90 th Annual AAAE Conference & Exposition 90 years of defining the future! The AIRPORT INDUSTRY S LONGEST RUNNING TRADESHOW in the world! aaae.org/annual Twitter: @aaaedelivers Follow: #AAAESAN April 15-18, 2018 San Diego, California EXHIBITOR & SPONSOR PROSPECTUS 3 EXHIBITOR REGISTRATIONS PER 100 SqFt PICK 5 PROGRAM LARGEST VARIETY OF AIRPORTS UNDER ONE ROOF
WELCOME LETTERS It is my pleasure to invite you to exhibit and sponsor in San Diego, California, at the 90th Annual AAAE Conference & Exposition, the premier event for the aviation industry. Each year our members come to the Annual Conference & Exposition to find innovative solutions that help their airports work smarter, making this the perfect venue for the industry to experience your offerings. With a reach of 850 airports through conference marketing and more than 2,000 attendees, 97 percent of whom have buying power, exhibiting and sponsoring at the conference makes good business sense. Support the employees who use products like yours every day by participating in the conference as an exhibitor and sponsor, and in return, you will grow your professional network. With the industry s largest trade show floor, and a hall full of attendees seeking products and services such as yours, you can t miss it. I look forward to seeing you in San Diego and thank you for everything you do for AAAE and our members. Sincerely, TODD HAUPTLI President and CEO AAAE Whether you have been to San Diego before or not, you are in for a treat. One of the world s most welcoming, thriving, diverse, innovative and contemporary regions with an unbeatable quality of life stands ready to welcome the 90th American Association of Airport Executives Annual Conference & Exposition here in 2018. Coincidentally, 2018 will also mark the 90th anniversary of San Diego International Airport (SAN), which was dedicated on August 16, 1928. SAN is the first place many of you will see when you arrive. Located on San Diego Bay, just moments from our bustling downtown, it creates a lasting impression of a jewel in a radiant setting. While here, take time to enjoy at least a bit of the best 70 miles of beaches, ideal weather, great food and entertainment, and world-famous attractions such as the San Diego Zoo, USS Midway Museum, SeaWorld San Diego and Balboa Park. San Diego is much more than a stellar place to visit. Our advanced technology and life sciences companies are accelerating the march toward a brighter future. Our institutions of higher education are second to none. And our craft beer industry makes San Diego the Napa of beer. Whatever you choose to explore, to discover, to enjoy and to share with your fellow conference attendees, I am confident you will come to understand why everything rolls up into this compelling brand: San Diego Life. Changing. We look forward to welcoming you next year so you can find out for yourself. KIMBERLY J. BECKER President/CEO, San Diego International Airport 2 90 th Annual AAAE Conference & Exposition
IMPORTANT DATES OCTOBER 31, 2017 Cut-off, Early Discounted Exhibit Rate JANUARY 2, 2018 Freeman Service Kits Available JANUARY 16, 2018 Opening of Exhibitor Personnel Registration FEBRUARY 9, 2018 2018 Buyers Guide Deadline MARCH 2, 2018 Innovation Theater Application Deadline MARCH 2, 2018 Advertising Deadline, Airport Magazine MARCH 30, 2018 Pick 5 Deadline APRIL 14, 2018 Set-up date and time: Saturday, 8:00 a.m. 5:00 p.m. APRIL 15, 2018 Set-up date and time: Sunday, 8:00 a.m. 3:00 p.m. APRIL 17, 2018 Hall closing date and time: Tuesday, 2:00 p.m. APRIL 17, 2018 Teardown date and time: Tuesday, 2:00 6:00 p.m.! QUICK FACTS 2,000 Airport and Aviation Professionals in attendance Location San Diego Convention Center 111 West Harbor Drive San Diego, CA 92101 Halls G and H On-site Exhibit Registration Opens Saturday April 14, 8:00 a.m. Show Dates and Times Sunday April 15, 5:00 6:30p.m. Monday April 16, 8 a.m. 3:30 p.m. Tuesday April 17, 8 a.m. 2:00 p.m. Exhibitor Registrations includes access to all sessions, meals and receptions Sunday Tuesday Official Show decorator/services provider: The Freeman Company EXPERIENCE INNOVATION LET S GO! 3
WHY EXHIBIT & SPONSOR? 4! AAAE and the San Diego County Regional Airport Authority invite you to exhibit and sponsor at the airport industry s premier conference and exposition. The Annual AAAE Conference & Exposition offers unparalleled opportunities to brand your company as the elite in your field. Your company will be seen by 2,000 airport and aviation professionals in attendance, plus pre- and post-conference coverage reaches airport professionals at 850 large, medium and small hub airports; FAA/DHS/TSA personnel; and policy makers on Capitol Hill! The most successful companies in airports today exhibit and sponsor every year because they understand that airports support the companies that support the airport industry. YOUR COMPANY WILL BE SEEN BY 2,000 AIRPORT AND AVIATION PROFESSIONALS IN ATTENDANCE 90 th Annual AAAE Conference & Exposition DEMOGRAPHIC INFO Attendees include upper and mid-level management from hundreds of airports in North America and from airports of all sizes. No other industry conference gathers such a wide variety of airport management. From the busiest passenger airport in the world, to airports that handle cargo only, to GA non-hub, the Annual AAAE Conference & Exposition brings them all to one place every year.
