalf. Mr Lorraine Knight was presented with the Best Kept allotment for Millfield Allotments and winner of the Overall Best Kept Allotment. 36. Public Question Time Cllr D Nunn read out question received from John Rogers: Is the Town council satisfied with the County Council s response to the removal of the barriers on footbridge and Edgewood Road? The general consensus, which was re-iterated by NCC Cllr Ken Rigby, was that they were not satisfied. Cllr Rigby s next move was to meet with the Chairman of Highways and Transport Committee with the log sheets as evidence of the number of incidents which have occurred since the barrier was removed. He continued that he was requesting that a temporary barrier be installed whilst the risks were re-assessed. It was felt that the removal of the barriers has created more risks for users. The footpath Chicane is being trialled, but residents feel that is not working. 37. Reports from County and Borough Councillors Cllr McGuckin added to the report that Kimberley School Governors have decided that the school will have Academy Status in September. 38. Minutes It was resolved to accept the minutes of the Full council Meetings held on 21 and 26 June as a true record. 39. Presentation of Petitions. None presented.
40. Code of Conduct Members were requested to accept the Code of Conduct as written by Broxtowe Borough Council. It was explained that the previous Code of Conduct had expired on June 30 th. After discussion it was resolved to accept the Code of Conduct with a view to writing a bespoke Code of Conduct for Kimberley Town Councillors by October 2012. 41. Clerks Report Cllr Plumb raised the following issues; a) He requested that a plan be obtained in order that Cllrs can view the plans prior to providing a letter of support to Broxtowe for Grant funding on Hall Om Wong. b) He also asserted that a number of properties in High Street had not received leaflets about the public meeting. The Chairman replied that there had been short time scale to distribute the leaflets before the meeting. It was explained that all the leaflets had been passed to Cllrs for distribution and apologised that these properties that had not received a leaflet. 42. Recreation and Parish Hall committee It was resolved that the decision to consider the allocation of 20,000 as the Council s contribution towards the generation of the play area on Stag Recreation Ground be deferred to the extra-ordinary meeting to be held on 16 th August. The appointment of additional play inspectors was discussed. It was agreed that volunteers undertaking this role should be physically fit. As the part of the inspection process they would be required to ascend and descend play equipment. A risk assessment had been carried out on the state of the Parish Hall floor. Several damaged floorboards and areas on the floor had been identified where the varnish had worn through. Cllr Shaw confirmed that without maintenance these will become slip and trip hazards. It was resolved to accept the cheapest quote for the floor maintenance. It was resolved to accept the minutes of the Recreation & Parish Hall Committee held on 12 th July 2012 as a true record.
43. Reference from Finance and Forward Planning Committee 19 th July 2012 In order that councillors have due time to consider Malcolm Staley s finance and financial operations report it was resolved that an extraordinary meeting of the Council be held on 16 August 2012 at 7.30pm. It was agreed that councillors with concerns over issues raised by the report would submit them in writing no later than Monday 13 th August. It was RESOLVED that the extraordinary meeting would establish an agreed level of reserves upon which Kimberley Town Council could make future financial commitments. 44. Accounts for Payment and Signatories. The RFO explained to members that the total for each payment was in the second column next to the cheque number. It was explained that the final column on the page was the amount ex-vat and that is different to other software which is used by other organisations. 45. Venue for Meetings The Chairman explained that he wished for Councillors to air their views with regards to the Full Council meeting being held in the main Hall. He had initially moved meetings into the main hall as the committee room gets very crowded. The main hall is easier for wheelchair users to access and has the loop available which can be used by anyone with a hearing impairment. Cllr Brunt pointed that several Cllrs were absent and suggested that discussion be deferred to September Meeting. It was resolved to defer discussion until September Full Council meeting. 46. Cemetery Sub-Chapel It was raised whether an apology form Kimberley and Eastwood Advertiser was sought over the recent press cutting which was felt to be misleading. It was explained that the matter has been discussed with the Council Press Liaison Officer, Cllr I Campbell who had felt that the council were working with the press in a positive manner and that this was unnecessary.
Cllr Nunn had received the Faithful and Gould report which offers a number of options of uses for the Chapel. Cllr J Pearce had pointed out that before any decisions were made a third tender had to be organised. After the extra-ordinary meeting is held in August a further Cemetery Chapel Sub-committee will be organised for mid- September. 47. Drains and Sewers. Cllr Plumb reported of an on- going smell of raw sewage on James Street. Residents had discovered blocked drains on High Street. As this was a public health issue it had been reported to both BBC and NCC. Severn Trent has also been contacted. For a while it appeared that neither Severn Trent nor NCC would accept responsibility for the problem and there was no communication between the parties. After investigation were carried out it appears that the problem occurred when new properties were constructed opposite the top exit of James Street and the drains were incorrectly fitted. It was agreed to write to NCC Cllr Ken Rigby to highlight the problems suffered by residents. 48. Portas Pilot Scheme A showing of the short video submitted by Broxtowe Borough Council for the Portas Pilot Scheme was shown. It was commented that it was felt the video made the area attractive to live in and was therefore unlikely to have succeeded in the bid. At 8.20pm it was resolved to suspend standing orders for 10 mins. At 8.30pm standing orders wee resumed. 17. Planning Applications Details of a planning application to cconstruct a two storey and single storey side extensions at 27 Chapter Drive, Kimberley were circulated and no objections were raised. Cllr Plumb explained that he has seen a planning application for a Garage on Station Street Kimberley for Change of Use to vehicle MOT. He stated that he was pleased to see a former brewery building being used. Cllr Plumb also noted that no further details had been received about
proposals for a detached dwelling and indoor swimming pool at 5 Browns flats. 49. Correspondence Correspondence No. 166 Broxtowe Borough council Xmas Decorations noted. Correspondence No. 167 Nottinghamshire County Council Towards Integrated Transport across Nottinghamshire (TITAN) - noted. Correspondence No. 168. Email from a member of the public, John Rogers, on the Edgwood Road Safety Barriers discussed in public question time. Correspondence No. 169 Clement keys Chartered Accountants Annual Return 2011/2012 noted. Correspondence No. 170 Mrs J Nunn Knowle Hill Allotments. Correspondence No. 171- Material Technologies offer to undertake work noted. Correspondence No. 172 Broxtowe Borough Council - Members Interests Correspondence No. 173 Madhatters pram race referred to Pram race committee Correspondence No. 174 Batik Developments Consultation on Kimberley Brewery 50. Dates of next meetings Extraordinary meeting of full council 16th August 7.30pm Recreation & Parish Hall Committee 13th September 2012 7.30pm Full council meeting 27th September 7.30pm 51. Exclusion of Public & Press The Council RESOLVED that, under Section 10A of the Local Government Act, 1972 the public and press be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraphs 1 and 9 of Schedule 12A of the Act.
52. Kimberley Town Football Club A report was given by Cllr Shaw. He confirmed that contrary to a claim made by Mr Critchley s solicitors, Oxley and Coward, McClaren Britton are still representing Kimberley Town Council. It was agreed that papers be served to McClaren Britton concerning the occupancy of the Stag Ground. 53. Access Stag Recreation Ground A report was given by the Chairman and three potential options were discussed. It was agreed that the council had explored all reasonable avenues in attempting to resolve the issue. 54. Human Resources Items were discussed and approved. 55. Broomhill Lodge Chairman gave report on the property s condition following an inspection carried out by an Environmental Health Officer from Broxtowe Borough Council. The meeting concluded at 9.07pm.