SUMMER MUSIC CAMPS AT THE FSU COLLEGE OF MUSIC ELEMENTARY MUSIC DAY CAMP

SUMMER MUSIC CAMPS AT THE FSU COLLEGE OF MUSIC ELEMENTARY MUSIC DAY CAMP

HELLO SUMMER SEMINOLE LET S GET YOU (AND YOUR FAMILY) READY FOR CAMP The instructors and staff of the FSU Summer Music Camps are committed to making your FSU camp experience an educational, safe, and exciting opportunity. We hope that we can count on everyone in your family to help us make that happen. We encourage parents to become an active participant in camp preparation and we are always happy to assist you with any questions you might have. This guidebook is a resource for campers as they prepare to come to camp, and while they are attending camp. We expect that all campers and parents know, understand, and abide by the policies presented here. Please take the time to read it carefully. Thank you for choosing the FSU Summer Music Camps for 2017 and we look forward to seeing you this summer! CONTACT US FSU Summer Music Camps P.O. Box 3061180, 122 N. Copeland St. Tallahassee, FL 32306-1180 (phone) 850-644-9934 (fax) 850-644-5257 (email) musiccamps@fsu.edu (web) music.fsu.edu/summermusiccamps Office Hours: Monday - Friday; 8:00am-5:00pm After-Hours Emergency Number when you camper is with us: Call 850-425-4200 and ask for the 2nd Floor Music Camp Office FOUR STEPS TO A GREAT CAMP WEEK u v w Learn x Get Take Care of All Pre-Camp Tasks Before camp check-in, make sure your Supplemental Forms have been submitted and that camp has been paid for. Supplemental Forms include the required consent forms and required medical information form. The deadline to submit your supplemental forms and to pay the balance of all camp fees is two weeks prior to the start of your camp. Learn more about these tasks on the next page. Plan For A Parent To Attend Check-In Day Even though camp starts on Monday, June 12 th, a parent should plan to attend check-in on Sunday, June 11 th At Check in you will receive: the campers name badge an official camp schedule your pick-up Express Number other mateirals that the instructors would like to provide. You will also confirm that you have submitted all of the required forms, that we have a copy of your medical insurance card on file, and that you are paid in full. Campers do not need to come to check-in on Sunday. Read more about camp check-in on the next page. About Daily Drop Off and Pick-Up Process Parking on campus from Monday-Friday is tricky. We have a drop-off and pick-up process which we ask you to follow so that you don't have to park and your camper is picked up safely. Ready To Have Fun!

Things To Do Now... FILL OUT YOUR SUPPLEMENTAL CAMP FORMS WHAT ARE THEY? The required Supplemental Camp Forms include the following: Statement of Voluntary Consent Financial Responsibility Agreement Medical Information Form with copy of your medical insurance card Go To Online Forms Printable Forms to Mail Back HOW DO I SUBMIT THEM? You can fill out your forms online or send them back by mail. We ask that you provide this information as soon as possible, but the deadline to submit all forms and requests is May 29. If you choose to do the forms online, please note that the forms system is NOT connected to the username and password that you set up to register for camp with. If you try using this username and password you won't be able to get in. If it is your first time coming to camp you will need to sign up for an account. If you came to camp last year and submitted your forms online, or if you applied for a discount from us this year, then you probably have an account in this system. HINT: If you think you might have an account already and try to sign in using your email and then you request a password re-set but you never receive the password re-set email, then it's a sure sign that you don't have an account and should make one. If you are unsure whether or not you have an account, or if you are having trouble logging in, please call our office at 850-644-9934 and we can assist you. Make sure that when you are done filling out your forms online that you click SUBMIT. If you don't SUBMIT them, they will not be uploaded to us. PAY YOUR BALANCE The balance of all camp fees should be paid by May 29. If there are any outstanding fees as of check-in day you will be required to pay them at this time. No camper may start camp if they are not paid in full. If you are paid in full prior to your arrival then you will get to skip this step and check-in will be faster! To make a payment online, go to fees.fsu.edu. You will need your Customer ID to make a payment. This number can be found on your registration confirmation email. If you cannot find your customer ID, you can send an email request to register@capd.fsu.edu and someone will respond with your number. When you get to fees.fsu.edu select the gray button that says I do not have an FSUID but do have a Customer Number. On the payment screen, put a check mark in the box under the words SELECT TO PAY. You can then enter the amount you want to pay in the box under PAYMENT AMOUNT. Once you have entered the amount you want to pay, click continue. The next page will show the total amount to be charged. You will be assessed a non-refundable convenience fee to cover the cost of the transaction. If you are going to make payments for multiple campers, be sure to LOG OUT before trying to make the next payment. To make a payment by mail, send a check (payable to Florida State University) to: FSU-CAPD, Attn: Cashier PO Box 3061640, Tallahassee, FL 32306-1640.