The Annual AAAE Conference & Exposition CONTINUES TO BE A VALUABLE RESOURCE for me. I can t think of a more efficient way to learn of new technologies and services that we can potentially use at our airports. JAMES BENNETT, A.A.E. AVIATION DIRECTOR, PHOENIX SKY HARBOR INTERNATIONAL AIRPORT ATTENDEE INFO More than 250 airports of all sizes attend, as well as FAA, DHS and TSA personnel 100% of attendees reported visiting the exhibit hall 97% of attendees have buying power 98% of attendees would recommend the conference to a friend or colleague ATTENDEES BY TITLE Airport attendee titles include: Management Operations Security/Safety Concessions Environmental Finance Legal Marketing Facilities/Maintenance Terminal Manager AirportPlanning & Development EXPERIENCE INNOVATION LET S GO! 5
EXHIBIT PRICING AND CORPORATE MEMBERSHIP RATES AAAE CORPORATE MEMBERSHIP REALLY DOES HAVE ITS PRIVILEGES! Corporate members receive deeply discounted exhibitor rates for the Annual AAAE Conference, more than paying for your one-year membership in just this one event! It only costs $850.00 to become a AAAE Corporate Member for one year, and all of your employees can take advantage of the benefits. To receive the AAAE Corporate Member exhibit rate, you must be a corporate member at the time of submitting the exhibit contract/ application and at the time of the conference itself. To become a corporate member or to renew, mark the box on the exhibit contract/ application. Contact Cindy Gunderson, cindy.gunderson@aaae.org, 703-575.2479, with questions. EXHIBIT RATES Each 10 x 10 booth (100 SqFt) will receive three (3) complimentary ehibitor personnel registrations that allow access to all the educational sessions, meals and receptions Sunday Tuesday of the conference. For example: a 10 x 20 booth (200 SqFt) will receive six (6) Exhibitor registrations. AAAE CORPORATE MEMBER PRICING Early Exhibit Rate: $4,900* Per 10 x 10 (100 SqFt) exhibit space If paid in full between May 11, 2017 October 31, 2017 Regular Exhibit Rate: $5,260* Per 10 x 10 (100 SqFt) exhibit space If paid in full between November 1, 2017 April 15, 2018 * 10 x 10 (100 SqFt) corner booth space incur an additional $500 fee NON-MEMBER RATES: Early Exhibit Rate: $6,500* Per 10 x 10 (100 SqFt) exhibit space If paid in full between May 11, 2017 October 31, 2017 Regular Exhibit Rate: $7,000* Per 10 x 10 (100 SqFt) exhibit space If paid in full between November 1, 2017 April 15, 2018 EXHIBITOR ADD-ONS Carpet Decals/Footprints to Your Booth: $5,000 Hanging Aisle Sign: $3,000 Additional Buyers Guide Listing: $125.00 Aisle Carpet Cut-out: $5,000 Innovation Theater Presentation (contingent upon approval): $500 ADDITIONAL EXHIBITOR BOOTH PERSONNEL REGISTRATION FEE: Additional booth personnel, above the complimentary exhibitor registrations, can be purchased for $500 each. Registration for exhibitor personnel will open January 16, 2018. Tickets for the Wednesday Final Banquet and Dessert Reception may be purchased in advance or onsite for $125. * 10 x 10 (100 SqFt) corner booth space incur an additional $500 fee 6 90 th Annual AAAE Conference & Exposition
Educational, informative and insightful are a few words that come to mind when I think about the AAAE Annual Conference and Exposition. As a result of the great networking opportunities, I have established long-standing relationships which have benefited me greatly. I am also excited each and every year to speak with the Sponsors and Exhibitors because I have ALWAYS found at least one new innovative idea that I have brought back to my airport. KAREN ELLIS CHIEF CUSTOMER EXPERIENCE OFFICER, SAN ANTONIO INTERNATIONAL AIRPORT SPONSORSHIP Sponsoring the Annual AAAE Conference places your company front and center at the top events of the conference. No other sponsorship at any conference provides this amount of exposure with attendees. We have a diverse range of sponsorships to fit nearly any budget. Plus, you can rest assured your company is getting the most publicity per dollar anywhere! Sponsor s Right of First Refusal In recognition of the sponsoring