Updated 18 Mar 16!! PITA s 20 th AGM 2016 Hosted by Post Office and telecommunications Group of French Polynesia 25 th - 29 th April 2015 Intercontinental Tahiti Resort and Spa, Tahiti PARTICIPANT INFORMATION PITA AGM is an annual event and this year will be held along with the Tradeshow in the island of Tahiti, French Polynesia, from the 25 th to the 29 th of April, 2016 at the Intercontinental Tahiti Resort and Spa, Tahiti, French Polynesia. All Members, Associated Members and Government members are invited to attend and participate. The PITA s 20 th AGM 2016 Conferences and Tradeshow is kindly hosted by : Post and Telecommunications Office Group of French Polynesia (OPT Group) 1. REGISTRATION All participants must pre-register online using the Registration form available at www.pita.org.fj 2. TENTATIVE PROGRAMME Initial outline is available here at the appendix 1 on Page 4, further updates will be made available at the PITA website www.pita.org.fj and by email circulation. Participant Information 1
3. VENUE The venue for PITA s 20 th AGM is the Intercontinental Tahiti Resort and Spa, situated in the city with close proximity to the International Airport, to the Capital city Papeete, other hotels and all institutions. 4. ACCOMODATION Please see list of hotels in appendix 2. 5. TRANSFER FROM FAA A INTERNATIONAL AIRPORT Faa a International Airport is located approximately 2kms (5 minute drive) away from the venue and from the Capital city of Tahiti, Papeete. Shuttle services will be prearranged for transfers to and from the airport. All Shuttles will be stationed outside Arrivals at Faa ainternational Airport. For pick up, email PITA2016@opt.pf with your flight and hotel information before 31st of March 2016. Any requests after that may not be adequately provided for. Alternatively, approximate taxi fare from the airport to the Intercontinental Tahiti Resort and Spa is 3000 FCFP (30$USD). For town area transferring, taxis services can usually be requested at the Hotel reception. Participant Information 2
6. TRAVEL INFORMATION French Polynesia is served by 6 major international airlines Airline To From Sat Sun Mon Tue Wed Thu Fri Auckland Auckland X X X Auckland Auckland X X X Los Angeles Los Angeles X X Los Angeles / Paris Paris / Los Angeles X X Los Angeles / Paris Paris / Los Angeles X X X Honolulu Honolulu X New Caledonia New Caledonia F T Rapa Nui / Chile Chile / Rapa Nui X Please check with your travel agent for flight details. Please also be informed that Air Tahiti Nui, Air New Zealand and Air Calin are on code share on most of their flights, which are not mentioned in the chart. X both from and to the destination on the same day F from the destination one day and T to the destination the day after 7. VISA & IMMIGRATION REQUIREMENTS Delegates from countries from which entry into French Polynesia authorized may not need a visa for short term visits. Please check the list in appendix 3. However, delegates must have a valid, ongoing or return airline ticket and passport must be valid for six months beyond the intended stay. Attached to this information, an invitation letter from the host will help delegates in their Visa Application. For a complete list of countries exempted from the necessity of having visas to land in French Polynesia, refer to appendix 3. Participant Information 3