Planning For Check-In ABOUT CHECK-IN A PARENT SHOULD PLAN TO ATTEND CHECK-IN. You can arrive anytime during the designated time block, but be sure to leave enough time to complete the check-in process. You may feel rushed if you arrive too close to the end of your time block. Check-in takes place at the Housewright Music Building. WHEN IS MY CHECK-IN? Sunday, June 11 Between 1:00pm and 3:00pm. Campers do not need to come to check-in. Only a parent needs to attend. TRAVEL INFORMATION Driving Directions The street address for the FSU College of Music is: 122 N. Copeland Street, Tallahassee, FL 32306 Parking For Check-In Because check-in is on a Sunday, parking is available in all FSU parking lots. We recommend the parking garage on the corner of Macomb & Call Street, or the Palm Court Parking Lot located across the street from the parking garage. Can't arrive during the designated check-in times due to extenuating circumstances? Call us so we can help you make alternate arrangements. View Camp Map WHERE IS CHECK-IN? Palm Court Walkway ENTER HERE on GROUND FLOOR of HOUSEWRIGHT MUSIC BLDG. Macomb Street Parking Lot Copeland Street Stop #1 - LOBBY Housewright Music Building ROOM 114 Camp Shirts Call Street Parking Garage School of Theatre

LET'S GO OVER THE ESSENTIALS This camp takes place from June 12 - June 16 from 8:00am - 4:00pm. PEOPLE ELEMENTARY INSTRUCTORS Megan Buckley is excited to be returning to elementary music camp for the seventh summer. Megan graduated from FSU with both her Bachelor's and Master Degrees in music education. DIRECTORS and ADMINISTRATORS Shelley Wishart has been teaching in Orlando for 12 years with most of that time being at Vista Lakes Elementary, which she helped open. She has her Bachelors in Music from the FSU College of Music and a Masters in Early Childhood Development from UCF. Nikki Windle is thrilled to be entering her fourth year of teaching elementary camp. Nikki graduated from FSU with both her Bachelor's and Master s Degrees in music education and is in her fourth year of teaching. Erin Dunne received her Bachelor's in Music Education from the FSU College of Music and is currently working in Brevard County. Erin has been with the FSU Summer Music Camps since 2009. Dr. Steven Kelly, Camp Director, is a Professor of Music Education in the College of Music at The Florida State University. Dr. Jessica Nápoles, Assistant Camp Director, is an Associate Professor of Choral Music Education at the University of North Texas. Dr. Mark A. Belfast Jr., Assitant Camp Director, is an Assistant Professor of Music Education at Southeastern University. Ryan V. Scherber, Assistant Camp Director, is an Assistant Professor in Music Education at Case Western Reserve University. Our administrative team is a dedicated group FSU staff, students, and alumni. Read The Director's Biographies Online COUNSELORS Day counselors are with the campers while they attend classes during the day. These counselors are primarily undergraduate College of Music students.