company s support of the AAAE Annual Conference & Exposition, AAAE agrees that with respect to the following year, companies with EXCLUSIVE sponsorship will have the right of first refusal over all other potential sponsors for the same sponsorship of the same event or item, in the subsequent year. Sponsoring companies are eligible for this right of first refusal to renew their sponsorship only if the company has exclusively sponsored an event; however, the benefits and consideration of the sponsorship may be renegotiated as necessary. Sponsor shall have 120 days following the conclusion of the Annual AAAE Conference & Exposition to renew their sponsorship for the following year. If the sponsoring company fails to notify AAAE of its intention to renew its sponsorship within the 120-day period, AAAE reserves the right to open the opportunity to the public without providing prior notice to the previous year s sponsoring company. EXPERIENCE INNOVATION LET S GO! 7
SPONSORSHIP SPONSORED EVENTS SUNDAY, APRIL 15 AIRPORT AND ACADEMIC MEMBERS-ONLY LUNCHEON Exclusive Sponsorship Rate: $20,000 Platinum Wings sponsor level benefits Opportunity to distribute company literature or giveaway at the luncheon Co-Sponsor Rate: $7,500 NETWORKING BREAK Co-Sponsor Rate: $3,000 EXHIBIT HALL GRAND OPENING & CORPORATE APPRECIATION RECEPTION Exclusive Sponsor Rate: $35,000 Diamond Wings sponsor level benefits Opportunity to provide napkins, beverage cups, beverage sleeves or your choice of giveaway featuring your company logo Co-Sponsor Rate: $12,000 MONDAY, APRIL 16 BREAKFAST WITH EXHIBITORS Co-Sponsor Rate: $6,000 Silver Wings sponsor level benefits MORNING NETWORKING BREAK WITH EXHIBITORS Co-Sponsor Rate: $4,000 OPENING GENERAL SESSION WITH KEYNOTE SPEAKER Exclusive Sponsor Rate: $45,000 Diamond Wings sponsor level benefits Co-Sponsor Rate: $9,500 LUNCH IN THE EXHIBIT HALL Exclusive Sponsor Rate: $25,000 Diamond Wings sponsor level benefits Opportunity to distribute company literature or a giveaway Co-Sponsor Rate: $7,500 8 90 th Annual AAAE Conference & Exposition
SPONSORSHIP AFTERNOON NETWORKING BREAK WITH EXHIBITORS Co-Sponsor Rate: $4,000 MONDAY CONCURRENT SESSIONS Co-Sponsor Rate: $4,000 Verbal recognition during remarks Opportunity to distribute handouts or giveaways TUESDAY, APRIL 17 BREAKFAST WITH EXHIBITORS Co-Sponsor Rate: $5,000 Silver Wings sponsor level benefits MORNING NETWORKING BREAK WITH EXHIBITORS Co-Sponsor Rate: $4,000 GENERAL SESSION WITH KEYNOTE SPEAKER Co-Sponsor Rate: $9,500 Reserved seating with airport leaders Opportunity to stand and get introduced LUNCH IN THE EXHIBIT HALL Co-Sponsor Rate: $7,500 TUESDAY CONCURRENT SESSIONS Co-Sponsor Rate: $4,000 Opportunity to distribute handouts or giveaways WEDNESDAY, APRIL 18 AAAE EXECUTIVE BUSINESS BREAKFAST Exclusive Sponsor Rate: $15,000 Platinum Wings sponsor level benefits Reserved seating for sponsor representative Opportunity to distribute handouts or giveaways Co-Sponsor Rate: $5,000 Silver Wings sponsor level benefits Reserved seating for sponsor representative CONCURRENT SESSIONS Co-Sponsor Rate: $4,000 Opportunity to distribute handouts or giveaways AWARDS LUNCHEON Exclusive Sponsor Rate: $20,000 Platinum Wings sponsor level benefits Reserved seating for sponsor representative Opportunity to distribute company literature or a giveaway to every attendee at this even Co-Sponsor Rate: $7,500 Reserved seating for sponsor representative CHAIR S RECEPTION Exclusive Sponsor Rate: $18,000 Platinum Wings sponsor level benefits Opportunity to distribute a company handout GENERAL AVIATION AIRPORTS INTERACTIVE WORKSHOP Exclusive Sponsorship Rate: $5,000 Silver Wings sponsor level benefits GENERAL AVIATION NETWORKING RECEPTION Exclusive Sponsorship Rate: $10,000 Co-Sponsor Rate: $2,500 Airport Angel sponsor level benefits EXPERIENCE INNOVATION LET S GO! 9