8. INSURANCE PITA and the Host Member will not able to bear any cost of insurance for participants, any medical expenses or any other expenses. It is therefore required that your administrations/organizations to kindly make necessary arrangements for insurance and medical coverage of your participants before travel. 9. TEMPORAY IMPORTS FOR GOODIES / GIVEAWAYS Delegates from countries who need to import temporarily equipment, material or goodies, giveaways need to declare merchandise upon arrival in Tahiti. To facilitate temporarily import declaration and avoid caution on declared merchandise, delegates must bring their own ATA Carnet provided by their respective chamber of commerce. The ATA Carnet is an international customs document that permits the duty-free and tax-free temporary export and import of goods for up to one year. The Initials "ATA" are an acronym of the French and English words "Admission Temporaire/Temporary Admission". Further information on temporarily import, please contact OPT s broker: M. Jean-Pierre COMBESCURE, AMATRANSIT CEO Cell : +689 87 77 03 57 Email: jpcombescure@amatransit.pf Or M. Bruno BOSMAN, AMATRANSIT Sales Director Cell: +689 87 77 40 89 Email: bruno@amatransit.pf 10. CLIMATE French Polynesia has a tropical climate. Tropical temperatures show mean annual temperature for range from 23-30 C and the mean humidity persists around 75%. Daily maximum temperatures are highest generally in February which makes it the hottest month even though some extreme high temperatures often occur in September and the coolest month is July or August. The climate is characterized by the contrast between a wet season (Nov-Mar) and a dry season (Apr- Oct). About 60-70% of the rain falls during the wet season. 11. ELECTRICITY Electricity is 230 volts AC 60 Megahertz with 2-round pins plug (like the ones we find in Europe. You are advised to take along your universal adaptor if you are from any other country with similar plug and voltages. 4
12. CURRENCY French Polynesia local currency is XPF. Exchange rates vary around USD 1.00 = XPF 110.0 Banks established in French Polynesia are mainly French Banks. Credit / Debits Cards are widely accepted in shops and restaurants in French Polynesia 13. TIME Local time in French Polynesia is GMT/UTC -10. There is no daylight saving in summer. 14. TELECOMMUNICATIONS SERVICES Communication services in French Polynesia include fixed line telephony, internet, and GSM mobile phone & data services. Post and Telecommunications Office (OPT) is the sole service provider for fixed line telephony. GSM Mobile services (3G and Beta 4G/LTE) are provided by Vini and Vodafone, Internet services are provided by Vini and Viti. Internet Access will be provided on the Conference site and is available at the hotels. French Polynesia IDD Country Code: +689 GSM Mobile: Mobile network provided by Vini under its brand Vini has offering for Voice, SMS and data Services on 2G / EDGE / 3G / beta 4G / LTE. Local networks offer roaming to most developed countries including some Pacific Islands. For those that prefer using prepaid SIM cards, starter packs will be made available upon arrival. Prepaid recharge will be available at the Conference venue. 15. DRESS CODE Island smart casual / Business smart casual. Strongly Recommend no suits and ties. 16. ABOUT FRENCH POLYNESIA French Polynesia is known for its natural beauty and magnificent islands with rich culture and for the fantastic hospitality. For more information about our beautiful destination, visit the Tahiti Tourism website: http://www.tahiti-tourisme.com/ 5
17. CONTACTS For General matters Contact : Vairani DAVIO Tel : +689 40 41 46 43 Mob : +689 87 77 51 51 Or Contact : Geffry SALMON Tel : +689 40 81 72 81 Mob : +689 87 77 00 00 For Hotels Contacts : Mrs. Sandrine WAI Tel : +689 40 50 49 50 Mob : +689 87 77 45 54 For PITA & AGM Agenda and Contents PITA Contact : Fred CHRISTOPHER Tel : +679 33 11 638 Mob : +679 99 18 07 Email : pita@connect.com.fi For VISA and Temporary imports Contact : Mr. Gilles GOODING Tel : +689 40 41 42 49 Mob : +689 87 77 10 33 For Sponsorship Contacts : Mrs. Isabelle AILLOUX Tel : +689 40 41 43 52 Mob : +689 87 77 12 99 Participant Information 6
APPENDIX 1 : TENTATIVE PROGRAMME OUTLINE The tentative programme is available online at the PITA website and by email circulation. Participant Information 7