PLACES Camp Offices Our main administration office can be found in the Kuersteiner Music Building Room 214. Office hours are Monday-Friday, 8:00am- 5:00pm when camps are in session. Off-season hours are Monday-Friday, 9:00am-4:00pm. There is a camp Help Desk in the lobby of the Housewright Music Building. Day counselors will be available for assistance at this location from 7:30am-5:00pm, Monday-Friday, when camp classes are in session. Classroom & Performance Locations All classes and rehearsals will take place in the Wescott Building and Ruby Diamond Concert Hall. PICK-UP / DROP-OFF Camper Drop-Off On Monday, June 12 th: IF YOU ATTENDED CHECK IN ON SUNDAY: Drop-off the campers at the circular driveway on the north side of Ruby Diamond Concert Hall between 7:30am and 7:50am (see map on next page). IF YOU DID NOT ATTEND CHECK IN ON SUNDAY: Parents must find parking and come to Westcott 060 to complete the check-in process. Weekday parking on campus is limited and mostly reserved for permits. Please leave plenty of time to find a space. There are metered spaces available on the street, some metered spaces are available in the FSU Parking Garages, and parking can also be found on the upper levels of the Southgate Campus Centre garage. You may also contact Transportation Services at FSU to purchase a visitor parking permit which will allow you to park in any Faculty/Staff/ Student lot for $3.25/day. These passes are available to buy online on the FSU Transportation website. On Tuesday, June 13 th - Friday, June 16 th All campers may be dropped-off at the circular driveway on the north side of Ruby Diamond Concert Hall (see Camp Map). Counselors will be stationed here to meet the campers starting at 7:30am. Camper Pick-Up Campers should be picked-up at the circular driveway on the north side of Ruby Diamond Concert Hall at 4:00pm (see next page). To ensure the safety and security of your child at camp, the following will be our daily check-out process: EXPRESS CHECK OUT: Each family will receive two (2) Express Check-Out Numbers. When picking up your camper you will need to have this number with you and visible on your dashboard. APPROVED SIGN-OUT LIST: Each family will also fill out a form which lists persons approved to pick-up your child. If any person on this form comes to pick up the child and does not have the Express Check-Out Number, they will be asked to show a valid drivers license or other ID in order to pick-up the camper. Under no circumstance will a child be released to someone who does not have either the Express Check-Out Number or who is not on the Approved Sign-Out list. If you have a last minute change of plans that requires someone to pick up your child who is not on the Approved Sign-Out List, you will be required to provide us with written authorization for that person to pick-up your child. We will accept written notification via fax (850.644.5257) or via email (musiccamps@fsu.edu). Under no circumstance will we accept a verbal or phone request for someone who is not on the Approved Sign-Out List to pick-up your child.

ODD & ENDS Attendance If your child can not attend camp on a particular day, or if you need to take them out of camp for a portion of the day, please call us at 850-644-9934 to let us know they will be absent. Lunch There will be a daily snack and lunch time. Parents are encouraged to pack snacks and a lunch for their campers as well as a drink(s). Please note that snacks and drinks cannot be refrigerated. We also ask you to be mindful of allergies when selecting items for your camper. The option to puchase a bagged lunch is also avaiable. Please use the Lunch Order Form in the back of this handbook if you are interested in puchasing a bagged lunch. The cost for a bagged lunch is $5.00. The lunch will include: A sandwich (typically turkey or ham) A bag of chips A piece of fruit Lunch orders are non-refundable and payable by CASH ONLY. Lunch Order Form Lunch can be ordered by bringing the Lunch Order Form with payment either to camp check-in or in the morning on the day that you wish to purchase the lunch. Merchandise Purchases We cannot accept credit cards or debit cards for any of these items. Cash or check only. Performance DVD: $15.00 See order form for details. DVD's will also be available for purchase at the final performance, or you can send in an order form via mail in advance of camp. DVD's can be purchased with cash or check only. Check should be made payable to Florida State University. The deadline to order a camp DVD is June 23. DVD Order Form Camp T-Shirts: $15.00 Camp T-shirts are sold only at check-in! These are payable by cash or check only. Checks should be payable to CMENC. Dressing For Camp Dress for all camp activities is casual (shorts, t-shirts, jeans) but should be appropriate for classroom instruction. Campers will be doing a lot of movement, so please be sure that they wear loose-fitting clothes to maintain a safe environment.