SPONSORSHIP SPONSORED ITEMS CONFERENCE MOBILE APP Exclusive Sponsor Rate: $25,000 Diamond Wings benefits Large logo on the opening splash page of the app, as well as schedule, maps, speakers, agenda and food sections PROFESSIONAL HEADSHOT LOUNGE Exclusive sponsorship: $25,000 Diamond Wings benefits Sponsor name on signage Ability to participate in the operation of the lounge Sponsor mention on the email sent with the photo Photo personnel will wear logo attire HOTEL KEY CARDS Exclusive Sponsor Rate: $25,000 Diamond Wings benefits CONFERENCE TOTE BAGS Exclusive Sponsor Rate: $25,000 Diamond Wings benefits LANYARDS Exclusive Sponsor Rate: $20,000 Platinum Wings benefits NAME BADGES Exclusive Sponsor Rate: $20,000 Platinum Wings benefits CONFERENCE PROGRAM Back Cover: $25,000 Diamond Wings benefits REGISTRATION KIOSKS Exclusive Sponsor Rate: $10,000 Gold Wings benefits Brand recognition on the kiosk SPEAKERS LOUNGE Exclusive Sponsor Rate: $5,000 Silver Wings benefits AIRPORT MEMBERS-ONLY LOUNGE Exclusive Sponsor Rate: $25,000 Diamond Wings benefits CHARGING STATIONS Exclusive Sponsor Rate: $15,000 Platinum Wings benefits ESCALATOR RUNNERS Exclusive Sponsor Rate: $20,000 Platinum Wings benefits RELAXATION STATION Exclusive Sponsor Rate: $15,000 Platinum Wings benefits Corporate logo recognition in the relaxation station HYDRATION STATIONS Exclusive Sponsor Rate: $3,000 Bronze Wings benefits REGISTRATION WELCOME BEVERAGES Exclusive Sponsor Rate: $8,000 Gold Wings benefits CONFERENCE MINI PROGRAM Exclusive Sponsor Rate: $10,000 Gold Wings benefits DELEGATE REGISTRATION CONFIRMATION SPONSOR Exclusive Sponsor Rate: $12,000 Platinum Wings sponsor level benefits Company logo and write-up in the registration confirmations OFFICIAL CONFERENCE SURVEY SPONSOR Exclusive Sponsor Rate: $8,000 Gold Wings benefits Your company logo in the post conference survey email Chance to ask three questions on the survey SOCIAL MEDIA CONTEST SPONSOR Exclusive Sponsor Rate: $7,500 Your company hashtag in the pictures 10 90 th Annual AAAE Conference & Exposition
I have been attending the AAAE Annual Conference for more than 45 years; I can truly say I have learned something from every one. The opportunity to network with peers and visit the exhibitors is always beneficial. I cannot tell you the number of capital project and equipment purchases that were born in the exhibit hall. WILLIAM F. MARRISON, A.A.E. PRESIDENT, MCGHEE TYSON AIRPORT SPONSORSHIP OF DIRECTIONAL SIGNAGE Exclusive Sponsor Rate: $20,000 Platinum Wings sponsor level benefits Company logo on the directional signs AIRPORT MAGAZINE ADVERTISING Airport Magazine the official publication of the conference and host of the annual buyers guide will be the only magazine handed out to all attendees and read by thousands of industry professionals. HAVE YOUR OWN SPONSORSHIP IDEA? CONTACT US: Amy Trivette 703.575.2471 amy.trivette@aaae.org Greg Mihelic 703.578.2517 greg.mihelic@aaae.org HOSPITALITY EVENTS & SPACE In order to host a hospitality event at any venue in conjunction with the AAAE Annual Conference, you must meet one of the following requirements: Exhibit with a 10 x10 booth or larger Sponsor an event or item valued at $7,500+ Advertise in the annual conference issue of Airport Magazine with a full-page ad. The purpose of hospitality suites is to entertain displaying or demonstrating any product is strictly prohibited. In addition, hospitality suite hours cannot conflict with any scheduled AAAE function. EXPERIENCE INNOVATION LET S GO! 11
Contacts SPONSORSHIP AND EXHIBIT SALES Amy Trivette amy.trivette@aaae.org 703.575.2471 Greg Mihelic greg.mihelic@aaae.org 703.578.2517 CUSTOMER SERVICE Amanda McCollough amanda.mccollough@aaae.org 703.575.2464 AIRPORT MAGAZINE ADVERTISING Greg Mihelic greg.mihelic@aaae.org 703.578.2517 CORPORATE MEMBERSHIP Jennifer Richards jennifer.richards@aaae.org 703.575.2479 HOTELS Hilton San Diego Bayfront 1 Park Boulevard San Diego, CA 92101 619.564.3333 Omni San Diego Hotel 675 L Street San Diego, CA 92101 619.231.6664 CONFERENCE LOCATION San Diego Convention Center 111 West Harbor Drive San Diego, CA 92101 Halls G and H aaae.org/annual Twitter: @aaaedelivers Follow: #AAAESAN American Association of Airport Executives The Barclay Building 601 Madison Street Alexandria, Virginia 22314 703.824.0504