APPENDIX 2: HOTELS T Y P E O F R O O M Hotel Stars Website Distance to Intercontinental hotel without traffic Booking code pax room lounge kitch Nb special rate Nb Rate Nb Rate Nb Rate Nb Rate Standard 1 18 846 XPF Standard 2 19 758 XPF 16 10 000 XPF deluxe L+1 2 12 12 500 XPF deluxe L+2+3 Reservation e-mail deluxe jardin or panoramic garden deluxe lagon or panoramic lagoon studio lagon or ocean view room suite junior or superior garden view PITA 20th AGM - Tahiti French Polynesia Hotel special rates on april 2016 2 14 500 XPF FULL 9 4 24 000 XPF 2 16 25 471 XPF 2 16 26 269 XPF Intercontinental Manava Pearl Beach Tahiti Nui Sarah Nui * * * * * * * * * * * * * * * * * *... THIS HOTEL IS NOW FULL... THIS HOTEL IS NOW www.intercontinental.com/tahiti 0 0 VISITOR OPT / PITA www.spmhotels.fr/resort 2.3 miles 7 min. by car CE PITA AGM www.tahitipearlbeach.pf reservation.tahitiregion@ihg.com mareva.wong@spmhotels.pf reservation@tahitipearlbeach.pf info@hoteltahitinui.pf hotelsarahnui@gmail.com...... THIS HOTEL IS NOW FULL... laiana.tapatoa@spmhotels.pf 2 16 21 595 XPF 10 19 750 XPF 16 200 XPF www.hoteltahitinui.com 9.5 miles 5.2 miles 5.4 miles 27 min. by car 13 min. by car 15 min. by car OPT16 PITA HTN OPT/PITA 2 16 22 393 XPF 10 20 750 XPF 21 810 XPF suite executive 2 2 1 1 29 220 XPF suite executive 3 2 1 1 32 640 XPF suite executive 4 2 1 1 36 060 XPF suite lagon or superior lagoon view 2 16 24 673 XPF 13 23 150 XPF 21 355 XPF suite duplex 2 4 19 150 XPF jacuzzi ocean 2 19 070 XPF jacuzzi premium 2 23 070 XPF suite premium 2 25 355 XPF Check-in 2:00 pm 2:00 pm 2:00 pm 1:00 pm 1:00 pm Check-out 11:00 am 11:00 am 11:00 am 11:00 am 11:00 am Early check-in 50% rate depends on the availability 9:00am 5 900 XPF 6:30am 10 830 XPF 4 900 XPF S.junior 13 110 XPF S.exec. 15 390 XPF Late check-out 6:00pm 50% rate depends on the availability 2:00pm 2 900 XPF 6:00pm 10 830 XPF 5 900 XPF 4:00pm 4 400 XPF S.junior 13 110 XPF 6:00pm 5 900 XPF S.exec. 15 390 XPF 8:00pm 10 940 XPF Internet American breakfast included included for 1 included Included 5 580 XPF Included 3 328 XPF included Continental breakfast 2 300 XPF 2 392 XPF 1 500 XPF French breakfast 900 XPF For your information, the US dollar rate is between 107 and 110 XPF, in the last two weeks. Participant Information 8
APPENDIX 3: VISA REGULATION 1. Nationals from the following countries are entitled to a three-month stay without a visa European Union: France, including New Caledonia, Wallis and Futuna. Other countries: Australia, including Norfolk Island (Australian passport holders), United States, including American Samoa (American passport holders), Marshall Islands, Kiribati, Northern Marianas Islands, Federated States of Micronesia, Nauru, New Zealand including Tokelau, Niue and Cook Islands (New Zealand passport holders), Palau, Samoa, Solomon Islands, Tonga, Tuvalu. 2. Nationals from the following countries are entitled to obtain a visa prior their travel Nationals from Fiji, Papua New Guinea, Vanuatu are submitted to the obtaining of a visa with the embassy of France or the French consulate of their place of residence, including the foreigners holders of a temporary resident's permit (on 1 year in metropolitan France). This visa has to wear the compulsory mention: valid for the French Polynesia. Foreigners who have a permanent residence permit for continental France do not have to secure a visa. With the exception of citizens of the European Union and foreigners holding a permanent residence permit for continental France with 10-year validity, foreigners arriving in French Polynesia must be able to show proof a return ticket or, upon arrival, pay a repatriation deposit. For more information, visit the website: www.polynesie-francaise.gouv.fr Participant Information 9