MEDICAL CARE AT CAMP The FSU Summer Music Camps does not have a nurse on staff and employees of the Summer Music Camps are not responsible for making health decisions on behalf of the campers. If a camper does not feel well or sustains an injury, parents will be contacted. 911 / FSU First Responders will be called in the event of any emergency. Telling Us About Your Camper One of the required supplemental forms is a Medical Information Form. This form is used to alert us of any ongoing medical issues or conditions. Please fill out this form with as much detail as possible. No vaccine history or physical examination by a doctor is required. Ongoing Medical Conditions or Concerns Our camp can accommodate students that have medical conditions, including those that may restrict participation in activities. We are happy to work with your family to make your campers experience as carefree as possible. If your son or daughter has an ongoing medical condition, has a history of other ailments, or was recently hospitalized for any reason, please alert us on the Medical Information Form or contact us directly in the office to talk through arrangements. Talk To Your Camper About Talking To Us Before coming to camp, be sure that your child knows to alert an adult immediately if they are experiencing any signs or symptoms of medical problems. Campers should know that asking for assistance is the first step to feeling healthy and enjoying camp. Insurance FSU requires that all families provide proof of medical insurance in order to participate in the camp. If your family does not have medical insurance you will be asked to indicate this on the Statement of Voluntary Consent Form and agree that all medical costs which may be incurred at camp will be the family's responsibility. Please contact us if you have any questions. Medications The medical form includes questions about how medication should be administered at camp. Though most of these questions will not apply to your camper, we do still need you to fill them out and inform you of our camp policies. The Summer Music Camps has the following policy for both prescription and over-the-counter medications: Medications must be turned into the camp office at check-in and will be administered by camp staff UNLESS a Medication Permission Statement has been signed and submitted. A Medication Permission Statement allows campers to administer their own medications and acknowledges that the camper is fully responsible for securing their medications and taking them as directed by you or the child s physician. In this case, the camp staff will not be involved with your campers medications. The only medications which may be in the camper s possession without a signed medication permission form are rescue inhalers and Epi-Pens. Campers may keep vitamins or supplements in their rooms. Medication Administration is divided into three categories: 1. Daily/Routine Medications Administered By Camp Staff 2. Daily/Routine Medications Administered By Camper 3. As-Needed Medication You will give us your instructions for medication administration on the Medical Information Form. 1. Daily/Routine Medications Administered by Camp Staff If a camper will be taking daily/routine medications (prescription or over-the-counter) which will be administered by camp staff, they must be turned over to the counselors at camp check-in. Medications will be held in the camp office and the camper will come to the camp office at the appropriate time to take the medication. Medications shall be dispensed according to written directions on the label. A log is kept in the camper's record of each dose. Though the camp staff is not responsible for ensuring that campers take their medications, campers that do not come to take for their medications may be pulled from class so that they can take it. The Summer Music Camps also reserves the right to have medication administered by the Health & Wellness Center if necessary or to contact parents if the camper is not taking the medication as directed.

Medications (cont.) It is the parents responsibility to: Provide medications in their original container. Prescription medications should have a label stating the name of the physician, child s name, name of the medication and the medication directions. Provide exact dosing information on a sheet to be signed by a parent (required) or the physician (preferred). Provide updates and/or changes to medication usage and/or dosage. Provide ample medication at the start of camp. Ensure that the medications have actually been given to the counselor on the first day of camp. We suggest that parents pack medications in a large, Ziplock bag marked with the camper s name on the outside and place a copy of the sheet of dosing instructions inside the bag. 2. Daily/Routine Medications Administered by the Camper If you prefer that a camper be able to administer his/her own daily/routine medications (prescription or over-the-counter) you will need to sign the Medication Permission Statement that is part of the Medical Information Form. This statement requests that the camper be permitted to keep his/her medications on their person on in their room rather than turning the medications over to camp staff for administration. You will also acknowledge that your child will be solely responsible for these medications and for taking them as directed, and that it is not permissible for your child to provide medications to other camper(s) and that doing so may result in dismissal from camp. 3. As Needed Medications There are scenarios where a camper may need to take medication at camp which they did not expect to take or that they do not take on a regular basis. In these cases you may choose one or more of the following methods of medication administration: Option A. You may send a supply of medications (prescription or over-the-counter) to be used as-needed by the camper. In this case you must select whether: 1. the camper will administer these as-needed medications on their own and you will sign the Medication Permission Statement OR 2. the medications will be turned-in to the camp office at check-in and the camp staff will administer them. Option B. You can allow camp staff to administer common over-the-counter medications from our camp supply. On the supplemental forms you will have an opportunity to approve or reject specific ones. Option C. Any as-needed medications may only be accessed by the camper by going for treatment at the FSU Health & Wellness Center, Patients First, Tallahassee Memorial Hospital or other care facility and then supplied by medical personnel in collaboration with you. CANCELLATIONS & REFUNDS Please notify us immediately if the camper is no longer planning to attend camp. There may be a wait list, and we would appreciate the opportunity to allow another camper to attend camp if you are not planning to come. If you are unable to attend camp for any reason AND the camp administration office receives a written refund request, the following refund policy will apply: Written notice received in camp office 10 or more business days (M-F, 8am-5pm) prior to camp check-in: Refund of all money paid except the $100.00 non-refundable deposit. Written notice received in camp office 1-9 business days (M-F, 8am-5pm) prior to camp check-in: Refund of tuition less the $100.00 non-refundable deposit. No housing refund. As of 5pm on the night before camp check-in there are no refunds of any kind. Acceptable forms of written notification include: Letters mailed to the camp administration office Emails sent to the camp administration office at musiccamps@fsu.edu Letters faxed to the camp administration office at 850.644.5257 All of the above methods must be RECEIVED in our office according to the Refund Policy. Please be sure to get a confirmation from our office indicating that your request to cancel was received and that the refund is being processed.

FINAL PERFORMANCE Date, Time, Location Friday, June 16 11:30am Ruby Diamond Concert Hall Dressing For The Final Performance The theme for this year's final performance is "Music of The Islands"! We ask that you wear a tropical shirt or other tropical attire. Parking Some reserved parking will be provided for this event. Details of the reserved parking location will be distributed closer to the camp dates via email and facebook. In addition, there are metered spaces available on the street, some metered spaces are available in the FSU Parking Garages and parking can also be found on the upper levels of the Southgate Campus Centre garage. You may also contact Transportation Services at FSU to purchase a visitor parking permit which will allow you to park in any Faculty/ Staff/Student lot for $3.25/day. These passes are available to buy online on the FSU Transportation website. GENERAL PERFORMANCE INFO Performance times and locations are subject to change. All performances are free and open to the public. No tickets are required. Seating is general admission and concert halls open 30 minutes prior to the performance. Parking for all weekend and evening performances is available in any FSU parking lot. We recommend the parking garage on the corner of Macomb and Call Street or in the Palm Court Parking Lot. Parking for weekday concerts (M-F, 8-5) is limited. Metered visitor spots are available on the bottom floors of the parking garage and on some street. Ruby Diamond Concert Hall No food or drink is allowed in the performance hall. Non-flash photography/video is allowed but please be respectful of the performers, conductors and other audience members. No pets allowed in the performance hall except service animals.

DO YOU HAVE QUESTIONS? CALL: 850-644-9934 EMAIL: musiccamps@fsu.edu SEE YOU SOON!